Mar 27, 2023 City Council

[1. CALL TO ORDER]

[00:00:07]

GOOD EVENING. WELCOME TO THE REGULAR MEETING FOR COUNCIL, DATED MONDAY, MARCH 27, 2023, AT 7 P.M..

I'D LIKE TO CALL TO ORDER A ROLL CALL.

ALL MEMBERS OF COUNCIL ARE PRESENT.

DECLARATIONS OF CONFLICT OF INTEREST.

ARE THERE ANY? GOING ONCE.

GOING TWICE.

NONE. ADOPTION OF PREVIOUS MINUTES.

[4. ADOPTION OF PREVIOUS MINUTES]

MOVER COUNCILLOR MORRISSETTE.

SECONDED COUNCILLOR SEIDEL.

ANY COMMENTS? OKAY. SEEING NONE.

WE'LL HAVE A VOTE. ALL IN FAVOR? NONE ARE OPPOSED.

AND THAT IS CARRIED.

THERE ARE NO PUBLIC INPUT SESSIONS THIS EVENING.

WE DO HAVE A PUBLIC PRESENTATION FROM FOREVER HOMES THIS EVENING.

[6. PUBLIC PRESENTATIONS]

WELCOME, TAMMY.

GOOD EVENING, MR. DEPUTY MAYOR AND COUNCIL.

I'M TAMI VANROON, TREASURER FOR FOREVER HOMES AND LODGING THE SOCIETY FOR ANIMALS IN DISTRESS.

I'D LIKE TO BEGIN WITH OFFERING OUR BOARD PRESIDENT'S SINCERE REGRETS.

SHE INTENDED TO BE HERE TODAY, BUT HAD PERSONAL APPOINTMENTS OUT OF TOWN.

SO SHE ASKED ME TO SPEAK IF SHE WEREN'T ABLE TO RETURN IN TIME.

I'D LIKE TO BEGIN OUR PRESENTATION WITH AN UPDATE FOR THE COMMUNITY AND TO CLARIFY OUR CURRENT POSITION.

WE HAVE SECURED A THREE YEAR LEASE AT 37 TIMBER ROAD.

THIS LOCATION ALLOWS US THE OPPORTUNITY TO CONTINUE OPERATIONS AT A REDUCED CAPACITY AND GIVES US TIME TO PLAN FOR OUR NEW FUTURE.

THE LEASED PREMISES ARE SIGNIFICANTLY SMALLER THAN OUR LOCATION ON PERINI ROAD, WHICH WILL IMPACT OUR OVERALL INCOME.

YOU'LL NOTE ON THE SLIDE IT INDICATES 14 KENNELS AT PERINI.

THERE ARE, IN FACT 30 PLUS KENNELS PLUS DOG RUNS.

FOREVER HOMES RELIES PRIMARILY ON BOARDING AND DAYCARE FOR OUR REVENUE STREAM.

FROM MAY THROUGH SEPTEMBER, WE BOARDED 1,314 DOGS.

PROVIDED DAYCARE FOR 537 DOGS.

AND ADOPTED 63 PETS INTO LOVING HOMES.

OUR NEW LOCATION WILL REDUCE OUR CAPACITY BY APPROXIMATELY 60%.

WE ALSO RELY ON OUR SECOND HAND SHOP AND FUNDRAISING FOR REVENUE.

WE ARE CURRENTLY RENOVATING OUR SPACE TO SUIT OUR NEEDS AND HOPE TO BE OPEN IN MAY.

PLEASE WATCH FOR OUR GRAND OPENING ANNOUNCEMENTS.

WE'D ALSO LIKE TO EXTEND AN INVITATION FOR MEMBERS OF COUNCIL AND STAFF TO DROP BY OUR NEW LOCATION AND SEE OUR PROGRESS TO DATE.

MS. BRAY HAS OUR CONTACT INFORMATION, IF THAT'S SOMETHING YOU'D LIKE TO DO.

YOU CAN ARRANGE A TOUR WITH US.

OUR BOARD IS UNDERTAKING STRATEGIC PLANNING.

THREE YEARS IS A SHORT AMOUNT OF TIME FOR US TO PREPARE OUR NEXT STEPS.

WE ALSO UNDERSTAND THAT THE CITY OF ELLIOT LAKE IS CURRENTLY UPDATING ITS STRATEGIC PLAN.

THIS IS WHAT BRINGS US BEFORE YOU TODAY.

FOREVER HOMES AND LODGING THE SOCIETY FOR ANIMALS IN DISTRESS IS UNABLE TO PROCEED BEYOND STEP ONE UNTIL WE'RE ABLE TO DETERMINE OUR FUTURE RELATIONSHIP WITH THE CITY OF ELLIOT LAKE.

THE FOLLOWING SLIDES INCLUDE EXCERPTS FROM THE CITY OF ELLIOT LAKE, NORTH SHORE MUNICIPAL MODERNIZATION PARTNERSHIP PROJECT, A REPORT THAT WAS COMPLETED MARCH 1ST, 2022, AND IS POSTED ON THE CITY OF ELLIOT LAKE'S WEBSITE.

IN THE INTEREST OF TIME, WE'RE HIGHLIGHTING THE RELEVANT PORTIONS OF THE REPORT ON THE SLIDESHOW FOR OUR PRESENTATION BEFORE YOU TODAY.

WE'VE BEEN UNABLE TO LOCATE THE COST BENEFIT ANALYSIS REFERRED TO IN THE REPORT, BUT WE'D LIKE TO ASK THAT IT BE MADE AVAILABLE FOR OUR AND THE PUBLIC'S PERUSAL.

[00:05:07]

HAVING HAD OUR STAFF MEMBERS PRESENT AT THE CITY OF ELLIOT LAKES ANIMAL SHELTER, WE CAN CONFIRM THAT THE FACILITY IS NOT UP TO STANDARD NOR SAFE FOR THE CONTINUED CARE OF ANIMALS. WE ARE CONCERNED ABOUT MOLD, MILDEW.

SOME OF THE KENNELS ARE UNUSABLE AND THE YARD IS INADEQUATE.

OUR STAFF HAVE SPENT MANY HOURS CLEANING AND PREPARING THE BUILDING FOR OUR TEMPORARY USE.

WE ARE GRATEFUL FOR THE ABILITY TO USE THE SPACE, HOWEVER CONCERNED ABOUT THE LONG TERM SAFETY OF THE ANIMALS IN OUR CARE AND OUR STAFF MEMBERS.

OUR CURRENT RELATIONSHIP WITH THE CITY INCLUDES SELLING PET TAGS WITH 10% OF THE PROCEEDS RETAINED BY US FOR OUR EFFORTS.

AS A RESULT OF THE ENGINEERING REPORT PROVIDED BY OUR INSURER, WE HAVE LEARNED THAT OUR BUILDING AT 33 PERINI MAY POTENTIALLY BE REHABILITATED. HOWEVER, THE COST OF THE DSS AND STRUCTURAL ENGINEERING REPORTS BOTH REQUIRED IN ADVANCE, WILL BE IN THE AREA OF $20,000. CURRENTLY WE DO NOT HAVE THE REQUIRED FUNDS TO REFURBISH IT.

WE ALSO HAVE PARTIES INTERESTED IN PURCHASING THE PROPERTY, WHO HAVE BEEN GRACIOUSLY AWAITING OUR DECISION IN THIS REGARD.

IN THE AFTERMATH OF OUR CLOSURE, WE QUICKLY DISCOVERED THAT THERE'S AN EXTREMELY LIMITED SUPPLY OF BUILDINGS IN ELLIOT LAKE SUITABLE FOR OUR NEEDS.

ONCE WE DIVEST OURSELVES OF OUR PROPERTY, IT WILL BE GONE FOREVER.

PUTTING US IN THE VULNERABLE POSITION OF AGAIN FACING A CRISIS SHOULD OUR LEASE NOT BE RENEWED IN FUTURE.

OUR ORGANIZATION IS VITAL AND VALUED IN OUR COMMUNITY.

SHOULD THE CITY OF ELLIOT LAKE CHOOSE TO PURSUE A PARTNERSHIP WITH US TO CREATE A NEW SHELTER? WE CAN THEN MAKE AN INFORMED DECISION AS TO THE SALE OF OUR ONLY ASSET.

OUR OPTIONS MOVING FORWARD ARE TO SPEND THE NEXT THREE YEARS INVESTIGATING, REMEDIATING OUR EXISTING BUILDING AT PERINI SO WE CAN RESUME OPERATIONS AT FULL CAPACITY AFTER OUR LEASE TERM IN AN UPDATED SAFE STRUCTURE.

OR PARTNER WITH THE CITY OF ELLIOT LAKE TO CREATE A NEW, LARGER, MODERN FACILITY TOGETHER.

WE RECOGNIZE THAT AS A NEW COUNCIL THERE ARE MANY ISSUES BEFORE YOU.

HOWEVER, UNTIL WE HAVE A REPLY AS TO THE CITY'S DESIRE TO PARTNER OR NOT, WE PLACE OURSELVES IN PERIL IF WE PREMATURELY SELL OUR BUILDING AND PUT OURSELVES AT RISK OF LOSING THE CURRENT PARTIES INTERESTED IN PURCHASING THE BUILDING.

WE HAVE HAD PRELIMINARY EXPRESSIONS OF INTEREST BY THE COMMUNITY OF BLIND RIVER AND LOOK FORWARD TO FURTHER DISCUSSIONS WITH THEM.

HOWEVER, OUR CURRENT TEMPORARY LOCATION DOES NOT ALLOW US TO PARTNER WITH BLIND RIVER IMMEDIATELY.

OUR REQUEST IS TO PLACE THIS ITEM ON YOUR AGENDA FOR DISCUSSIONS FOR YOUR NEXT MEETING WITH RESPECT TO STRATEGIC PLANNING TO ALLOW US TO MOVE FORWARD IN OUR DECISION MAKING PROCESSES.

OUR BOARD IS COMMITTED TO OPENNESS AND TRANSPARENCY.

SHOULD THE CITY REQUIRE ANY INFORMATION FROM US TO AID IN YOUR DECISION WE WILL ACCOMMODATE TO THE BEST OF OUR ABILITY.

WE'VE HAD MANY MEMBERS OF THE COMMUNITY REACH OUT TO US AND ASK HOW THEY CAN SUPPORT US.

WE ARE ABLE AND HAPPY TO ACCEPT DONATIONS VIA E-TRANSFER AT THE SUNSHINE SHOP OR THROUGH OUR GOFUNDME.

AS A REGISTERED CHARITY, WE CAN PROVIDE A RECEIPT FOR TAX PURPOSES.

AND ANOTHER GREAT WAY TO SUPPORT OUR ORGANIZATION IS TO SHOP AT THE SUNSHINE SHOP.

WE ALSO WANT TO EXPRESS OUR GRATITUDE TO ALL OF THOSE WHO HAVE SUPPORTED US THROUGHOUT THIS TRYING TIME.

ON BEHALF OF OUR BOARD AND OUR PRESIDENT, I'D LIKE TO THANK YOU FOR ALLOWING US THE OPPORTUNITY TO PRESENT TO YOU THIS EVENING.

IF YOU HAVE ANY QUESTIONS, I'M HAPPY TO ANSWER THEM.

THANK YOU, MS. VANROON. DO YOU HAVE ANY QUESTIONS? COUNCILLOR MANN. THANK YOU, YOUR WORSHIP THROUGH YOU TO MRS. VANROON. THANK YOU FOR YOUR PRESENTATION.

AND JUST, I GUESS, A PERSONAL THANK YOU TO YOUR BOARD FOR HAVING THE COMMITMENT TO REOPEN EVEN IN A TEMPORARY MANNER, FOR THE NEXT THREE YEARS.

[00:10:11]

OBVIOUSLY, WE ARE BEGINNING OUR STRATEGIC PLANNING CYCLE.

WHAT WOULD BE YOUR BOARD'S OPTIMAL TIMEFRAME FOR A DECISION? YOU CLEARLY DON'T WANT TO HAVE THIS LOOMING FOR THE BALANCE OF THE NEXT 36 MONTHS.

