Feb 27, 2023 City Council

[00:00:07]

GOOD EVENING, EVERYONE.

WELCOME TO OUR COUNCIL MEETING, MONDAY, FEBRUARY 27TH, 2023.

WE HAVE A NUMBER OF FOLKS IN THE GALLERY.

MAY I REMIND YOU, PLEASE, TO TURN OFF YOUR CELL PHONES.

DON'T WANT ANY DISRUPTIONS IF POSSIBLE.

THANK YOU. I'D LIKE TO CALL TO ORDER A ROLL CALL ALL OUR PRESENT, NUMBER THREE DECLARATIONS OF CONFLICT OF

[1. CALL TO ORDER]

THERE ARE NONE.

[4. ADOPTION OF PREVIOUS MINUTES]

FEBRUARY 13, 2023.

REGULAR MEETING THAT THE FOLLOWING MINUTES BE ADOPTED.

MAY I HAVE A MOVER AND A SECONDER, PLEASE? COUNCILLOR MORISSETTE, COUNCILLOR BULL.

ANY COMMENTS, QUESTIONS OR CONCERNS? SEEING NONE.

I'LL CALL THE VOTE. ALL IN FAVOR.

NONE ARE OPPOSED, AND I JUST CARRIED.

THIS EVENING FOR PUBLIC INPUT SESSION, WE HAVE MR.

[5. PUBLIC INPUT SESSION]

HE'D LIKE TO SPEAK ON ITEM 7.1, 7.2, 8.1, 8.2 AND 8.3.

WELCOME, MR. THOMAS.

THANK YOU, ACTING MAYOR AND MEMBERS OF COUNCIL.

I DON'T BELIEVE I REQUESTED 7.2, BUT I'LL TRY TO STICK TO WHAT I'VE ASKED.

REGARDING ITEM 7.1, THE POOL UPDATES.

ON BEHALF OF THE PEOPLE THAT ASKED ME TO ASK YOU, THEY'D LIKE TO HAVE YOU ADVISE THE COMMUNITY ABOUT WHAT IS THE COST , AND WHAT ARE THE TIME FRAMES? BECAUSE THIS HAS BEEN A CHALLENGE FOR THE BETTER PART OF A YEAR AND IT'S ONE LESS THING TO CONTEND WITH IN THE PUBLIC'S ANXIETY IN TERMS OF HOW MUCH WE'RE PAYING FOR THIS, WHAT WE'RE GETTING FOR IT, AND WHY WE DIDN'T DECIDE TO BUILD A NEW ONE A YEAR AND A HALF AGO.

EXCUSE ME, ON ITEM 8.1, AGAIN FROM THE COMMUNITY, FROM ME TO YOU.

NOBODY KNOWS WHAT WE'RE BUYING ON HILLSIDE SOUTH.

THAT'S THE SECOND TIME IT'S APPEARED ON THE AGENDA.

I BELIEVE THE FIRST TIME WAS FOR A SNOW DUMP AREA BEHIND A BUILDING, THAT WAS CONSIDERED TO BE PURCHASED YEAR AND A HALF OR TWO YEARS AGO AND DECIDED AGAINST BECAUSE OF THE DEGRADATION OF THE REPAIR.

SO THE CONCERN OF THE COMMUNITY THAT HAS BEEN VOICED TO ME IS THEY'D LIKE TO KNOW WHAT WE'RE BUYING AND HOPEFULLY IT'S NOT THAT, BUT THAT'S FOR YOU TO DECIDE AND YOU TO DISCUSS.

ON THE THREE ITEMS THAT WERE AFTER THAT I SAID I WANTED TO SPEAK TO WERE THE WATER REPORTS.

BURIED IN THE INFORMATION IN THOSE WATER REPORTS, WHICH IS EXTENSIVE AND EXHAUSTIVE AND VERY, VERY GOOD INFORMATION FOR THE PUBLIC TO HAVE.

THERE'S A PAGE IN ONE OF THE REPORTS.

IT SAYS IF WE ARE TO DEVELOP ON ELLIOT LAKE PROPER, THE LAKE ITSELF, THAT WE WILL NEED TO INVEST IN ANOTHER LIFT STATION AND ANOTHER INTAKE. THAT'S A QUANTIFIABLE COST, PROBABLY IN UPWARDS OF A MILLION, MILLION AND A HALF DOLLARS THAT I DON'T THINK HAS BEEN ILLUSTRATED FOR YOU TO CONSIDER, AND THE MOVING PARTS THAT'S CONNECTED WITH FURTHER DEVELOPMENT DOWN THE ROAD WOULD ADD TO THE ALREADY EXISTING AMOUNT OF DOLLARS THAT WE HAVE TO INVEST IN INFRASTRUCTURE THERE.

SO WHEN YOU'RE DELIBERATING OR ASKING FOR THAT INFORMATION FROM STAFF, IT WOULD BE EXCEPTIONALLY USEFUL TO YOU TO QUANTIFY THE COST OF THAT LIFT STATION IN THE INTAKE.

IT'S GOOD FOR BUDGET, IT'S GOOD FOR PLANNING, AND IT'S GOOD TO KNOW FOR WHAT COMES AT THE END OF THE ROAD IF THAT EVER DOES GET DEVELOPED.

THAT'S WHAT I WANTED TO SPEAK TO.

THANK YOU VERY MUCH.

THANK YOU, MR. THOMAS.

NUMBER SIX, PUBLIC PRESENTATIONS.

THERE ARE NO PRESENTATIONS THIS EVENING.

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

7.1, MEMO FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING RUBEN YLI-JUUTI CENTRE UPDATE.

MAY I HAVE A MOTION THAT THE MEMO OF THE ACT FROM THE ACTING DIRECTOR OF PUBLIC WORKS BE RECEIVED? COUNCILLOR MANN, COUNCILLOR FLINTOFF.

I'LL TURN THIS OVER TO MR. GOULDING, PLEASE.

THANK YOU ACTING MAYOR WANNAN.

AND SO I WROTE A FAIRLY CONCISE MEMO FOR THIS AGENDA ITEM TODAY, AND IT

[00:05:05]

WE REACHED OUT TO IDEA, WHICH IS AN ARCHITECTURE FIRM FROM THE SU.

THEY'VE PREVIOUSLY HELPED THE CITY WITH DESIGNS FOR THE MULTI-USE RECREATION COMPLEX THAT WAS IN DISCUSSION FOR A LONG PERIOD OF TIME HERE AND HAVE EXPERIENCE BUILDING POOLS.

THEY ACTUALLY BUILT THE POOL IN THE SU, AND SO THEY PUT US IN CONTACT WITH A POOL CONSULTANT THAT THEY HAD EXPERIENCE WORKING WITH, AND WE'VE BEEN ABLE TO HAMMER OUT A SCOPE OF WORK FOR THEM AND WE'RE MOVING FORWARD WITH THEIR SERVICES.

ADJUNCT TO THAT, WE'VE ENGAGED WITH TULLOCH ENGINEERING AND MET ENGINEERING, WHO'S HELPING US WITH THE DOWNTOWN ARTS CENTER AND WHO HAD PREVIOUSLY WORKED ON THE FIRST PHASE OF POOL REPAIRS AT THE POOL, REPLACING THE HVAC SYSTEMS. THIS PAST SUMMER, MR. THOMAS BROUGHT TO LIGHT THAT IT'S BEEN A WHILE THAT THE POOL HAS BEEN OUT OF COMMISSION.

I THINK IT'S IMPORTANT THAT THE PUBLIC UNDERSTANDS THAT REALLY THIS IS BEEN A TWO PHASE PROBLEM.

WE DID JUST UNDER $1,000,000 WORTH OF WORK THIS SUMMER TO THE POOL REPLACING MECHANICAL SYSTEMS, AND AS THAT PROJECT WAS COMING TO A CLOSE IN THE LATTER PART OF THE SUMMER, WE.

STARTED RECOMMISSIONING THE ACTUAL POOL SHELL ITSELF, FIRING UP THE PUMPS, PUMPING WATER THROUGH INTO THE POOL, AND NOTED THAT THERE WAS LARGE AMOUNTS OF WATER LEAKING OUT OF THE POOL SYSTEM SOMEWHERE.

SO SINCE THAT TIME, WE'VE BEEN ENGAGING WITH ENGINEERING CONSULTANTS TO TRY AND FIGURE OUT A, WHAT WHERE IS THIS WATER LIKELY COMING FROM? WHAT IMPACT IS IT HAVING ON THE CORE INFRASTRUCTURE OF THE POOL? WHAT'S AN APPROPRIATE COURSE OF REPAIR TO FIX? AND SO WHILE IT'S TRUE THAT THE POOL HAS BEEN OUT OF COMMISSION SINCE, I BELIEVE, JUNE 26TH.

IT'S NOT ALL BEEN DOWN TO ONE PROBLEM.

THAT'S ACTUALLY A REPAIR THAT WE DECIDED TO UNDERTAKE, AND THEN AFTER THAT WAS DONE, WE RAN INTO A PROBLEM.

SO MOVING FORWARD.

THE THREE CONSULTANCY FIRMS THAT I JUST MADE REFERENCE TO ARE HAPPY TO WORK TOGETHER IN CONCERT BETWEEN SEVERAL PHASES OF WORK, AND THE IDEA IS THAT IF WE CAN BREAK THE PROJECT DOWN INTO SMALL ENOUGH CHUNKS THAT REQUIRE A COMBINATION OF SPECIALTY CONTRACTORS AND NON SPECIALTY CONTRACTORS, WE HAVE THE OPPORTUNITY TO QUICKLY PUT OUT TENDERS AND SCOPES OF WORK TO VARIOUS CONTRACTORS TO SCHEDULE THEM SEQUENTIALLY TO TRY AND GET THINGS MOVING AS QUICKLY AS POSSIBLE.

SO THE FIRST PHASE OF THE PROJECT THAT WE'RE ALMOST READY TO GO ON IS REFINISHING THE WOOD CEILING INSIDE THE POOL AREA.

WE'VE REACHED OUT TO VENDORS.

IT WAS DIFFICULT TO FIND VENDORS THAT WERE ABLE TO DO THIS KIND OF WORK.

IT'S TECHNICAL IN NATURE, BUT WE'VE FOUND A FEW, AND TULLOCH ENGINEERING IS PREPARED TO SCOPE OF WORK FOR MEDIA BLASTING THE WOOD TO RECONDITION IT, RESTATING IT, RESEALING IT.

THEY'RE PUTTING TOGETHER THE FINE DETAILS ON THAT SCOPE OF WORK FOR A TENDER PROCESS THIS WEEK.

I'M EXPECTING A TENDER PACKAGE EARLY NEXT WEEK FROM TULLOCH SO THAT WE CAN GO TO MARKET AND GET A CONTRACTOR IN THERE AS SOON AS POSSIBLE STARTING WORK. THE NEXT PHASE IS DEMOLITION OF THE POOL DECK IN ORDER TO AFFECT REPAIRS TO THE POOL PROPER.

WE HAVE TO REPLACE THE PLUMBING PIPES THAT ARE UNDERNEATH THE POOL DECK.

SO JACK HAMMERING OUT CONCRETE, YOU KNOW, ALBEIT WITH CARE, DOESN'T REQUIRE A SPECIALTY POOL CONTRACTOR TO DO OR A SPECIALTY MEDIA BLASTING COMPANY TO DO.

SO WE'RE GOING TO TENDER THAT PHASE OF THE PROJECT SEPARATELY AS WELL SO THAT WE CAN ENGAGE WITH LOCAL CONTRACTORS OR REGIONAL CONTRACTORS TO COME

[00:10:06]

THANK YOU, MR. GOLDING.

THAT WAS GOOD. WELL, DO WE HAVE ANY COMMENTS? COUNCILLOR MANN. THANK YOU WORSHIP THROUGH YOU.

THANK YOU, MR. GOULDING, FOR YOUR REPORT.

THE ONLY ADDITIONAL COMMENTS THAT I'D LIKE TO ADD IS ALL THE DECISIONS THAT WERE MADE IN 2022 REGARDING RECONSTRUCTION OF SAID FACILITY OR CONSTRUCTION OF A NEW FACILITY WAS ALL DETERMINED ON THE COST VERSUS THE RETURN OF YEARS OF SERVICE, AND WE WERE ADVISED THROUGH STAFF THAT THE NUMBER OF YEARS OF SERVICE WAS SIGNIFICANT ENOUGH IN ORDER TO HEAD DOWN THIS PATH OF REPAIR, WHICH IS WHY WE DECIDED TO DO THIS. THIS IS NOT A FIVE YEAR REPAIR.

THIS IS A MULTI YEAR REPAIR TO GET ANOTHER X NUMBER OF YEARS, AND I APOLOGIZE.

I KEEP SAYING X, BUT I KNOW IT'S I THOUGHT IT WAS 15 TO 20 YEARS OF USEFUL LIFE OUT OF THIS FACILITY, WHICH IS WHY WE'RE GOING THROUGH THIS PROCESS THIS YEAR.

SO, AGAIN, ONE YEAR OF RECONSTRUCTION AS OPPOSED TO A NEW BUILD, I STILL THINK IT'S MORE COST EFFECTIVE FOR THE COMMUNITY.

THANK YOU. THANK YOU COUNCILLOR MANN OR MR. GOULDING. SORRY.

THANK YOU, YOUR WORSHIP.

SO TO THAT POINT, COUNCILLOR MANN.

THERE'S BEEN THIS HAZY NOTION THAT THE DECISION TO PROCEED WITH A REPAIR WAS BASED ON TWO OPTIONS ONE, BUILDING A NEW POOL AND ONE REPAIRING THE POOL WE HAVE, JUST TO GIVE SOME CONTEXT TO THE EXPENSE OF CONSTRUCTING A NEW POOL.

