[1. CALL TO ORDER]
[00:00:08]
OKAY, WE'LL CALL TO ORDER, PLEASE.
WELCOME TO THE REGULAR MEETING OF COUNCIL FOR TUESDAY, MAY 23RD, 2023, 7:00 PM.
COUNCILLOR MANN SENDS REGRETS.
DO WE HAVE ANY DECLARATIONS OF CONFLICT OF INTEREST? GOING ONCE. GOING TWICE.
[4. ADOPTION OF PREVIOUS MINUTES]
THE MAY 8TH, 2023, REGULAR MEETING THE MAY 15TH, 2023 SPECIAL MEETING.A MOVER? COUNCILLOR SEIDEL. SECONDED, COUNCILLOR BULL.
ANY QUESTIONS OR COMMENTS? OKAY. SEEING NONE.
WE'LL HAVE A VOTE. ALL IN FAVOR? NONE ARE OPPOSED. THAT'S CARRIED.
THERE ARE NO PUBLIC INPUT SESSIONS THIS EVENING.
THERE ARE NO PUBLIC PRESENTATIONS.
[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.ITEM 7.1 MEMO FROM THE DEPUTY CLERK AND ACCESSIBILITY COORDINATOR REGARDING RESIGNATION FROM ACCESSIBILITY ADVISORY COMMITTEE. MAY I HAVE A MOTION THAT THE RESIGNATION OF CAROLYN ROSS FROM THE ACCESSIBILITY ADVISORY COMMITTEE BE ACCEPTED AND THAT THE CLERK'S DEPARTMENT BE DIRECTED TO ADVERTISE FOR CITIZEN MEMBERSHIP IN ORDER TO FILL THE REQUIREMENTS SET OUT IN THE COMMITTEE MANDATE.
SECONDED COUNCILLOR MORRISSETTE.
ALL IN FAVOR? NONE ARE OPPOSED. THAT IS CARRIED.
7.2 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING FOI-02-23 AS THIS MATTER DEALS WITH A REQUEST UNDER THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, IT SHALL BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(3)(A) OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER COUNCILLOR FLINTOFF.
NONE ARE OPPOSED. THAT'S CARRIED.
7.3 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING INTER-CITY TRAILS MOU WITH THE CROSS-COUNTRY SKI AND BIKE CLUB OF A MOTION THAT THE REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE BE RECEIVED, AND THAT COUNCIL APPROVE THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ELLIOT LAKE AND THE CROSS-COUNTRY SKI AND BIKE CLUB FOR INTER CITY TRAILS, AND THAT THE APPROPRIATE BYLAW BE PASSED TO ENACT THIS DECISION.
MAY I HAVE A MOVER? COUNCILLOR BULL.
SECONDED, COUNCILLOR MORRISSETTE.
ANY QUESTIONS OR CONCERNS? OKAY. SEEING NONE.
WE'LL HAVE A VOTE. ALL IN FAVOR? NONE ARE OPPOSED. THEN THAT IS CARRIED.
AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS, IT MAY BE DISCUSSED IN CLOSED SESSION UNDER SECTION 239(2)(B) OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER, COUNCILLOR SEIDEL.
SECONDED, COUNCILLOR FLINTOFF.
ALL IN FAVOR? NONE ARE OPPOSED.
AS THIS MATTER DEALS WITH A PROPOSED OR PENDING ACQUISITION OF LAND BY THE MUNICIPALITY, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(2)(B) OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER COUNCILLOR BULL.
SECONDED, COUNCILLOR MORRISSETTE.
NONE ARE OPPOSED AND THAT IS CARRIED.
7.6 REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING FACILITIES SECURITY SYSTEM RETROFIT.
[00:05:04]
NEGATION METHOD IN THE PROCUREMENT BYLAW BE APPROVED TO WAIVE THE NEED FOR TENDERING THIS PROJECT, AND THAT FUNDS TO REALIZE THE PROJECT BE DRAWN FROM THE RESPECTIVE FACILITIES OPERATING BUDGETS FOR EACH AFFECTED BUILDING.MOVER? COUNCILLOR BULL. SECONDED COUNCILLOR MORRISSETTE.