WHAT'S YOUR TIMELINE TO HEAR BACK FROM US? IF WE WERE TO GIVE YOU OUR WISH LIST? WE SAY WITHIN THE NEXT 60 DAYS, IF THAT'S AT ALL POSSIBLE, MAXIMUM.

FOLLOW UP? SURE.

OKAY. THAT MIGHT BE A LITTLE AMBITIOUS DEPENDING ON CIRCUMSTANCE.

BUT I THINK OBVIOUSLY, HAVING TOURED SEVERAL OF THE FACILITIES IN THE AREA PRIOR TO THIS TERM, GETTING ROLLING AND REALIZING THE LIMIT, THE LIMITATIONS IN BUILDINGS, WE RECOGNIZE THAT.

CLEARLY IF THERE IS AN INTERESTED PARTY IN YOUR CURRENT PROPERTY, GREAT.

HOWEVER PROBLEMATIC AND DO YOU REHABILITATE? DO YOU SELL? SO I CAN GIVE MY COMMITMENT THAT I'M ABSOLUTELY WILLING TO HAVE THIS AS AN OPEN DISCUSSION DURING THE STRAT PLAN PROCESS AND TO TRY TO DO OUR BEST IN ORDER TO GIVE A DECISION BACK TO YOU.

I THINK THERE IS A COMMITMENT.

I CAN'T SPEAK FOR MY FELLOW COUNCIL.

HOWEVER, I THINK THERE IS A COMMITMENT TO WANT TO WORK WITH AND AGAIN, THANK YOU FOR YOUR NAME CHANGE.

SAD WAS ONE OF THOSE, YOU KNOW, UNFORTUNATE KIND OF NAMES, SO I'D BE HAPPY TO START FOREVER HOMES AS OF TONIGHT AND DEAL WITH THAT AS WELL.

BUT YEAH I'M PREPARED TO TO DO WHAT WE CAN TO SUPPORT AN INTEGRATION OR PARTNERSHIP MOVING FORWARD.

AND IF IT BECOMES A REGIONAL THEN EVEN BETTER.

SO THANK YOU.

THANK YOU. WE RECOGNIZE IT'S A BIG DECISION AND DON'T EXPECT ONE OVERNIGHT.

BUT IF WE COULD KEEP THE LINES OF COMMUNICATION OPEN, THAT WOULD BE HELPFUL TO US IN THE SHORT TERM FOR OUR PLANNING.

THANK YOU VERY MUCH.

COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP.

YES. GREAT JOB WITH WHAT YOU ARE ALL DOING.

I KNOW THAT IT'S BEEN A STRUGGLE FOR A LITTLE BIT, BUT MY QUESTION IS YOU HAD MENTIONED THE CITY OF ELLIOT LAKE AND THE TOWN OF BLIND RIVER.

BUT IN THIS REPORT, THERE'S ALSO THE TOWN OF SPANISH MUNICIPALITY OF HURON SHORES TOWNSHIP OF SABLES-SPANISH RIVERS.

ARE THEY RECEPTIVE OR HAVE YOU PUT OBVIOUSLY THEY MUST BE OR YOU WOULDN'T HAVE THAT IN THAT REPORT.

I JUST DON'T I MEAN, I DON'T WANT YOU TO SPEAK UP FOR THEM, BUT YOU MUST HAVE SOMETHING.

WELL, TO BE HONEST, WE HAVEN'T HAD AN OPPORTUNITY TO APPROACH THEM YET.

WE HAD ONLY HAD AN OPPORTUNITY TO INTERACT WITH BLIND RIVER, AND UNFORTUNATELY, WE HAD OUR ISSUE WITH THE BUILDING AND WE'RE FOCUSING ON GETTING OURSELVES OPERATIONAL AGAIN, AND WE'LL BE RESUMING COMMUNICATIONS WITH NEIGHBORING COMMUNITIES.

OKAY. THANK YOU.

MR. GAGNON. I WAS JUST GOING TO SUGGEST THAT THERE'S NO REASON WE CANNOT OPEN THOSE COMMUNICATION LINES RIGHT NOW AND START HAVING THOSE DISCUSSIONS.

I DON'T SEE HOW ANY STRATEGIC PLAN WOULD SAY WE DON'T WANT TO REGIONALLY PARTNER WITH, YOU KNOW, ENTITIES AND NEIGHBORS.

SO IT'S NICE TO BE DIFFERENTIAL TO THE STRATEGIC PLANNING EXERCISE, BUT WE DON'T NEED TO, YOU KNOW, STOP PLANNING WHILE WE'RE PLANNING, YOU KNOW.

SO, YOU KNOW, WE SHOULD PICK UP THE TRAIL AND HAVE THOSE CONVERSATIONS RIGHT NOW.

AND THEN HOPEFULLY EVERYTHING MARRIES UP NICELY WHEN THE STRATEGIC PLAN COMES THROUGH.

IF WE WAIT FOR THE PLAN TO BE, YOU KNOW, MOSTLY DONE OR COMPLETED, WE'RE GOING TO WASTE, YOU KNOW, 60 DAYS OR 45 OF THOSE 60 DAYS, YOU KNOW, JUST WAITING FOR THE PLAN TO TAKE ROOT. MY UNDERSTANDING OF THE PLAN IS LATE MAY, EARLY JUNE, THE PLAN WILL BE COMPLETED.

SO THERE'S ANYWAY, LONG STORY SHORT, WE SHOULD BE TALKING MAKING A MEETING FOR NEXT WEEK AND SIT DOWN WITH STAFF AND START TO, YOU KNOW, MACHINATE AND TALK ABOUT THIS.

AND THESE THOSE WERE SOME OF THE COMMUNITIES.

BUT SINCE THAT REPORT'S BEEN WRITTEN, WE MEET ON A MONTHLY BASIS WITH FROM ESPANOLA TO THE CAO CLERKS AND OTHERS FROM ESPANOLA TO IRONBRIDGE OR THE MORE FORMAL NAMES, HURON SHORES AND WHATNOT.

SO WE'RE ALWAYS WE'RE HAVING THESE CONVERSATIONS.

SO IT'S QUITE EASILY TO LOOP THIS IN, KICK IT AROUND, RESEARCH IT TOGETHER, AND THEN COME BACK AS SOON AS WE POSSIBLY CAN TO COUNCIL.

THANK YOU, MR. GAGNON.

WHEN IS YOUR NEXT MEETING FOR THAT? WE JUST HAD ONE LAST WEEK, I BELIEVE.

BUT AGAIN, IT'S EVERY FOUR WEEKS.

SO THERE'S TIME FOR US TO HAVE START HAVING THE CONVERSATIONS AND THEN REACH OUT TO OUR NEIGHBORS.

KEEP WORKING ON THIS UNTIL THE PICTURE CLARIFIES TO A POINT WHERE WE'RE COMFORTABLE MAKING SOME FORM OF DECISION ONE WAY OR THE OTHER.

OKAY. AND WOULD THAT GO THROUGH THE CLERK'S OFFICE TO START THE COMMUNICATION OR WHO?

[00:15:04]

AND OF COURSE, MS. BRAY AND HER DEPARTMENT, YOU KNOW, MANAGING THE CURRENT POUND SITUATION AND HEAVILY CONNECTED TO THE CLERKS OF THE NORTH SHORE AS WELL.

SO IT'S A NATURAL FIT FOR MISS BRAY AND I TO RUN WITH FROM HERE.

OKAY. THANK YOU.

ANY OTHER COMMENTS OR QUESTIONS? OKAY. ONCE AGAIN, THANK YOU, MRS. VANROON.

NUMBER 7 INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239 2B OF THE MUNICIPAL ACT.

MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? COUNCILLOR BULL.

COUNCILLOR MANN.

ALL IN FAVOR? NONE ARE OPPOSED AND THAT IS CARRIED.

7.2 REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING TINY TOWN ASSOCIATION COMMUNITY PROJECT.

THAT THE REPORT OF THE MANAGER OF ECONOMIC DEVELOPMENT BE RECEIVED AND THAT COUNCIL DIRECT STAFF TO WORK WITH TINY TOWN ASSOCIATION TO BRING FORTH A PROPOSAL FOR A TINY TOWN DEVELOPMENT IN THE CITY OF ELLIOT LAKE.

MAY I HAVE A MOVER? COUNCILLOR MORRISSETTE. SECONDED.

COUNCILLOR FLINTOFF.

ANY QUESTIONS OR COMMENTS OR.

SORRY, MR. ANTUNES, PLEASE TAKE IT AWAY.

THANK YOU, YOUR WORSHIP.

GOOD EVENING, MEMBERS OF COUNCIL.

THANK YOU FOR THE OPPORTUNITY TO PRESENT AS ALWAYS.

STAFF WERE CONTACTED BY THE TEAM AT TINY HOME ASSOCIATION OR TINY TOWN ASSOCIATION EXCUSE ME, EARLIER ON THIS YEAR.

THEY'RE A FEDERALLY INCORPORATED, NOT FOR PROFIT.

THEY'VE BEEN WORKING TO GET THE PROJECT LAUNCHED IN MUNICIPALITIES THROUGHOUT THE PROVINCE.

THE CITY WE HAVE LOOKED AT AS A MUNICIPALITY, A TINY HOME, PROJECTS IN THE PAST.

MANY HAVE BEEN MOST HAVE BEEN THROUGH PRIVATE DEVELOPMENT.

THIS IS THE FIRST, AS I CAN RECALL, THAT WAS A TRUE NOT FOR PROFIT THAT HAS COME FORTH.

SO ESSENTIALLY THEIR DESIGN IS TO CREATE A COMMUNITY AS OPPOSED TO DEVELOPING A ROAD, PUTTING IN A BUNCH OF TINY HOMES AND THEN SELLING THEM OFF OR HAVING A DIFFERENT TYPE OF PROGRAM. THE TINY TOWN ASSOCIATION MODEL IS VERY MUCH A HAVE A WHOLE SITE, OWN THE SITE, OWN THE LAND UNDERNEATH THE HOME, SELL SOME OF THE HOMES, HAVE SOME AS RENT TO OWN, HAVE SOME AS PURE RENTAL.

IT'S QUITE A MIX IN THEIR DESIGN AND THEY'VE BROUGHT FORTH SOME UNIQUE OPPORTUNITIES FROM A POCKET COMMUNITY TO A LARGER COMMUNITY WITHIN THE MUNICIPALITY.

AND AGAIN, ONE OF THE KEYS THAT THEY BRING IN IS CONTROL OF THE LOT.

MUNICIPAL SERVICES ARE ONLY REQUIRED TO THE LOT LINE.

WE ARE. IT'S NO DIFFERENT THAN SELLING A PROPERTY FOR A MULTI UNIT DWELLING.

OUR RESPONSIBILITIES END AT THE LOT LINE.

AS I MENTIONED, SOME OF THE NEAT THINGS THAT THEY HAVE IS CREATING A MIX OF OWNERSHIP WITHIN THE PROPERTY.

AS I SAID, RENT TO OWNS AND OWNING THE ACTUAL MODEL, BUT NOT OWNING THE LAND, HAVING SOME COMMUNITY SPACE AROUND THE DEVELOPMENT.

AND I THINK IT'S A REALLY EXCITING OPPORTUNITY.

AND ESSENTIALLY WHAT WE'RE COMING FORTH TO COUNCIL STAFF ARE COMING FORWARD TO COUNCIL THIS EVENING IS BECAUSE THERE WILL BE A FAIR AMOUNT OF WORK, THERE WILL BE SOME WORK WITH OUR PLANNERS TO DECIDE ON SPACE.

THEY'VE SHOWN SOME INTEREST IN A FEW LOTS WITHIN THE COMMUNITY IN VARYING SIZES, WHICH IS GREAT THAT WE'VE GOT SEVERAL OPTIONS FOR THEM.

BUT REALLY THIS IS JUST TO GET COUNCIL'S FEEL FOR WANTING TO WORK WITH A GROUP LIKE TTA AND THEN TAKE A LOOK.