WE KNOW OF COMPARABLE.

THERE'S NOBODY'S BUILT A POOL EXACTLY LIKE THE OUR POOL IN ELLIOT LAKE.

SO TAKING INTO ACCOUNT PROJECTS IN DIFFERENT REGIONS COST DIFFERENT AMOUNTS OF MONEY AND DIFFERENT FACILITIES COST DIFFERENT AMOUNTS OF MONEY.

OURS IS A SIX LANE POOL.

WE KNOW OF A EIGHT LANE POOL JUST RECENTLY BEING CONSTRUCTED IN SOUTH WESTERN ONTARIO.

IT WAS A $50 MILLION PROJECT.

SO WE'RE REPAIRING OUR POOL FOR LESS THAN $3 MILLION GOING FORWARD IS WHAT WE EXPECT.

THIS IS THERE'S A LARGE DIVIDE BETWEEN THOSE TWO NUMBERS.

YES, THERE IS, THANK YOU, MR. GOLDING. I APPRECIATE THE CONTEXT THAT YOU'VE ALL OR BOTH HAVE PRESENTED.

ANY OTHER COMMENTS OR QUESTIONS? OK, SEEING NONE.

I'LL CALL THE VOTE.

ALL IN FAVOR? NON ARE OPPOSED AND THAT IS CARRIED.

7.2, MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING RESIGNATION AND APPOINTMENT TO RENAISSANCE SENIOR CENTER.

MAY I HAVE A MOTION THAT THE RESIGNATION OF COUNCILLOR MORISSETTE BE ACCEPTED AND THAT COUNCILLOR MANN BE APPOINTED TO THE RENAISSANCE SENIOR CENTER BOARD.

COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP.

COUNCILLOR BULL. I MAY HAVE SOME COMMENTS, QUESTIONS OR CONCERNS.

OK SEEING NONE.

ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.

ITEM 7.3, MEMO FROM THE CHIEF ADMINISTRATION OFFICER ADMINISTRATIVE OFFICER REGARDING PHYSICIAN RECRUITMENT AS THIS MATTER, DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS AS WELL AS FINANCIAL INFORMATION SUPPLIED IN CONFIDENCE TO THE MUNICIPALITY, WHICH, IF DISCLOSED, COULD REASONABLY BE EXPECTED TO PREJUDICE SIGNIFICANTLY THE COMPETITIVE POSITION OR INTERFERE SIGNIFICANTLY WITH THE CONTRACTUAL OR OTHER NEGOTIATIONS OF AN ORGANIZATION.

IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 2392 B AND I OF THE MUNICIPAL ACT.

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IN FAVOR, LETTER OPPOSED AND THAT WAS CARRIED.

ITEM 7.4 MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING SOME DAY CAMP.

PERHAPS WE'LL JUST START WITH MR. GAGNON, PLEASE, SIR.

THANK YOU, MR. CHAIR. SO THIS MEMO WAS SIMPLY AS A RESULT OF CONCERNS THAT HAVE BEEN EXPRESSED IN VARIOUS VENUES ABOUT THE DAY CAMP PROGRAM.

THE DAY CAMP PROGRAM WAS CANCELED AS PART OF THE 2022 BUDGET DELIBERATIONS BY COUNCIL OR THE AD HOC BUDGET COMMITTEE AT THE TIME, BECAUSE OF THE REASONS VERY BRIEFLY OUTLINED IN MY MEMO, I'M SENSING THAT COUNCIL WOULD LIKE TO HAVE A LITTLE BIT MORE OF A SORT OF AN EDUCATION OR A DEEPER DIVE INTO THE REASONS WHY THE PREVIOUS COUNCIL CUT THAT PROGRAM IN 2022, AND I JUST THOUGHT IT MIGHT BE APPROPRIATE TO REFER THAT SOMEWHERE TO GET A LITTLE BIT MORE GRANULAR DETAIL.

SOME OF THE MAIN CONCERN IS THE LACK OF QUALIFIED STAFF AT AN APPROPRIATE AGE TO RUN A PROGRAM.

WE'VE BEEN HAVING DIFFICULTY AND YOU READ THE MEDIA, IT'S ACROSS THE BOARD IS ACROSS THE COUNTRY.

THERE IS A SCARCITY OF EARLY CHILDHOOD EDUCATOR TYPE POSITIONS, QUALIFIED STAFF.

WE WERE NOT COMFORTABLE HAVING A HIGH SCHOOL AGE STUDENT TRYING TO RUN A DAYCARE PROGRAM.

WE CAN CALL IT A DAY CAMP IF WE WISH, BUT IT'S REALLY A DAYCARE.

THE PARENTS ARE EXPECTING TO DROP THE CHILD OFF AND PICK THEM UP AT THE END OF THE DAY.

SO THAT'S WAS PROBLEMATIC.

THE SCARCITY OF LABOR WAS PROBLEMATIC.

COMPETING WITH THE PRIVATE SECTOR.

WE HAVE DAYCARES THAT RUN DAYCARE PROGRAMS, REDUNDANCY.

THE CITY IS ALREADY PAYING A LEVY TO THE AD TAB TO RUN DAYCARE, SO WE'D BE PAYING TWICE THE COST OF RUNNING THE PROGRAM VERSUS THE COMMUNITY'S ABILITY TO PAY.

THERE ARE VERY LIMITED OR MANY PRESSURES ON HOW MUCH WE SHOULD BE CHARGING FOR THIS DAY CAMP PROGRAM.

WHEN IT DID EXIST, WE LOOKED AT OTHER OPTIONS AND THEY WERE MANY OF THEM WERE MORE EXPENSIVE THAN THE PROGRAM WE HAD IN THE PAST AND DEEP, SEVERE RISK AND LIABILITY CONCERNS WITH RECORD KEEPING AND EVERYTHING ELSE.

SO THE WE'RE RATIONALE, THAT'S JUST A VERY BRIEF SNAPSHOT, BUT WE CAN CERTAINLY PROVIDE MORE DETAIL AS TO WHAT OUR RATIONALE WAS, AND MS. KLUKE IS TRAVELING TODAY AND NOT AVAILABLE, BUT SHE HAS REACHED OUT TO THE DAYCARES IN THE COMMUNITY AND IS WORKING WITH THEM.

SO WE'VE SEEN THIS COMING AND WE'RE WORKING TO TRY TO FIND OTHER SORT OF SOLUTIONS AND HELP THE PRIVATE SECTOR RUN DAYCARES PERHAPS THAT ARE PLAYGROUNDS, SPACES AND OTHER ISSUES. SO IF IT'S UP TO COUNCIL, IF YOU WISH TO, TO REFER THAT AND GET A LITTLE BIT MORE DETAIL THAN WHAT I COULD JUST VERY HIGHLY HIGH LEVEL SUMMARIZE THERE FOR YOU.

THANK YOU, MR. GAGNON.

COUNCILLOR FLINTOFF THANK YOU.

YOUR WORSHIP. I WOULD LIKE TO MAKE A MOTION THAT STAFF BE DIRECTED TO REVIEW THE ISSUES SURROUNDING SUMMER DAY CAMP PROGRAM AND THAT THIS MATTER BE REFERRED TO A FUTURE MEETING OF THE 2023 AD HOC BUDGET COMMITTEE FOR A FULL REVIEW.

SO I MOVE. SO DO I HAVE A SECONDER? COUNCILLOR BULL.

ANY COMMENTS, QUESTIONS OR CONCERNS.

COUNCILLOR MANN.

THANK YOU, MR. CHAIR.

THROUGH YOU, I THINK IT WOULD BE TIMELY TO HAVE A HIGH LEVEL REVIEW OF THIS.

OBVIOUSLY, THE DECISION THAT WAS MADE LAST YEAR WAS AGAIN, BASED ON THE DECISIONS AND SOME TIMING RELATED MATTERS.

AGAIN, BUDGET WAS NOT PASSED OFFICIALLY UNTIL LATER INTO MAY.

OBVIOUSLY, WE'RE STILL ABOUT TO BEGIN MARCH, SO WE DO HAVE A LITTLE BIT OF ADDITIONAL TIME.

I THINK AD HOC BUDGET IS THE PLACE TO HAVE THIS, AND I WOULD I WOULD HAVE TO AGREE WITH MR. GAGNON'S COMMENTS.

THE EARLY CHILDHOOD EDUCATOR POSITIONS NOT ONLY IN THE DISTRICT BUT IN THE PROVINCE, ARE VERY, VERY SCARCE.

CAPACITIES OF THE TRULY REGISTERED EMPLOYEES IS RUNNING LESS AT LESS THAN 45% IN THIS DISTRICT RIGHT NOW.

SO THERE ARE CHALLENGES IN ORDER TO GET QUALIFIED PEOPLE, AND THIS IS SOMETHING THAT WHEN WE DO GET INTO IT, WE NEED TO AGAIN REMEMBER THAT WE HAVE TO LOOK OUT FOR THE SAFETY OF THE INDIVIDUALS IN OUR CARE.

SO BUT I THINK A REVIEW OF IT IS TIMELY AND BUDGET IS WHERE IT SHOULD PROBABLY BE.

SO THANK YOU. THANK YOU COUNCILLOR MANN, COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP.

I'M ON THE APPS HOP BOARD AND I CAN SECOND WITH COUNCILLOR MANN HAS SAID RIGHT ACROSS A COMPLETE REGION FROM HORN PAYNE TO WHITE RIVER, THERE'S A HUGE SHORT SHORTAGE OF QUALIFIED ECES.

[00:20:05]

THAT'S ALL. THANK YOU, COUNCILLOR FLINTOFF AND COUNCILLOR BULL.

THANK YOU, YOUR WORSHIP THROUGH YOU.

JUST A GENERAL COMMENT.

I LAST LAST TIME WE HAD THE DAYCARE CAMPS OR SUMMER DAY CAMPS, I WOULD DROP MY GRANDCHILDREN OFF, AND MR. GAGNON WAS RIGHT.

THE LACK OF ACCOUNTABILITY WASN'T THERE, AND I WAS AT TIMES WORRIED.

SO I UNDERSTAND WHY WE NEED QUALIFIED STAFF TO RUN OUR DAY CAMPS, BUT I WAS JUST WONDERING WITH YOUR MOTION, COUNCILLOR FLINTOFF, IF I MAY, I KNOW THAT YOU SAID THE AD HOC BUDGET COMMITTEE, BUT WOULD WE ALSO BE LOOKING AT MAYBE GETTING A COMMITTEE OF CONCERNED PARENTS OR OTHER PEOPLE THAT MIGHT BE INTERESTED IN HELPING US OUT TO DO THIS, OR WOULD THAT BE A SEPARATE THING OR? COUNCILLOR FLINTOFF.

THANK YOU, COUNSELOR.

THROUGH YOU.

I'M RECEPTIVE TO THAT.

WE COULD MAYBE TRY AND SET UP A COMMITTEE ONCE WE GET STAFF TO LOOK INTO EXACTLY HOW THIS COULD BE PROPERLY RAN.

I'M NOT QUITE SURE IF WE GOT TO ADD A MOTION TO FIND OUT.

I JUST RECEIVED SOME CONFIRMATION.

I THINK WE NEED TO GO TO BUDGET FIRST BEFORE WE CAN DECIDE THOSE THINGS.

SO I'M NOT SURE HOW THAT CHANGES THE MOTION.

NO, IT DOESN'T KNOW.

OK. THANK YOU.

MS.. SPERRY. ANY FURTHER COMMENTS? OK SEEING NONE.

CAN I HAVE A VOTE? ALL IN FAVOR.

NONE ARE OPPOSED. SO THAT IS CARRIED.

7.5, MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING 2023 DRAG RACE UPDATE.

MR. GAGNON, PLEASE.

THANK YOU, MR. CHAIR.

SO THIS IS ANOTHER SORT OF INTERIM UPDATE.

WE, IF YOU RECALL, AT THE REC STANDING COMMITTEE MEETING IN EARLY DECEMBER WITH A LARGE CONTINGENT OF COUNCILORS THERE, WE HAD DISCUSSED IN THE MOTION IN THE MEMO WAS OUTLINING THAT WE HAD PRESENTED VARIOUS OPTIONS FOR THE DRAG RACES IN 2023, AND WE HAD A MANDATE TO LOOK FOR A THIRD PARTY ORGANIZATION, A BUSINESS, A SERVICE GROUP, SOMEBODY WHO COULD BASICALLY AND WE'VE BEEN CALLING IT RENT THE AIRPORT FOR A DOLLAR, BUT BASICALLY HOST THE EVENT WITH SOME SUPPORT FROM THE CITY, BUT IN SUCH A WAY THAT WE WOULDN'T HAVE QUITE SO MUCH STAFF TIME INVOLVED IN ORGANIZING THE RACE.

SO THAT WAS THE MANDATE WE HAD.

WE'VE BEEN TALKING TO VARIOUS THIRD PARTIES AND IN DOING SO WE NOTICED THAT LUSK VILLE DRAGWAY, THE TRADITIONAL SUPPLIER OF THE TIMING EQUIPMENT AND THE RACE SORT OF LOGISTICS, IS LOOKING TO HOST AN EVENT ON OUR WEEKEND OR OUR WEEKEND, THE THIRD WEEKEND IN JULY AT THE CHAPEL.

SO THIS MEMO WAS BASICALLY JUST SORT OF INTENDED TO PROVIDE AN INTERIM UPDATE TO COUNCIL ON THE ONGOING DISCUSSIONS WE'VE BEEN HAVING.

