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[1. CALL TO ORDER]
7 P.M.. I'LL CALL TO ORDER.ROLL CALL. ALL MEMBERS ARE PRESENT.
DECLARATIONS OF CONFLICT OF INTEREST.
ADOPTION OF PREVIOUS MINUTES 4.1 NOVEMBER 13TH, 2023.
[4. ADOPTION OF PREVIOUS MINUTES]
REGULAR AND 4.2 NOVEMBER 16TH, 2023 SPECIAL.MAY I HAVE A MOTION THAT THE FOLLOWING MINUTES BE ADOPTED? A MOVER. COUNCILLOR BULL.
DO WE HAVE ANY QUESTIONS OR COMMENTS HERE? OKAY. SEEING NONE.
ALL IN FAVOR? NONE ARE OPPOSED THAT IS CARRIED.
THERE ARE NO PUBLIC INPUT SESSIONS TONIGHT.
SO WE'LL GO INTO INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.
[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]
ITEM 7.1 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING STREET DANCE ARTISTS OPTION UPDATE AS THIS MATTER DEALS WITH A POSITION PLAN, PROCEDURE, CRITERIA OR INSTRUCTION TO BE APPLIED TO ANY NEGOTIATIONS CARRIED ON OR TO BE CARRIED ON BY OR ON BEHALF OF THE MUNICIPALITY OR LOCAL BOARD.IT MAY BE DISCUSSED IN CLOSED SESSION UNDER SECTION 239(2)(K) OF THE MUNICIPAL ACT 2001.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? A MOVER. COUNCILLOR SEIDEL.
ALL IN FAVOR? NONE ARE OPPOSED.
ITEM 7.2 REPORT FROM THE ACTING DIRECTOR OF PUBLIC WORKS REGARDING RDS 23-07 HILLSIDE DRIVE.
RECONSTRUCTION TENDER RESULTS.
MAY I HAVE A MOVER OR MAY I HAVE A MOTION THAT COUNCIL RECOGNIZE DENIS GRATTON CONSTRUCTION LIMITED AS THE SUCCESSFUL BIDDER FOR RDS 23-07 AND THAT TULLOCH ENGINEERING BE ENGAGED UNDER THE CITY'S EXISTING SERVICE AGREEMENT WITH THE FIRM FOR SITE SUPERVISION, MATERIALS TESTING AND PROJECT ADMINISTRATION SERVICES FOR THE PROJECT, AND THAT FUNDS IN THE AMOUNT OF $9,416,918, BE COMMITTED FROM THE INFRASTRUCTURE, SERVICES, LINEAR TRAFFIC OPERATIONS AND ROADSIDE RESERVE TO SUPPORT THE PROJECT AND THAT THE APPROPRIATE BYLAW BE PASSED.
SECONDED, COUNCILLOR MORRISSETTE.
WOULD YOU CARE TO MAYBE EXPLAIN HOW THE TENDERING PROCESS GOES FIRST, AND THEN GET INTO THE DETAILS OF HOW THEY WERE SELECTED? THANK YOU, YOUR WORSHIP. YEAH, I THINK THAT'S ENTIRELY APPROPRIATE.
WE HAVE ONE IS CAPACITY ON MY PART, BUT THE SECOND IS THAT WE'RE AT A STAGE IN THE PROCESS WHERE THINGS ARE KIND OF STRAIGHTFORWARD, BUT I HAVE EMPATHY FOR THE FACT THAT THIS IS.
QUITE A LARGE PROJECT IN TERMS OF SCALE AND IN TERMS OF.
DOLLARS. THIS REPRESENTS ROUGHLY A THIRD OF OUR JANUARY 1ST BALANCE OF OUR RESERVE FUNDS COMBINED, SO IT'S WORTH UNDERSTANDING HOW WE GO FROM THE IDEA OF, HEY, WE NEED TO FIX A ROAD, WHICH WE'VE ALREADY DONE THIS YEAR AT A SMALLER SCALE, TO HOW DO WE TAKE ON WHAT'S BECOME A $10 MILLION PROJECT? SO PROBABLY THE BEST WAY TO CONTEXTUALIZE THIS IS TO TALK ABOUT THE TENDER DOCUMENTS THEMSELVES, BECAUSE I'M NOT REALLY ONE FOR PROPS, BUT I BROUGHT ONE TODAY.
I PRINTED OFF THE TENDER PACKAGE, DOUBLE SIDED, JUST SO YOU CAN GET AN IDEA OF HOW MUCH DOCUMENTATION WE HAVE GOING BETWEEN BIDDERS AND OURSELVES, AND SO AND I ACTUALLY COUNTED UP THERE'S 456 PAGES OF SPECIFICATIONS THAT ARE OFFERED, AND THEN THERE'S A TOTAL OF 72 DRAWINGS THAT ARE ALSO PRODUCED FOR THE PROJECT.
SO THIS IS A KIND OF A BIG, COMPLICATED DEAL.
IT TAKES IT TOOK OVER 18 MONTHS TO COMPILE THE INFORMATION, TO DO THE INVESTIGATIONS REQUIRED TO, TO EVEN FIND OUT WHAT THE APPROPRIATE SPECIFICATIONS WERE, TO PUT ALL THAT MATERIAL TOGETHER IN THIS DOCUMENT, TO REFINE IT AND THEN PUT IT OUT TO BIDDERS, AND SO THAT'S NOT I'VE PERSONALLY.
NOT HAD A LOT TO DO WITH THAT.
I'VE ONLY WORKED FOR THE CITY FOR ROUGHLY 18 MONTHS, BUT I DID ADOPT OVERSIGHT OF THE PROJECT
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FOR APPROXIMATELY THE PAST YEAR.TULLOCH ENGINEERING HAS BEEN ENGAGED WITH COMPILING MOST OF THIS MATERIAL FOR SURE, AND MR. HALLOCH AND MR. DOYLE HAVE PLAYED KEY ROLES IN INITIATING THIS PROJECT.
EXCUSE ME. SO WHY DID I QUOTE A BUNCH OF NUMBERS AND SIZE OF THE TENDERED DOCUMENT? THERE'S A BUNCH OF IMPLICATIONS TO THAT MUCH CONSIDERATION.
IT'S BECAUSE THESE DOCUMENTS FORM PART OF THE CONTRACT THAT WE AWARD TO THE SUCCESSFUL BIDDER.
SO THE ACTUAL AGREEMENT THAT WE HAVE AND IT'S INCLUDED IN THAT TENDER PACKAGE, IT'S ONLY FOUR PAGES.
IT'S REALLY NOT MUCH MORE COMPLICATED THAN THAT.
SO WHENEVER THERE IS A DISAGREEMENT WITH A VENDOR OR AN ISSUE THAT COMES UP DOESN'T EVEN HAVE TO BE RAISED TO THE LEVEL OF A DISAGREEMENT.
IF THERE'S AN ISSUE THAT COMES UP ON SITE, THE IDEA IS THAT WE'VE THOUGHT OF IT ALREADY AND WE KNOW HOW TO HANDLE IT, AND IT'S NOT JUST THE SPECIFICATIONS FOR THE PROJECT ITSELF THAT'S INCLUDED.