I DID SHARE WITH COUNCIL EARLIER TODAY AND I APOLOGIZE.

IT DIDN'T MAKE THE AGENDA. IT CAME IN LITERALLY AT 5:04 WAS JUST A BRIEF DESIGN BREAKDOWN OF ONE OF THE LOTS THAT THEY WERE LOOKING AT WITH A LAYOUT. THERE'S SOME WORK THAT WILL NEED TO BE DONE.

AGAIN, THIS IS THE BRINGING FORTH OF A PROPOSAL TO COUNCIL TO MAKE SURE THAT THE LOT IS SUITABLE FOR ELLIOT LAKE.

[00:20:01]

AND ESSENTIALLY THAT'S IT.

HAPPY TO ANSWER ANY QUESTIONS THAT COUNCIL MAY HAVE.

OH, SORRY. AND THE LAST THING WOULD JUST BE, AGAIN, BEING A NOT FOR PROFIT, SOMETHING COUNCIL MIGHT SEE IN A PROPOSAL IS THE QUESTION OF THE VALUE OF THE LAND.

AS OF COURSE, WITH THE NOT FOR PROFIT, THERE IS SOME FLEXIBILITY WITH COUNCIL LOOKING TO DO SOMETHING ON THE CHARITABLE SIDE IF THAT SO GOES THAT WAY.

SO ANY QUESTIONS? HAPPY TO ANSWER. OKAY.

THANK YOU, MR. ANTUNES.

I'LL OPEN IT UP FOR QUESTIONS.

COUNCILLOR MORRISSETTE.

THROUGH YOU, MR. CHAIR. FOR MR. ANTUNES. HAVE THEY APPROACHED ANY OTHER COMMUNITIES AROUND THE NORTH SHORE FOR THIS TYPE OF PROJECT? THROUGH YOU, YOUR WORSHIP. I'M NOT SURE IF THERE'S ANY ALONG THE NORTH SHORE.

THEY'VE KIND OF CAST THE NET FAIRLY WIDE.

MR. GAGNON WAS ON THE MEETING WITH ME.

I DON'T THINK ANYONE SPECIFICALLY IN THE NORTH SHORE SUDBURY DID COME UP AS AS ONE OF THE OPTIONS.

BUT AGAIN, A VERY DIFFERENT TYPE OF MODEL THAT THEY'D BE LOOKING AT IN SUDBURY THAN US HERE.

BUT THEY HAVE REACHED OUT TO SEVERAL THROUGHOUT THE PROVINCE AND IT'S JUST A MATTER OF FINDING THE RIGHT MUNICIPALITY AND THE RIGHT FIT.

IDEALLY BECAUSE OF OUR DEMOGRAPHIC, OUR FRIENDS AT RETIREMENT LIVING BRING IN A SOMETIMES A SINGLE PERSON OR A COUPLE LOOKING FOR A SMALLER TO DOWNSIZE, DRAWING INTO OUR COMMUNITY.

I REALLY THINK THAT WE COULD BE THE TEMPLATE FOR THESE COMMUNITIES GOING FORWARD, AND THERE'S A LOT OF OPPORTUNITIES THAT COME WITH THAT.

THESE TINY HOMES THEORETICALLY NEED TO GET BUILT SOMEWHERE.

THERE'S US LEADING THE WAY AND CREATING A COMMUNITY AND KIND OF BEING THE BENCHMARK.

SO IT'S NOT SAYING THAT IT'S A RACE TO BE THE FIRST ONE TO DO IT, BUT THERE'S A LOT OF INTEREST BECAUSE OF THE TYPE OF DESIGN THAT THEY'RE DOING.

OKAY. THANK YOU. ANY OTHER QUESTIONS? COMMENTS. COUNCILLOR FLINTOFF.

THANK YOU. YOUR WORSHIP THROUGH YOU TO MR. ANTUNES. SO THERE'S NO MUNICIPALITIES OF ACTUALLY LIKE IS THIS ASSOCIATION SOMETHING FAIRLY NEW? LIKE IT'S JUST BEEN OUT THERE IN THE LAST YEAR OR SO OR IS THAT WHY THERE'S NO ACTUAL YOU COULDN'T CALL A MUNICIPALITY AND SAY, HOW WAS IT LIKE WORKING WITH THIS TINY ASSOCIATION? THROUGH YOU YOUR WORSHIP. NO, THEY ARE RELATIVELY NEW.

THEY WERE FEDERALLY INCORPORATED IN 2017, IF MEMORY SERVES, AND IT'S A MATTER OF OF COURSE, THE PANDEMIC DIDN'T HELP ANYBODY THROUGH THIS PROCESS.

AND REALLY, IF WE LOOK BACK TO 2017 AND SOMEONE SAID THERE WERE TINY HOME TO MOST OF US THAT WERE NOT IN THE KNOW OR DIDN'T LOOK AROUND THE WORD TINY HOME IS A RELATIVELY NEW PHENOMENON, ESPECIALLY IN ONTARIO.

THE CONCEPT HAS MOVED MUCH FURTHER OVER THE LAST COUPLE OF YEARS, ESPECIALLY WITH THE HOUSING CRISIS CAUSED DURING THE PANDEMIC.

SO THEY HAVEN'T MOVED ANYWHERE YET BECAUSE I THINK THEY'RE TRYING TO FIND THE RIGHT APPLICATION.

AND TO BE VERY HONEST, ONE OF THE OTHER THINGS IS CMHC IS NOW VERY AGGRESSIVELY IN THE PROVINCE OF ONTARIO, IS THROWING A LOT OF MONEY TOWARDS THESE CONSTRUCTION PROJECTS, WHICH AGAIN, OF COURSE, SPEEDS UP THE PROCESS A BIT MORE.

AND THAT IS SOMETHING THAT WAS DISCUSSED AS PART OF THEIR DESIGN.

THERE IS MONEY THROUGH GROUPS LIKE THE CMHC AND OTHER PROVINCIALLY AND FEDERALLY FUNDED GROUPS THAT WILL HELP TAKE CARE OF SOME OF THE COSTS, WHICH I THINK IS WHAT MAKES THIS MUCH MORE VIABLE NOW THAN IT PROBABLY WAS 4 OR 5 YEARS AGO.

JUST A QUICK FOLLOW UP.

SO BASICALLY WHAT YOU'RE SAYING IS WE WOULD BE THE FIRST TO HAVE IT, WHICH IS NOTHING WRONG WITH THAT BECAUSE PEOPLE WOULD COME AROUND AND CHECK IT OUT.

AND THAT'S WHAT YOU'RE TRYING TO TELL US ALL.

SORRY. YES, SIR. THAT WAS A REALLY LONG WAY COUNCILLOR FLINTOFF OF SAYING, YES, WE WOULD BE THE FIRST ONE TO GET DONE.

OKAY. THAT'S WHAT I THOUGHT. BUT I JUST WANTED TO MAKE SURE.

SORRY ABOUT THAT. THANK YOU. THANK YOU.

COUNCILLOR MANN.

THANK YOU. YOUR WORSHIP THROUGH YOU TO MR. ANTUNES. THANK YOU.

I DON'T SEE WHY WE WOULDN'T CONTINUE TALKING TO THIS GROUP.

I THINK ONE THING THAT THIS COUNCIL IS PARTICULARLY LOOKING FOR IS SOMETHING TANGIBLE THAT IS COMING FORWARD TO SAY WE CAN DO THIS.

AND THIS SEEMS TO BE THE TYPE OF OPPORTUNITY WHERE A LOT OF THE RISK IS HELD ON THE PROPONENT, WHICH IS WHAT WE'VE UNDERSTOOD TO BE THE CASE IN THESE TYPES OF BUILDS.

SO THAT'S REASSURING TO HEAR.

[00:25:01]

AND I THINK I THINK YOUR COMMENT WAS VERY APPROPRIATE.

96 UNITS IN A SITUATION LIKE THIS IS A HIGH RISE APARTMENT BUILDING FOR 91 UNITS IN A DIFFERENT LAYOUT GEOGRAPHICALLY TO MAYBE BETTER SUIT THE RESIDENTS OF THIS COMMUNITY.

SO I WOULD BE BY ALL MEANS, ABSOLUTELY CONTINUE TO TALK TO THEM TO SEE IF THIS IS SOMETHING THAT AND IF WE ARE ABLE TO BRAND OURSELVES AS THIS OPTION, WE KNOW THAT THERE'S HOUSING.

WE'VE BEEN TOLD WE NEED MORE HOUSING.

AND HERE'S SOMEONE COMING FORWARD TO SAY, WHAT DO YOU THINK? I THINK WE SHOULD THINK.

THANK YOU. THANK YOU.

COUNCILLOR MANN. MR. ANTUNES. TO RESPOND.

THANK YOU. YOUR WORSHIP THROUGH YOU TO RESPOND TO COUNCILLOR MANN.

THE OTHER ADVANTAGE WHEN YOU'RE TALKING ABOUT A TANGIBLE BUILD.

IF COUNCIL FLIPPED THROUGH THE SECOND PAGE, THAT WAS THE ATTACHMENT.

IT'S THE SPEED.

MANY OF THESE HOMES ARE PREFABRICATED, OFF SITE.

THAT WAS A BIT OF A MOUTHFUL, PREFABRICATED, OFF SITE AND PUT IN PLACE.

SO REALLY THE MOST TIME INTENSIVE PART OF THIS DEVELOPMENT IS THE LANEWAYS, THE ROAD, THE INFRASTRUCTURE.

ONCE THAT'S DONE, IT'S PADS AND DROPS AND THEY GO IN AND PEOPLE ARE MOVING IN WITHIN WEEKS.

SO VERSUS A HIGH RISE DEVELOPMENT, WHICH WOULD BE, GOODNESS, 36, 48 MONTHS DEPENDING THIS, THIS WOULD BE A VERY QUICK TURNAROUND TIME AS OPPOSED TO CREATING THAT KIND OF CAPACITY. THANK YOU, MR. ANTUNES. ANY OTHER QUESTIONS? OKAY. IT'S AN INTERESTING OPPORTUNITY.

I THINK DEFINITELY WE CAN LOOK INTO IT.

JUST THE WAY MY BRAIN WORKS, I THINK HOW ARE THESE GOING TO HOLD UP TO OUR WINTERS AND, YOU KNOW, THOSE KIND OF THINGS, ESPECIALLY BEING BRAND NEW.

BUT AT LEAST WE CAN GET INTO DISCUSSIONS, CORRECT? SO THAT BEING SAID, I GUESS WE'LL GO AHEAD AND TAKE A VOTE.

UNLESS THERE ARE ANY MORE COMMENTS.

OKAY. ALL IN FAVOR? NONE ARE OPPOSED.

AND THAT IS CARRIED.

THANK YOU, MR. ANTUNES.

7.3. A MEMO FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING PANEL MINE ROAD CLOSURE.

MAY I HAVE A MOTION THAT THE MEMO FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING PANEL MINE ROAD CLOSURE BE RECEIVED.

A MOVER COUNCILLOR MANN SECONDED.

COUNCILLOR SEIDEL. MR. GOULDING, PLEASE.

THANK YOU YOUR WORSHIP THROUGH YOU.

JUST A SIMPLE MEMO JUST TO SERVE AS A NOTICE TO COUNCIL AND THE PUBLIC THAT WE'RE PLANNING ON CLOSING PANEL MINE ROAD TO TRAFFIC FOR STARTING APRIL 3RD AND CONTINUING THROUGH TO ABOUT MID-MAY.

THERE'S SOME CONSTRUCTION ANTICIPATED ON THE PASSAGEWAY, AND WE WANT TO MAKE SURE THAT THE PUBLIC STAYS CLEAR.

THANK YOU. PRETTY STRAIGHT FORWARD.

ANY QUESTIONS? OKAY, SO WE HAVE A VOTE.

ALL IN FAVOR? NONE ARE OPPOSED.

AND THAT IS CARRIED.

7.4 REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING PROCUREMENT OF ESCO SERVICES THROUGH THE CANOE GROUP BUYING PROGRAM.