JUST A SUGGESTION THAT WE AMEND THE RECOMMENDATION TO SAY NEGOTIATION METHOD.
.. SO A FAIRLY STRAIGHTFORWARD ADMINISTRATIVE REPORT IN FRONT OF YOU THIS EVENING.
OUR HEAD OF IT HAS IDENTIFIED AN OPPORTUNITY TO CONSOLIDATE ALL OF OUR FACILITIES SECURITY SYSTEMS UNDER ONE PROVIDER THAT WE CURRENTLY USE.
WE CURRENTLY USE A VARIETY, A VARIETY OF SECURITY SYSTEM PROVIDERS, AND IN CONDUCTING THIS MIGRATION, WE'D BE ABLE TO FOREGO SUBSCRIPTION TO A LARGE NUMBER OF LANDLINES, AND SO THE UPSHOT OF THIS PROPOSAL IS THAT IF WE SPEND APPROXIMATELY $27,000, WE WILL SAVE APPROXIMATELY $30,000 A YEAR THEREAFTER IN LAND LINE FEES, WHICH IS CONSIDERABLE.
I THINK I'LL OPEN TO QUESTIONS BECAUSE IT'S A PRETTY STRAIGHTFORWARD.
OKAY. THANK YOU, MR. GOULDING.
THANK YOU, YOUR WORSHIP. JUST THROUGH YOU TO MR. GOULDING. SO I'M JUST A LITTLE BIT SO YOU'RE RETROFITTING THE SECURITY SYSTEM FOR THE PHONE SYSTEM OR? I'M NOT QUITE...
SORRY. OKAY. THROUGH YOU, YOUR WORSHIP.
YEAH, SO THERE'S A NUMBER OF--WELL, THERE'S TWO MAIN MOTIVATIONS FOR DOING THIS.
ONE, WE HAVE AN APPETITE TO USE A SINGLE VENDOR RATHER THAN A VARIETY OF SECURITY VENDORS.
SO THERE'S BENEFITS TO THAT ARE PRETTY SIGNIFICANT.
MORE THAN THAT BECAUSE OF MONEY.
THE PROVIDER IS ABLE TO INSTALL AND I DON'T WANT TO GET INTO THE SPECIFICS OF THIS BECAUSE IT HAS TO DO WITH WITH SECURITY SYSTEMS , BUT RATHER THAN USING LANDLINES, THIS VENDOR HAS THE ABILITY TO INSTALL SPECIFIC SYSTEMS THAT USE CELL PHONE TECHNOLOGY INSTEAD OF LANDLINES, AND THE SUBSCRIPTION RATE FOR THAT IS FAR, FAR CHEAPER, AND SO WHEN YOU ADD UP THE COST OF THE SUBSCRIPTION RATE FOR THE CELL SERVICE AND YOU ADD UP THE SUBSCRIPTION RATE FOR THE LAND LINES THAT ARE CURRENTLY IN USE, THE DIFFERENCE EVERY YEAR IS ABOUT $30,000 A YEAR.
SO YOU GET RID OF THE LANDLINES AND FOR THE PUBLIC WITH A PHONE NUMBER FOR THE CITY, WOULD IT STILL BE THE SAME PHONE NUMBERS? YES, THROUGH YOU, YOUR WORSHIP.
SO RIGHT NOW, WE HAVE DEDICATED PHONE LINES FOR SOME OF OUR SECURITY SYSTEMS, BUT LAST YEAR, WE UNDERWENT A LARGE PHONE PROJECT WHERE WE MOVED OVER TO A VOICE OVER IP (VOIP) SYSTEM.
WE'LL HAVE A FEW MORE FOR SPECIFIC INSTANCES THAT WE HAVE TO MAINTAIN BECAUSE OF REGULATIONS, BUT WE HAVE AN APPETITE TO GET RID OF AS MANY OF THESE AS WE CAN BECAUSE THERE'S SAVINGS TO BE REALIZED IN DOING SO.
ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR SEIDEL. THANK YOU YOUR WORSHIP THROUGH YOU.
SO OF THE 27,020, IS THERE A MONTHLY MONITORING FEE FOR THIS, AND PART TWO IS WHAT ARE WE PAYING NOW FOR MONITORING FEES WITH THE THREE DIFFERENT COMPANIES? THROUGH YOU, YOUR WORSHIP.
I CAN'T SPEAK TO THE SPECIFICS OF THAT.
YES, THERE ARE MONITORING FEES.
MR. ELMORE DID A PRETTY COMPREHENSIVE ANALYSIS OF THE VENDORS THAT WE ARE CURRENTLY USING , AND BY GOING WITH VIPOND, WE'RE ABLE TO MAINTAIN THE LARGEST AMOUNT OF EQUIPMENT THAT'S ALREADY INSTALLED.
[00:10:08]
FOR YOU TODAY IS JUST ABOUT THE CAPITAL EXPENSE AND IT EXCEEDS OUR SPENDING LIMITS, BUT GOING FORWARD, THE OPERATING COST IS ALSO LOWER, NOT ONLY BECAUSE OF THE SAVINGS WITH LAND LINES, BUT ALSO THE MONITORING FEES ARE LESS SUBSTANTIAL THAN THE OTHER.ANY OTHER QUESTIONS? I HAVE ONE. DOES IT IMPROVE OUR SECURITY? NO, I WOULDN'T SAY THAT IT WOULD TO A SIGNIFICANT DEGREE.
IT'S MORE ABOUT MAINTAINING WHAT WE HAVE AT LESS EXPENSE AND EASIER TO ADMINISTER.
VERY GOOD. ANY OTHER QUESTIONS? OKAY, LET'S HAVE A VOTE.
ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.
7.7 REPORT FROM THE CITY SOLICITOR DAVID REITER, AIRD & BERLLIS LLP.
REGARDING UPDATE ON ONGOING LITIGATION.
AS THIS MATTER DEALS WITH LITIGATION AFFECTING THE MUNICIPALITY, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(2)(E) OF THE MUNICIPAL ACT. MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? A MOVER COUNCILLOR MORRISSETTE.
ALL IN FAVOR? NONE OPPOSED. THAT IS CARRIED.
AS THIS MATTER DEALS WITH SECURITY OF THE PROPERTY OF THE MUNICIPALITY AS WELL AS A TRADE SECRET OR SCIENTIFIC, TECHNICAL, COMMERCIAL OR FINANCIAL INFORMATION THAT BELONGS TO THE MUNICIPALITY OR LOCAL BOARD AND HAS MONETARY VALUE OR POTENTIAL MONETARY VALUE.
IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(2)(A) AND (J) OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER? COUNCILLOR BULL.
ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.
EIGHT, PRESENTATION OF COMMITTEE REPORTS.
OUTSIDE BOARD AND COMMITTEE REPORTING, THERE IS NONE.
ITEM TEN, UNFINISHED BUSINESS, THERE'S NO UPDATES.
NONE. NUMBER 12 CORRESPONDENCE.
NONE. NUMBER 13 NOTICES OF MOTION.
THERE ARE NONE. 14 COUNCIL REPORTS AND ANNOUNCEMENTS.
[14. COUNCIL REPORTS AND ANNOUNCEMENTS]
I'LL START WITH SOME ANNOUNCEMENTS.THE YMCA SUMMER CAMP REGISTRATIONS ARE TAKING PLACE ONLINE.
PLEASE SECURE YOUR SPOT TODAY BY REGISTERING AT YMCANEO.CA.
THERE IS A PROM CAR WASH FUNDRAISER AT THE COLLINS HALL PARKING LOT ON SUNDAY, MAY 28TH.
IS IT ALL DAY? JUST WATCH FOR THE SIGNS AS YOU GO BY.