THERE'S A SECTION CALLED SPECIAL PROVISIONS, WHICH IS, I BELIEVE, ABOUT 96 PAGES ON ITS OWN, AND IT IT DEFINES WHAT TIMES OF WHAT DAYS, WHAT A WORKING DAY MEANS.
LIKE A WORKING DAY MEANS ANY WEEKDAY EXCEPT SATURDAYS AND SUNDAYS AND STATUTORY HOLIDAYS.
IT GETS TO THAT RESOLUTION WHEN THE PEOPLE ARE GOING TO BE ON SITE.
WHAT TIMES OF DAY THEY'RE GOING TO BE THERE.
IF THERE'S SCHEDULE CHANGES, HOW DOES THAT GO ABOUT WHO DO THEY TALK TO? WHO DOES THE VENDOR GO TO GET CLARIFICATION ON TECHNICAL ITEMS? ON ADMINISTRATIVE ITEMS? HOW DOES THE VENDOR GET PAID IS A BIG PART, AND YOU CAN IMAGINE THERE'S NOT VERY MANY, MANY VENDORS OUT THERE THAT WOULD BE WILLING OR ABLE TO INVEST $10 MILLION IN A CLIENT AND THEN WAIT TO GET PAID AT THE END.
SO THERE'S PROGRESS DRAWS THAT HAPPEN ON MILESTONES.
THEY'RE ALL DEFINED IN THE DOCUMENT, AND WHEN THEY GET TO THOSE MILESTONES, IT'S DEFINED.
HOW DO WE MEASURE HOW MUCH YOU'VE GOTTEN DONE? WE DON'T WANT TO PAY FOR THINGS THAT HAVEN'T BEEN DONE YET.
SO THERE'S A SECTION ON HOW DO WE MEASURE EACH OF THE COMPLETION OF EACH COMPONENT OF THE CONTRACT.
SO, AND I'M A BIT OF A GEEK, SO I COULD GO ON ABOUT THAT KIND OF STUFF FOREVER, BUT MY POINT IS THAT IT GOES INTO EXCRUCIATING DETAIL ABOUT HOW THE PROJECT WILL BE ADMINISTERED, AND I MADE REFERENCE TO THIS IDEA IN THE ARENA TOWN HALL IN SEPTEMBER, WHERE IF YOU FOCUS ON THE METHOD AND THE SPECIFICATIONS IN PROCUREMENT, TWO THINGS HAPPEN. ONE, THE CITY CAN GO FROM BEING ROAD BUILDING EXPERTS TO A GOOD CLIENT.
I'VE MADE REFERENCE TO THAT IN MY REPORT, BUT THE SECOND PART THAT I DIDN'T TOUCH ON IN THE TOWN HALL IS THAT AT PROJECTS AT THIS SCALE, THERE'S NO SUCH THING AS A GOOD CONTRACTOR AND A BAD CONTRACTOR PER SE.
WHEN YOU'RE TALKING ABOUT PROJECTS ON ON THE ORDER OF $10 MILLION, EVERY PERSON ENGAGED HAS AN OBLIGATION TO ADVOCATE FOR THE INTERESTS OF THEIR ORGANIZATION.
THE VENDOR DOES AS THE VENDOR.
SO IT'S LESS OF A AND AS MUCH AS WE NEED TO TRUST OUR VENDOR, THE VENDOR REALLY NEEDS TO TRUST US BECAUSE THERE'S A LOT OF CASH FLOWING OUT ON THEIR PART THAT THEY NEED TO FEEL COMFORTABLE, THAT IT WILL COME BACK AS LONG AS THEY MEET THE TERMS DEFINED IN THE TENDER PACKAGE.
SO THERE'S A WHOLE LOT OF CONSIDERATION PUT IN, NOT JUST TO MAKE SURE THAT WE GET THE RIGHT PRODUCT, BUT JUST TO MAKE SURE THAT OUR INTERESTS AS THE CORPORATION OF THE CITY OF ELLIOT LAKE ARE PROTECTED, AND BY THE SAME TIME, AT THE SAME TIME THAT THE INTERESTS OF THE VENDOR ARE PROTECTED, AND
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TO DRIVE HOME THAT SECOND POINT.WE HAVE AN OBLIGATION DEFINED IN THE TENDER PACKAGE SO THAT WE HAVE PERFORMANCE BONDING OFFERED BY THE VENDORS, AND THEY HAVE TO PROVIDE EVIDENCE THAT THEY'RE ABLE TO SECURE IT WHEN THEY PUT IN THERE WHAT IT AMOUNTED TO A 42 PAGE SUBMISSION THAT SHOWS THEY COMPLIED WITH ALL OF THESE SPECIFICATIONS, AND THE REASON WE DO THAT IS THAT IF WE'RE TOO ORNERY AS A CLIENT AND WE SQUEEZE OUR VENDORS AND PUT THEM INTO FINANCIAL DISTRESS, THAT WOULD REALLY NOT BE NICE FOR THEM, OF COURSE, BUT IT WOULD BE NOT A VERY SMART THING FOR US TO DO EITHER BECAUSE WE WANT THIS JOB TO CARRY THROUGH TO COMPLETION.
RIGHT? SO AT THIS SCALE, EXCUSE ME, IT'S NOT AN ADVERSARIAL RELATIONSHIP WITH YOUR VENDORS.
WE ALL, WE ALL KNOW WHAT OUR ROLES ARE IN EXCRUCIATING DETAIL, WHAT'S SET TO BE ACCOMPLISHED AND IF THE PROJECT GOES WELL AND IF WE'VE DONE A GOOD JOB OF DEFINING THAT.
WE SHOULD HAVE A PROJECT THAT'S REALIZED FAIRLY SMOOTHLY.
THERE'S A COUPLE OTHER POINTS THAT.
IF YOU GIVE ME SOME MORE ROPE, SORRY I KNOW I'M DRONING ON.
WE'VE TALKED A LOT ABOUT EXCESS SOILS OVER THE LAST YEAR.
SO PART OF OUR TENDER PACKAGE IS 121 PAGE REPORT ON HOW TO DEAL WITH THAT LEGISLATION THAT CAME IN ON JANUARY 1ST, CONSIDERATION OF TRACKING WHAT SOILS GO WHERE AND THE LOGISTICS AROUND WHERE THEY'RE MOVED ON SITE OR OFF SITE, AND WHAT HAPPENS IF THEY HAVE TO BE MOVED OFF SITE? SO I NOTICED IN ONE OF MR. HALLECK'S REPORTS FOR THIS PROJECT IN 2021, HE MADE REFERENCE TO THE FACT THAT AS HE WAS ORGANIZING THIS, HE HAD FORESEEN THAT EXCESS SOILS WAS GOING TO BE A CONSIDERATION, AND IT TURNS OUT HE WAS RIGHT.
OUR EXPERIENCE HAS BEEN THAT IT HASN'T IMPACTED MARKET PRICING NEARLY AS MUCH AS ANYONE HAD FEARED, BUT IT'S STILL SOMETHING THAT WE HAVE TO DEAL WITH ADMINISTRATIVELY.