THE MOTION THAT THE REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT STAFF BE DIRECTED TO ENROLL IN THE CANOE GROUP PURCHASING PROGRAM AND THAT STAFF SUBSEQUENTLY BE DIRECTED TO ENGAGE WITH JOHNSON CONTROLS INC.

TO REQUEST A COMPREHENSIVE PROPOSAL BASED ON CANOE GROUP PURCHASING RATES AND THAT THE PROCESS BE DEEMED TO SATISFY THE REQUIREMENT OF THE CITY'S PROCUREMENT POLICY FOR COMPETITIVE PROCUREMENT.

A MOVER. COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.

MR. GOULDING, PLEASE.

THANK YOU, YOUR WORSHIP.

THROUGH YOU TO COUNCIL.

IF YOU RECALL, I BROUGHT FORWARD A PRESENTER FROM JOHNSON CONTROLS TO DESCRIBE WHAT AN ESCO COMPANY WAS AND THE OPPORTUNITY THAT COULD POTENTIALLY LIE WITHIN OUR FACILITIES TO SAVE ENERGY AND HAVE THOSE ENERGY SAVINGS FINANCE FUTURE OR IMMINENT REPAIRS ON THOSE BUILDINGS.

AND AT THAT MEETING COUNCIL DIRECTED STAFF TO CREATE AN RFP.

AND I RECALL MAKING A COMMENT AND THERE WAS SOME DISCUSSION ABOUT THE FACT THAT I MAY OR MAY NOT ADVISE COUNCIL IN THE FUTURE.

THAT'S WHAT'S HAPPENING WITH THIS REPORT.

SO SUBSEQUENT TO THAT MEETING, I HAD DISCUSSIONS WITH NOT ONLY JOHNSON CONTROLS, BUT REPRESENTATIVES

[00:30:10]

THIS COULD BE A COMPLICATED DISCUSSION.

WE HAVE A LONG AGENDA.

I MIGHT LET COUNCIL GUIDE ME WITH QUESTIONS ABOUT HOW DEEP YOU WANT TO GO INTO THIS TOPIC.

THE VERY SHORT STORY IS THAT IN ORDER TO PARTICIPATE IN THIS GROUP PURCHASING PROGRAM, THERE'S NOT A COST TO THE MUNICIPALITY . BY BECOMING A MEMBER YOU GRANT YOURSELF ACCESS TO PRIOR RFPS THAT HAVE BEEN DONE THAT YOU RATHER THAN STAFF GOING AND SOLICITING THE MARKET FOR PROPOSALS TO CONSIDER.

THERE ARE PRE DONE PROPOSALS THAT HAVE BEEN PUT OUT THAT YOU CAN THEN REVIEW AND MAKE YOUR OWN DECISION ON WHETHER OR NOT YOU'D LIKE TO LEVERAGE THOSE.

JUST USE THEM OUTRIGHT.

SO ATTACHED TO THIS REPORT IS A EXACTLY THAT AN RFP THAT WAS PUT OUT TO THE WIDER MARKET IN NORTH AMERICA TO LOOK FOR SERVICES FOR HVAC SERVICES.

IT WAS BY A COMPANY CALLED SOURCEWELL, WHICH CANOE HAS A RECIPROCAL AGREEMENT WITH TOO, SO THAT EITHER PARTY CAN USE RFPS CREATED BY THE OTHER AND THEIR MEMBERS CAN LEVERAGE SOURCEWELLS MEMBERS COULD LEVERAGE RFPS INITIATED BY CANOE AND CANOE MEMBERS CAN LEVERAGE RFPS INITIATED BY SOURCEWELL.

AND THE SUCCESSFUL RESPONDENT TO THAT REQUEST FOR PROPOSAL BASED ON THE EVALUATION WHICH IS ALSO ATTACHED, WAS JOHNSON CONTROLS.

AND PERHAPS I'LL LEAVE THE SHORT STORY THERE AND LET QUESTIONS GUIDE WHATEVER MORE INFORMATION YOU WOULD LIKE.

OKAY. THANK YOU, MR. GOULDING.

WE'LL START WITH QUESTIONS.

COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP THROUGH YOU TO MR. GOULDING. SO CANOE WOULD WORK FOR US REPRESENTING THE ELLIOT LAKE TO DEAL WITH JOHNSON CONTROL.

WE CAN BE PART OF CANOE BECAUSE WE BELONG TO THE AMO.

THE LAS. AND IT'S NO CHARGE TO SAY GO TO WORK FOR US AND LET'S SEE WHAT YOU CAN DO.

THAT SORT OF WHEN I READ THE REPORT, WHAT I GATHERED FROM IT.

AM I RIGHT OR AM I JUST READING IT WRONG? THROUGH YOU, YOUR WORSHIP? YEAH. YOU'RE CLOSE.

SO I'D SAY YOU'RE EXACTLY RIGHT.

EXCEPT THE WORK'S ALREADY BEEN DONE.

SO THIS IS MORE LIKE JOINING THE CO-OP OR COSTCO RATHER THAN IT'S GET HIRING AN AGENT TO WORK FOR YOU.

SO. WELL, IT'S EXACTLY LIKE JOINING A CO-OP, REALLY.

IT'S A GROUP BUYING PROGRAM.

SO EXCEPT THAT THERE'S NO FEE THERE.

CANOES BUSINESS MODEL IS THAT THEY GET THEIR REVENUES FROM THE VENDORS.

SO IF WE SIGN UP AND NOTIFY THE PUBLIC THAT WE'RE ENGAGED IN GROUP BUYING.

AND UTILIZING A GROUP BUYING PROGRAM.

THEN WE'RE ALLOWED TO USE THESE RFPS.

NOT EXCLUSIVELY.

WE CAN CHOOSE TO ENGAGE THE PUBLIC THROUGH RFP PROCESS OR OTHER PROCUREMENT METHODS OTHERWISE.

BUT IF WE WOULD LIKE TO PROCURE THESE SPECIFIC SERVICES FROM JOHNSON CONTROLS, WE COULD JUST PUT A NOTICE UP AND REGISTER WITH CANOE AND BE ON OUR WAY.

OKAY. JUST A QUICK FOLLOW UP.

WELL, YEAH, BECAUSE IT SAYS THAT THEY'VE BEEN AROUND SINCE 1936, SO THEY MUST KNOW WHAT THEY'RE DOING.

SO. OKAY.

YEAH. THROUGH YOU, YOUR WORSHIP, THERE'S A COMPLICATED AND LONG HISTORY THAT STARTED OFF REGIONALIZED AT THE PROVINCIAL LEVEL, AND THEN IT GOT INCREDIBLY CONFUSING FOR EVERYONE PARTICIPATING.

SO THE WHOLE IDEA OF CANOE IS TO TRY AND MAKE THIS A LITTLE SIMPLER TO HAVE ONE BRANDED ENTITY THAT HAS RECIPROCAL AGREEMENTS ACROSS CANADA FOR MULTIPLE DIFFERENT ORGANIZATIONS. BUT THE ROOTS OF THIS ACTIVITY IN CANADA TRACE BACK TO THE WEST IN 1936.

YES. THANK YOU, MR. GOULDING. ANY OTHER QUESTIONS? COUNCILLOR BULL. THANK YOU YOUR WORSHIP TO MR. GOULDING. WHAT KIND OF WHAT WOULD WE PURCHASE THROUGH CANOE FOR?

[00:35:01]

THROUGH YOU, YOUR WORSHIP SO THIS REPORT RELATES TO SPECIFICALLY TO THE PROCUREMENT OF ESCO SERVICES.

AND THE REASON THIS REPORT IS STRUCTURED THIS WAY IS THAT IT PUTS US IN COMPLIANCE WITH OUR OWN PROCUREMENT POLICIES.

SO COUNCIL HAS THE LATITUDE TO DIRECT STAFF TO DO WHATEVER, INCLUDING DEVIATE FROM THE PRE DEFINED POLICIES WITHIN OUR PROCUREMENT SYSTEM.

SO WE NEED THIS MOTION IN ORDER FOR US TO GO OUTSIDE OF THOSE POLICIES AND PROCEDURES.

SO THERE'S THE POTENTIAL TO BUY ANY GOOD NUMBER OF THINGS THROUGH THE CANOE SYSTEM.

WITHOUT AN OVERHAUL OF OUR POLICIES AND PROCEDURES, STAFF WOULDN'T HAVE THE LATITUDE TO JUST GO USE THIS SYSTEM WILLY NILLY.

THE CURRENT STATE OF THINGS, WE WOULD HAVE TO COME BACK TO COUNCIL AND ASK PERMISSION FOR EACH SUBSEQUENT ONE TO GIVE YOU SOME.

OH, I THINK I'VE SAID THIS IN COUNCIL BEFORE.

LAST TIME, ON A WEEKLY BASIS I'M APPROACHED BY VENDORS INDICATING THAT THEY'RE PART OF THE CANOE SYSTEM.

AND SO I DON'T HAVE ANYTHING THAT I'D WANT TO TALK ABOUT RIGHT NOW.

BUT THERE'S A GOOD NUMBER OF THINGS THAT WE'RE ENTERTAINING AS STAFF THAT WE COULD LEVERAGE THE SYSTEM TO DO.

COUNCILLOR MORRISSETTE.

SO IF WE GO THROUGH CANOE, DOES THAT MEAN WE'RE GOING TO THERE'S A CHANCE THAT WE'RE GOING TO GET MORE COMPANIES BIDDING ON SOME OF THE WORK THAT WE HAVE TO DO LATER ON IF WE HAVE TO? THROUGH YOU, YOUR WORSHIP.

NO THIS WE'RE TALKING ABOUT HIRING A SINGLE COMPANY.

AND BY ENGAGING WITH CANOE.

THAT COMPANY WILL GIVE US PREFERRED RATES ON THEIR SERVICES.

SO IF WE JOIN CANOE AND GO TO JOHNSON CONTROLS.

JOHNSON CONTROLS WILL BID OR NOT BID.

OFFER US A PROPOSAL FOR THE PROJECTS.

AS DISCUSSED LAST TIME THEY CAME TO DO A PRESENTATION BASED ON RATES THAT REPRESENT THE SAME RATES THAT THEY GIVE TO THEIR NATIONAL LEVEL CLIENTS.

SO THAT'S THE KIND OF PRICING THAT WE PROBABLY WOULD NOT BE ABLE TO ACCESS OTHERWISE AS BEING RATHER A COMPARATIVELY SMALL CLIENT FOR THAT SCALE OF COMPANY. OKAY.

THANK YOU. SO I GUESS BASICALLY WHAT YOU'RE RECOMMENDING IS THAT WE JOIN THIS GROUP FOR NO COST OF OUR OWN TO ESTABLISH OR EVEN REALIZE COST SAVINGS FOR A LOT MORE THINGS THAN WE'RE ABLE TO DO CURRENTLY.

YES, THAT'S PROBABLY THE SIMPLEST WAY TO ARTICULATE THE REPORT.

YES. OKAY.

THANK YOU. THAT SOUNDS PRETTY GOOD.

DO WE HAVE ANY OTHER QUESTIONS? OKAY. SEEING NONE.

SHOULD WE CALL A VOTE? ALL IN FAVOR? NONE ARE OPPOSED AND THAT IS CARRIED.

7.5 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING USE OF THE DELEGATION OF AUTHORITY LAME DUCK IN 2022.

MAY I HAVE A MOTION THAT THE REPORT OF THE CAO REGARDING THE USE OF DELEGATED AUTHORITY DURING LAME DUCK PERIODS IN 2022 BE RECEIVED.

A MOVER. COUNCILLOR MANN SECONDED.

COUNCILLOR MORRISSETTE.

MR. GAGNON, PLEASE.

THANK YOU, MR. MAYOR.

THIS REPORT IS SIMPLY TO CLOSE THE LOOP.

IT'S MANDATED, OF COURSE, IN THE FIRST QUARTER OF FOLLOWING AN ELECTION WHEN THERE IS A LAME DUCK PERIOD.

