May 13, 2024 City Council

[1. CALL TO ORDER]

[00:00:03]

GOOD EVENING. WELCOME TO THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE, DATED MONDAY, MAY 13TH, 2024, 7 P.M..

I'D LIKE TO CALL TO ORDER.

ROLL CALL.

ALL MEMBERS ARE PRESENT.

DECLARATIONS OF CONFLICT OF INTEREST.

DO WE HAVE ANY DECLARATIONS? GOING ONCE.

GOING TWICE.

[4. ADOPTION OF PREVIOUS MINUTES]

MAY I HAVE A MOTION THAT THE FOLLOWING MINUTES BE ADOPTED A MOVER PLEASE.

COUNCILLOR MORRISSETTE.

SECONDED. COUNCILLOR SEIDEL.

DO WE HAVE ANY QUESTIONS OR CONCERNS? OKAY SEEING NONE.

ALL IN FAVOR? NONE ARE OPPOSED. THAT IS CARRIED.

SORRY. OKAY.

NO. OKAY. I JUST IT JUST IS SHOWING THAT I WAS THERE AND I WASN'T.

OKAY. YEAH, NOTE THAT AND COUNCILLOR SEIDEL, I BELIEVE.

RIGHT. OKAY.

PUBLIC INPUT SESSION TONIGHT WE HAVE MR.

[5. PUBLIC INPUT SESSION]

MR. THOMAS, PLEASE.

GOOD EVENING, MR. MAYOR. MEMBERS OF COUNCIL AND STAFF.

IT SOUNDS LIKE A LOT, BUT I REALLY DON'T HAVE THAT MUCH TO SAY.

WITH REGARDS TO 7.6, GIVEN THE EVENTS OF THE LAST SIX DAYS, I DON'T SUSPECT THERE WILL BE ANY DISCERNIBLE DEBATE OR OBJECTION TO WHAT MR. DEBORTOLI IS PROPOSING.

I HADN'T EVEN BEEN AWARE OVER THE LAST DECADE THAT WAS AN ISSUE.

SO NOW THAT WE KNOW IT IS, I'M SURE THAT IT WILL BE RECTIFIED RATHER QUICKLY.

EIGHT ONE, TWO AND THREE KIND OF TIE INTO 8.7 BUT I DID APPEAR BEFORE THE AD HOC BUDGET COMMITTEE, AND I APPRECIATE ALL THE EFFORT THAT WENT INTO THOSE BUDGETS BY OUR TREASURER.

WHAT I WANT TO SAY TO THIS COUNCIL ABOUT THAT ISSUE IS THAT 10.13 SOUNDS LIKE A BIG NUMBER TO A LOT OF PEOPLE, BUT THE SUM TOTAL OF ARRIVING AT 10.3.

IF IT ONLY GIVES US AN ADVANTAGE OF $250,000 A YEAR TOWARDS RESERVES, AND IT STILL PROJECTS A FAILURE BY 2026 OF OTHER POCKETS OF MONEY, THEN IT'S INSUFFICIENT, AND I KNOW THAT'S A TERRIBLE THING FOR PEOPLE TO HEAR, BUT IT'S THE TRUTH, AND WHAT THIS COUNCIL HOPEFULLY ADDRESSES TONIGHT AND EVERY TIME IT GETS BROUGHT FORWARD IS.

WHEN WE FAIL TO PUT MONEY FORWARD FOR THINGS THAT WE KNOW WE'RE GOING TO HAVE TO TAKE CARE OF, AND YOU'RE PUT IN A POSITION WHERE YOU HAVE TO DECIDE WHAT'S ON THE CHOPPING BLOCK, WHAT'S NOT, FOR EVERY SUCCESS, IT SOMETIMES CREATES A FAILURE, AND A LOT OF PEOPLE DON'T UNDERSTAND THAT GOVERNMENT IS ABOUT MITIGATING FAILURES MORE THAN IT IS ABOUT GENERATING PARTY SUCCESSES, AND I WISH YOU WELL IN THAT, BUT I WOULD LIKE TO HEAR SOME HEALTHY DISCUSSION AS TO HOW WE'RE GOING TO PLOW THE WAY FORWARD, BECAUSE 10.13 ISN'T ENOUGH, AND IT'S BORNE OUT IN THE REPORTS THAT MISS SONNENBERG HAS WORKED VERY HARD TO PUT FORWARD FOR YOU.

WHAT WE'RE ARRIVING AT TONIGHT IS NOT ENOUGH MONEY, AND THAT CAN'T SUSTAIN ITSELF.