WE HAVE HAD SOME INTERESTING CONVERSATIONS WITH THE KIRKLAND LAKE NONPROFIT ORGANIZATION GROUP THAT RUNS BASICALLY THE MODEL THAT WE ARE PROMOTING, WHICH IS THAT A NONPROFIT OR FOR PROFIT.

SO A THIRD PARTY WOULD TAKE OVER THE EVENT LOGISTICS WITH SOME SUPPORT FROM THE CITY, AND IT WOULD APPEAR THAT KIRKLAND LAKE EVEN HAS THE TIMING EQUIPMENT.

SO THEY COULD BE AN OPPORTUNITY, BUT WE WOULD NEED A LITTLE BIT MORE TIME TO DISCUSS WITH KIRKLAND LAKE.

THEY WERE BUSY THIS PAST WEEKEND.

WE HOPE TO GET SOME INFORMATION FROM THEM, BUT THEY WERE HOSTING ANOTHER WINTER EVENT.

SO IT'S UP TO COUNCIL.

IF YOU THINK YOU'VE HAD ENOUGH INFORMATION AND YOU WISH TO MAKE A DECISION NOW OR OTHERWISE, WE WERE PLANNING ON RETURNING TO THE REC STANDING COMMITTEE NEXT MONDAY, MARCH 6TH, AND GOING TO COUNCIL ON MARCH 13TH WITH A LITTLE BIT MORE INFORMATION.

REFRESH YOUR MEMORY AS TO WHAT THE OPTIONS WERE IN DECEMBER AND THEN MOVE AHEAD FROM THERE , BUT THE SORT OF WRITING ON THE WALL IS THAT IF WE CANNOT FIND A THIRD PARTY TO ORGANIZE AND HOST THIS EVENT AT OUR AT OUR AIRPORT IN A WAY THAT MINIMIZES THE IMPACT TO THE MUNICIPAL OPERATIONS, THAT CHANCES ARE

[00:25:06]

WE COULD WORK AROUND THE JULY WEEKEND IF IT TURNS OUT WE NEED A DIFFERENT DATE, BUT ONLY IN A SCENARIO WHERE A KIRKLAND LAKE OR SOMEBODY LIKE THEM IS WILLING TO HOST THE EVENT, BUT THERE IS STILL TIME, OF COURSE, FOR OTHER OPPORTUNITIES RESEARCH TO COME TO BEAR, BUT WE WOULD BE MOVING TOWARDS MARCH 6TH, MARCH 13TH FOR A FINAL DECISION AS TO WHAT THE FUTURE HOLDS FOR THE DRAG RACES IN 2023.

WE HAVE NOT MADE A DECISION.

OF COURSE IT'S COUNCIL'S DECISION, IT'S NOT ADMINISTRATION, SO IT'S UP TO COUNCIL PROBABLY ON THE 13TH UNLESS DIRECTED OTHERWISE.

THANK YOU, MR. GAGNON.

MR. SEIDEL. I'M NOT SURE EXACTLY OF HOW TO PROCEED WITH THIS, BUT I WOULD LIKE TO MOVE THAT WE OPEN THIS UP FOR DISCUSSION.

OK. DO I HAVE A SECONDER? COUNCILLOR FLINTOFF.

WELL, LET'S GO COMMENT FIRST, PLEASE.

COUNCILLOR FLINTOFF.

I'M NOT AGAINST THE DRAG RACES, JUST THE WAY IT'S BEEN SET UP AND TOTALLY FUNDED BY THE CITY.

THE DRAG RACES BRING VERY LITTLE ECONOMIC VALUE IN ELLIOT LAKE.

THEY GO AS FAR AS THE AIRPORT.

THEY SET UP THE AREA FOR SLEEPING, FOOD, TAKE OUT THEIR RACE CARS OR WHATEVER.

THEY'RE TOTALLY SELF-SUFFICIENT.

WHEN THE EVENT'S OVER, THEY LEAVE THE AIRPORT ON SUNDAY AND THEY TURN RIGHT.

NO RESTAURANTS.

I CHECKED WITH THE PARTS STORE.

THEY TOLD ME THEY SOLD ABOUT $100 IN EXTRA PARTS OVER THAT ONE LAST WEEKEND.

NO OTHER SHOPPING, NO SPENDING ACTIVITY AT ALL IN TOWN.

IT'S ALSO A HEAVY STRAIN ON OUR ALREADY OVERBURDENED EMERGENCY DEPARTMENT AT THE HOSPITAL.

THIS HAS BEEN VERIFIED TO ME BY ONE OF OUR LONG TIME LOCAL PHYSICIANS.

THE SUCCESS OF THE DERBY LAST WEEKEND WAS GREAT.

THEY CAME INTO TOWN, SO THEY USED OUR RESTAURANTS BECAUSE THEY'RE HERE IN THE CITY.

SORRY TO SAY THAT WITH THE DRAG RACES, THEY JUST DOES NOT HAPPEN.

ELLIOT LAKE LOST OVER $120,000, NOT COUNTING ALL THE OTHER MANAGEMENT LEAD UP.

TIME TO PUT THE RACE ON LAST YEAR.

WE HAVE A VERY SHORT SUMMER WITH MUCH OUTDOOR MAINTENANCE TO KEEP AND TO BE DONE AROUND OUR CITY.

I AGREE THAT THE COST OF THE TAX PAYER AND THE RISK IT'S JUST TOO MUCH AT THIS TIME, AND THE ONLY OTHER LAST COMMENT ON THAT IS I'D LIKE THE PUBLIC TO KNOW WE NEVER CANCELED ERNIE MALCOLM.

HE PULLED OUT ON HIS OWN.

HE HAD SEEN SOMEONE FROM THE CITY, TOLD HIM THAT WE WEREN'T DOING IT WHILE JUST TO LET THE PUBLIC KNOW IT WAS NOT THIS COUNCIL.

THANK YOU. THANK YOU COUNCILLOR FLINTOFF.

ANY OTHER COMMENTS? COUNCILLOR MANN THANK YOU, MR. CHAIR. THROUGH YOU, I WOULD HAVE TO ECHO SOME OF COUNCILLOR FLINTOFF POINTS.

YOU KNOW, HAVING OUR TRADITIONAL WEEKEND GIVEN AWAY OR SCHEDULED BY ANOTHER COMMUNITY IS QUITE DISAPPOINTING AND REALIZING THAT AGAIN, MR. GAGNON INDICATED TONIGHT THAT THIS COUNCIL HAS NOT FORMALLY MADE A DECISION.

AGAIN, I THINK THIS REFLECTS POORLY ON THE COMMUNITY AND THAT'S WHAT'S FRUSTRATING ABOUT IT.

I THINK IF A PROPONENT CAN COME FORWARD UNDER THE TERMS THAT WE ARE TRYING TO SET OUT, WHICH I STILL BELIEVE ARE REASONABLE, CONSIDERING SOME OF THE COST IMPLICATIONS HAVING BEEN OUT THERE FOR SIX, SEVEN YEARS IN A VOLUNTEER CAPACITY.

I'VE SEEN FIRSTHAND THE COST INVOLVED OF OPERATING THIS, AND IF THERE IS ANOTHER MODEL FROM THE PRIVATE SECTOR THAT CAN COME FORWARD OR A VOLUNTEER GROUP, THEN ABSOLUTELY WE HAVE A MECHANISM IN ORDER TO HAVE THE FACILITIES RENTED TO A GROUP FOR A DOLLAR, AND THAT DIMINISHES THE COST TO THE MUNICIPALITY.

AGAIN, I JUST THINK THAT WHEN A LONG STANDING PARTNER MAKES A DECISION LIKE THIS, IT'S UNFORTUNATE THAT THE WAY IT'S BEING PORTRAYED, THERE'S MESSAGES OUT IN THE MEDIA THAT ARE SUGGESTING THAT, OF COURSE, WE CLEARLY DON'T KNOW WHAT WE'RE DOING, BUT THAT SEEMS TO BE A REGULAR MESSAGE THAT I'M READING ONLINE.

I'LL LEAVE THAT COMMENT FOR LATER ON, BUT AGAIN, I THINK IT'S JUST DISAPPOINTING, AND AGAIN, WE HAVE NOT MADE A DECISION, BUT IT SOUNDS LIKE WE WILL BE MAKING ONE SHORTLY, AND AT THAT POINT, I THINK THAT'S WHEN THIS COUNCIL GETS TO FINALLY SPEAK.

SO THANK YOU. THANK YOU, COUNCILLOR MANN.

ANY OTHER COMMENTS? COUNCILLOR MORISSETTE.

THROUGH YOU, YOUR WORSHIP.

[00:30:01]

THROUGH YOU YOUR WORSHIP.

SO THE THERE IS A COMMUNITY OF RACERS WHO THIS IS THEIR LIFEBLOOD AND THIS IS PART OF THEIR SUMMER ROUTINE.

SO THAT'S WHY THERE IS SOME PRESSURE AND THAT'S WHY MR. MALCOLM WOULD HAVE PREFERRED THIS DECISION OR DISCUSSION TO HAVE BEEN DONE IN NOVEMBER OR DECEMBER SO THAT WE CAN HAVE MORE LEAD TIME FOR FOR PLANNING.

THERE'S NO, THERE'S TRADITIONAL DATES, BUT THERE'S THE SUMMER AND YOU CAN WORK AROUND THAT.

WE WOULD HAVE TO PLUG OURSELVES IN A LITTLE BIT MORE INTO THE COMMUNITY AND UNDERSTAND WHAT THOSE DATES ARE.

THERE USED TO BE A RACE OR THERE HAS BEEN IN THE PAST AND CERTAINLY A FEW SUMMERS AGO COUNCILLOR MANN WOULD REMEMBER ANYWAY, WE HAD THERE WAS THREE RACES WAWA, CHAPEL AND ELLIOT LAKE.

FAIRLY CLOSE IN PROXIMITY, BUT IT HAS BEEN IT HAS HAPPENED OFF AND ON.

SO AND THIS COMES AND GOES AND ARE VARIOUS TRACKS IN ONTARIO WHERE YOU CAN HAVE, YOU KNOW, BRACKET RACING BECAUSE YOU OBVIOUSLY NEED A CLOSED AIRPORT OR SOMETHING OF THAT NATURE WITH THE FLAT TARMAC.

SO THAT'S WHY THERE'S NO SET DATES.

IT'S NOT QUITE AS FIRM AS THE NASCAR THING, BUT YOU HAVE TO PLUG YOURSELF IN TO THE SUMMER SCENARIO AND PLAN AND GET YOURSELF IN FRONT OF THE RACING COMMUNITY TO ENSURE THAT THEY'RE SPREAD OUT.

YOU CAN'T HAVE TWO WEEKENDS IN A ROW BECAUSE THINGS BREAK AND IT'S COSTLY TO PACK UP ALL YOUR YOUR GEAR AND GO TO A RACE EVENT.

SO LONG STORY SHORT, YOU NEED TO NUANCE THAT AROUND AND FIGURE OUT A TIME, BUT IF.

CHAPEL WAS HAVING THE THIRD WEEKEND IN JULY, THAT LIKELY MEANS THERE'S ANOTHER WEEKEND IN OR SOMEWHERE THAT WE COULD WE COULD ARRANGE.

I'M NOT SAYING IT'S EASY AND YOU KNOW IT'S ALREADY ALMOST MARCH BUT WE DECIDED COUNCIL DECIDED LAST YEAR IN APRIL TO HOST THE EVENT AND WE MANAGED TO DO IT , BUT UNDER AN EXTREME AMOUNT OF EFFORT, WE'RE HOPING THAT A KIRKLAND LAKE SCENARIO, WHICH SEEMS LIKE THEIR MODEL HAS BEEN ALREADY IN PLACE, UNBEKNOWNST TO US FOR FOUR YEARS IN KIRKLAND LAKE, WE'RE A NONPROFIT, IS IS BASICALLY RENTING THE AIRPORT, HOSTING THE EVENTS.

THEY HAVE THEIR OWN TIMING EQUIPMENT.

THEY NO LONGER NEED LESS.

BILL DRAGWAY, THAT'S AN INTERESTING MODEL.

WE'RE CONTINUING TO DISCUSS WHETHER IT CAN BE LINED UP IN TIME.

IT REMAINS TO BE SEEN.

THANK YOU, MR. GAGNON.

SO WHEN THIS WAS RUN LAST YEAR, WHAT DATE WAS IT DECIDED UPON BY THE COUNCIL? OFF THE TOP OF MY HEAD. I BELIEVE HAVING A CONVERSATION IN MARCH WHERE WE HAD RECOMMENDED TO CANCEL THE RACES AND COUNCIL DEFERRED IT FOR SOME TIME. SO I'M THINKING LATE MARCH, EARLY APRIL, WE HAD DECIDED.

COUNCIL HAD DIRECTED STAFF RUN THE RACES, EVEN IF IT NEEDS TO BE DONE WITH MORE STAFF THAN WELL, WE DIDN'T KNOW THAT AT TIME.

BASICALLY, COUNCIL DECIDED IN MARCH OR EARLY APRIL.

DIRECTED ADMINISTRATION TO HOST THE EVENT IN JULY AND IT WAS THE STRUGGLE BUT WE MANAGED.

SO THANK YOU.

JUST TO FOLLOW UP, IF THIS COUNCIL HAD SAID NO, THAT WOULD HAVE HAD TO BEEN A VOTE IN THIS CHAMBER.

IS THAT CORRECT? THAT IS CORRECT.