LAME DUCK PERIOD IS DESCRIBED IN THE REPORT AND MORE ACCURATELY, IN MS. BRAY'S REPORT FROM LAST YEAR.

DEPENDING ON THE NUMBER OF INCUMBENTS RETURNING OR RUNNING FOR REELECTION, YOU COULD HAVE A SCENARIO WHERE A COUNCIL IS QUOTE UNQUOTE, LAME DUCK, WHERE THERE ARE CERTAIN ACTS THAT ARE RESTRICTED THAT THE COUNCIL IS NOT ABLE TO MAKE FOR TWO PERIODS.

AND IN THIS CASE, THAT THOSE TWO PERIODS LASTED FROM AUGUST 19TH, NOMINATION DAY TO THE FIRST MEETING OF THE INCOMING COUNCIL.

SO IT'S MANDATED TO REPORT TO COUNCIL ON ANY OF THE USE OF THOSE POWERS.

THE COUNCIL OF THE DAY IN JULY OF 2022 DELEGATED VARIOUS OF THOSE RESTRICTED ACTS IN A BYLAW TO ME AS A CAO TO EXERCISE THOSE POWERS TO GET AROUND THE LAME DUCK REQUIREMENTS.

THIS IS COMMON IN MOST MUNICIPALITIES IN ONTARIO.

[00:40:01]

IT'S VERY UNIQUE. IT ONLY HAPPENS ONCE A TERM AND ONLY DEPENDING ON THE NUMBER OF CANDIDATES COMING BACK.

SOME OF THE MORE CYNICAL MEMBERS OF THE PUBLIC WILL BE ENCOURAGED, PERHAPS, TO KNOW THAT I DIDN'T RUN AMUCK WITH MY POWER, DIDN'T USE THEM, EXCEPT FOR IN ONE IRONIC TWIST, IN THE VERY LAST MEETING OF THE OUTGOING COUNCIL, WE HAD ONE CONTRACT WE WISH TO AWARD THAT WAS WORTH MORE THAN $100,000 FOR A POOL CONSULTANT.

AND SO WE USE THOSE.

I USE MY LAME DUCK POWER TO GRANT THAT CONTRACT.

THE VERY LAST COUNCIL MEETING, THAT WAS THE ONLY TIME THE NEED TO USE ANY DELEGATED POWER EVEN CAME TO CAME TO BE.

SO THIS IS SIMPLY CLOSING THE LOOP, LETTING YOU KNOW THAT WE USE IT THAT ONE TIME IN OPEN SESSION WITH ALL OF THE OUTGOING COUNCIL WATCHING AND THE PUBLIC.

AND THAT WAS THE ONLY TIME WE NEEDED OR I NEEDED TO USE ANY OF THOSE THOSE POWERS THAT WERE DELEGATED TO ME.

AND ALL THOSE POWERS DISAPPEARED WHEN THE NEW COUNCIL WAS SWORN IN.

OKAY. THANK YOU, MR. GAGNON. ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP.

JUST JUST A QUESTION, BECAUSE I KNOW WITH THE $100,000 THAT WAS ALLOCATED AND THAT CONTRACTOR OR THEY DIDN'T WORK OUT, SO I'M NOT SURE IF THIS IS TO YOU OR MS. SONNENBURG. SO DID THAT $100,000 BECAUSE IT WASN'T IN THE BUDGET, DID IT END UP JUST GOING BACK INTO THE KITTY OR IS IT JUST WHERE DID THE $100,000 END UP OR IS THAT A DUMB QUESTION? I DON'T. DO YOU KNOW WHAT I MEAN? LIKE, I KNOW WHAT YOU MEAN. I JUST I DON'T HAVE THE NUMBER IN FRONT OF ME.

MOST OF THAT THAT MONEY WAS NOT SPENT.

SO THEN IT JUST SIMPLY GOT NOT SPENT IN 2022 AND IS CARRIED FORWARD.

AND, YOU KNOW, THERE'S NO CONCERN.

THAT'S WHAT I THOUGHT. SO WE JUST CARRY FORWARD THEN.

OKAY. THANKS.

ANY OTHER QUESTIONS? OKAY, LET'S HAVE A VOTE.

ALL IN FAVOR? AND NONE ARE OPPOSED AND THAT IS CARRIED.

7.6 REPORT FROM THE CITY SOLICITOR DOUG KEARNS REGARDING LEGAL OPINION AIRPORT HANGAR LEASE.

AS THIS MATTER DEALS WITH ADVICE THAT IS SUBJECT TO SOLICITOR CLIENT PRIVILEGE.

IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 2392F OF THE MUNICIPAL ACT.

WE HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION.

MOVER COUNCILLOR BULL.

SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR.

NONE ARE OPPOSED.

THAT'S CARRIED.

7.7 MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING PHYSICIAN RECRUITMENT PROGRAM.

AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS AS WELL AS A POSITION PLAN, PROCEDURE, CRITERIA OR INSTRUCTION APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY.

IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239 2B AND K OF THE MUNICIPAL ACT.

MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER COUNCILLOR MANN.

SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR. NONE ARE OPPOSED.

AND THAT IS CARRIED.

7.8 REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER REGARDING STATEMENT OF REMUNERATION AND EXPENSES, MAYOR AND COUNCIL 2022.

A MOTION THAT THE REPORT OF THE DIRECTOR OF FINANCE TREASURER REGARDING STATEMENT OF REMUNERATION AND EXPENSE OF EXPENSES BE RECEIVED, AND THAT IN ACCORDANCE WITH SECTION 284, 1 OF THE MUNICIPAL ACT ESO 2001, C 25, AS AMENDED, THE STATEMENT OF REMUNERATION AND EXPENSES PAID TO MEMBERS OF COUNCIL AND BOARD MEMBERS IN THE YEAR 2022.

THE STATEMENT BE RECEIVED AND THAT IN ACCORDANCE WITH SECTION 284 4 OF THE MUNICIPAL ACT ESO 2001, C 25, AS AMENDED, THE STATEMENT BE PUBLISHED ON THE CITY OF ELLIOT LAKE'S WEBSITE.

MAY I HAVE A MOVER? COUNCILLOR MANN. SECONDER.

COUNCILLOR FLINTOFF.

MS. SONNENBURG, PLEASE.

THROUGH YOU YOUR WORSHIP. THIS IS A ROUTINE HOUSEKEEPING ITEM THAT IS DONE EVERY YEAR AND DISCLOSES ANY REMUNERATION FOR ALL COUNCILLORS FOR THE CITY OF ELLIOT LAKE AND IS PUBLISHED TO THE WEBSITE.

[00:45:02]

ANY COMMENTS? QUESTIONS? GREAT. LET'S HAVE A VOTE.

ALL IN FAVOR? NONE ARE OPPOSED.

AND THAT'S CARRIED.

7.9 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING FREEDOM OF INFORMATION REQUEST FILE NUMBER FOI 0123.

AS THIS MATTER DEALS WITH THE REQUEST UNDER THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, IT SHALL BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239 3A OF THE MUNICIPAL ACT.

MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER COUNCILLOR BULL SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR? NONE ARE OPPOSED.

THAT'S CARRIED.

[8. PRESENTATION OF COMMITTEE REPORTS]

REFERRAL FROM THE MARCH 20TH 2023 PUBLIC SERVICES COMMITTEE.

REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING FIELD POINT WORK ORDER SOFTWARE LICENSING.

AT THE FEBRUARY 21ST, 2023 MEETING OF THE PUBLIC SERVICES COMMITTEE THE FOLLOWING RESOLUTION WAS PASSED THAT THE REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT STAFF BE DIRECTED TO MOVE FORWARD WITH LICENSING FIELD POINT WORK ORDER SOFTWARE INITIALLY FOR PARKS, FACILITIES AND SOME RECREATION STAFF WITH EVENTUAL WIDER ROLLOUT.

AND THAT COST FOR THIS SOFTWARE LICENSING BE INCORPORATED INTO IT OPERATIONAL BUDGETING MOVING FORWARD WITH INITIAL CONFIGURATION COSTS BEING REFLECTED IN THE 2023 IT CONTRACTED SERVICES BUDGET AND THAT THIS ITEM BE FORWARDED TO COUNCIL FOR APPROVAL.

MAY I HAVE A MOVER AND A SECONDER? COUNCILLOR MORRISSETTE AND COUNCILLOR SEIDEL.

MR GOULDING, PLEASE.

THANK YOU, YOUR WORSHIP.

THIS REPORT WAS BROUGHT FORWARD TO THE PUBLIC SERVICES COMMITTEE MEETING LAST WEEK, AND WE HAD A PRETTY FULSOME DISCUSSION ON THE MERITS OF UTILIZING SUCH A SYSTEM AND THE IMPACT THAT IT WOULD LIKELY HAVE ON THE OPERATIONS FOR THE AFFECTED DEPARTMENTS.

AND I THINK IN THIS SAKE, FOR THE SAKE OF EFFICIENCY, I MIGHT DO MY NORMAL MOVE AND ASK IF YOU HAVE ANY QUESTIONS. OKAY.

THANK YOU, MR. GOULDING.

YEAH. NOT ALL MEMBERS WERE AT COMMITTEE.

SO IF YOU HAVE ANY QUESTIONS, NOW'S THE TIME.

COUNCILLOR FLINTOFF.

YES. THANK YOU YOUR WORSHIP THROUGH YOU TO MR. GOULDING. SO I UNDERSTAND THAT 12 SIX START UP COSTS WHERE I JUST HAVE A BIT OF A QUESTION OR ONCE WE FINISH VOTING ON THIS, THEY WANT THE FIRST 12 MONTHS FOR THE 13 USERS PAID UP FRONT.

THAT'S $1,985 A MONTH ON TOP OF THE 12 SIX, I UNDERSTAND THE 12 SIX.

I'VE BEEN THROUGH THIS IN OUR BUSINESS AND OTHER THINGS.

MY QUESTION LIKE LET'S SAY IT'S 4 OR 5 MONTHS BEFORE WE'RE ACTUALLY USING THIS HYPOTHETICALLY.

LET'S SAY IT'S FIVE MONTHS.

THAT'S LIKE $10,000 WE'VE GIVEN THEM AND WE'RE NOT USING THIS SERVICE.

IS THERE A CLAUSE IN THIS OR DO YOU TALK TO THEM OR DO THEY SAY, PAY US UP FRONT, WE'LL HAVE YOU UP AND GOING WITHIN A MONTH OR TWO? I JUST DON'T UNDERSTAND WHY WE HAVE TO PAY WHEN WE'RE NOT GOING TO BE UP AND GOING FOR A MINIMUM OF AT LEAST THREE MONTHS.

THAT'S MY QUESTION.

THANK YOU. YEAH. THROUGH YOU, YOUR WORSHIP.

SO I GUESS THIS IS A MATTER OF PERSPECTIVE, BECAUSE I'M SURE FROM THE SOFTWARE VENDORS POINT OF VIEW THAT ACTUALLY CONFIGURING AND CUSTOMIZING THE SOFTWARE AND DOING THAT INITIAL ROLLOUT INVOLVES USING THE SOFTWARE ITSELF.

SO ALTHOUGH WE'RE NOT NECESSARILY REALIZING THE BENEFITS OF INCORPORATING IT INTO OUR OPERATIONS, WE ARE IN FACT USING THE SOFTWARE IN ORDER TO STRIVE TO DO THAT DURING THAT ROLLOUT PERIOD. SO I UNDERSTAND YOUR POINT.

WE'RE NOT GAINING THE BENEFIT OF WHAT WE'VE PAID FOR, EXCEPT THAT IN ORDER TO DO SO, WE'RE LOOKING FOR A MORE BESPOKE SOLUTION THAN WHAT YOU WOULD BUY OFF OF AN APP ON YOUR PHONE OR, YOU KNOW, COMMERCIAL BOX SOFTWARE.

THIS STRIKES THE MIDDLE GROUND BETWEEN A CUSTOMIZED SOFTWARE PACKAGE AND SOMETHING THAT'S MORE READILY AVAILABLE.