WITH 8.7 IT'S A SELFISH REMARK, REALLY, IN THE ACCESSIBILITY COMMITTEE THE LAST COUNCIL WITH THE CHAIR OF THE BUDGET COMMITTEE ENSURED THAT THERE WAS A LINE ITEM FOR ACCESSIBILITY IN EVERY BUDGET MOVING FORWARD PAST THAT POINT, AND THE 8.7 IS A GOOD PROJECT, AND IT SAYS THAT WE'RE GOING TO DO SOMETHING THAT'S GOING TO INVOLVE ACCESSIBILITY.

THE PROBLEM WITH THAT IS, AGAIN, WE'RE TAKING MONEY FROM ONE PLACE TO USE IT OR ANOTHER PLACE, AND THE GOAL OF THE ONTARIO GOVERNMENT WAS 2025.

WE'RE SUPPOSED TO BE FULLY COMPLIANT.

NOBODY CAN DO THAT.

WE CAN'T AFFORD IT. NOBODY ELSE CAN AFFORD IT EITHER.

HOWEVER, SINCE YOU'RE BRINGING UP THE BUDGET TONIGHT AND THAT IS COMING FORWARD WITH WESTVIEW PARK AND IT IS BEING PUT BEFORE YOU TO TAKE MONEY OUT OF THE RESERVES THAT ARE IN THE ACCESSIBILITY BUDGET.

THE BUDGET BEFORE YOU DOESN'T PUT ANYTHING BACK IN, NOT NOW, NOT NEXT YEAR, NOT UNTIL NOT EVEN IN 2028.

SO IF YOU'RE GOING TO WORK TOWARDS COMPLIANCE, HOW DO YOU DO THAT IF YOU DON'T HAVE ANY MONEY? AND THERE'S NO MONEY BEING PUT BACK INTO THAT, AND IT WAS DISCUSSED.

ALL DEPARTMENTS HAVE THEIR OWN BUDGET THAT RELATE TO ACCESSIBILITY.

THAT'S A GIVEN, BUT AGAIN, WE'RE NOT PUTTING ANY MONEY BACK INTO ACCESSIBILITY.

EVEN IF IT WAS, I CAN'T REMEMBER WHETHER IT WAS 10,000 OR 15,000 A YEAR, BUT IT WAS IN THAT NEIGHBORHOOD, AND YOU'RE GOING TO SPEND A LOT MORE THAN THAT.

[00:05:07]

I PRESUME THAT THE EMERGENCY EMERGENCY MANAGEMENT TEAM MET WEDNESDAY.

I EXPECTED TO SEE IT AS AN ITEM ON THE AGENDA TONIGHT.

OUR WATER AND WASTEWATER ARE ON SEVERAL ITEMS, AND AS A RESULT OF THOSE EVENTS, I'M SURE THAT COMMITTEE WAS FACED WITH A DAUNTING CHALLENGE.

WHAT CONCERNS ME, AND I SPEAK TO YOU AS A SEASONED INVESTIGATOR FOR THESE KIND OF ISSUES.

I'VE SEEN THINGS ONLINE IN THE LAST SIX DAYS THAT SCARE THE HELL OUT OF ME.

PEOPLE SAYING THERE'S NOTHING WRONG, DRINK THE WATER.

PEOPLE SAYING IT'S NOT A BIG DEAL.

IT'S OKAY. WE'VE DEALT WITH THIS OUR WHOLE LIVES.

OTHER PEOPLE SAYING RESTAURANTS ARE OPEN BECAUSE THEY HAVE REVERSE OSMOSIS SYSTEMS. NONE OF THOSE THINGS ARE TRUE, AND I DON'T MEAN TO BE MELODRAMATIC.

I'M TRYING VERY HARD NOT TO BE, BUT I HOPE YOU UNDERSTAND THAT IT'S UPSETTING TO ME AS A LIFELONG PERSON THAT'S INVESTIGATED FATALITIES, SERIOUS CATASTROPHIC ACCIDENTS, AND THIS IS NOT SOMETHING TO BE TAKEN LIGHTLY.

I'M SURE THAT IT HASN'T BEEN, BUT THE PUBLIC PERCEPTION IS EVERYTHING'S FINE.

NOTHING'S WRONG.

THE PROCEDURE OF HOW YOU ARE SUPPOSED TO BEHAVE IN THIS INSTANCE IS CLEARLY DEFINED IN THE EMERGENCY MANAGEMENT PLAN.

IT WAS LAST UPDATED IN 2019.

I'M SURE THAT HALF THE PEOPLE AROUND THIS TABLE HAVE BEEN WORKING VERY HARD AT IT SINCE LAST WEDNESDAY.