HAS WHAT'S CALLED ONTARIO PROVINCIAL PROVINCIAL STANDARD DRAWINGS, AND LAYPEOPLE CAN UNDERSTAND THIS BY LOOKING AROUND THE PROVINCE, AND YOU NOTICE THAT EVERY CURB LOOKS LIKE PRETTY MUCH EVERY OTHER CURB, WITH PERHAPS HISTORICAL MILESTONES ALONG THE WAY, BUT EVERY MODERN ONE LOOKS LIKE EVERY OTHER MODERN ONE.
SO I DON'T WANT TO IMPLY THAT IT'S CHEATING.
IT'S ACTUALLY VERY WISE TO LEVERAGE PRE-DONE WORK, AND I DON'T EVERY CIVIL ENGINEER WOULD CRINGE FOR ME SAYING THIS, BUT IT TURNS A LOT OF THEIR JOB NOT MOST INTO ASSEMBLING.
WELL AN ANALOGY WOULD BE LIKE PUTTING LEGO BRICKS TOGETHER.
YOU HAVE PREDEFINED PARTS THAT YOU CAN ASSEMBLE TO ACHIEVE THE GOAL THAT YOU WANT, AND AND THE OTHER OBVIOUS BENEFIT IS THAT AS A DRIVER, YOU CAN KNOW WHAT TO EXPECT AS YOU NAVIGATE THE ENTIRETY OF THE PROVINCE, RIGHT? THE OTHER ISSUE OR WELL, I'M SENSITIVE TO SOME OF THE THINGS THAT I READ ON SOCIAL MEDIA, AND THERE WAS SOME SENTIMENT THAT I ENCOUNTERED LATELY ABOUT SUPPORTING OUR LOCAL VENDORS AND I CAN UNDERSTAND AS A CONSTITUENT HOW IT WOULD BE CONFUSING TO WATCH THE CITY BEHAVE IN DIFFERENT CONTEXTS WHERE WE JUST HAD A SUCCESSFUL SHOP LOCAL NIGHT, WHERE WE REALLY PROMOTED THE CONSTITUENTS TO GO OUT AND SUPPORT OUR LOCAL BUSINESSES AND EVEN MYSELF, I'VE BROUGHT FORWARD ITEMS TO COUNCIL WHERE I PROVIDED THE RATIONALE THAT IT MAKES SENSE TO DEAL WITH A LOCAL BUSINESS FOR ONE PROJECT OR ANOTHER BECAUSE OF THE WAYS THAT WE HAVE TO INTERFACE WITH THEM DURING THE PROJECT, BUT AT THIS
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SCALE, THERE IS OBLIGATIONS THAT WE HAVE AS A MUNICIPALITY TO NOT ENGAGE IN THAT KIND OF CONSIDERATION.SO ELLIOT LAKE ONLY EXISTS BECAUSE THE PROVINCE SAYS THAT WE CAN.
THAT'S KIND OF AN AWKWARD WAY TO SAY IT, BUT WE'RE DEFINED IN BY THE PROVINCE BY WE'RE AWARDED OUR AUTHORITY AS A REGION, BY THE PROVINCE, AND SIMILARLY, THE PROVINCES ARE GRANTED THEIR AUTHORITY BY THE FEDERAL GOVERNMENT, AND THE IMPLICATIONS OF THAT TIERED RELATIONSHIP ACTUALLY IMPACT US SOMETIMES, AND THE WAY THAT IT DOES IN THIS INSTANCE IS THAT THE CANADIAN FREE TRADE AGREEMENT ACTUALLY DEFINES TIERS AT WHICH WE ARE ABLE TO ENGAGE IN COMPETITIVE PROCESSES AND OFFER PREFERENCE TO REGIONAL VENDORS, AND WHEN WE CAN'T.
SO THIS PROJECT FAR EXCEEDS THE LEGISLATION WHERE WE WHERE WE COULD ACTUALLY CONSIDER.
MAKING THAT KIND OF ISSUE SOMETHING THAT WE MAKE A DECISION ON AWARDING A TENDER ON.
IT'S BOTH THAT TRADE AGREEMENT AND THE ONE THAT CANADA HAS WITH EUROPE.
SURE. DOES ANYBODY HAVE ANY QUESTIONS ABOUT THAT INTRODUCTION AND THE EXPLANATION? NOPE? PERFECT. OKAY, CONTINUE ON, MR. GOULDING. SO THIS IS ALL CONTAINED IN MY REPORT.
I MEAN, FROM A HIGH LEVEL WE PUT THIS OUT TO TENDER TOWARDS THE END OF OCTOBER.
WE WERE LUCKY TO RECEIVE THREE BIDS FOR THE PROJECT.
THEY ALL CAME IN RELATIVELY CLOSE PROXIMITY TO ONE ANOTHER, AND THE IMPLICATIONS OF THAT.
IT WOULD PERHAPS BE INCORRECT TO SAY THAT MEANS WE'VE GOT A GOOD TYPE SCOPE OF WORK TOGETHER, BUT THAT IS WHAT IT IMPLIES, BUT PROBABLY MORE ACCURATELY, IT MEASURES HOW WELL AND HOW SIMILARLY THAT SCOPE OF WORK WAS UNDERSTOOD BY THE VENDORS THAT BID ON THE PROJECT. SO IN ADDITION TO JUST DUMPING A WHOLE BIG PILE OF PAPERWORK ON THE OPEN MARKET, WE HAD A MANDATORY SITE MEETING WITH THE BIDDER POOL.
WE WERE ABLE TO ADDRESS AND OFFER CLARITY ON SOME ITEMS THAT WERE IN THE TENDER PACKAGE INITIALLY.
BASED ON THAT FEEDBACK, WE OFFERED TWO ADDENDUMS TO CLARIFY THE QUESTIONS THAT CAME UP.
I MAKE REFERENCE IN THE REPORT THAT I'M ANTICIPATING THIS SUMMER, WE ARE LIKELY NOT TO HAVE INTERNAL MANAGEMENT CAPACITY TO ADMINISTER THE REALIZATION OF THIS PROJECT, AND SO I REACHED OUT TO TULLOCH FOR AN ESTIMATE OF WHAT THEIR BILLABLE HOURS WOULD AMOUNT TO OVERSEE THE PROJECT WITH FULL TIME SITE SUPERVISION, SO THAT THEY COULD ADDRESS ISSUES AS THEY CAME UP ON SITE, AND REGARDLESS, WE WOULD NEED TO CONDUCT MATERIAL TESTING, AND IT'S ONLY REASONABLE TO THINK THAT WE WOULD ENGAGE TULLOCH SERVICES, GIVEN OUR STANDING AGREEMENT WITH THEM FOR THAT ACTIVITY. SO IT WOULD BE BEHOOVE US TO HAVE THEM ON SITE, AVAILABLE THERE TO DO THE MATERIALS TESTING TO COMPLY WITH THE EXCESS SOILS LEGISLATION THAT I JUST POINTED OUT, AND ADDITIONALLY, WE KNOW THAT AT BEACH ROAD, THERE'S A PRESSURE REDUCING VALVE UNDERGROUND THAT NEEDS TO BE ADDRESSED.