AND SO THAT'S I MEAN, THE SHORT ANSWER IS THIS IS HOW THE VENDOR PRICES THEIR PRODUCT.

[00:50:05]

JUST A QUICK FOLLOW UP.

OKAY. SO I WATCHED A LITTLE BIT OF THAT.

I WASN'T AT THE COMMITTEE MEETING.

AND YOU HAD SAID THREE 3 TO 4 MONTHS WILL BE UP AND GOING.

BUT IS THERE AT A POINT WHERE IF YOU HIT GLITCHES BECAUSE EVERYBODY SEEMS TO AND YOU GET TO SIX MONTHS AND WE'VE GIVEN THEM $12,000 ON TOP OF THE 12 SIX WHERE WE SAY, OKAY, LIKE GET SOME MORE PEOPLE ON THIS AND LET'S GET ROLLING BECAUSE WE'VE ALREADY PAID YOU ON TOP OF THE I'M NOT COUNTING THE 12 SIX.

THAT'S THE COST OF GETTING THIS GOING.

THEY EVEN GET TO DISCUSS THIS OR IS THIS JUST CUT AND DRY OR PUTTING THE CART BEFORE THE HORSE? SORRY, MR. GOULDING.

NO. SO THROUGH YOU, YOUR WORSHIP, THESE ARE ALL GOOD QUESTIONS.

SO. SO THE REASON THAT I'VE SUGGESTED THAT WE GO ABOUT ROLLING OUT THE SOFTWARE THE WAY THAT WE ARE IN A LIMITED WAY AT FIRST AND EASING INTO IT IS BECAUSE QUITE SIMPLY, THE ACT OF CONFIGURING THIS SYSTEM IS GOING TO TAKE A LONG TIME, A VERY LONG TIME.

THE WHOLE PROCESS INVOLVES ESSENTIALLY EXTRACTING ALL OF THE INSTITUTIONAL KNOWLEDGE OUT OF THESE DEPARTMENTS AND INPUTTING THEM INTO A COMPUTER SYSTEM. SO WILL WE BE ABLE TO GET IT RUNNING IN A MINIMAL WAY VERY QUICKLY? I HAVE REAL CONFIDENCE THAT WE'RE GOING TO BE ABLE TO USE THE CORE FEATURES THAT WE REALLY NEED RIGHT AWAY.

FAIRLY QUICKLY. I NOTIONALLY SAID 3 OR 4 MONTHS.

I THINK THAT'S VERY ACHIEVABLE.

IT'S A LITTLE BIT LIKE SAYING, YOU KNOW, WHEN IS I HAVE NO EXAMPLE.

I SHOULDN'T HAVE WANDERED DOWN THAT ROAD.

BUT YOU KNOW, SOME THINGS ARE NEVER DONE.

RIGHT. SO THE WE'LL CONTINUALLY BE REFINING THE OPERATIONS OF THIS ORGANIZATION THROUGH THIS PROCESS, MUCH IN THE SAME WAY WE'LL BE CONTINUALLY UTILIZING THIS TOOL TO FIGURE OUT BETTER WAYS TO IMPROVE OUR EFFICIENCY WITHIN THESE DEPARTMENTS.

THANK YOU. COUNCILLOR MANN.

THANK YOU YOUR WORSHIP THROUGH YOU.

IT'S NOT SURPRISING THAT THIS SOFTWARE VENDOR PRICES THIS WAY.

IT'S PROPRIETARY SOFTWARE.

IT IS WHAT IT IS.

IT'S UNFORTUNATE, BUT HAVING GONE THROUGH A SIMILAR PROCESS AND YOU'RE RIGHT, YOU PURCHASE A SOLUTION, YOU HOPE IT'S GOING TO DO EVERYTHING YOU WANT IT TO, AND THEN YOU REALIZE, WELL, YOU HAVE TO PROGRAM IT FIRST, WHICH TAKES ANOTHER LENGTH OF TIME.

BUT IN THE END, IT'S STILL BETTER THAN PAPER, WHICH IS WHAT WE'RE TRYING TO GET RID OF.

SO AGAIN, YES, THERE'S GOING TO BE SOME GROWING PAINS, BUT IF NOT NOW, WHEN? PROBABLY NEVER.

SO NOW IT'S TIME TO DO IT.

THIS IS AS CLOSE AS WE'VE GOTTEN.

WE'VE TALKED ABOUT THIS FOR A WHILE.

WE'LL JUST LEAVE IT AT THAT.

SO THANK YOU FOR GETTING US TO THIS POINT.

LOOK FORWARD TO SEEING IT.

AND UNFORTUNATELY, THERE IS GOING TO BE SOME COSTS, BUT WE HAVE TO BUY IN AND START THE PROCESS TO GET IT MOVING.

AND I THINK THIS TYPE OF SOFT LAUNCH WITH A SMALLER NUMBER OF USERS STILL MAKES MORE SENSE THAN COMPLETE ROLLOUT.

THAT WOULD BE A HIGHER NUMBER, WHICH WE WOULD PROBABLY BE MORE CONCERNED WITH TOMORROW AT BUDGET.

THANK YOU. THANK YOU COUNCILLOR MANN.

COUNCILLOR BULL.

THROUGH YOU, YOUR WORSHIP TO MR. GOULDING. COULD YOU GIVE US, I KNOW WE'VE ALL READ THE REPORT.

MOST PEOPLE HAVE, BUT FOR THE PEOPLE WATCHING AT HOME COULD YOU GIVE US AN EXAMPLE OF WHAT THIS PROGRAM WOULD DO FOR US? OR WHAT THE EMPLOYEE WOULD DO WITH IT? THANK YOU. YEAH.

THANK YOU. THROUGH YOU, YOUR WORSHIP.

SO SUBSEQUENT TO OUR LAST MEETING, OUR IT ACTING DIRECTOR SUGGESTED THAT PERHAPS WE DON'T GET INTO SO MUCH DETAIL ABOUT OUR IT OPERATIONS IN PUBLIC.

SO I'LL ANSWER YOUR QUESTION, BUT IN A VERY HIGH LEVEL WAY.

SO ESSENTIALLY, THIS TYPE OF SOFTWARE WE'RE LOOKING TO BE ABLE TO ISSUE WORKERS A TO DO LIST AND OFF THAT TO DO LIST WE'RE LOOKING FOR THEM TO CONFIRM THAT THOSE THINGS ARE DONE AND PART AND PARCEL WITH ALL OF THAT, THEY'RE ABLE TO.

WE'RE ABLE TO TRACK WHEN PEOPLE WERE TOLD TO DO THINGS AND WHERE AND THEY'RE ABLE TO SAY WHEN THEY GOT IT DONE AND WHAT'S REMAINING TO BE DONE.

AND THEY CAN ALSO NOTIFY OF CHALLENGES THAT THEY ENCOUNTERED ON THE WAY ALONG THE WAY.

YES, I WENT TO ENDEAVOR TO DO THIS, BUT SOMETHING HAPPENED.

PLEASE ADVISE.

SO IT'S ALL OF THE SAME PROCESSES THAT HAPPEN ORGANICALLY WITH OUR MANAGEMENT AND STAFF NOW, BUT IT HAPPENS OVER THE PHONE IN PERSON THROUGH EMAIL AND USUALLY INVOLVE STAFF DRIVING AROUND TO EVALUATE AND INSPECT.

[00:55:01]

SO WE'RE TRYING TO HARVEST SOME OF THAT EFFORT OUT OF THE ORGANIZATION TO BE BETTER UTILIZED IN OTHER WAYS.

[INAUDIBLE] THANK YOU, MR. GOULDING. YEAH.

IN COMMITTEE, WE DID DISCUSS THIS QUITE A BIT.

WE ARE LOOKING FOR EFFICIENCIES, IMPROVED REPORTING OF WORK, AND HOPEFULLY TYING IN NOT JUST THE ONE DEPARTMENT, BUT EVEN MAYBE TYING IT INTO PURCHASING AND TREASURY AND EXPANDING TO EVERY DEPARTMENT.

NOT IN THREE MONTHS, BUT THREE YEARS, I THINK YOU MENTIONED.

YES, YOUR WORSHIP. I WOULDN'T WANT TO COMMIT TO THAT TIMELINE BECAUSE IT'S DEPENDENT UPON A GOOD NUMBER OF THINGS.

BUT YES, THAT'S NOTIONALLY.

YES. OKAY.

ANY OTHER QUESTIONS? COUNCILLOR MORRISSETTE.

I THINK THIS IS MORE OF A COMMENT.

WHEN I PURCHASED MY STORE 25 OR 27 YEARS AGO, I HAD A POINT OF SALE SYSTEM.

JUST LAST NOVEMBER I HAD TO EITHER FIND ANOTHER WAY OR ANOTHER POINT OF SALE SYSTEM, AND I ENDED UP BITING THE BULLET AND FOUND A SUITABLE ONE.

BUT SOMETIMES IT IS AMAZING SOME OF THE STUFF THAT WE COULD DO NOW VERSUS THE OTHER POINT OF SALE SYSTEM.

AND I THINK IT'S GOING TO BE HARD FOR CERTAIN PEOPLE TO ADJUST TO THAT.

BUT I THINK OVERALL, THE TIME SAVING WILL BE GREATLY APPRECIATED, NOT ONLY BY ME BECAUSE OF THE MAN HOURS THAT WE'RE GOING TO SAVE, BUT I THINK WITH THE CITY AND EVERYTHING, THIS IS GOING TO BE A PLUS FOR ALL OF US.

THANK YOU COUNCILLOR MORRISSETTE.

ANY OTHER COMMENTS? OKAY, LET'S HAVE A VOTE.

ALL IN FAVOR? AND NONE ARE OPPOSED.

AND THAT IS CARRIED.

NUMBER 9. NO OUTSIDE BOARD OR COMMITTEE REPORTING.

NUMBER 10 UNFINISHED BUSINESS.

THERE'S NO UPDATES FOR THE ARTS AND CULTURE HUB AND RESIDENTIAL WATERFRONT DEVELOPMENT.

NUMBER 11 THERE ARE NO PETITIONS.

NUMBER 12 NO CORRESPONDENCE.

NUMBER 13.

NO NOTICES OF MOTION.

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

SO I'D LIKE TO START WITH A PROCLAMATION THAT WE RECEIVED AND BASICALLY ACTIVATED ON FRIDAY BEFORE LUNCH, THE PROCLAMATION.

WHEREAS EPILEPSY IS NOT A DISEASE OR A PSYCHOLOGICAL DISORDER, BUT RATHER A SEIZURE DISORDER CAUSED BY SUDDEN BURSTS OF ELECTRICAL ENERGY IN THE BRAIN.

WHEREAS IT IS ESTIMATED THAT APPROXIMATELY 300,000 CANADIANS HAVE EPILEPSY.

WHEREAS 1 TO 2% OF THE POPULATION HAVE EXPERIENCED OR WILL AT SOME POINT IN THEIR LIFE EXPERIENCE AN EPILEPTIC SEIZURE.

WHEREAS THAT IS TWICE AS MANY PEOPLE WITH CEREBRAL PALSY, MUSCULAR DYSTROPHY, MULTIPLE SCLEROSIS AND CYSTIC FIBROSIS COMBINED. WHEREAS EPILEPSY IS STILL THE LEAST FUNDED NEUROLOGICAL DISORDER.

WHEREAS CHILDREN ARE OFTEN TEASED WHILE INDEPENDENT AND ABLE ADULTS ARE TREATED AS INCOMPETENT AND INCAPABLE.

WHEREAS CHANGING ATTITUDES WILL HELP ENCOURAGE THE PUBLIC FUNDING NEEDED TO SUPPORT SPECIALIZED CENTERS, SURGICAL TRAINING AND UNIFORM ACCESS TO CARE FOR THOSE AFFECTED BY THE DISORDER.

AND WHEREAS, MARCH 26TH, 2023, IS WHERE PURPLE DAY IN SUPPORT OF EPILEPSY AWARENESS.