THE PUBLIC DOES NOT KNOW THAT, AND LASTLY, I WILL SAY, AS MUCH AS NOBODY LIKES TO SAY THE SKY IS FALLING OR WE NEED TO DO SOMETHING OR WE NEED TO TELL PEOPLE THIS IS AN EMERGENCY, I CAN'T FOR THE LIFE OF ME FIGURE OUT WHY WE DIDN'T DECLARE ONE.

IT WASN'T A SMALL PROBLEM.

IT WASN'T AN ISOLATED INCIDENT.

IT LITERALLY AFFECTED EVERY PERSON IN ELLIOT LAKE, AND THAT'S A HEALTH RISK.

THAT'S A CATEGORY OF RISK THAT THERE ARE FOUR PIECES OF LEGISLATION FEDERALLY, PROVINCIALLY AND MUNICIPALLY THAT MANDATE HOW WE BEHAVE.

SO I HOPE TO GOD THAT I HEAR SOME DISCUSSION ABOUT THAT TONIGHT SOMEWHERE.

THANK YOU FOR YOUR TIME.

THANK YOU, MR. THOMAS.

THERE ARE NO PUBLIC PRESENTATIONS THIS EVENING.

WE ARE GOING TO CHANGE THE ORDER OF THE AGENDA RIGHT NOW.

WE'RE GOING TO BUMP 8.1 AND 8.2 FORWARD TO PASS THE BUDGET PRIOR TO GOING THROUGH OTHER REPORTS.

SO ITEM 8.1 IS THE REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER REGARDING THE 2024 OPERATING BUDGET

[8. PRESENTATION OF COMMITTEE REPORTS (Part 1 of 2)]

SO MAY I HAVE A MOTION THAT THE REPORT OF THE DIRECTOR OF FINANCE AND TREASURER REGARDING OPERATING BUDGET BE RECEIVED, 2024 OPERATING BUDGET BE RECEIVED, AND THAT THE 2024 OPERATING BUDGET BE APPROVED AND THAT THE NECESSARY BYLAW BE PASSED A MOVER.

COUNCILLOR MANN SECONDED COUNCILLOR FLINTOFF.

MS. SONNENBURG PLEASE.

MRS. SONNENBURG, SORRY.

THANK YOU. THROUGH YOU, YOUR WORSHIP.

AT THE MARCH 26TH AD HOC BUDGET COMMITTEE, WE REVIEWED THE OPERATING BUDGET FOR THE CITY OF ELLIOT LAKE.

THERE WAS EXTENSIVE DISCUSSION ON THE.

DRAFT BUDGET AS PRESENTED, AND IT INCLUDED, AS MENTIONED EARLIER, A $250,000 ADDITIONAL TRANSFER TO RESERVES.

IT'S NOTABLE THAT THIS IS ONE OF THE FIRST TIMES THAT WE'VE MADE SUCH A CONTRIBUTION TO RESERVES.

IN PREVIOUS YEARS, WE'VE MADE MAJOR CONTRIBUTIONS.

THE ONLY OTHER SIGNIFICANT CONTRIBUTION FROM THE OPERATING BUDGET WAS TOWARDS THE PHYSICIAN RECRUITMENT RESERVE TO ADDRESS ITS SHORTCOMINGS, AND WE DID THAT LAST YEAR.

SO THIS IS DEFINITELY PROGRESS FOR THE CITY.

TO THAT EXTENT, THE REPORT INCLUDED DETAILS PROVIDED FROM THE JANUARY 29TH AD HOC BUDGET COMMITTEE, WHERE SALARIES AND BENEFITS WERE

[00:10:01]

I KNOW WE HAVE A HEFTY AGENDA TONIGHT, SO IN THE INTEREST OF KEEPING THIS REPORT, I'M NOT GOING TO GO THROUGH IT IN THE LEVEL OF WE HAVE DONE AT THE AD HOC BUDGET LEVEL.

AGAIN, I WOULD REITERATE TO COUNCIL THAT THE OPERATING BUDGET IS BASED ON ZERO BASED BUDGETING MODEL, MEANING THAT WE DON'T SIMPLY START WITH LAST YEAR'S BUDGET AND SLAP AN EXTRA X PERCENT ON EVERY LINE BASED ON.

SOME CPI SOMEWHERE.

THAT IS NOT AT ALL HOW THE BUDGET IS DONE.

EVERY BUDGET LINE IS REVIEWED INDIVIDUALLY, JUSTIFIED, REVIEWED.