WE REALIZED THIS AND THE SCALE OF THE COST OF THE EQUIPMENT THAT NEEDS TO INTO THE GROUND AFTER THE TENDER PROCESS HAD BEEN INITIATED, AND SO WE INCLUDED THE LABOR TO INSTALL, BUT WE DIDN'T PUT THE MATERIAL.
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WE STILL NEED TO DEFINE IT COMPLETELY, AND THEN WE HAVE TO MULL OVER WHETHER WE HAVE THE CONTRACTOR PURCHASE THAT ON OUR BEHALF AND ISSUE A CHANGE ORDER, OR IF WE KEEP THE TENDER THE SAME AND WE PURCHASE THE EQUIPMENT AND HAVE THEM INSTALL IT AS HAS BEEN BID, OR PERHAPS WE COULD INSTALL IT AND THEY COULD OFFER US A CREDIT.I DON'T KNOW HOW WE'LL DEAL WITH THAT YET, BUT I PUT A BUDGET AMOUNT IN THE RESOLUTION TO ACCOUNT FOR THE FACT THAT IT NEEDS TO BE DONE AT THE TIME OF THE PROJECT, AND I THINK THAT'S ME.
OKAY. THANK YOU, MR. GOULDING.
OKAY, LET'S START WITH SOME QUESTIONS.
DOES ANYONE, COUNCILLOR MANN? THANK YOU, YOUR WORSHIP. THROUGH YOU, MR. GOULDING. THANK YOU AND STAFF FOR GETTING US TO THIS POINT.
I APPRECIATE YOUR RATIONALE TONIGHT AS WELL.
AS YOU INDICATED, STAFF HAVE BEEN WORKING ON THIS FOR 18 MONTHS AT LEAST.
WE TALKED ABOUT THIS FOR, I BELIEVE, AT LEAST HALF OF THE PREVIOUS TERM OF COUNCIL IN GETTING BACK TO THIS MAJOR ARTERY, WHICH I DON'T THINK ANYONE WILL DISPUTE THE NEED FOR IT TO BE REHABILITATED.
I DO UNDERSTAND THAT IT IS A SIGNIFICANT AMOUNT OF OF OUR RESERVES.
OBVIOUSLY, THIS IS NOT THE END OF IT, BUT THIS IS JUST THE BEGINNING.
HOWEVER, ALL FOR ALL THOSE REASONS, IT IS STILL IMPORTANT TO GET IT DONE FOR SURE.
SO AGAIN, THANK YOU FOR BRINGING IT TO THIS POINT TONIGHT.
OKAY. THANK YOU. COUNCILLOR FLINTOFF.
THANK YOU, YOUR WORSHIP THROUGH YOU A COMMENT AND A QUESTION TO MR. GOULDING. I'M IN AGREEMENT WITH COUNCILLOR MANN.
I MEAN, THIS PROJECT HAS BEEN IN THE WORKS SINCE 2021, AND I THINK PROBABLY WE WERE IN COUNCIL FOR ABOUT A MONTH AND IT CAME TO OUR ATTENTION, AND YOU MADE THE SUGGESTION THAT WE SHOULD WAIT TILL THE FALL TO SUBMIT FOR THE BIDS, BECAUSE THEY WERE ALREADY PRE-BOOKED AND THAT WAS VERY YOU WERE RIGHT ON THE MONEY THERE BECAUSE, YOU KNOW, YOU GOT SOME GOOD ANSWERS FROM SOME SOLID BIDDERS.
MY QUESTION IS WHEN THEY GET IN FRONT OF THE FIRE HALL AND THE POLICE AND EVERYTHING, IS THERE A CONTINGENCY PLAN? YOU KNOW, AND OBVIOUSLY THERE'S GOING TO BE 1 OR 2, RIGHT, CHIEF? SOMETHING YOU'RE GOING TO BE BLASTING OUT OF THERE AT SOME POINT.
IS THERE A CONTINGENCY PLAN AND HOW WE'RE GOING TO GO ABOUT THIS? THANK YOU, THROUGH YOU, YOUR WORSHIP.
YES. SO WE PUT SOME EFFORT IN WITH TULLOCH TO TRY AND DEFINE HOW WE'RE GOING TO APPROACH THIS ISSUE.
WE KNEW ABOUT IT. THE CHIEF CERTAINLY KNEW ABOUT IT.
WE'VE SPOKEN ABOUT IT MORE THAN ONCE.
WE SET CRITERIA FOR THEM TO MEET AND ASK THEM FOR THEIR SOLUTION.
SO WE MADE IT CLEAR THAT THEY HAD TO MAINTAIN ACCESS.
WITHIN CERTAIN TIME PARAMETERS, AND IF THEY COULDN'T, THEN AT THE VERY MOST WE WOULD HAVE TO DO A VERY TEMPORARY RELOCATION OF OF SOME OF THE FIRE EQUIPMENT.
THOSE DETAILS WILL BE HAMMERED OUT WITH THE SUCCESSFUL BIDDER AFTER THE KICKOFF MEETING, SO THAT WE CAN NAIL DOWN LOGISTICS TO MAKE SURE THAT WE CAN ACCOMMODATE OUR EMERGENCY SERVICES PERSONNEL.
THANK YOU. COUNCILLOR MORRISSETTE.
THROUGH YOU. I DON'T KNOW IF MAYBE I'LL ADDRESS MY QUESTION TO MS. SONNENBURG. IS THERE A CHANCE THAT WE'LL BE ABLE TO APPLY FOR GRANTS TO HELP WITH THIS PROJECT? THROUGH YOU, YOUR WORSHIP.
WE WILL EXPLORE THE POSSIBILITY OF APPLYING SOME OF THE EXPENSES TO THE GAS TAX ALLOCATION THAT WE RECEIVE ANNUALLY, AS WELL AS ANY OTHER GRANTS THAT MIGHT BE APPLICABLE.
THOSE WILL COME FORWARD, AS THE PICTURE CLARIFIES, BUT MY NEXT QUESTION IS FOR MR. GOULDING, BECAUSE HILLSIDE DRIVE NORTH WAS PREVIOUSLY DONE YEARS AGO.
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MEANING, BECAUSE WE ONLY THINK IT'S GOING TO TAKE 4 OR 5 MONTHS.OTHER PROJECT TOOK LONGER THAN THAT.
SO ARE YOU FORESEEING LESS PROBLEMS WHEN THE WORK IS BEING DONE THIS TIME AROUND? THROUGH YOU, YOUR WORSHIP.
I'M ACTUALLY NOT FAMILIAR WITH THE LAST REHABILITATION OF THE ROAD.
I THINK IT PREDATES MY INVOLVEMENT WITH ELLIOT LAKE, BUT WELL, OKAY, SO PROBABLY THE MOST APPROPRIATE WAY OF ANSWERING THAT QUESTION IS WE DIDN'T GET FEEDBACK FROM THE BIDDERS THAT THE SCHEDULE WAS WAS AN ISSUE AT THIS SCALE OF PROJECT.
EVERY PARAMETER SWINGS THE PRICE AROUND.