[CHUCKLING] SUMMER IN THE PARKS CONCERT SERIES SPONSORED BY [INAUDIBLE] IS RETURNING THIS SUMMER.
THE FIRST SHOW IS ON SUNDAY, JUNE THE 4TH, FROM 2 TO 4 P.M.
BRING YOUR OWN SEATING, PLEASE.
THE RAIN LOCATION FOR THIS SHOW WILL BE AT THE COLLINS HALL.
THE DANCEWORKS YEAR-END SHOW AT THE COLLINS HALL ON FRIDAY, JUNE 2ND, AND SATURDAY, JUNE 3RD.
TICKETS MAY BE PURCHASED AT THE DANCEWORKS DANCE AND WELLNESS STUDIO.
ARE THERE TIMES FOR THAT? I'M SORRY. THROUGH YOU, YOUR WORSHIP.
I BELIEVE ON FRIDAY THERE IS AN EVENING SHOW.
I BELIEVE IT STARTS AT SEVEN, AND THEN ON SATURDAY, I THINK IT'S A 2 P.M.
SHOW. OKAY, AND LOOK ON FACEBOOK, PLEASE.
THE CONCERT STARTS AT 7 P.M, AND TICKETS ARE $20 EACH, AND THEY MAY BE PURCHASED AT THE DOOR OR THROUGH THE KNITTING ROOM , AND MY LAST ANNOUNCEMENT ELLIOT LAKE PRIDE WEEK WILL BE HELD MAY 20TH 7TH TO JUNE 3RD.
IT IS THE 10TH ANNIVERSARY THIS YEAR.
AGAIN, PLEASE CHECK THEIR FACEBOOK ACCOUNT FOR ALL SCHEDULED ACTIVITIES.
[00:15:05]
DO WE HAVE ANY OTHER ANNOUNCEMENTS, COUNCILLORS? COUNCILLOR BULL.A COUPLE OF WEEKS AGO, I ATTENDED THE COMMUNITY SHOWCASE AT THE COLLINS HALL.
THERE WERE ABOUT 30 GROUPS THERE SHOWING WHAT THEIR CLUBS DO.
I SPOKE TO MOST OF THE GROUPS AND THEY WERE PLEASED AT HAVING THIS TYPE OF EVENT.
A LOT OF THE COMMENTS WERE THAT I DIDN'T KNOW THIS GROUP WAS EVEN IN TOWN, AND I ENCOURAGE PEOPLE TO JOIN A GROUP OR CLUB AND BECOME INVOLVED IN OUR COMMUNITY. THAT'S THE FIRST ONE.
SECOND ONE ON JUNE 3RD IS THE TAKE A KID MOUNTAIN BIKING AT THE SKI HILL FROM 11 TILL TWO.
IT INCLUDES SAFETY TIPS, TUTORIALS, SKILLS COURSE AND FAMILY TRAIL RIDE AND A BARBECUE, AND I HOPE TO SEE EVERYONE THERE, AND ON TUESDAY, JUNE 13TH AT 7 P.M., THE CROSS COUNTRY SKI CLUB WILL BE HOSTING A MEMBERS MEETING AT THE SKI HILL.
ONE THAT'S PROBABLY AFFECTED ALL OF US IS THE RELAY YOUR WAY AND ELLIOT LAKE.
IT'S GOING TO BE JUNE 10TH AT THE ELLIOT LAKE SECONDARY TRACKS AND THERE'S STILL YOU CAN REGISTER AT THE LIBRARY ON THURSDAY, MAY 25TH AND SATURDAY, JUNE 3RD, FROM 1 TO 3 OR YOU COULD EMAIL: RELAYYOURWAYEL @OUTLOOK.COM. SO THIS IS FOR CANCER DONATIONS, AND I THINK IT'S NICE THAT THIS GROUP IS BRINGING THIS BACK.
ANY OTHERS? OKAY. ITEM 15, THERE ARE NO ADDENDUMS. 16 INTRODUCTION AND CONSIDERATION OF BYLAWS.