I COMMUNICATED TO MR. MALCOLM THAT ADMINISTRATION, AND WE'VE BEEN QUITE CLEAR, WE WERE CLEAR IN MARCH OF 2022 AND WE WERE CLEAR IN DECEMBER.

WE DON'T BELIEVE IN THE MODEL THAT WAS IN PLACE FOR THE FIRST 20 YEARS, 21 YEARS OF THE EVENT, WHICH IS A CONSIDERABLE THAT'S NOT QUITE TRUE. I'M NOT SURE HOW IT WASN'T THE FIRST EARLY DAYS, BUT IN THE PAST TEN YEARS, THE BURDEN HAS BEEN ON THE CITY AND OUR INSURANCE CHANGES HAVE REQUIRED US THAT WE'RE NOT ABLE TO MAKE THE DONATIONS TO SERVICE CLUBS.

THE MODEL IS NO LONGER WORKING FOR THE CORPORATION, THE CITY OF ELLIOT LAKE.

WE CANNOT MAKE THAT CALL.

I CANNOT MAKE THAT CALL.

IT IS COUNCIL DECISION.

WE HAD IT ALWAYS DISCUSSED.

DECEMBER 5TH WAS COME BACK AS SOON AS YOU CAN.

WE WERE EYEING MARCH 6TH.

COULD IT HAVE BEEN FASTER? SURE.

WE HAVE A FEW THINGS GOING ON OTHER THAN PLANNING FOR A DRAG RACE, SO WE GOT TO IT AND THE BEST TIME WE COULD, WHICH IS DISCUSSING WITH KIRKLAND LAKE OVER THE PAST FEW WEEKS, AND MR. MALCOLM INTERPRETED THAT AS THE RACES WERE CANCELED, HE MADE THAT LEAP ON HIS OWN.

I WAS QUITE CLEAR TO HIM THAT IT WAS NOT ADMINISTRATION'S CALL.

I CAN'T I CAN'T COUNT HOW MANY TIMES I'VE MADE A RECOMMENDATION TO COUNCIL, AND COUNCIL SAID, THANKS, MR. GAGNON, BUT WE'RE GOING TO GO IN A DIFFERENT DIRECTION.

IT'S COUNCIL'S DECISION TO MAKE.

SO WHETHER ADMINISTRATION HAS GROWN WEARY OF THIS MODEL AND IS RECOMMENDING THAT WE ABANDON IT DOESN'T MEAN COUNCIL WILL AGREE.

[00:35:07]

THANK YOU, MR. GAGNON.

ONE FINAL THING.

SO THE TWO MODELS THAT WE'RE DISCUSSING FROM LUSKVILLE AND FROM KIRKLAND LAKE ARE VERY DIFFERENT.

CORRECT? JUST TWO DIFFERENT SCENARIOS THERE.

THERE'S THE MODEL, WHICH IS EITHER THE CITY TAKES ON THE VAST AMOUNT OF BURDEN AND WE HOPE TO FIND COMMUNITY GROUPS WHO HAVE INSURANCE WHO WE COULD ENTER INTO AGREEMENTS WITH, AND THEN OR A MODEL THAT WE'RE PROMOTING, WHICH IS A KIRKLAND LAKE MODEL, WHICH IS SOMEBODY RENTS THE AIRPORT FROM US AND ARRANGES AND KEEPS ALL THE PROFIT, OF COURSE, OR THE REVENUE WE WOULD HAND OVER THE EVENT IN A TURNKEY SCENARIO AND WE WOULD WORK WITH THEM, WHOEVER THAT MAY BE.

THAT'S THE MODEL.

WHAT YOU'RE TALKING ABOUT IS THE IS THE LUSKVILLE IS A VENDOR.

HE'S NOT A PARTNER.

I MEAN, WE'VE BEEN WORKING TOGETHER FOR 21 YEARS, SO THERE'S SOME FAMILIARITY THERE, BUT MR. MALCOLM AND LUSKVILLE DRAGWAY IS A VENDOR.

WE PAY THEM, PAY THAT CORPORATION $31,000 TO PROVIDE THE TIMING EQUIPMENT AND THE LOGISTICS OF RUNNING 300 RACERS DOWN THE TRACK.

I'VE COME TO LEARN THAT KIRKLAND LAKE ABANDONED LUSKVILLE PURCHASED THEIR OWN EQUIPMENT AND RUN THE RACES THEMSELVES WITHOUT THE NEED FOR CONTRACTING LUSKVILLE.

SO THAT'S AN INTRIGUING MODEL OR INTRIGUING IN A SENSE THAT YOU DON'T NEED TO PAY LESS.

BILL DRAGWAY TO COME AND HOST THE EVENT IF YOU HAVE YOUR OWN EQUIPMENT.

WE DO NOT, IT APPEARS AT KIRKLAND LAKE DOES.

THAT'S INTERESTING. SO THAT'S THE VENDOR FOR THE TIMING EQUIPMENT, AND THEN THERE'S THE MODEL FOR HOW WE HOST AN EVENT OF THIS SIZE.

THANK YOU, MR. GAGNON.

MANY MORE COMMENTS.

COUNCILLOR MANN. THANK YOU, MR. CHAIR. I DO WANT TO SAY I PREFER MR. GAGNON'S COMMENT VENDOR AS OPPOSED TO PARTNER, EVEN THOUGH WE'VE WORKED WITH THEM FOR A LONG TIME, I THINK VENDORS ARE FAR MORE APPROPRIATE TERMS. SO THANK YOU. I THINK THE OTHER THING THAT THIS COUNCIL SHOULD BE AWARE OF IS IN THE PAST, COUNCILS HAVE MADE DECISIONS TO SUPPORT THE DRAG RACES.

FOR EXAMPLE, THE TERM OF COUNCIL IN THE FIRST YEAR OF THE NEW TERM, WE WOULD SAY WE WOULD SUPPORT IT FOR THE BALANCE OF THIS TERM.

SO THERE WAS NO ANNUAL DECISION TO BE MADE.

WE KNEW WE WERE GOING TO HAVE DRAG RACES FOR THE NEXT THREE YEARS BEYOND THAT FIRST YEAR.

I THINK THIS VENDOR EXPECTING FOR A DECISION TO BE MADE IN NOVEMBER OF AN ELECTION CYCLE IS UNFORTUNATE TO HAVE TO HEAR THAT AGAIN, BECAUSE CLEARLY THAT WAS NOT THE CASE AND WOULD NEVER BE THE CASE.

THE PREVIOUS COUNCIL IS NOT GOING TO MAKE DECISIONS ON BEHALF OF THE NEXT YEAR'S COUNCIL.

IT'S NOT APPROPRIATE AND THEY WOULDN'T HAVE DONE IT.

SO THANK YOU.

THANK YOU. COUNCILLOR MANN.

ANY OTHER QUESTIONS OR COMMENTS? SO I'D LIKE TO SAY IN CLOSING, PROBABLY IT'S NOT DEAD IN THE WATER.

THERE'S POTENTIAL FOR THIS YEAR.

IF WE GET SOME MORE INFORMATION, PERHAPS WE CAN MAYBE DEFER THIS.

I'M NOT SURE WE NEED TO DEFER.

YOU CAN PROBABLY SIMPLY RECEIVE THE MEMO.

WE WOULD ALWAYS PLANNED ON COMING FROM THE EARLIER DIRECTION FROM DECEMBER TO A FUTURE MEETING.

SO WE'RE TELLING YOU THAT WE'RE TELLING COUNCIL THAT WOULD BE MARCH 6TH FOR THE RECREATION STANDING COMMITTEE AND MARCH 13TH FOR COUNCIL.

THANK YOU. SO ANY OTHER COMMENTS? SO WE MOVE FOR THAT MOTION.

COUNCILLOR MORISSETTE.

COUNCILLOR BULL. HOWEVER, THE VOTE ALL IN FAVOR.

NONE OF THAT'S CARRIED.

I READ AT SOME POINT SIX, WE'RE ARE GOING TO STRIKE THIS ITEM FROM THE AGENDA AS THERE IS NO CURRENT UPDATE WE WERE HOPING TO HEAR, BUT WE HAVEN'T YET.

SO THAT'S A, MOVING ON TO EIGHT, PRESENTATION OF COMMITTEE REPORTS, READING WITH ALL MY GLASSES.

[8. PRESENTATION OF COMMITTEE REPORTS]

AS THIS MATTER DEALS WITH THE PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND BY THE MUNICIPALITY, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 230 92C OF THE MUNICIPAL ACT.

DO I HAVE A MOVER? OR DO I ASK? YEAH.

MOVER AND THE SECONDER.

COUNCILLOR SEIDEL.

SECONDED COUNCILLOR FLINTOFF.

WE DON'T DO. SO WE'RE GOING TO VOTE TO GO INTO CLOSED, IF YOU SO WISH.

ALL IN FAVOR.

[00:40:03]

MM HMM. YEAH.

OKAY, 8.2 REFERRAL FROM THE FEBRUARY 21, 2023 PUBLIC SERVICES COMMITTEE REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING DRINKABLE DRINKING WATER QUALITY MANAGEMENT STANDARDS AT THE FEBRUARY 21ST, 2023 MEETING OF THE PUBLIC SERVICES COMMITTEE. THE FOLLOWING RESOLUTION WAS PASSED.

THE STAFF REPORT, DATED FEBRUARY 15TH, 2023, OF THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING DRINKING WATER QUALITY MANAGEMENT STANDARD BE RECEIVED AND THAT THE REPORT BE AFFORDED TO COUNCIL MEETING FOR REVIEW.

MAY I HAVE A MOVER? COUNCILLOR MANN. SECONDED, COUNCILLOR SEIDEL.

MR. DOYLE, IF YOU PLEASE OR DO YOU WANT US TO ASK QUESTIONS FIRST? HERE, WHICHEVER YOU CHOOSE TO DO, YOU WANT TO START WITH COMMENTS OR QUESTIONS.

OK. MR. DOYLE, QUICK SUMMARY, PLEASE.

NO, THANK YOU, MR. DOYLE.

ANY OTHER COMMENTS? QUESTIONS? OKAY, SO WE'LL HAVE A VOTE TO CARRY, ALL IN FAVOR AND NONE ARE OPPOSED.

THAT IS CARRIED.

OH, SORRY. MR. DOYLE, CAN YOU PRESS THE BUTTON NEXT TIME? COME ON. ITEM 8.3 REFERRAL FROM THE FEBRUARY 21ST, 2023 PUBLIC SERVICES COMMITTEE REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING WATER SUMMARY REPORT FROM MUNICIPALITIES AT THE FEBRUARY 21, 2023 MEETING OF THE PUBLIC SERVICES COMMITTEE.

THE FOLLOWING RESOLUTION WAS PASSED.

THE STAFF REPORT 2022 WATER SUMMARY REPORT DATED FEBRUARY NINE, 2023, OF THE ASSISTANT DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT THE REPORT BEFORE IT TO THE NEXT REGULARLY SCHEDULED COUNCIL MEETING FOR REVIEW.

MAY I HAVE A MOVER? COUNCILLOR MORISSETTE. SECONDED COUNCILLOR BULL.

MR. DOYLE. OKAY, I'LL BRIEFLY SUMMARIZE IT AGAIN.

SO THE DISTRIBUTION SYSTEM HAD 30 AD VERSES, BUT AS I MENTIONED BEFORE, THERE WAS ONLY 24 RECORDED.

SIX OF THEM WERE RESCINDED BY MINISTRY APPROVAL, AND OF THESE 30 ADVERSE IS 18 WERE WATER MAIN REPAIRS AND THESE REPAIRS WERE MAINLY DUE TO MATERIAL THAT WAS AROUND THE PIPE, AND AS I MENTIONED BEFORE, THERE'S A LOT OF CIRCULAR BRAKES.

SO WE'VE GOT ROCKS AND BAD FILLER AROUND THESE PIPES.

WE HAD AN INSPECTION IN NOVEMBER OF 2022 BY THE MINISTRY OF ENVIRONMENT, CONSERVATION AND PARKS, AND THERE WERE ZERO NON-COMPLIANCES.

SO IN SUMMARY.

THE REPORT PROVIDES EVIDENCE AND ASSURANCES TO MAYOR AND COUNCIL THAT AS OFFICERS OF THE CORPORATION COUNCIL IS EXERCISING THE PRESCRIBED STANDARD OF CARE WITH RESPECT TO THE OPERATIONS OF THE WATER TREATMENT SYSTEM.

SO RECEIVING THIS REPORT WILL ENSURE THE MUNICIPALITY'S COMPLIANCE WITH REGARD TO PRESCRIBED LEGISLATION UNDER THE SAFE DRINKING WATER ACT.

THANK YOU, MR. DOYLE.

ANY COMMENTS OR QUESTIONS? COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP.

THROUGH YOU TO MR. DOYLE.

I'D ASKED YOU THIS AT THE OTHER MEETING, BUT JUST FOR THE PUBLIC.

YOU'RE TELLING THEM, THEY'RE TELLING US THAT THE STATIONS ARE ONLY WORKING AT ABOUT 50%.

LIKE WE HAVE ROOM FOR LOTS OF EXPANSION FOR PEOPLE MOVING IN AND STUFF LIKE THAT.

[00:45:06]

WE'RE RUNNING ABOUT 40 TO 50% CAPACITY AT OUR PLANTS DEPARTMENT.

SO WE DON'T REALLY NEED TO HAVE ANOTHER BUDGET, ANOTHER STATION FOR THE NEXT FUTURE.

IF WE DO, THAT MEANS WE HAVE A LOT MORE PEOPLE HERE AND MORE TAX MONEY THROUGH YOUR.

YES, ABSOLUTELY, OR OUR WATER PLANT IS IS RUNNING VERY EFFICIENTLY.