RIGHT. SO WE DEFINED WELL IN THE IN THE TENDER DOCUMENTS, THE NUMBER OF WEEKS OF CONSTRUCTION THAT THE PROJECT WAS TO TAKE AND A HARD END DATE.
SO THEY CAN, FORGIVE ME, IT'S IN MY REPORT.
I BELIEVE IT'S 18 WEEKS IS WHAT WE SETTLED ON AND A HARD END DATE OF HALLOWEEN, OCTOBER 31ST.
SO THERE'S SOME FLEXIBILITY WITH THE CONTRACTOR AS TO START DATE, BUT ONCE THEY GET STARTED, THEY NEED TO MAKE SURE THAT THEY GET FINISHED BY HALLOWEEN. OKAY, ONE MORE QUESTION.
SO IF WE AWARD THIS CONTRACT TONIGHT, DOES THAT MEAN THAT THE WINNER WILL BE ABLE TO START ORDERING THE NECESSARY PARTS REQUIRED OR PIPES AND ALL OF THAT AND HAVE IT IN PLACE READY TO GO.
EFFECTIVELY, YES. IT DEPENDS ON THEIR LEVEL OF COMFORT.
SO WE'RE NAMING THE SUCCESSFUL BIDDER TONIGHT.
THE NEXT STEP WOULD BE FOR US TO EXECUTE AN AGREEMENT WITH THEM.
SO I WOULD ANTICIPATE THAT OUR NEXT COUNCIL MEETING, THERE WOULD BE AN AGREEMENT IN PLACE WITH THE BYLAW RESOLUTION TO PASS SO THAT COUNCIL CAN EXECUTE IT, AND THEN BUT I WOULD ANTICIPATE THAT WITH YOUR YOUR RESOLUTIONS TONIGHT, THERE WOULD BE SOME COMFORT OFFERED TO THE VENDOR TO INITIATE LOOKING AFTER LOGISTICS.
ANY OTHER QUESTIONS? COUNCILLOR BULL? THANK YOU.
THROUGH YOU, YOUR WORSHIP. MORE OF A COMMENT.
WILL THERE BE A QUESTION, I GUESS.
WILL WE STILL BE PUTTING THE FLOWERBEDS BACK IN FRONT? THANK YOU. THROUGH YOU, YOUR WORSHIP.
SHORT ANSWER TO THAT IS IF WE WOULD.
SO THERE'S SOME IT'S NOT INCLUDED IN THIS TENDER SPECIFICALLY.
I REMEMBER GIVING DIRECTION AND I HAVEN'T BEEN ABLE TO CONFIRM THIS LANGUAGE IN THE SPECIFICATIONS YET, BUT WE'RE REMOVING AND SETTING ASIDE THE FLOWERBED MATERIAL.
NOT THE TOPSOIL, BUT THE PATIO BRICKS THAT MAKE IT UP, AND WE DIDN'T SPECIFY REINSTATING THEM.
THAT'S FOR US TO DEAL WITH AFTER, AND I THINK THAT WAS AN APPROPRIATE COMPROMISE TO MAKE, BECAUSE THAT IS WORK THAT OUR OWN FORCES COULD TAKE ON AS A SPECIAL PROJECT WITH SOME COORDINATION.
THANK YOU YOUR WORSHIP THROUGH YOU.
SO LOOKING AT THESE DRAWINGS, I THINK EVERYTHING LOOKS FANTASTIC.
THE ONLY QUESTION I WOULD HAVE IF WE'RE SPENDING $10 MILLION, WHAT I WOULD LIKE TO SEE, AND I'M NOT SURE IF YOU CAN LOOK INTO THAT OR NOT. I WOULD LIKE TO SEE SOME IRRIGATION PUT INTO PLACE.
SO, YOU KNOW, SOME OF THESE GREEN SPACES THAT WE HAVE ON THE HILL COMING UP 108 HILLSIDE NORTH IN FRONT OF CITY HALL. NOW THAT WE HAVE THE UNITED CHURCH, THERE MIGHT BE SOME AREAS WHERE, YOU KNOW, WE GET A DRY SUMMER.
WE DON'T HAVE THE RESOURCES TO.
SEND STUDENTS OUT THERE TO WATER SOMETHING I WOULD JUST I WOULD LIKE TO SEE OR GET SOME PRICING ON.
THANK YOU. THROUGH YOU, YOUR WORSHIP, THAT'S SOMETHING THAT WE CAN BRING.
PROBABLY MOST APPROPRIATE TO BRING THAT TO A PUBLIC SERVICES COMMITTEE MEETING.
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SOME OPTIONS AND APPROACHES, WHETHER WE ROLL THAT INTO THIS PROJECT AS A CHANGE ORDER OR NOT, OR IF WE COORDINATE WITH THE CONTRACTOR TO DO OUR OWN SERVICES.YOU'LL NOTICE THAT I'M KIND OF WAVERING ON MY ANSWER BECAUSE THERE'S IMPLICATIONS ABOUT HAVING A SERVICE THAT NEEDS TO BE TENDED TO IN TERMS OF FROST PROTECTION AND WHATNOT, BUT I THINK IT'S CERTAINLY SOMETHING THAT CAN BE DONE.
SO WE CAN LOOK INTO THE LOGISTICS AND RETURN TO COMMITTEE LEVEL TO OFFER SOLUTIONS AND OPTIONS.
SO I HAVE A FEW QUESTIONS BASICALLY ALONG THE SAME LINES, BUT FOR EXTRAS THAT COME ALONG, IS THAT IN ANY OF THE FORECAST BUDGET HERE? THANK YOU. THROUGH YOU KNOW, SO THIS IS I DIDN'T OFFER A CONTINGENCY ON IN MY RECOMMENDATIONS.
YOU IT'S A VERY SIMPLE THREE PAGE OR THREE LINE CHART THAT I OFFERED.
OKAY. SO THAT'S A FLEXIBILITY THAT WE'LL BE DEALING WITH AS WE GO ALONG.
NO I'M JUST WONDERING ABOUT ALL THIS PIPING EQUIPMENT, EVERYTHING.
ARE THEY REQUIRED STAGING AREAS ALONG HILLSIDE SIMILAR TO WHAT HYDRO IS DOING DOWN ON THE HIGHWAY, AND ARE THOSE PRE-PLANNED AND OR IS THAT PART OF YOUR KICKSTART MEETING? AND YES.
THANK YOU THROUGH YOU THE MOST APPROPRIATE ANSWER IS THAT SOMETHING THAT WILL BE SORTING OUT WITH OUR KICK START MEETING? THERE IS OPPORTUNITY TO USE SOME MUNICIPAL LANDS THAT ARE CURRENTLY DISUSED IN THE IN THE VICINITY.
I'M THINKING THE ENTRANCE TO THE OLD MALL TO USE AS A STAGING AREA.
IT'S THERE'S SOME ADMINISTRATIVE.
THE PROCESSES THAT WE HAVE TO GO THROUGH TO OFFICIALLY DEFINE THE SITE WITH THE MINISTRY OF LABOR AND OTHER AGENCIES THAT CAN HELP US NAVIGATE TO HELP ACCOMMODATE THE BOTH, ACCOMMODATE THE VENDOR AND ACCOMMODATE THE CONSTITUENCY.