[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]
16.1 BYLAW 23-46.BEING A BYLAW TO AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH THE WITH THE ELLIOT LAKE CROSS COUNTRY SKI AND BIKE CLUB FOR THE MAINTENANCE AND OPERATION OF THE INTER-CITY TRAILS.
MAY I HAVE A MOTION THAT BYLAW 23-46 BE PASSED? MOVER COUNCILLOR BULL.
ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.
16.2 BYLAW 23-47 BEING A BYLAW TO AUTHORIZE AN AGREEMENT WITH NORTHERN CONTRACTING AND MAINTENANCE (SAULT) LTD WITH RESPECT TO CRACK SEALING FOR 2023.
MAY I HAVE A MOTION THAT BYLAW 23-47 BE PASSED? MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR MORRISSETTE.
NONE ARE OPPOSED, AND THAT'S CARRIED.
[17. CLOSED SESSION (if applicable)]
CLOSED SESSION, IF APPLICABLE, MAY HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AT THE HOUR OF 7:17 P.M..MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR FLINTOFF ALL IN FAVOR? NONE OPPOSED.
OKAY. MAY I HAVE A MOTION THAT COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 9:38 P.M..
MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR BULL.
ALL IN FAVOR? NONE ARE OPPOSED.
SO MAY I HAVE A MOTION THAT COUNCIL APPROVE CONTRACTING THE FIRM? TIM DOBBIE CONSULTING INC AT AN UPSET LIMIT OF 34,000 PLUS APPLICABLE TAXES AND DISBURSEMENTS TO FILL THE VACANCY IN POSITION OF THE CHIEF ADMINISTRATIVE OFFICER.
WITH THE FUNDS BEING TAKEN FROM THE HUMAN RESOURCES OPERATING BUDGET FOR RECRUITMENT COSTS AND THAT THE USE OF THE NEGOTIATION METHOD IN THE PROCUREMENT BYLAW BE APPROVED TO WAIVE THE NEED FOR TENDERING AS THE SAME FIRM IS CURRENTLY ENGAGED WITH THE MUNICIPALITY IN ITS IN PREPARING ITS STRATEGIC PLAN.
MAY I HAVE A MOVER? COUNCILLOR FLINTOFF.
SECONDED COUNCILLOR MORRISSETTE.
[00:20:02]
ALL IN FAVOR? NONE ARE OPPOSED, SO THAT IS CARRIED.MAY I HAVE A MOTION THAT THE REPORT OF THE DIRECTOR OF FINANCE AND TREASURER REGARDING AN ENTERPRISE RESOURCE PLANNING ERP SOLUTION BE RECEIVED AND THAT THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE DELEGATE AUTHORITY TO THE ACTING MAYOR AND CLERK TO COMMIT TO THE VENDOR OF CHOICE FOR PROCUREMENT OF A NEW ENTERPRISE RESOURCE PLANNING ERP SOLUTION.
MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR MORRISSETTE.
ALL IN FAVOR AND NONE ARE OPPOSED, AND THAT IS CARRIED, AND MAY I HAVE A MOTION THAT THE REPORT OF THE CITY CLERK REGARDING ACCESS REQUEST FOI-23 BE RECEIVED, AND THAT THE HEAD HEREBY GRANTS A 60 DAY EXTENSION TO AUGUST 7TH, 2023 WITH RESPECT TO ACCESS REQUEST FOI-02-23. MAY I HAVE A MOVER.
COUNCILLOR BULL. ALL IN FAVOR? NONE ARE OPPOSED.
[18. CONFIRMATORY BY-LAW]
CONFIRMATORY BYLAW.BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON TUESDAY, MAY 23RD, 2023.
HAVE A MOTION THAT BYLAW 23 DASH 48 BE PASSED.
ALL IN FAVOR? NONE ARE OPPOSED. THAT IS CARRIED.
ADJOURNMENT. HAVE A MOTION THAT WE ADJOURN AT THE HOUR OF 9:41 P.M..
NONE ARE OPPOSED, AND THAT IS CARRIED.
* This transcript was compiled from uncorrected Closed Captioning.