MAYBE IF THERE IS SOME SOME EXPANSION DOWN THE ROAD, WE MAY NEED LIFT STATIONS HERE OR THERE FOR EXAMPLE, FOX DRIVE AND SO ON.

THANK YOU, MR. DOYLE.

COUNCILLOR MANN. THANK YOU, MR. CHAIR. I JUST WANT TO THANK MR. DOYLE AND HIS STAFF.

I KNOW THAT MR. DOYLE IS AT THE WATER TREATMENT PLANT REGULARLY.

I SEE HIM THERE ON A REGULAR BASIS, AND I KNOW THAT THAT PARTICULAR DEPARTMENT IS VERY IMPORTANT TO YOU, AND I JUST WANT TO THANK YOU AND YOUR STAFF FOR ALL THE WORK THAT YOU DO IN GETTING THIS DONE AND KEEPING THE WATER SAFE FOR THE COMMUNITY.

SO THANK YOU. THANK YOU.

THE FIRST COMMENT.

OK SEEING NONE WILL SURELY HAVE THE VOTE ALL IN FAVOR.

NON ARE OPPOSED, THAT IS CARRIED.

EIGHT POINT, JUST DID 8.3, 8.4, REFERRAL FROM THE FEBRUARY 21, 2023 PUBLIC SERVICES COMMITTEE REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING ELLIOT LAKE WASTEWATER TREATMENT PLANT ANNUAL PERFORMANCE REPORT 2022.

THAT THE STAFF REPORT FOR THE 2022 ANNUAL REPORT FOR THE ELLIOT LAKE WASTEWATER TREATMENT PLANT, DATED FEBRUARY SIX, 2023, OF THE ASSISTANT DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT THE REPORT BE FORWARDED IT TO COUNCIL FOR REVIEW.

MAY I HAVE A MOVER.

COUNCILLOR MORISSETTE, SECONDED COUNCILLOR MANN.

MR. DOYLE PLEASE.

THROUGH YOU MR. MAYOR, THIS IS THE FIRST TIME THAT WE'VE REALLY PRESENTED THE WASTEWATER REPORT TO COUNCIL, SO I'LL JUST KIND OF GIVE YOU A BIT OF A BACKGROUND ON IT, AND IF THERE'S ANY QUESTIONS AT THE END, I'LL TRY TO ANSWER THEM.

SO THE PURPOSE OF THIS REPORT IS TO PROVIDE PERFORMANCE AND COMPLIANCE RECORDS PERTAINING TO THE LAKE WASTEWATER TREATMENT PLANT, THROUGH MAYOR AND COUNCIL.

THIS REPORT IS PREPARED IN ACCORDANCE WITH CONDITION TEN FIVE OF THE C OF A AND COVERS THE REPORTING PERIOD FROM JANUARY 1ST, 2022 TO DECEMBER 31, 2022. THE REPORT MUST ALSO INCLUDE THE FOLLOWING INFORMATION FOR THE PURPOSES OF ENABLING THE OWNER OF THE SYSTEM TO ASSESS THE CAPABILITY OF THE SYSTEM TO MEET THE EXISTING AND PLANNED USES OF THE SYSTEM.

SO ATTACHED TO THIS IS ONE A SUMMARY OF QUANTITIES AND DISCHARGE RATES OF THE PLANT DURING THE PERIOD COVERED BY THE REPORT, AND TO A COMPARISON OF THE SUMMARY REFERRED TO IN THE EFFLUENT LIMIT CONDITIONS.

SEVEN TOO THE RELATED FLOW RATES APPROVED IN THE SYSTEM C OF A.

AGAIN THIS YEAR. THE SUMMARY THIS REPORT PROVIDES EVIDENCE AND ASSURANCES TO MAYOR AND COUNCIL, AND AS OFFICERS OF THE CORPORATION COUNCIL IS EXERCISING THE PRESCRIBED STANDARD OF CARE WITH RESPECT TO THE OPERATIONS OF THE WASTEWATER TREATMENT SYSTEM.

RECEIVING THIS REPORT WILL ENSURE THE MUNICIPALITY'S COMPLIANCE WITH REGARD TO PRESCRIBED LEGISLATION UNDER THE C OF A.

SO DURING DURING THIS REPORTING PERIOD, THERE WAS NO ISSUES WITH WITH WITH THE WASTEWATER TREATMENT PLANT AND ALL SAMPLE RESULTS CAME BACK IN COMPLIANCE.

EXCELLENT. THANK YOU, MR. DOYLE. SO WOULD YOU SAY THAT THE CITY IS PASSED WITH FLYING COLORS? ABSOLUTELY. THANK YOU.

ANY OTHER COMMENTS? OKAY, SO LET'S HAVE A VOTE TO RECEIVE.

ALL IN FAVOR. NONE ARE OPPOSED, AND THAT IS CARRIED.

SO 8.5 REFERRAL FROM THE FEBRUARY 21, 2023 PUBLIC SERVICES COMMITTEE REPORT OF THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING ESCO FACILITY RETROFIT PROJECT.

AT THE FEBRUARY 21ST, 2023 MEETING OF THE PUBLIC SERVICES COMMITTEE.

THE FOLLOWING RESOLUTION WAS PASSED THAT THE REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING ENERGY SERVICES COMPANIES RETROFIT PROJECT BE RECEIVED, AND THAT BE FORWARDED TO COUNCIL FOR STAFF TO BE DIRECTED TO PREPARE AN RFP FOR THE PROCUREMENT OF AN ENERGY SERVICE COMPANY, CONSULTING SERVICES, WITH THE INTENT OF RETROFITTING THE CITY'S BUILDINGS AND FACILITIES IN ORDER TO REDUCE COSTS.

ENERGY COSTS.

HAVE A MOVER AND A SECONDER.

COUNCILLOR MORISSETTE, COUNCILLOR BULL.

MR. GOLDING, PLEASE.

THANK YOU YOUR WORSHIP.

AT THE LAST PUBLIC SERVICES MEETING, WE HAD A FAIRLY COMPREHENSIVE PRESENTATION FROM JOHNSON CONTROLS, REPRESENTATIVES

[00:50:05]

JOHNSON CONTROLS REACHED OUT TO STAFF IN AUGUST OR SEPTEMBER OF 2022, AND THROUGH THE FALL WE PROVIDED UTILITY BILLS TO THEM, REFLECTING OUR 2019 YEAR SO THAT THEY COULD DO SOME ANALYSIS TO TRY TO DETERMINE IF THERE WAS POTENTIAL IN REFURBISHING SOME OF OUR MUNICIPAL FACILITIES TO REDUCE ENERGY COSTS AND THEIR OFFER, SIMILAR TO OTHER ENERGY SAVINGS COMPANIES WOULD BE THAT IF THEY DESIGNED AND PUT FORWARD A PROPOSAL FOR COUNCIL TO ACCEPT TO WITH AN EYE TOWARDS REDUCING ENERGY, AND THEN WE'RE PUTTING CARE AND CONTROL OF THAT PROJECT SO THAT THEY COULD REALIZE THE CONSTRUCTION AND REFURBISHMENT THAT'S REQUIRED IN ORDER TO ACHIEVE THOSE ENERGY TARGETS, THEY WOULD GUARANTEE THE ENERGY SAVINGS IN DOLLARS ON A MONTHLY BASIS.

SO IN SHORT, IF THEY PREDICTED THAT WE WOULD SAVE X AMOUNT OF DOLLARS ON THE HYDRO AT CITY HALL, AND IT TURNS OUT THAT WE DIDN'T ON A GIVEN MONTH, THEY WOULD ACTUALLY CUT US A CHECK TO MAKE UP THE DIFFERENCE IN SAVINGS THAT WE WOULD HAVE REALIZED.

SO THAT'S AN INTERESTING PROPOSITION BECAUSE IT AFFORDS THE MUNICIPALITY THE OPTION OF GOING AND SECURING DEBT FINANCING TO FINANCE A LOT OF FACILITY UPGRADES THAT AT THIS POINT I DON'T KNOW HOW WE WOULD DO OTHERWISE.

SO AFTER A PRELIMINARY INVESTIGATION INTO THE VIABILITY OF THIS, JOHNSON CONTROLS SUGGESTED THAT THERE WAS PERHAPS ENOUGH POTENTIAL ENERGY SAVINGS AMONGST ALL OF THE FACILITIES THAT WE HAD THEM ANALYZED, WHICH WAS FAIRLY COMPREHENSIVE FOR THE CITY THAT WELL, THE NUMBER THAT STICKS OUT TO ME IS THAT THERE'S THE POTENTIAL TO LEVERAGE THOSE SAVINGS TO SECURE ABOUT FOUR AND ONE HALF MILLION DOLLARS WORTH OF DEBT FINANCING TO PERFORM FACILITY UPGRADES TO HVAC AND CONTROL SYSTEMS. AND REALLY, IT'S HARD TO TALK IN SPECIFICS WHAT THOSE UPGRADES MIGHT BE UNTIL FURTHER ANALYSIS WOULD BE DONE BY THE ENGINEERING COMPANY, JOHNSON CONTROLS ITSELF. THAT'S A SHORT PRECIS.

I THINK I SHOULD OPEN IT UP FOR QUESTIONS BECAUSE WE CAN GO IN A GOOD NUMBER OF WAYS WITH THIS TOPIC.

THANK YOU, MR. GOULDING.

OKAY, ANY COMMENTS OR QUESTIONS FROM COUNCIL? COUNCILLOR MORISSETTE.

I THINK THIS WOULD BE A WISE DECISION TO PROCEED WITH AN RFP TO GET AN ENERGY SERVICE COMPANY, TO DO A CONSULTING SERVICE, TO FIND OUT WHERE IN OUR BUILDINGS WE CAN SAVE OR FIX OUR ENERGY INFRASTRUCTURES TO BE MORE EFFICIENT.

I MEAN, EVERYBODY IS LOOKING AT THIS GLOBAL AND TRYING TO ELIMINATE SOME OF THE WASTE AND STUFF LIKE THAT, AND I THINK THIS WOULD BE A GOOD STEP TO START AND WE COULD HAVE A BETTER IDEA WITH OUR BUILDINGS WHERE WE COULD DO A LITTLE BIT OF SAVINGS, NOT FOR ONLY FOR US, BUT FOR OUR TAXPAYERS.

THANK YOU COUNCILLOR MORISSETTE.

COUNCILLOR SEIDEL. THANK YOU YOUR WORSHIP THROUGH YOU TO MR. GOULDING.

IN THE COMMITTEE MEETING MR. GOULDING, DID WE NOT SAY THAT YOU MIGHT NOT NEED AN RFP AT THE END OF THE MEETING? THAT I'M NOT SURE.

YES, WE WANT TO GO WITH THAT, BUT THROUGH YOU YOUR WORSHIP THE, SO AT THE END OF THE MEETING, I ALLUDED TO THE FACT THAT THERE WAS A SECONDARY WAY OF PROCURING THESE SERVICES.

SPECIFICALLY, THERE'S A GROUP PURCHASING ORGANIZATION IN ONTARIO CALLED LAS.

THEY'RE STARTING TO BE MARKETED BY A LITTLE BIT WIDER THAN ONTARIO FROM A PARENT COMPANY THAT BRANDS ITSELF AS CANOE.

IT'S SEEMINGLY EVERY OTHER DAY I GET A CALL FROM ANOTHER VENDOR THAT ASKED ME IF WE'VE SIGNED UP FOR THE CANOE PROGRAM, AND THERE'S A THERE'S A NUMBER OF

[00:55:07]

SO SUBSEQUENT TO THE PUBLIC SERVICES MEETING, I SPOKE TO OUR TREASURER IN A VERY HIGH LEVEL WAY.

I APOLOGIZE. IT'S BEEN A BUSY WEEK, BUT I DON'T WANT TO SPEAK FOR MRS. SONNENBURG, BUT BY AND LARGE SHE'S OPEN TO THE POSSIBILITY OF MOVING FORWARD WITH INVESTIGATING, USING THESE KINDS OF SERVICES.

I SPOKE TO MRS. BRAY ABOUT THE IDEA OF CHANGING THE RESOLUTION TONIGHT.

I WAS INFORMED THAT'S REALLY NOT KOSHER.

SO I THINK THE MOST APPROPRIATE WAY TO PROCEED IS FOR ME TO DO SOME MORE DUE DILIGENCE ON THIS GROUP PURCHASING, MOVE FORWARD WITH DETERMINING THE INS AND OUTS OF SECURING AN ENERGY SERVICE COMPANY.

REGARDLESS, COME BACK TO COUNCIL WITH A RECOMMENDATION ABOUT HOW I SHOULD PROCEED.

AT THIS POINT, I'M NOT PREPARED OR ABLE TO CHANGE THE RESOLUTION ON THE ON THE FLOOR.

SO I THINK PERHAPS THE BEST WAY TO PROCEED IS, IS IF YOU'RE INTERESTED IN MOVING FORWARD WITH THESE SERVICES IN ANY WAY, SHAPE OR FORM, YOU COULD PASS THE MOTION AS PRESENTED, AND WHEN AND IF I CHANGE MY MIND ABOUT ADVISING YOU DIFFERENTLY, I WILL COME FORWARD IN SHORT ORDER AND SUGGEST THAT WE TAKE A DIFFERENT COURSE OF ACTION.

THANK YOU, MR. GOLDING.

COUNCILLOR MANN. THANK YOU, MR. CHAIR. THROUGH YOU.