WE DON'T WANT TO BE TYING UP A LOT OF SPACE THAT INCONVENIENCES THE PUBLIC.
WELL, FOR MS. SONNENBURG OR MR. GOULDING, DO WE HAVE A PLAN FOR THE REGULAR DRAWS ON THE BUDGET, OR ARE WE PREPARING FOR, LIKE, ONE BIG HIT AND THEN 25% AS WE GO ALONG, OR IS IT A SET SCHEDULE? THANK YOU. THROUGH YOU, YOUR WORSHIP.
SO IT'S COMPLETION MILESTONES.
SO TULLOCH IS THE DESIGNATED TECH AUTHORITY ON THIS PROJECT.
SO THEY DO EVALUATIONS ON THE LEVEL COMPLETION WORK.
I BELIEVE IT'S A REGULAR SCHEDULE OF DRAWS WE HAVE.
WELL, NOW I'M ANSWERING FOR OUR TREASURER, BUT WE HAVE FUNDS TO SUPPORT THIS RIGHT NOW IN RESERVES.
YEAH, THAT'S BASICALLY THE QUESTION.
THERE'S NOT AN ANSWER FOR THAT RIGHT NOW, BECAUSE STAFF WELL KNOWS THAT WE HAVE OTHER PROJECTS THAT WE'LL BE BRINGING FORWARD, AND WE'LL HAVE TO FIGURE OUT HOW WE CASH FLOW, BUT THIS WHOLE AMOUNT OF MONEY WILL BE SPENT BY OCTOBER 31ST, BASICALLY, AND IS IT SIMILAR TO A CONTRACTOR WHERE YOU HOLD BACK 10% UNTIL.
GOOD. DO WE HAVE ANY OTHER QUESTIONS? COUNCILLOR MORRISSETTE ONE MORE QUESTION.
IT WAS BROUGHT AS A QUESTION TO ME.
SO I'M GOING TO ASK TO YOU, IS IT POSSIBLE TO HAVE A SCOOTER LANE OR A BIKE LANE PROPERLY DEFINED ON HILLSIDE? IT SEEMS THAT SOME PEOPLE.
GO MAKE THEIR OWN RULES, SO TO SPEAK.
SO AS THE TENDER DOCUMENTS ARE DEFINED, WE DID NOT.
THE ROAD MARKINGS ARE INCLUDED IN THE TENDER.
WE DIDN'T IDENTIFY SCOOTER OR BIKE LANES IN THE TENDER.
IF WE WANTED TO INITIATE THAT BEFORE THE PROJECT STARTS, WE COULD PUT SOME CONSIDERATION INTO WHETHER OR NOT THERE'S OR HOW WE WOULD GO ABOUT THAT.
[00:35:03]
I WAS ABOUT TO SAY IF THERE'S SPACE OR NOT, I WOULD HAVE TO THINK THERE WOULD BE, BUT I DON'T KNOW IF THERE IS ALONG THE ENTIRETY OF THE CORRIDOR OR NOT, AND AND GET SOME TRAFFIC DESIGN ADVICE AND ISSUE A CHANGE ORDER FOR THAT.SO THAT'S SOMETHING THAT WE COULD REALIZE IN A FUTURE DATE.
OKAY. THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? OKAY. I'D JUST LIKE TO ALSO THANK STAFF FOR ALL THE HARD WORK GOING INTO THIS.
I KNOW THAT THIS PROJECT WAS AN IMPORTANT PLATFORM FOR MANY OF US TO RUN FOR COUNCIL, AND IT'S REALLY ENCOURAGING TO SEE THIS COMING TO FRUITION.
NOT QUITE WITHIN ONE YEAR, BUT PRETTY CLOSE.
SO CONGRATULATIONS, COUNCIL, AND WITH THAT BEING SAID, LET'S SEE ABOUT A VOTE.
OKAY. ALL IN FAVOR, AND NONE ARE OPPOSED.
AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(2)(B) OF THE MUNICIPAL ACT, 2001.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVER COUNCILLOR BULL.
ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.
ITEM 7.4 REPORT FROM THE DIRECTOR OF FINANCE.
TREASURER. REGARDING 33 HERGOTT AVENUE TAX SALE BY PUBLIC TENDER.
MAY I HAVE A MOTION THAT STAFF BE DIRECTED TO HAVE THE PROPERTY 33 HERGOTT AVENUE, VESTED TO THE MUNICIPALITY BY WRITING OFF THE TAXES AND CHARGING THE EDUCATION PORTION BACK TO THE SCHOOL BOARD? I HAVE A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.
IN ACCORDANCE WITH THE MUNICIPAL ACT THE PROPERTY AT 33 HERGOTT HAD A TAX [INAUDIBLE] CERTIFICATE REGISTERED AGAINST THE PROPERTY AFTER TWO YEARS OF OUTSTANDING TAXES OWING. USING THE TYPICAL PROCESS OF REGARDING TAX REGISTRATION.
THE PROPERTY WAS SET FOR PUBLIC SALE AND OUT FOR TENDERS.
MEMBERS OF THE PUBLIC WERE PRESENT ON OCTOBER THE 5TH, 2023 TO OPEN THE TENDER PACKAGES THAT WERE SUBMITTED FOR SEVERAL PROPERTIES WITHIN THE MUNICIPALITY.
THE OPTIONS ARE PRESENTED WITHIN THE ANALYSIS.
THE OTHER OPTIONS INCLUDE RE-ADVERTISING, THE PROPERTY WHICH WOULD HAVE A COST TO THE MUNICIPALITY.
WE COULD ALSO WRITE OFF A PORTION OF THE TAXES.
WITHOUT VESTING THE PROPERTY AND WITHOUT RE-ADVERTISING THE PROPERTY FOR THE SALE BY PUBLIC TENDER.
WE COULD ALSO HAVE THE PROPERTY RE-ADVERTISED WITHOUT WRITING OFF ANY TAXES.
OR WE COULD DO NOTHING, AND WITH NO TAXES WRITTEN OFF AND THE PROPERTY NOT VESTED IN THE MUNICIPALITY AND NOT RE-ADVERTISED BEFORE OCTOBER THE 5TH, 2025. BY VESTING THE PROPERTY WITHIN THE MUNICIPALITY, WE WOULD HAVE THE OPPORTUNITY TO THEN ADD THAT TO SURPLUS PROPERTIES AND POTENTIALLY RESELL IT. SHOULD A WELCOME INDIVIDUAL PROPONENT DECIDE THAT THEY WERE INTERESTED IN PURCHASING SAID PROPERTY.