NOW, THEREFORE, I, ANDREW WANNAN, ACTING MAYOR OF THE CITY OF ELLIOT LAKE, HEREBY PROCLAIM THE PERIOD OF MARCH 24TH TO MARCH 31ST, 2023, AS EPILEPSY AWARENESS WEEK IN THE CITY OF ELLIOT LAKE.

THANK YOU. WE DID HAVE A NICE FLAG RAISING CEREMONY.

A NUMBER OF CHILDREN FROM, IT WAS FATIMA, YOU'LL NOTICE UP FRONT, IT'S THE PURPLE FLAG IN THE IT'S THE THIRD FLAG POLE? YES, I THINK SO.

[01:00:03]

ARE THERE ANY OTHER ANNOUNCEMENTS, PLEASE? AND COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP. JUST I JUST WANT TO ANNOUNCE FOR THE IHILL CLIMB THAT DAVE BURNETT ASKED ME TO LET THE PUBLIC KNOW THERE'S OVER 60 SLEDS REGISTERED FROM ALL OVER ONTARIO, AND IT'S GOING TO BE AN EXCITING, FUN DAY.

AND I KNOW THERE'S EVEN SOME LOCALS REGISTERED, SO WE HOPE TO SEE YOU ALL THERE.

AND HE'S ACTUALLY SET UP A BUNCH OF SHUTTLES.

AND I'M JUST GOING TO READ OUT THE DIFFERENT LOTS BECAUSE WITH 60 SLEDS, THERE'LL BE 60 TRUCKS ROUGHLY, AND TRAILERS.

AND IT'S THERE WILL BE SOME PARKING, BUT THERE WON'T BE A TON OF PARKING FOR THE PUBLIC.

SO HERE'S THE SHUTTLES ALL DAY, THE REXALL PARKING LOT, THE CENTENNIAL ARENA, THE GLENDON DOG PARK, WHICH I THINK IS BY WASHINGTON, THE LOT NUMBER TWO FRONT OF AUBE'S LAW OFFICE, THE RIO DEN PARKING LOT, THE POOL PARKING LOT, NAPA AUTO SPORTS AND THE MTO YARD DOWN AT HIGHWAY 108, WHICH WOULD PROBABLY BE SOME OF THE OUT-OF-TOWNERS WILL KNOW THEY'LL NEED THEIR SLEDS.

SO AND THOSE ARE THE SHUTTLES.

AND IT'S BEEN A LOT OF WORK PUT ON BY CITY HELPED A LITTLE BIT BUT THEIR TEAM DID QUITE A BIT.

BUT MR. ANTUNES AND HIS TEAM HELPED A LITTLE BIT OF ADVERTISING.

BUT I THINK IT'S GOING TO BE A GOOD DAY.

MR. ANTUNES.

THANK YOU, COUNCILLOR FLINTOFF.

ABSOLUTELY. WE'VE DONE A LOT OF WORK.

WE'VE GOT SOME GREAT RESPONSE.

AT LAST CHECK WITH MR. BURNETT. I THINK WE ARE AT 46.

60. 60? YEAH, I GOT THAT UPDATE TODAY.

OH, FANTASTIC. WELL, THAT'S A LOT BETTER THAN LAST I HEARD.

WE'RE DOING SOME MORE MEDIA TOMORROW WITH CTV, SO IT'S FANTASTIC.

WE'VE GOTTEN SOME GREAT RESPONSE FROM THE FACEBOOK AND COMMENTS AND WEBSITES, SO VERY MUCH LOOKING FORWARD TO IT.

THANK YOU. ANY OTHER ANNOUNCEMENTS? ANYONE. MR. GAGNON. I WISH I COULD ANNOUNCE THE STREET DANCE HEADLINER.

WE ARE VERY, VERY CLOSE.

I ATTEMPTED TO LIVE DANGEROUSLY AND JUST DROP THE NAME, BUT I DON'T THINK I WANT TO INCUR ANY CONCERN LEGALLY OR OTHERWISE.

SO WE'RE WAITING VERY SOON.

WE'RE HOPING DAYS AWAY WILL BE ABLE TO ANNOUNCE THAT.

WE WON'T BE ABLE TO DO IT AT THE COUNCIL TABLE, BUT WE'LL DO IT, YOU KNOW, THROUGH SOCIAL AND REGULAR MEDIA, HOPEFULLY WITHIN HOPEFULLY TOMORROW.

IF NOT, YOU KNOW, CERTAINLY DAYS, NOT WEEKS.

BUT I'M NOT SURE IF YOU WANTED TO TALK ABOUT ANOTHER DEVELOPMENT THERE AS A HEADS UP TO WHAT'S COMING TO THE BYLAW AND PLANNING MEETING ON MONDAY.

WELL, YOU GOT ME ON THE SPOT THERE.

SORRY WE TALKED ABOUT IT, BUT. GO AHEAD, MR. GAGNON. WELL, MAYBE WE'LL LET MR. ANTUNES SPEAK THERE.

I'LL JUST SEGUE IT OVER TO TO HIM THAT WE NEXT MONDAY'S BYLAW AND PLANNING COMMITTEE, THERE WILL BE AN APPLICATION FOR A ZONING AMENDMENT.

AND THAT MIGHT I JUST THOUGHT COUNCIL ME AND THE PUBLIC MIGHT BE INTERESTED IN A HEADS UP OF WHAT THAT MEANS.

AND THEN IT'LL ALL BE IN THE OPEN SESSION NEXT MONDAY AT THE BYLAW AND PLANNING MEETING ANYWAY.

SO WE'RE NOT REALLY SCOOPING OURSELVES VERY MUCH.

JUST A FEW DAYS.

OKAY. DO YOU WANT TO ADD ANYTHING, MR. ANTUNES? THANK YOU, MR. GAGNON. THANK YOU YOUR WORSHIP THROUGH YOU.

JUST SOME EXCITING NEWS COMING TO BYLAW AND PLANNING ON MONDAY.

AND CERTAINLY IT'S ONE OF THE MORE EXCITING STANDING COMMITTEE MEETINGS THAT WE HAVE.

BUT WE'VE GOT A ZONING AMENDMENT APPLICATION COMING THROUGH FOR 20 LISBON ROAD FOR A HOTEL DEVELOPMENT ON LISBON ROAD.

THE APPLICANT IS PUTTING THROUGH FOR A 60 UNIT HOTEL AT 20 LISBON.

SO SOME EXCITING NEWS, SOME OPPORTUNITY FOR FOLKS TO TUNE IN TO THE BYLAW AND PLANNING COMMITTEE MEETING AND GET SOME MORE INFORMATION.

BUT I THINK IT'S A FANTASTIC DEVELOPMENT FOR THE MUNICIPALITY.

THANK YOU, MR. GAGNON AND MR. ANTUNES. I AGREE.

IT'S SOMETHING TO LOOK FORWARD TO.

ANY OTHER FURTHER COMMENTS OR QUESTIONS? OKAY. TONIGHT, WE DO HAVE AN ADDENDUM, SO I NEED A MOTION THAT THE ADDENDUM BE ADDED TO THE AGENDA.

I HAVE A MOVER COUNCILLOR SEIDEL.

A SECONDER, COUNCILLOR MORRISSETTE.

SO I GUESS WE DON'T TALK ABOUT IT.

WE JUST VOTE. LET'S HAVE A VOTE.

ALL IN FAVOR. NONE ARE OPPOSED.

THAT IS CARRIED.

[15. ADDENDUM]

AS BID FOR THE AMOUNT OF $321,700 PLUS APPLICABLE HST, AND THAT FUNDS TO FINANCE THIS PORTION OF THE

[01:05:08]

TO COMPLETE THE WORK.

MAY I HAVE A MOVER AND A SECONDER? COUNCILLOR BULL COUNCILLOR SEIDEL.

MR GOULDING, PLEASE.

THANK YOU, YOUR WORSHIP.

AND THANK YOU FOR ENTERTAINING THE ADDENDUM.

WE'RE TRYING TO MOVE QUICKLY ON THIS, ON THIS PROJECT.

AND FOR CONTEXT, IF WE JUST HAD THE TENDER FINISH AND I WANTED TO ENGAGE WITH THE VENDOR QUICKLY TO PUT A PROPOSED CONTRACT IN FRONT OF COUNCIL SO THAT THEY COULD APPROVE IT RIGHT AWAY.

IF WE HAD TAKEN THE NORMAL COURSE OF ACTION WITHOUT THE ADDENDUM, I WOULD HAVE BEEN PRESENTING THE RESULTS OF THE TENDER IN TWO WEEKS AND THEN AWARDING THE CONTRACT IN A SUBSEQUENT TWO WEEKS.

THAT'S A MONTH, I DON'T WANT TO SPEND A MONTH BECAUSE I THINK THIS IS A FAIRLY UNCONTROVERSIAL ITEM.

WE WENT TO MARKET TO SOLICIT PRICING FOR THE SOMEWHAT SPECIALIZED WORK WE HAD TULLOCH ENGINEERING PROVIDE A SCOPE OF WORK AND ENGAGE WITH THE BIDDERS THROUGH THE BIDDING PROCESS TO EVALUATE VARYING NUANCES, ALL OF WHICH IN THE END SEEM TO BE CAST ASIDE BECAUSE THE TWO SUBMITTING BIDDERS WERE HAPPY WITH THE ORIGINAL SCOPE OF WORK PRESENTED BY TULLOCH.

MY UNDERSTANDING IS THAT H2M IS A MEDIA BLASTING COMPANY THAT NORMALLY SPECIALIZES IN THE REFINISHING OF LOG HOMES. SO WE HAVE SOME KIND OF COMFORT THAT THEY'RE GOING TO BE ABLE TO DEAL WITH THE WOOD AND NOT LEAVE IT IN A STATE WE'D BE UNHAPPY WITH AT THE END OF THE PROJECT.

AND OVERALL, THE SUCCESSFUL BIDDER CAME IN AT A PRICE THAT WE WERE ANTICIPATING, GIVEN THE SCALE AND CHALLENGES INVOLVED IN GETTING INTO THE NOOKS AND CRANNIES OF THE POOL DECK CEILING.

IT'S MUCH HIGHER AND NOT VERY STRAIGHTFORWARD GETTING TO ALL THE AREAS THAT ARE REQUIRED TO BE ADDRESSED.

I'M OPEN TO ANY QUESTIONS THAT ANYONE MAY HAVE.

OKAY. THANK YOU, MR. GOULDING.

ANY QUESTIONS? COUNCILLOR SEIDEL.

THANK YOU. YOUR WORSHIP THROUGH YOU.

THE SLAB UNDERPINNING YOU WERE SAYING WE HAVE TO SPRAY FOAM INTO THE DECK SO IT CAN HOLD A GENIE LIFT.

HAVE WE GOT A COST FOR THAT OF WHAT THAT'S GOING TO BE OR ARE WE RESPONSIBLE FOR THAT? YEAH. THANK YOU.

THROUGH YOU, YOUR WORSHIP.

SO WE'RE IN AN ODD STATE WITH THAT PORTION OF THE WORK.

SO WE HAVE A LOCAL CONTRACTOR THAT'S ABLE TO PROVIDE THAT IT I'M PLANNING ON DEALING WITH THAT PORTION OF THE CONTRACT OPERATIONALLY.

THAT'S WHY IT'S NOT INCLUDED IN THE REPORT.

SPECIFICALLY, THERE'S ONGOING REVIEW BY THE STRUCTURAL ENGINEER TO TRY TO GIVE US GUIDANCE ON WHAT HE WOULD BE SATISFIED WITH IN TERMS OF ADDRESSING THE THERE'S VOIDS UNDERNEATH THE POOL DECK.

RIGHT. WE'VE BEEN THIS IS KIND OF THE WHOLE POINT OF THE EXERCISE.

AND SO THERE'S A MANLIFT THAT'S SET TO BE USED TO DO THIS SPECIFIC WORK.

THERE'S STRUCTURAL CONCERNS IF WE DRIVE A PIECE OF MACHINERY ON THE POOL DECK, WHETHER OR NOT THAT'LL COLLAPSE THE POOL DECK IN ORDER TO ADDRESS THOSE CONCERNS WE'RE GOING TO USE A PROCESS CALLED FOAM JACKING.