THANK YOU FOR YOUR REPORT, MR. GOULDING. OBVIOUSLY, AMMO REGULARLY IS ADVERTISING LAS AT ALL THE CONFERENCES AS ONE OF THE OPTIONS AS BEING A MEMBER TO THE ASSOCIATION.

MY MY ONLY QUESTION IS IN DEVELOPING THE RFP, DOES JOHNSON ASSIST YOU IN THE RFP OR IF THAT'S THE CASE, DOES THAT PRECLUDE THEM FROM ACTUALLY THEN TENDERING ON SAID WORK SO THEM AS AN OPTION THAT WE'RE NOT GOING TO BE ABLE TO GET THAT POTENTIAL SAVINGS BACK IF THEY'RE GOING TO ASSIST YOU DEVELOP THE RFP ? THROUGH YOU YOUR WORSHIP, YEAH, I THINK THERE'S ETHICAL CONCERNS WITH HAVING A PROPONENT HELP PREPARE THE RFP.

SO I WOULDN'T BE REACHING OUT TO JOHNSON CONTROLS TO ASSIST ME IN THAT CAPACITY.

IN THE DISCOURSE ALL THE WAY ALONG WITH JOHNSON CONTROLS, THEY'RE SUPREMELY CONFIDENT THAT THEY WOULD BE ABLE TO WIN ANY RFP PLACED IN FRONT OF THEM, AND GIVEN THE SCALE AND SCOPE OF THEIR OPERATIONS, I CAN SEE HOW THEY MIGHT FEEL THAT WAY.

THAT BEING SAID, IT'S JUST A MATTER OF WEIGHING PRACTICALITY AND STAFF TIME AGAINST THE OPPORTUNITY FOR PERHAPS SOME SAVINGS, PERHAPS SOME MORE CUSTOMIZED TAILORED SERVICES THAT WE MAY GET OUT OF AN RFP PROCESS.

I DON'T, I'M SPIT BALLING NOW, I DON'T KNOW.

I'D HAVE TO LOOK INTO IT FURTHER TO KNOW WHAT I'M COMPARING AGAINST.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP, THROUGH YOU TO MR. GOLDING. SO, JOHN, YOU'VE BEEN USING JOHNSON CONTROL, BUT WE MIGHT NOT USE JOHNSON CONTROL FOR THIS.

I'M SORT OF, I'M LOSING THE, SO THERE'S ENERGY COMPANIES.

SO YOU JUST MIGHT BYPASS JOHNSON CONTROL.

IS THAT WHAT YOU'RE HINTING? HEY, IF YOU CAN SAVE THE TAXPAYERS MONEY, I HAVE NO PROBLEM.

I JUST. I'VE JUST SORT OF LOST A LITTLE BIT, SIR.

SO THROUGH YOU, YOUR WORSHIP.

SO THERE'S JOHNSON CONTROLS, A VENDOR THAT PROVIDES THIS SERVICE OF GUARANTEEING ENERGY SAVINGS.

THERE ARE OTHER COMPANIES THAT DO THE SAME THING FOR US TO PROCURE SERVICES WE NORMALLY IN LESS COUNCIL IT'S THIS EXPLICIT WILL OF COUNCIL TO NOT DO SO.

WE ENGAGE IN COMPETITIVE PROCESSES TO ENSURE THAT TAXPAYERS ARE GETTING THE BEST BANG FOR THEIR BUCK MOVING FORWARD.

SO AS AN ALTERNATIVE TO GOING TO MARKET WITH AN RFP, YOU MIGHT.

IT'S OTHERWISE CALLED A TENDER.

WE WOULD PUT TOGETHER A LIST OF WHAT WE WOULD LIKE AND GO TO COMPANIES AND THEY WOULD COME BACK WITH A PROPOSAL SAYING HOW MUCH IT WOULD COST TO PROVIDE WHAT WE WOULD LIKE.

SO TO FORGO THAT PROCESS, WE COULD OUTSOURCE THAT PROCESS, AND SO THAT'S WHAT BECOMING PART OF A BUYING GROUP LIKE LAS WOULD DO. SO LAS IS AN ORGANIZATION THAT GOES OUT TO THE WIDER MARKET AND ASKS FOR COMPETITIVE PRICES FOR VARIOUS SERVICES, ONE OF WHICH IS ENERGY SAVINGS COMPANIES SERVICE PROVISION.

[01:00:01]

SO YES, IF WE MAKE OUR OWN RFP, IT MIGHT VERY WELL BE THAT JOHNSON CONTROLS ISN'T SUCCESSFUL IN RESPONDING TO THAT REQUEST FOR PROPOSALS, AND WE WOULD DECIDE TO GO WITH ANOTHER VENDOR. THEY'RE ACTUALLY OKAY WITH THAT.

IT SEEMS LIKE THEY DO A LOT OF BUSINESS.

OKAY, THAT'S CLEAR.

THANK YOU. OK ANY OTHER, OK COUNCILLOR SEIDEL.

THANK YOU YOUR WORSHIP THROUGH YOU.

SO IS THERE A REASON OR SHOULD WE BE PUTTING THIS OFF TO THE NEXT PUBLIC SERVICES MEETING UNTIL SOME MORE INFORMATION IS.

OBTAINED. THROUGH YOU, YOUR WORSHIP.

I WOULD BE LOATH TO PUT IT OFF FOR THAT LONG BECAUSE I WOULD PREFER TO KNOW.

I THINK, I THINK REALLY THE ONLY QUESTION THAT COUNCIL HAS TO DECIDE ON IS, WELL, NOT NOTHING WITH THE MOTIONS ON THE FLOOR. WE'VE ASKED YOU, DO YOU LIKE THE IDEA OF ENERGY SAVINGS COMPANIES OR DO YOU NOT? AND IF YOU DO, THEN TELL STAFF TO GO AND GET THEM.

SO WHAT I'VE COME BACK TO YOU WITH THE NUANCE OF, WELL, MAYBE WE'LL GET THEM IN A SLIGHTLY DIFFERENT WAY IF WE THINK IT'S A GOOD IDEA, AND YOU AND COUNSEL SHOULD WEIGH IN ON THIS ALTERNATIVE PROCUREMENT METHOD.

SO I WOULD ENCOURAGE COUNCIL TONIGHT TO MAKE A DECISION ON WHETHER THEY WANT TO PROCEED WITH PROCURING THESE KINDS OF SERVICES OR NOT, AND IF I CHOOSE TO COMPLICATE THINGS ANY MORE THAN I HAVE TONIGHT, IN THE FUTURE, I'LL COME BACK TO YOU IN SHORT ORDER, AND WE CAN MOVE FORWARD IN TWO WEEKS RATHER THAN A FULL MONTH.

RIGHT. THANK YOU, MR. GOULDING. SO IF I CAN HOPEFULLY SUMMARIZE, I THINK WE'RE PROBABLY ALL IN FAVOR OF PROCURING ENERGY SAVINGS, BUT YOU'RE ASKING TO SHOP AROUND.

IS THAT BASICALLY IT? YES, YOUR WORSHIP.

THE MOTION ON THE FLOOR TONIGHT IS TO HAVE YOU SEND ME OUT TO SHOP AROUND FOR ENERGY SAVINGS COMPANIES PROCUREMENT.

THANK YOU. ANY OTHER QUESTIONS? OKAY, LET'S HAVE A VOTE.

ALL IN FAVOR. NON ARE OPPOSED AND NOT AS CARRIED.

NUMBER NINE, OUTSIDE BOARD AND COMMITTEE REPORTING, THERE IS NONE.

NUMBER TEN, UNFINISHED BUSINESS, 10.1 ARTS AND CULTURE HUB UPDATE STANDING ITEM.

[10. UNFINISHED BUSINESS]

THANK YOU, MR. CHAIR.

SO I THINK MAYBE BETWEEN MR. GOULDING AND I WILL WILL PROVIDE AN UPDATE.

COUNCIL GAVE US A MANDATE TO APPLY TO USE THE SERVICES OF BROOKE MCILROY ARCHITECTS AND TO REFINE THE SCOPE OF THE ARTS AND CULTURE CENTER AND APPLY FOR THE GREEN AND INCLUSIVE COMMUNITY GRANT PROGRAM, WHICH IS A 50 60% ON SOME ELEMENTS.

FUNDING FROM THE FEDERAL GOVERNMENT FOR THIS PROPOSED ARTS HUB, WHICH WE ARE DOING.

THE DEADLINE IS TOMORROW AT THREE.

WE'RE CERTAINLY NOT GOING TO WAIT TILL 2:59.

WE'RE ALMOST READY.

WE JUST HAVE TO, YOU KNOW, PUT A LITTLE BOW ON IT AND PUT A FEW PIECES TOGETHER AND SUBMIT THAT FUNDING APPLICATION TOMORROW.

THE GRANULAR IMPACTS OF THAT WILL ONLY BE FELT LATER.

WE'RE NOT PREPARED THIS EVENING TO GO INTO THE GORY DETAILS, BUT WE CAN CERTAINLY DO THAT AT A FUTURE BUDGET MEETING WHEN WE HAVE A BETTER SENSE AS TO THE TIMING OF A DECISION AND WHAT THAT MAY MEAN FOR THE TAXPAYER AND FOR MUNICIPAL BUDGETS GOING FORWARD, BUT RIGHT NOW, WE HAVE THAT MANDATE WE'RE APPLYING AS OF TOMORROW, WITH THE HELP OF BROOKE MCELROY AND VARIOUS COMMUNITY PARTNERS.

WE'RE GETTING LETTERS OF SUPPORT AND WE'RE MOVING AHEAD WITH THE MANDATE WE HAVE FROM THIS COUNCIL TO APPLY TO THAT FUND AND HOPING THAT WE'LL BE SUCCESSFUL AND WE'LL WORK FROM THERE GOING FORWARD.

I BELIEVE MR. GOULDING CAN PROVIDE AN UPDATE ON THE LAKE THEATER RENOVATION PROJECT, WHICH HAS A COMPONENT, OF COURSE, OF THE ARTS AND CULTURE UPDATE AS WELL, AND THEN SUBJECT TO ANY QUESTIONS COUNCILOR COMMENTS COUNCIL HAS THAT'S IT IN A NUTSHELL.

THANK YOU, MR. GAGNON.

MR. GOULDING, WOULD YOU LIKE TO GO AHEAD? YEAH. THANK YOU. THANK YOU YOUR WORSHIP.

SO WORK HAS COMMENCED AT THE AT THE DOWNTOWN ARTS CENTER.

WE'LL USE THAT MONIKER.

IT'S BEEN CALLED THE LAKE THEATER.

IT'S BEEN CALLED THE OLD REEL TO REEL, HOWEVER YOU CHOOSE TO NAME IT.

[01:05:02]

I HAD A VIRTUAL MEETING WITH THE DESIGN TEAM AND THE CONTRACTOR REPRESENTATIVE LAST WEEK.

WE HAD A FRANK CONVERSATION ABOUT WHAT ARE THE PROSPECTS ABOUT COMPLETING ENOUGH OF THE PROJECT SCOPE IN ORDER TO SATISFY FED KNORR'S FUNDING REQUIREMENTS BY MARCH 31ST, AND I WAS MET WITH NOTHING BUT CONFIDENCE FROM EITHER PARTY.

THEY ARE ON TRACK.

WE'VE MADE A SLIGHT SCOPE CHANGE TO THE FACILITY AND SPECIFICALLY THE WAY THAT THEY'RE LEVELING THE FLOORS, WHICH IS AFFORDED A LITTLE BIT OF COST SAVINGS.

PERHAPS IT CAN BE REALLOCATED, BUT MORE IMPORTANTLY, IT'S AVAILABILITY OF STEEL BECAME AN ISSUE AND THAT IMPACTED THE TIMELINE. SO WE'RE NO LONGER USING STEEL.

WE'RE LEVELING WITH A SPECIALTY CONCRETE AND GRANULAR FILL SYSTEM THAT'S BEEN SUBSEQUENTLY ENGINEERED AND REVIEWED.

SO IT'S GOING TO BE A LOT QUICKER AND A LITTLE CHEAPER.

SO IT'S A I ONLY HAVE POSITIVE THINGS TO REPORT ABOUT THE DOWNTOWN ART CENTER PROGRESS RIGHT NOW.

POSITIVE IS GOOD. THANK YOU, MR. GOULDING. DO WE HAVE ANY QUESTIONS OR COMMENTS? OK. SEEING NONE.

YEAH. SO 10.2, NOTHING.

RESIDENTIAL WATER DEVELOPMENT OPTION STANDING ITEM.

THERE ARE NONE. NUMBER 11, PETITIONS, THERE ARE NONE.

NUMBER 12, CORRESPONDENCE.

THERE IS NONE.

NUMBER 13, NOTICES OF MOTION.

THERE ARE NONE. NUMBER 14 COUNCIL REPORTS AND ANNOUNCEMENTS.

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

I DIDN'T REALLY PREPARE ANYTHING FOR THIS, BUT WE HAD A WONDERFUL WEEKEND OF WINTERFEST.

WEATHER COOPERATED QUITE NICELY.

A NUMBER OF PARTICIPANTS IN ALL EVENTS, A LOT OF VOLUNTEER WORK, WHICH IS MUCH APPRECIATED AND A LOT OF SPONSORS HELPING OUT IN MOST EVENTS.

OUR STAFF DID A WONDERFUL JOB ORGANIZING THE DERBY, SO I'D LIKE PERHAPS MR. ANTUNES, TO IF YOU'RE READY TO MAKE A QUICK SUMMARY OF OUR DERBY.

SORRY TO PUT YOU ON THE SPOT.

NO, NO PROBLEM YOUR WORSHIP.

THANK YOU VERY MUCH FOR THE OPPORTUNITY TO SHARE.