DUE TO THE FINANCIAL IMPACT DETAILS THAT THE TOTAL COST TO THE MUNICIPALITY ON THIS PARTICULAR PROPERTY WOULD BE $20,668, AND THAT WOULD BE THE CLEARING OF THE ACCOUNT THAT'S PERTAINING TO 33 HERGOTT AND IT IS NOTABLE TO SAY THAT IN 2019, THERE WAS A COST FOR DEMOLITION OF A BUILDING AND REMOVING VEHICLES PER BYLAW
[00:40:02]
ORDERS.SO TO THAT EXTENT, IT IS RECOMMENDED THAT STAFF BE DIRECTED TO HAVE THE PROPERTY VESTED TO THE MUNICIPALITY, AND THAT WOULD THEN BE DECLARED SURPLUS AT A LATER DATE AND BE AVAILABLE FOR SALE.
OKAY. THANK YOU, MRS. SONNENBURG. COUNCILLOR FLINTOFF.
THANK YOU. THANK YOU, YOUR WORSHIP.
THROUGH YOU TO MISS SONNENBERG.
SO WHEN YOU'RE SAYING VESTED BACK TO MUNICIPALITY, THEN IT WOULD BECOME PART OF OUR, LIKE MR. ANTUNES'S DEPARTMENT TO SELL IT OR MISS BRAY AVAILABLE LAND.
SO WE COULD RE-ADVERTISE THE PROPERTY AND OPEN IT BACK UP FOR TENDERS.
WE COULD SIMPLY WRITE OFF THE AMOUNTS OUTSTANDING, AND MR. ANTUNES OR MISS BRAY COULD ENGAGE WITH ANY PROPONENT THAT WAS INTERESTED IN PURCHASING 33 HERGOTT AT ANY GIVEN TIME THEREAFTER.
OKAY. JUST TO FOLLOW UP. SO YEAH, IF YOU GO THE OTHER WAY YOU'RE JUST ADDING MORE COST TO IT.
SO DEFINITELY I WOULD THINK THAT'S THE WAY TO GO.
THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? SO THE TOTAL OF 20,668.38.
THAT INCLUDES DEMOLITION THREE YOUR WORSHIP.
THE MUNICIPALITY WOULD HAVE ATTEMPTED TO BE REPAID FOR THOSE FROM THE PROPERTY OWNER.
OKAY. SO BASICALLY THIS HAPPENS QUITE REGULARLY.
I ACTUALLY WASN'T HERE IN 2019, SO I'M MAKING A SLIGHT ASSUMPTION ON THAT ONE.
ANY OTHER QUESTIONS? SO IT SEEMS A PRETTY STANDARD THING.
OKAY, GOOD. ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.
I HAVE A MOTION THAT'S NOT BE DIRECTED TO HAVE THE PROPERTY 19 FOREST PLACE VESTED TO THE MUNICIPALITY BY WRITING OFF THE TAXES AND CHARGING THE EDUCATION PORTION BACK TO THE SCHOOL BOARD.
MOVER COUNCILLOR MANN SECONDED COUNCILLOR BULL, WOULD YOU LIKE TO REPEAT, MS. SONNENBURG. THANK YOU.
THROUGH YOU, THE STORY REMAINS THE SAME AS THE LAST PROPERTY WE JUST DISCUSSED.
HOWEVER, THIS PROPERTY ON FOREST PLACE, WE CAN AGAIN CONFIRM THAT IT IS A VACANT PROPERTY AND BASED ON VISUAL INSPECTION, THERE ARE NO PERSONAL PROPERTY OR CHATTELS ON SITE.
YOU'LL NOTE THAT AS IT HAS BEEN A VACANT PIECE OF PROPERTY FOR SOME TIME, THE WRITE OFF IS NOT AS SIGNIFICANT AS THE PREVIOUS PROPERTY DISCUSSED, AND THE TOTAL WOULD BE REPRESENTATIVE OF APPROXIMATELY $6,000 IN WRITTEN OFF TAXES, AND THERE WOULD BE A SCHOOL BOARD CHARGEBACK OF $112, AND AGAIN, THIS PROPERTY BEING THAT THERE WERE NO TENDERS RECEIVED AT THE OCTOBER TENDER READING, THIS PROPERTY WOULD AGAIN BE VESTED BACK TO THE MUNICIPALITY AND COULD BE MADE AVAILABLE FOR SALE THROUGH SURPLUS PROPERTY, EITHER THROUGH MR. ANTUNES OR MISS BRAY.
ANY QUESTIONS? COUNCILLOR FLINTOFF.
THROUGH YOU TO MS. SONNENBURG. JUST A QUESTION.
LIKE TOTALLY MAKES SENSE YOU'RE DOING THIS, BUT LIKE HOW COME IT WASN'T DONE EARLIER WHEN IT'S BEEN LIKE YOU GOT 17, 18, 19, 20, 21? LIKE, OR DO WE HAVE TO WAIT THAT LONG BEFORE WE CAN TAKE THE LAND BACK?
[00:45:05]
LIKE THE BACK TAXES OBVIOUSLY THE PERSON THAT HASN'T BEEN PAYING TAXES FOR THAT LONG.IS THAT RIGHT? OR AM I READING THAT WRONG? LIKE YOU GOT IN 2023.
THROUGH YOUR WORSHIP, I WOULD NEED TO DO A LITTLE BIT MORE RESEARCH ON WITH RESPECT TO THAT QUESTION ON WHY WE HADN'T ADDRESSED THE SITUATION FOR THAT DURATION OF TIME. IF I WERE TO MAKE AN ASSUMPTION, I MIGHT SUGGEST THAT THERE MAY HAVE BEEN A POTENTIAL PAYMENT PLAN SET IN PLACE BY SAID PROPERTY OWNER, AND WE WERE GIVING THEM THE TIME THAT THEY NEEDED TO POTENTIALLY COME GOOD FOR SAID TAXES AND SUCH WAS NOT THE CASE.
YEAH, I THINK THAT GOES BACK TO THAT PROGRAM THAT WE DISCUSSED EARLIER, RIGHT, WHERE WE GIVE PEOPLE A CHANCE TO TRY AND PAY THEIR TAXES DOWN BEFORE TAKING DRASTIC ACTION. SO THAT MAKES SENSE.
ANY OTHER QUESTIONS? OKAY SEEING NONE.
ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.
7.6 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING RECRUITMENT EFFORTS.
CHIEF ADMINISTRATIVE OFFICER UPDATES AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239(2)(B) OF THE MUNICIPAL ACT, 2001.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION.
A MOVER COUNCILLOR MANN SECONDED COUNCILLOR BULL.
ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.
MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING 2024 COUNCIL MEETING DATES.
MAY I HAVE A MOTION THAT THE DECEMBER 27TH, 2023 COUNCIL MEETING BE CANCELED AND THAT THE JANUARY 22ND, 2024 MEETING BE CANCELED DUE TO THE ROMA CONFERENCE? MAY I HAVE A MOVER? COUNCILLOR FLINTOFF.
SO THIS IS JUST SOME HOUSEKEEPING MATTERS.
GIVEN THAT THE FINAL MEETING FOR 2023 FALLS DURING THE HOLIDAYS AND CITY HALL IS CLOSED TO THE PUBLIC DURING THIS TIME, IT'S RECOMMENDED THAT A MOTION BE PASSED TO CANCEL THAT REGULAR SCHEDULED MEETING OF COUNCIL ON DECEMBER 27TH.
OKAY. THANK YOU. ANY QUESTIONS? COMMENTS? OKAY.