AND IN ORDER TO STRUCTURALLY SUPPORT THE BOTTOM OF THE CONCRETE SLAB WITH URETHANE FOAM.

THE STRUCTURAL ENGINEER FROM TULLOCH ENGINEERING HAS BEEN REVIEWING WHAT THE LIKELY STATUS OF THE POOL DECK IS TO TRY AND WORK WITH THE LOCAL CONTRACTOR TO FIND OUT WHAT WOULD BE INVOLVED IN DOING THAT.

WE'VE ALREADY PURCHASED THE MATERIALS IN ANTICIPATION OF DOING THIS PREVIOUS BECAUSE WE WERE LOOKING AT VARIOUS OPTIONS THIS LAST FALL FOR FOR ACCELERATING REOPENING.

SO THAT'S A VERY LONG WINDED WAY OF SAYING WE DON'T REALLY HAVE A COMPLETELY NAILED DOWN SCOPE OF WORK, BUT WE HAVE THE MATERIALS IN HAND TO GIVE YOU A DOLLAR FIGURE RIGHT NOW.

ALL I CAN SAY IS COMPARED TO THE SCALE AND SCOPE OF THE PROJECT REALLY NOT MUCH.

ONCE AND LITTLE ENOUGH THAT I'M LOOKING AT DEALING WITH IT OUT OF FACILITIES, OPERATIONAL BUDGET.

OKAY. THANK YOU, MR. GOULDING.

COUNCILLOR MORRISSETTE.

THROUGH YOU, MR. CHAIR.

SINCE THIS IS OUR FIRST RFP, I'M LOOKING AT THE NUMBERS AND I'M NOTICING A BIG DIFFERENCE ON A COUPLE OF ITEMS.

[01:10:06]

ONE HAD 10,000.

THE OTHER ONE HAS 19,000.

AND THE BENCHES WAS AGAIN, DIFFERENT NUMBERS WHO USUALLY COME WHEN WE LOOK AT THIS, WHO WHO LOOKS AT THIS AND SAYS WE'RE COMPARING APPLES VERSUS APPLES AND ARE WE DOING THE RIGHT DECISION BY PICKING ONE OF THESE TWO? THANK YOU. YEAH. THROUGH YOU, YOUR WORSHIP.

SO IN THIS INSTANCE, I REVIEWED THE BIDS THAT WERE PRESENTED AND THE PACKAGES THAT WERE OFFERED BY EACH OF THE BIDDERS WERE FAR MORE COMPREHENSIVE THAN THE ABSTRACTED TABLE THAT I THAT I OFFERED HERE.

AND I THINK PROBABLY THE EASIEST WAY TO ADDRESS THAT QUESTION IS TO TRY AND CONTRAST THE TWO BIDDERS.

I DON'T REALLY WANT TO GET TOO MUCH INTO DISCUSSING THEIR BUSINESSES PUBLICLY, BUT FROM A HIGH LEVEL H2M IS A FIRM THAT SPECIALIZES SOLELY IN THE REFINISHING OF WOOD PRODUCTS WITH MEDIA BLASTING.

[LAUGHTER] THAT'S EXACTLY WHAT WE'RE LOOKING FOR.

AND NORMALLY, IN MANY INSTANCES THEY WOULD WORK AS A SUB TRADE TO ANOTHER GENERAL CONTRACTOR.

QUINON IS A COMPANY THAT WE'RE ENGAGED WITH CURRENTLY.

THEY'RE THE OUTFIT THAT IS CURRENTLY RENOVATING THE DOWNTOWN ARTS CENTER, INCREDIBLY HAPPY WITH THEM AS A VENDOR.

THEY'RE NOT A SPECIALIST FIRM.

IT'S RIGHT THERE IN THE IN THE NAME.

THEY'RE A GENERAL CONTRACTOR.

AND SO I THINK THAT IS WHAT WE'RE SEEING, THE DIFFERENCES IN PRICING.

SO QUINON IS HOLDING PRICING FROM THEIR SUBCONTRACTORS, WHEREAS H2M WE'RE NOT WE'RE NOT HAVING ANY SUBCONTRACTING GOING ON WITH THAT ARRANGEMENT.

GO AHEAD. FOLLOW UP QUESTION, MR. CHAIR. SO H2M OR HM2.

H2M I'M SORRY.

IS COMING FROM OUT OF TOWN.

THOSE EXPENSES ARE NOT INCURRED THROUGH US.

IT'S THROUGH THEIR OWN COMPANY.

THANK YOU. THROUGH YOU YOUR WORSHIP.

YES. SO PART OF THE BID PROCESS.

ONE OF THE SECTIONS THAT EACH BIDDER HAD TO BID ON WAS GENERAL REQUIREMENTS.

AND PART OF THAT IS MOBILIZATION.

AND THAT'S THE THE COST CENTER OF WHAT YOU'RE THAT YOU'RE REFERRING TO.

SO, YES, INCORPORATED INTO THEIR $228,000 LINE ITEM IS THEIR MOBILIZATION FEES? THANK YOU, MR. GOULDING.

COUNCILLOR SEIDEL.

THANK YOU YOUR WORSHIP THROUGH YOU MR. GOULDING. CAN YOU ELABORATE A WEE TINY BIT MORE ON THE APPROVAL PHASE ONE APPROVAL AND MAYBE PHASE TWO APPROVAL FROM THE [INAUDIBLE] ON THIS? YES.

THROUGH YOU YOUR WORSHIP.

THANK YOU. IT'S A GOOD QUESTION.

SO LAST AUGUST, I BELIEVE, MR. ANTUNES PUT IN A PHASE ONE SUBMISSION TO THE NOHFC TO ASK FOR SUPPORT FOR THE FURTHER RENOVATIONS TO THE POOL. IF YOU REMEMBER, WE WE'VE ALREADY BEEN THROUGH DOING A WHOLE BUNCH OF MECHANICAL WORK TO THE TO THE POOL WHICH COMPLETED AT THE END OF THE YEAR.

AND THE NOHFC AFFORDED US PHASE ONE APPROVAL FOR FURTHER WORK WITH A NOTIONAL VALUE, IF I'M NOT MISTAKEN, OF $3 MILLION.

SO WE HAVE A PHASE ONE $3 MILLION APPROVAL IN HAND FOR WORK GOING FORWARD.

NORMALLY PHASE TWO APPROVAL FROM THE NOHFC REQUIRES.

I DON'T WANT TO CHARACTERIZE WHAT THEY'LL ACCEPT OR NOT ACCEPT, BUT TRADITIONALLY, WHEN THE MARKET WAS MUCH LESS VOLATILE THAN IT IS CURRENTLY, WE APPLICANTS WERE ENCOURAGED TO COME WITH TENDER QUOTES TO HAVE TIGHT PRICING ON WHAT THE PROJECT WILL ENTAIL GOING FORWARD.

THEY ARE REFINING THEIR OPINION ON THAT BECAUSE THEY'RE HAVING A GOOD NUMBER OF PROJECTS THAT BY THE TIME THEY APPLY GET APPROVAL.

THE THE QUOTES THAT PEOPLE ARE GETTING FOR PROJECTS ARE STALE DATED BECAUSE PRICES CHANGE SO QUICKLY.

SO WE'RE BEING ENCOURAGED BY ONTARIO'S STAFF TO GET OUR APPLICATIONS IN.

THEY DON'T SEEM TO MIND TOO MUCH IF THEY'RE NOT FIRM PRICES.

WE HAD BEEN HOLDING BACK TO TRY AND GET FIRM PRICES.

I WAS IN A BIT OF A CONUNDRUM BECAUSE I'VE NOW SPLIT THIS WORK UP INTO SECTIONS AND I HAD ADDRESSED THIS WITH ONTARIO STAFF.

[01:15:05]

AND I WAS TOLD NOT TO WORRY.

PLEASE MAKE YOUR BEST GUESSES.

PLEASE ALLOW FOR CONTINGENCIES BECAUSE IT'S TOUGH OUT THERE GETTING CONSTRUCTION TO BE DONE RIGHT NOW AND LET'S MOVE FORWARD.

SO WITH THOSE ASSURANCES, WE'LL BE MOVING FORWARD VERY SHORTLY.

DID THAT ANSWER YOUR QUESTION? THAT WAS A VERY LONG SPEECH FOR A SHORT QUESTION.

THANK YOU. MR. GOULDING.

ANY OTHER QUESTIONS? OKAY. I'LL CALL A VOTE.

ALL IN FAVOR? NONE ARE OPPOSED. AND THAT IS CARRIED.

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

MAY I HAVE A MOTION THAT BYLAW 23-29 BE PASSED? MOVER COUNCILLOR MANN SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR? AND NONE ARE OPPOSED.

AND THAT'S CARRIED.

THERE IS NO INTRODUCTION AND CONSIDERATION OF BYLAWS AND 17 IS CLOSED SESSION.

[17. CLOSED SESSION (if applicable)]

MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR BULL.

ALL IN FAVOR? NONE ARE OPPOSED. AND THAT IS CARRIED.

OKAY. MAY I HAVE A MOTION THAT COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 9:50 P.M..

? MOVER COUNCILLOR SEIDEL.

SECONDED COUNCILLOR BULL.

ALL IN FAVOR? NONE ARE OPPOSED. THAT IS PASSED.

OKAY. I NEED A MOTION THAT THE FOLLOWING APPLICANTS BE APPOINTED TO THE FOLLOWING COMMITTEES AND BOARDS FOR PROPERTY STANDARDS COMMITTEE.

WE'RE GOING TO DIRECT STAFF TO REVIEW AND WE'RE GOING TO REPORT BACK AT A LATER DATE.

COMMITTEE OF ADJUSTMENT.

PAUL TORRANCE.

CAROL [INAUDIBLE].

JOHN FORAN.

OLIVIER DE PENCIER FOY.

OR IS IT JUST OLIVIA DE PENCIER? SORRY APOLOGIES.

FOR THE POLICE SERVICES BOARD NATASHA BECKER.

FOR THE ELLIOT LAKE MUSEUM BOARD LINDA FINN.

MARK ROBINSON.

ANDREW ALT.

MARION BODEGON.

ANDREA HASTINGS.

FOR THE PUBLIC LIBRARY BOARD DENNIS [INAUDIBLE].

GREG LAWRENCE.

FOR THE AGE FRIENDLY COMMITTEE.

KIM HOLMSTROM.

MARGARET BEAUDRY.

BLAIR BALLARD.

KAYLEE ROBINSON.

LAUREL GUNNING.

OLIVIA DE PENCIER.

ACCESSIBILITY ADVISORY COMMITTEE JACQUELINE MCKNIGHT.

JEANNIE MEYER.

CAROLYN ROSS.

NADINE EATON.

MAY I HAVE A MOTION? SORRY A MOVER. COUNCILLOR BULL SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? NONE ARE OPPOSED. AND THAT IS CARRIED.

MAY I HAVE A MOTION THAT THE HEAD OF THE INSTITUTION PROVIDE ACCESS TO THE RECORDS AS DETAILED IN ACCESS REQUEST FOI 0123 RECEIVED ON MARCH 1ST, 2023 AND THAT THE RECORDS BE RELEASED UPON PAYMENT OF THE FEE OF $19.

A MOVER COUNCILLOR MANN SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? NONE ARE OPPOSED. AND THAT IS CARRIED.

CONFORMITY BY LAW 18.1 BY LAW, 23-28 BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON MONDAY,

[18. CONFIRMATORY BY-LAW]

MOTION THAT BYLAW 23-28 BE PASSED.

MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? NONE OPPOSED THAT'S CARRIED AND 19 ADJOURNMENT MOTION THAT THIS MEETING ADJOURN AT THE HOUR OF 9:52

[01:20:08]

SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? NONE OPPOSED.

THAT'S CARRIED. THANK YOU VERY MUCH.

* This transcript was compiled from uncorrected Closed Captioning.