CERTAINLY WANT TO ECHO YOUR FIRST STAFF.

WE'RE VERY FORTUNATE. WE HAVE A FANTASTIC TEAM HERE OF STAFF AND COUNCILORS THAT HAVE CAME OUT AND HELPED US.

STAFF REALLY STEPPED UP TO MAKE SURE THE EVENT WENT OFF REALLY, REALLY WELL.

TOTAL WE HAD 431 ENTRIES TO THE DERBY, WHICH WAS GREAT.

THE TOP WINNER, LUCKY WINNER FROM DEBORAH, TOOK HOME A CHECK FOR $21,550 IN CASH.

IN TOTAL, WE WERE WELL OVER 41,000 IN CASH AND PRIZES THAT WAS THAT WERE DOLED OUT, AND THAT'S VERY MUCH BECAUSE OF THE FANTASTIC SUPPORT FROM THE BUSINESSES THAT WE HAVE IN TOWN THAT SERVED AS SPONSORS, THE SPONSORS THAT WE HAD FOR THE EVENT.

I CAN'T READ THEM ALL OUT NOW BECAUSE I DON'T HAVE THE POSTER IN FRONT OF ME AND I DON'T WANT TO MISS ANYONE, BUT THEY WERE WELL REPRESENTED THROUGH AND CERTAINLY WE'LL BE CONTINUING TO BE REPRESENTED AS SOME SOCIAL MEDIA POSTS THAT WE WILL PUT OUT.

THE SPONSORS WERE GREAT.

THERE WERE FANTASTIC PRIZES.

SOME INTERESTING NOTES, 60% OF THE PARTICIPANTS WERE FROM OUT OF TOWN.

WE'VE HEARD FROM SOME OF OUR LOCAL BUSINESSES THAT THERE WAS A GOOD AMOUNT OF TRAFFIC THROUGHOUT SOME OF THE HOSPITALITY SPOTS HERE IN TOWN.

OF THE TOP TEN PRIZES THAT WERE DOLED OUT, TWO WENT TO LOCAL ELLIOTT LAKER'S AND THE FURTHEST TOP TEN RECIPIENT WAS FROM HURST.

SO BUT WE SAW PEOPLE, I KNOW YOUR WORSHIP YOU SPOKE WITH A NUMBER OF PEOPLE FROM DUNDAS, CAMBRIDGE, [INAUDIBLE] MISSISSAUGA, LONDON. WE'VE SEEN FOLKS WE SAW FOLKS EXCUSE ME FOR POOR GRAMMAR.

WE SAW FOLKS FROM ALL OVER THE PROVINCE COME IN, SO AGAIN, WE, WE I THINK ALL STAFF THAT STEPPED UP TO BAIL ME OUT AND HELP ME IN SOME SPOTS WHEN I WAS RUNNING AROUND, BUT WE WE PUT ON AN EVENT THAT I THINK WENT VERY, VERY WELL.

THANK YOU MR. ANTUNES ANY OTHER COMMENTS ON THAT? COUNCILLOR FLINTOFF YEAH, I JUST LIKE I WAS THERE AND YOUR STAFF DID AN EXCELLENT JOB AND I MET QUITE A FEW PEOPLE FROM OUT OF TOWN.

[01:10:01]

THEY THOUGHT THAT WAS ANYWAY, IT WAS QUITE A SUCCESS.

GOOD WORK FOR ALL OF YOU.

THE ONLY OTHER THING IS, SINCE WE'RE ANNOUNCING.

OR DO YOU WANT TO WAIT? THERE'S A FEW MORE THINGS.

OH, SORRY, I WILL BE QUIET FOR A CHANGE.

I ALSO RECEIVED QUITE A FEW COMPLIMENTS ON THE LEVEL OF ORGANIZATION AND PROFESSIONALISM THAT WAS DISPLAYED BY THE STAFF, AND THIS IS FOR MANY LONGTIME COMPETITORS THAT HAVE BEEN IN THE DERBY, EVEN SOME FROM YEAR ONE.

SO I JUST LIKE TO PASS THAT ON.

I FELT THAT COLLINS HALL WAS A GREAT SUCCESS.

MOST PEOPLE WENT STRAIGHT FROM THE LAKE TO THE COLLINS HALL.

I KNOW WE SOLD OUT A PIZZA.

THERE WAS RELATIVELY FEW DRINKS LEFT, BUT A FAIR AMOUNT OF CHILI, BUT IT WAS ALL VERY GOOD.

SO THANK YOU TO EVERYONE ELSE FOR THAT.

I WAS.

I'VE BEEN HERE MY WHOLE LIFE, AND THIS WEEKEND WAS THE FIRST TIME I MET MR. [INAUDIBLE] HERE AT THE MARSHMALLOW ROAST.

IT WAS AN AWESOME SORT OF MEETING.

HE'S KNOWN MY PARENTS, AND HE'S BEEN HERE A WELL LONGER THAN I'VE BEEN BORN, SO.

OKAY, MR. ANTUNES. SORRY, YOUR WORSHIP, AND THANK YOU FOR THE INDULGENCE.

I THANKED OUR SPONSORS.

I THANKED OUR STAFF, BUT I FORGOT TO THANK PROBABLY THE MOST IMPORTANT GROUP THAT CAME OUT, AND THAT WAS THE PARTICIPANTS, AND EVERYONE WAS FANTASTIC.

SPORTSMEN AND SPORTS PEOPLE AND GOOD SPORTS AND VERY ACCOMMODATING FOR EACH OTHER AND WANT TO THANK EVERYONE THAT CAME OUT, WHETHER YOU WERE LOCAL OR FROM OUT OF TOWN.

THANKS. THE FIREWORKS WERE AMAZING.

THANK YOU, DAVE, AND YOUR STAFF AT THE SKI HILL.

MUCH APPRECIATED.

IT WAS REALLY WELL ATTENDED.

I ARRIVED JUST SLIGHTLY LATE, BUT THE PARKING LOT WAS FULL.

THAT WAS GREAT. ANY OTHER COMMENTS THEN, MR. FLINT? COUNCILLOR FLINTOFF.

THANK YOU. WORSHIP. THAT WAS A SUCCESS, BUT I JUST WANT TO GIVE A BIG SHOUT OUT TO MOUNT DUFOUR THIS WEEKEND COMING AS THEIR ANNUAL INVITATIONAL SKI RACES, AND I WAS TALKING TO CLAIRE AND SHE HAD SAID THERE'S OVER 120 RACERS COMING WITH THEIR PARENTS, SO THEY'LL OBVIOUSLY BE USING THE RESTAURANTS, STAYING IN THE HOTEL.

TEAMS FROM TIMMINS, NORTH BAY, SUDBURY, THE SUE, AND OF COURSE OUR OWN RACE TEAM, AND IT'S ALL WEEKEND LONG AND WE HAVE QUITE A GOOD RACE TEAM.

I GO SKIING AND I SEE THEM TRAINING.

ACTUALLY, EARL, MR. GOLDING IS OUT THERE TRAINING THEM AND ANOTHER COACH.

THEY'RE VERY WELL COACHED AND IF YOU WANT SOMETHING TO DO, GO WATCH SOME EXCITING RACING THIS WEEKEND.

IT SHOULD BE GOOD.

THANK YOU. THANK YOU.

ANY FURTHER COMMENTS? OKAY, ONE LAST THING.

THIS COUNCIL CHAMBER IS PROBABLY THE MOST FULL I'VE SEEN IT IN MY TENURE SINCE OUR INAUGURATION.

THANK YOU FOR ALL YOUR INTEREST AND SHOWING UP HERE.

WE APPRECIATE ALL THE INPUT THAT WE CAN GET.

I RECEIVED AN EMAIL.

WE RECEIVED AN EMAIL CONCERNING SOCIAL MEDIA INTEREST IN CERTAIN TOPICS.

I'M NOT MUCH ON SOCIAL MEDIA, SO I DID DO SOME RESEARCH AND, YOU KNOW.

IT'S WHAT WE'VE COME UP HERE TO, AND I'M SUPPOSING THAT'S WHAT MOST OF THE PEOPLE HERE ARE INTERESTED IN AS WELL.

SO WE DID MAKE JUST.

WELL, I GUESS YOU WOULD SAY A STATEMENT.

SO THERE HAS BEEN CONSIDERABLE INTEREST IN COUNCIL'S DECISION MAKING PROCESSES REGARDING THE LAND AT 255 HIGHWAY 108.

SO I THOUGHT I'D CLEAR SOME OF THE AIR TO A DEGREE THAT IS APPROPRIATE UNDER THE CIRCUMSTANCES.

FIRST OF ALL, WE ALL WERE ELECTED TO MAKE DECISIONS IN THE BEST INTEREST OF ELLIOT LAKE, AND THAT IS WHAT WE ARE DOING.

I BELIEVE WE MAKE THOSE DECISIONS IN THE COUNCIL CHAMBERS BASED ON INFORMATION FROM STAFF AND PROPONENTS TO OUR DISCRETION AND NOT WHAT IS ON SOCIAL MEDIA.

[01:15:03]

WE CANNOT DISCLOSE DETAILS FROM CLOSED SESSIONS, CONVERSATIONS WITH PROPONENTS OR BREAK THEIR CONFIDENTIALITY.

SOMETIMES IT APPEARS THEY MAY BE WAIVING IT ON SOCIAL MEDIA, BUT WE CAN'T PARTICIPATE IN THAT.

I WOULD LIKE TO TAKE A FEW MOMENTS TO DISPEL SOME OF THE MYTHS, BUT I DO NOT PLAN TO USE COUNCIL AND STAFF TIME, YOU KNOW, TO RESPOND TO EVERY SINGLE THING. I THINK THE PUBLIC HAS A MISCONCEPTION THAT THE PROPOSALS FOR LAND USE WERE ACTUALLY BIDS ON A FORMAL LAND FOR SALE.

THAT IS NOT THE CASE.

THE PREVIOUS COUNCIL AND ADMINISTRATION PURPOSEFULLY USED A FLEXIBLE AND OPEN ENDED PROCESS THAT WAS SIMPLY LOOKING FOR EXPRESSIONS OF INTEREST. THE CITY WAS NOT OBLIGED TO ACCEPT ANY OF THE EXPRESSIONS OF INTEREST.

WE SIMPLY OPENED A DIALOG WITH POTENTIAL INVESTORS ABOUT A PARCEL OF LAND THAT THE PREVIOUS COUNCIL DECLARED SURPLUS.

IN FACT, THIS COUNCIL WAS ELECTED WITH A DIFFERENT VISION FOR MOST OF THAT PARCEL OF LAND.

WE BELIEVE A REPLACEMENT FOR THE CIVIC CENTER SHOULD BE LOCATED ADJACENT TO THE TIM HORTONS.

AFTER THAT, WE REMAIN OPEN TO ANY HOTEL OR ANY INVESTMENT THAT WILL BRING IN TAXABLE ASSESSMENTS AND ECONOMIC DEVELOPMENT ON ANY REMAINING LAND IN ELLIOT LAKE, BOTH PRIVATE AND ON MUNICIPAL LAND.

THANK YOU. ANY COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU. WORSHIP.

I JUST WANT TO ADD THAT THIS COUNCIL WAS NOT OPPOSED TO A SECOND HOTEL.

HOWEVER, IT IS NOT OUR JOB TO MICROMANAGE THE PRIVATE SECTOR.

AGAIN, WE ARE ELECTED TO MAKE DECISIONS AND WE HAVE NO REASON TO APOLOGIZE IF THE PUBLIC HAVE SOME TWISTED PERCEPTION THAT WE ARE NOT OPEN FOR BUSINESS.

THAT'S JUST SIMPLY NOT TRUE.

THANK YOU. THANK YOU, COUNCILLOR FLINTOFF.

ANY OTHER COMMENTS? THANK YOU. NOW WE HAVE 15.

WE DO HAVE AN ADDENDUM.

[15. ADDENDUM]

EXCUSE ME, PLEASE.

THANK YOU. MAY I HAVE A MOTION SO THAT WE CAN ACCEPT THE ADDENDUM AND ADD IT TO THE AGENDA? COUNCILLOR MANN, COUNCILLOR MORISSETTE.

PLEASE DON'T INTERRUPT THE PROCEEDINGS.

THANK YOU. SO WE HAVE AN ADDENDUM REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING THE PROCUREMENT OF THREE STANDARD FLEET BUSSES.

MR. GOULDING.

THANK YOU YOUR WORSHIP.

APOLOGIZE FOR THE ADDENDUM.

WE'RE MOVING QUICKLY ON THIS.

IF YOU'LL RECALL, AT THE LAST PUBLIC SERVICES MEETING LAST WEEK, I PUT FORWARD A MEMO JUST KIND OF ADVISING COUNCIL.

HEY, OUR STANDARD FLEET OF BUSSES IS REACHING THE END OF ITS SERVICE LIFE AND WE'RE GOING TO BE LOOKING AT PROCUREMENT, AND THE NEXT DAY STAFF LOOKED INTO APPROACHING VENDORS TO CONFIRM PRICE BUDGET PRICING THAT WE HAD BEEN SEEKING THUS FAR AND AN OPPORTUNITY AROSE.

WE HAVE A VENDOR THAT HAS OFFERED A COMPETITIVE PRICE ON THREE BUSSES THAT ARE SIMILAR MAKE TO THE ONES THAT WE CURRENTLY HAVE IN SERVICE, WHICH WE'RE VERY HAPPY WITH BECAUSE OF PARTS AVAILABILITY AND GENERAL DEPENDABILITY, ESPECIALLY COMPARED TO PREVIOUS UNITS THAT WE'VE HAD IN SERVICE IN THE PAST.