ALL IN FAVOR? NONE ARE OPPOSED.
THERE'S NO PRESENTATION OF COMMITTEE REPORTS, NO OUTSIDE BOARD OR COMMITTEE REPORTING.
THERE'S NO UNFINISHED BUSINESS.
NO PETITIONS, NO CORRESPONDENCE.
[14. COUNCIL REPORTS AND ANNOUNCEMENTS]
14, COUNCIL REPORTS AND ANNOUNCEMENTS.WOULD YOU LIKE TO GO AHEAD? THANK YOU. WORSHIP.
THESE ARE AWESOME SKI SNOWBOARD MOVIES SHOWING ALL THE PRECIOUS WORLDWIDE TALENT.
THEY'RE CALLED FLYING HIGH AGAIN, AND THE LEGEND HAS IT.
TICKETS ARE $20, 16 AND UP AND $10 IF YOU'RE UNDER 16.
IT'S HOSTED BY JACK SKI AND BIKE SHACK AND [INAUDIBLE] CUSTOM WOODWORKING.
THERE'S DOOR PRIZES TO BE RUN, AND ALL THE PROCEEDS FROM THE MOVIE NIGHTS WILL BE GOING BACK TO THE MOUNT DUFOUR FOR THE SNOWBOARD AND THE SKI SCHOOL PROGRAMS. SO IF YOU WANT TO SEE SOME GOOD MOVIES, HEAD OUT, AND THEN THE MANAGER, DAVE BURNETT, JUST TEXTED ME BEFORE I GOT HERE TO LET THE PUBLIC KNOW THEY STARTED MAKING SNOW AT MOUNT DUFOUR TODAY.
MY STORE AND MY TEAM AT THE STORE IS ORGANIZING 20 MEALS FOR SENIORS THAT WE WANT TO GIVE OUT TO THE COMMUNITY, AND WE NEED 20 SENIORS TO ACCEPT THESE MEALS.
WE'RE DOWN TO 14 NAMES THAT WE STILL NEED.
[00:50:03]
SO IF ANYBODY KNOWS OF A SENIOR OR HUSBAND AND WIFE TEAM THAT COULD USE A CHRISTMAS CHEER HAMPER AT CHRISTMAS, THAT WILL INCLUDE A FULL MEAL, THEY COULD JUST CONTACT ME AT THE STORE AND GIVE ME THEIR NAME, ADDRESS AND PHONE NUMBERS AND WE'LL TAKE CARE OF IT FROM THERE ON.THIS IS AN ANONYMOUS PROGRAM, AND WE WANT TO MAKE 20 FAMILIES OR 20 SENIORS EASE THROUGH THE HOLIDAY.
OKAY. THE SHOP THE SEASON SHOP LOCAL EVENT WAS HELD THIS PAST THURSDAY.
AS MR. GOULDING SAID EARLIER, AND IT WAS A GREAT SUCCESS.
WE HELD THE DOOR PRIZE DRAW EARLIER TODAY, AND ANGIE SMITH IS THE LUCKY WINNER OF A PRIZE PACKAGE GENEROUSLY DONATED BY ALL LOCAL BUSINESSES OR THE PARTICIPATING LOCAL BUSINESSES.
THE CITY OF ELLIOT LAKE WANTS TO THANK THE BUSINESSES THAT DID PARTICIPATE, THE JEWELS AND GENTS AND THE MEN OF SONG FOR GOING AROUND SINGING CHRISTMAS CAROLS, AND LASTLY, ALL THE RESIDENTS FOR SHOPPING LOCAL AND SUPPORTING OUR LOCAL BUSINESSES.
STARTING AT 6 P.M., THE ROUTE WILL BE ALONG ONTARIO AVENUE, AND THERE IS A SENSORY FRIENDLY AREA AT THE BEGINNING OF THE ROUTE JUST BY THE SCOTIABANK ENTRANCE OFF OF ONTARIO AND HOPE HOPEFULLY IT'S GOOD WEATHER AND HOPE TO SEE YOU ALL OUT.
THE GINGERBREAD HOUSE CONTEST IS STILL ACCEPTING REGISTRATIONS ONLINE AND OH SORRY ONLINE AT ELLIOT LAKE AKA BACKSLASH GINGERBREAD HOUSE CONTEST OR IN PERSON AT COLLINS HALL.
THE EVENT IS HELD AT THE COLLINS HALL ON DECEMBER 16TH FROM 1 TO 3 P.M..
ROCK THE HOLIDAYS DECORATING CONTEST.
THE REGISTRATION IS OPEN UNTIL DECEMBER 4TH.
REGISTER YOUR HOME OR BUSINESS ONLINE AT ELLIOTLAKE.CA/ROCKTHEHOLIDAYS AND JOIN US FOR TRIVIA NIGHT, HOSTED BY THE ELLIOT LAKE MUSEUM ON DECEMBER 8TH AT 7 P.M.
TO REGISTER YOUR TEAM, CONTACT MUSEUM AT ELLIOTLAKE.CA, OR REGISTER ONLINE AT ELLIOTLAKE.CA/TRIVIA, AND FINALLY, THE NORTH SHORE CRUISERS IS HOSTING A YUK YUK'S COMEDY SHOW FUNDRAISER AT THE COLLINS HALL SATURDAY, DECEMBER 9TH.
TO PURCHASE TICKETS, PLEASE CALL 705-341-6921.
THANK YOU. THERE'S NO ADDENDUM.
INTRODUCTION AND CONSIDERATION OF BYLAWS 16.1.
[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]
BYLAW 23-109.BEING A BYLAW TO TEMPORARILY CLOSE CERTAIN PUBLIC HIGHWAYS FOR THE 2023 SANTA CLAUS PARADE.
MAY I HAVE A MOTION THAT BYLAW 23-109 BE PASSED? MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR BULL.
ALL IN FAVOR? NONE ARE OPPOSED.
16.2 BYLAW 23-110 BEING A BYLAW TO ENTER INTO A SERVICE AGREEMENT WITH WOOD RESEARCH AND DEVELOPMENT CANADA WITH RESPECT TO THE EXTENDED ARENA INSPECTION AND WINTER SHORING DESIGN.
MAY I HAVE A MOTION THAT BYLAW 23-110 BE PASSED? MOVER COUNCILLOR MANN.
[17. CLOSED SESSION]
MAY I HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AT THE HOUR OF 7:53 P.M..MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR SEIDEL.
OKAY. MAY I HAVE A MOTION THAT COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 9:46 P.M..
MOVER COUNCILLOR BULL SECONDED COUNCILLOR FLINTOFF.
ALL IN FAVOR? THAT IS CARRIED.
[18. CONFIRMATORY BY-LAW]
BYLAW 23-111 BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON MONDAY, NOVEMBER 27TH, 2023.WE HAVE A MOVER THAT MAY HAVE A MOTION THAT BYLAW 23-111 BE PASSED.
[00:55:06]
A MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR MANN.ALL IN FAVOR? THAT IS CARRIED.
THANK YOU VERY MUCH.
* This transcript was compiled from uncorrected Closed Captioning.