THEY HAVE THEM IN STOCK AND AVAILABLE FOR DELIVERY THIS SUMMER.

IF WE PLACE AN ORDER BEFORE MARCH 1ST, WHICH IS NOT TOMORROW BUT THE NEXT DAY.

[01:20:02]

WE'VE BEEN ABLE TO GET TO PRICES, BUDGET PRICING THAT WE SECURED IN THE IN THE FALL.

A VENDOR CONFIRMED, AT LEAST VERBALLY WITH MR. DOYLE, THAT THEY'RE WILLING TO HOLD THEIR PRICE.

IT IS HIGHER THAN THE ONE FOR THE UNITS THAT ARE AVAILABLE AND IN STOCK.

THE TREASURER ADVISES THAT WE HAVE RESERVES TO SUPPORT THE PURCHASE OF THREE NEW BUSSES.

THE INTENT IS TO RETAIN ONE OF THE THREE THAT WE'LL BE BRINGING OUT OF SERVICE TO GO INTO SEMI SERVICE TO MAKE UP FOR THE ANTICIPATED BREAKDOWNS THAT HAPPENS WHEN A BUS HAS TO GO OUT OF SERVICE.

WE HAVE GOOD PARTNERS AND VENDORS THAT PROVIDE RENTAL BUSSES TO US ON AN AD HOC BASIS TO ENSURE CONTINUED CONTINUING SERVICE OF THE TRANSIT SYSTEM. HOWEVER, IT WOULD TAKE A FINANCIAL BURDEN OFF OF THE CITY OPERATIONALLY IF WE DIDN'T HAVE TO DEPEND ON THOSE RENTAL SERVICES FROM TIME TO TIME.

AS WELL BECAUSE THE UNITS THAT WERE PURCHASING ARE THE SAME MAKE AND MODEL.

THERE'S OPPORTUNITIES FOR PARTS SHARING AND, AND SOME OPERATIONAL EFFICIENCIES BY MAINTAINING A CONSISTENT FLEET, AND THERE'S ALSO THE OPPORTUNITY TO DO SOME LOAD BALANCING WHERE WE CAN AVERAGE THE USE BETWEEN THE FOUR UNITS RATHER THAN JUST PRESSING THE THREE INTO SERVICE.

THERE'S.

I DON'T THINK THERE'S MUCH MORE FOR ME TO CONTRIBUTE WITHOUT QUESTIONS.

THAT SEEMS TO BE THE WAY I END EVERY DISCUSSION.

THERE'S TWO PARTS. SO NOW I NEED TO READ THE MOTION THAT THE.

THE AGENDA B ADDED TO I FORGOT THE VOTE.

IS THAT RIGHT? NO, NO. SO SHE EXPLAINED IT.

NOW WE'RE GOING TO MAKE THE MOTION. OKAY, SO NOW WE'RE GOING TO MAKE THE MOTION.

CAN I HAVE A MOVER? BRAY, CAN YOU READ THE MOTION THAT I DON'T HAVE? THANK YOU YOUR WORSHIP.

THAT THE REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT STAFF BE DIRECTED TO PLACE AN ORDER FOR THREE TRANSIT BUSSES AT A COST OF $146,500 PER UNIT, PLUS APPLICABLE TAXES AND FEES, AND THAT THE COST BE DRAWN FROM THE LICENSED AND UNLICENSED VEHICLE RESERVE IN ANTICIPATION OF UTILIZING ADDITIONAL ASSOCIATED FUNDING TO SUPPORT THE PURCHASE IN THE FUTURE.

MAY I HAVE A MOVER AND A SECONDER? MOVED BY COUNCILLOR FLINTOFF, SECONDED COUNCILLOR MORISSETTE.

ANY QUESTIONS, COMMENTS OR CONCERNS? COUNCILLOR SEIDEL.

THANK YOU YOUR WORSHIP THROUGH YOU.

I WOULD JUST LIKE TO KNOW THIS AS ADDITIONALLY THE CITY HAS BEEN APPROVED ASSOCIATED GRANT FROM THE SEE TYPE FUNDING PROGRAM.

CAN YOU EXPLAIN THAT TO ME A TINY BIT? SORRY. THROUGH YOU YOUR WORSHIP? YES. SO PRIOR TO THE PANDEMIC, IT'S MY UNDERSTANDING THAT PREVIOUS STAFF.

PUT IN A VERY COMPREHENSIVE FUNDING APPLICATION INTO THE TCIP PROGRAM.

I'M SORRY, I DON'T KNOW WHAT THE ACRONYM STANDS FOR, BUT IT IS A, IT'S A WIDE RANGING PROJECT WITH SEVERAL, IT'S A WIDE RANGING FUNDING PROGRAM WITH SEVERAL VERTICALS WITHIN IT, AND I THINK I WENT INTO THIS A LITTLE BIT ON AT THE PUBLIC SERVICES MEETING AND ARTICULATED MY HAZY UNDERSTANDING OF THE PROGRAM BECAUSE IT IS SOMEWHAT. OPAQUE ABOUT THE VARIOUS PILLARS.

I DO KNOW THAT WE WERE APPROVED FOR FUNDING THAT WILL SUPPORT TRANSIT INITIATIVES, INCLUDING REPLACEMENT OF TRANSIT BUSSES, AND I'VE SPOKEN VERBALLY WITH A REPRESENTATIVE FROM ONTARIO THAT HAS ASSURED ME THAT THERE ARE MONIES IN SUPPORT OF TRANSIT, BUSSES, PROCUREMENT. SO, I'M FAIRLY CONFIDENT THAT THOSE MONIES ARE FORTHCOMING IF WE GO FORWARD WITH THIS PURCHASE.

HOWEVER, I DON'T KNOW SPECIFICALLY HOW THE MECHANICS OF THAT WORK, SO I'VE LEFT IT OUT OF THE DISCUSSION.

OTHER THAN JUST TO MAKE YOU AWARE THAT THERE'S EVERY LIKELIHOOD THAT WE WILL BE RECOUPING SOME OF THIS PURCHASE PRICE.

HOW MUCH? I DON'T KNOW.

WHEN? I DON'T KNOW.

[01:25:02]

I DON'T KNOW. THANK YOU, MR. GOLDING. ANY OTHER COMMENTS OR QUESTIONS? COUNCILLOR MANN.

THANK YOU. WORSHIP THROUGH YOU.

I'M NOT SURE IF I SHOULD DIRECT THIS TO MR. GOULDING OR TO OUR TREASURER.

WHAT WAS THE ORIGINAL YEAR THAT THESE UNITS WERE SUPPOSED TO BE REPLACED IN THE.

BUDGETING CYCLE.

I BELIEVE AT LEAST ONE WAS THIS YEAR WAS MY FIRST QUESTION AND I HAVE A COMMENT AFTER.

THROUGH YOUR WORSHIP.

I CANNOT SAY WITH CONFIDENCE, BUT I CAN GIVE SOME CONTEXT AROUND THAT DISCUSSION.

MY UNDERSTANDING IS THAT WHEN THESE UNITS WERE PUT INTO PLACE, IT WAS THEY WERE ORIGINALLY BUDGETED FOR USE FOR SIX DAYS A WEEK SERVICE, AND WHAT THE TRANSIT STAFF FOUND WAS THAT THEY WERE DEPENDABLE ENOUGH AND JUST GENERALLY BETTER TO USE THAN THE PREVIOUS FLEET, THAT THEY FELT COMFORTABLE MOVING TO A SEVEN DAY A WEEK SERVICE SCHEDULE, WHICH ACCELERATED THE USE OF THE UNITS CONSIDERABLY.

IF YOU IF YOU THINK ABOUT THAT, THAT'S A THAT'S A LOT.

SO REGARDLESS OF WHAT WAS BUDGETED BEFORE, WE'VE USED THESE AT A RATE THAT EXCEEDS THAT BUDGETING.

ADDITIONAL. THANK YOU, AND THE ONLY OTHER COMMENT IS IF THERE ARE UNITS AVAILABLE THAT YOU CAN THAT THE POTENTIAL VENDOR IS PROMISING THIS YEAR BASED ON THIS CHASSIS, AS WE'VE HEARD AT OTHER MEETINGS IN THE DISTRICT, HAVING TO WAIT UP TO 24 MONTHS FOR AVAILABILITY OF SIMILAR TYPES OF CHASSIS UNITS.

I THINK THAT ALONE SPEAKS FOR ITSELF, ESPECIALLY WITH THE OTHER REASONS THAT YOU MENTIONED, RENTALS, THOSE TYPES OF THINGS.

SO I WOULD SUPPORT IT.

SO THANK YOU. THANK YOU COUNCILLOR MANN.

ANY OTHER COMMENTS? COUNCILLOR MORISSETTE.

I THINK IF WE ACT NOW AND WE GIVE THEM THE OK TO GET THESE THREE BUSSES, THAT COULD BE A POTENTIAL SAVINGS OF 4 TO $6000 PER UNIT.

VERSUS THE NEW PRICE THAT'S GOING TO HAPPEN ON THE MARCH 1ST.

AND THAT'S, YOU KNOW, $20,000 AGAIN IN OUR POCKETS VERSUS THEIR POCKETS.

THANK YOU. COUNCILLOR MORISSETTE.

ANYONE ELSE? COUNCILLOR FLINTOFF.

THANK YOU. YOUR WORSHIP THROUGH YOU, MR. GOULDING. JUST A COUPLE OF QUICK QUESTIONS.

SO WHO SELLS THE OLD BUSSES? LIKE YOU SAID, WE SHOULD GET ROUGHLY BETWEEN 30 TO 40000.

DO WE PUT THEM ONLINE OR I'M JUST WONDERING HOW THAT WORKS.

THROUGH YOU YOUR WORSHIP.

YEAH. SO WE COULD THERE ARE AUCTION WEBSITES FOR GOVERNMENT SURPLUS THAT I BELIEVE THE CITY HAS USED IN THE PAST.

YOU'LL HAVE TO FORGIVE ME. I HAVEN'T ENGAGED IN THIS PROCESS YET, AS IN THIS ROLE.

BUT BY AND LARGE, WE FIND A WAY TO EQUITABLY DISPOSE OF ASSETS.

SO THAT'S ONE OF THE MOST CONVENIENT WAYS TO DO IT, IS TO USE THE AUCTION WEBSITES DEDICATED TO GOVERNMENT SURPLUS.

JUST A FOLLOW UP TO AND I'D LIKE TO WHAT MR. COUNCILLOR MORISSETTE SAID.

YEAH, THEY JUST EVERYTHING JUST KEEPS GOING UP, AS WE KNOW, AND THE LONGER WE WAIT, IT'S GOING TO BE 3 TO 4% AND THEN WE WAIT AND IT'S GOING TO BE MORE, AND ALSO AVAILABILITY BEING IN THE AUTOMOTIVE BUSINESS, I KNOW IT'S YOU GET THAT HIGH END DIFFERENT STUFF.

IF YOU DON'T TAKE IT NOW, YOU MIGHT BE WAITING A YEAR, SO I WOULD SUPPORT IT.

THANK YOU. THANK YOU, COUNCILLOR FLINTOFF.

ANY OTHER COMMENTS? WELL, I KNOW FOR SURE MR. FRITCH WILL BE VERY HAPPY.

SO I WOULD LIKE TO CALL THE VOTE.

ALL IN FAVOR.

NONE ARE OPPOSED, AND THAT IS CARRIED.

SO WE'RE GOING TO 16, INTRODUCTION AND CONSIDERATIONS OF BYLAWS.

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

MAY HAVE A MOTION COUNCILLOR MANN AND COUNCILLOR MORISSETTE, AND ANY QUESTIONS OR COMMENTS.

YOU KNOW, LET'S HAVE A VOTE.

ALL IN FAVOR. NONE ARE OPPOSED.

THAT IS CARRIED, AND THEN NUMBER 17, CLOSED SESSION THAT THE COUNCIL PROCEED INTO CLOSED SESSION AT THE HOUR OF

[17. CLOSED SESSION (if applicable)]

[01:30:05]

WE HAVE A MOVER AND A SECONDER.

MOVED COUNCILLOR MORISSETTE.

SECONDED COUNCILLOR FLINTOFF, AND WE'RE GOING INTO CLOSED SESSION.

THANK YOU VERY MUCH, EVERYONE.

SORRY. LET'S HAVE A VOTE.

ALL IN FAVOR.

NON ARE OPPOSED, THAT IS CARRIED.

OK MAY HAVE A MOVER AND A SECONDER TOO COME OUT OF CLOSED, PLEASE.

MOVE BY COUNCILLOR MANN, SECONDED COUNCILLOR SEIDEL.

AT THE HOUR OF 9:46 P.M..

ALL IN FAVOR, NON ARE OPPOSED.

THAT'S CARRIED.

SECTION 18.1, BYLAW 23- 20 BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETINGS HELD ON MONDAY, FEBRUARY 27TH,

[18. CONFIRMATORY BY-LAW]

COUNCILLOR BULL, SECONDED COUNCILLOR MORISSETTE.

ALL IN FAVOR NONE ARE OPPOSED, THAT IS CARRIED.

NUMBER 19, ADJOURNMENT.

THAT THE MEETING BE ADJOURNED AT 9:47 P.M..

HAVE A MOVER AND A SECONDER.

COUNCILLOR MANN, COUNCILLOR FLINTOFF, ALL IN FAVOR.

NONE ARE OPPOSED, AND THAT IS CARRIED.

THANK YOU VERY MUCH.

* This transcript was compiled from uncorrected Closed Captioning.