SOME HAVE INCREASED SIGNIFICANTLY, SOME HAVE DECREASED SIGNIFICANTLY.

IT'S BASED LARGELY ON ACTUALS AND ANTICIPATED KNOWN EVENTS AND KNOWN EXPENDITURES THAT NEED TO BE MADE BY THE CITY.

HIGHLIGHTED WITHIN THE AGENDA PACKAGE IS OUR IS ALSO OUR INSURANCE PREMIUMS FOR THE CITY.

I'D LIKE TO NOTE THAT THE INSURANCE FOR THE CITY IS ACTUALLY LESS THAN SIGNIFICANTLY LESS THAN THE AVERAGE ACROSS THE PROVINCE FOR MUNICIPALITIES.

MUNICIPALITIES ACROSS THE PROVINCE ARE REPORTING ANYWHERE ON AVERAGE BETWEEN 12 AND 15% INCREASE FROM THEIR RENEWALS THE PREVIOUS YEAR.

WE FACED A 7.26 INCREASE THIS PAST YEAR.

THAT'S A TESTAMENT TO SOME OF THE PRUDENT WORK THAT WE'VE BEEN DOING IN TERMS OF COUNCIL'S ADOPTION OF A RISK MANAGEMENT POLICY ADOPTED A FEW YEARS AGO.

AGAIN, THE AUGMENT TO RESERVES INCLUDES THAT $250,000 ADDED TO GENERAL GOVERNMENT UNDER WORKING FUNDS.

BEING THAT IT'S IN WORKING FUNDS, IT WILL ALLOW COUNCIL THE FLEXIBILITY TO DIRECT THAT AS NEEDED TO OTHER RESERVES, TO OTHER PROJECTS OR POTENTIALLY TO MITIGATE ANY DEBT PAYMENTS THAT MAY BE TAKEN ON THROUGH THE COURSE OF THE UPCOMING PROJECTS, WHICH WE WILL REVIEW IN THE CAPITAL BUDGET, WHICH IS ALSO BEING PRESENTED TONIGHT.

OTHER THE BALANCE OF THE REPORT DETAILS DEPARTMENT BY DEPARTMENT REVIEW AND ANY SIGNIFICANT VARIANCE CHANGES. SOME OF THOSE ARE VERY SMALL.

SOME OF THEM ARE QUITE SIGNIFICANT, AND WHAT WE ARE SEEING IS THAT SIGNIFICANT INCREASES ARE ALWAYS ARE TYPICALLY IN MATERIALS AND CONTRACTED SERVICES FOR OUTSIDE AGENCIES COMING INTO THE CITY TO DO WORK AND REGULAR ONGOING MAINTENANCE THAT IT'S BASED ON WORK THAT IS NOT DONE BY CITY STAFF.

MANY OF THE BUDGETED ITEMS ARE BASED ON KNOWN EXPENDITURES, ESPECIALLY FOR OUTSIDE BOARDS AND SERVICES, INCLUDING OUR OPP COSTING, THE ALGOMA PUBLIC HEALTH UNIT, OUR CONTRIBUTIONS TO THE ADSAB FOR SOCIAL SERVICES, AND AT THE END OF THE DAY, THE ESTIMATED FINANCIAL IMPACT ON AVERAGE WILL AFFECT INDIVIDUAL SINGLE DWELLING HOMES TO THE EXTENT OF APPROXIMATELY 8.99% INCREASE.

THAT'S BASED ON, ALTHOUGH THE INCREASE REQUEST FROM LEVY TO LEVY IS 10.13%.

THERE IS A SCANT AMOUNT OF GROWTH THAT HAS BEEN EXPERIENCED BY THE CITY, AND THAT'S WHY WE SEE THOSE NUMBERS TO BE PRESENTED SLIGHTLY LOWER.

WE'RE CAPTURING SOME OF THAT GROWTH.

GROWTH IS CREATED BY NEW BUILDINGS, NEW ITEMS ADDED TO THE TAX ROLL, AS WELL AS IMPROVEMENTS TO EXISTING BUILDINGS AS CAPTURED BY MPAC.

FOR EXAMPLE, SHOULD YOU HAVE A HOME THAT WAS WORTH THE AVERAGE CVA OF $98,000 AND YOU ADDED A SIGNIFICANT GARAGE TO THE PROPERTY, IMPACT WOULD HAVE CAPTURED THAT.

THAT GARAGE ADDITION WOULD THEN BE TAXED, AS EVERYONE KNOWS, AND MAYBE YOUR CVA HAS WENT FROM $98,000 TO $150,000.

WE CAPTURE THAT AS GROWTH.

SO WHEN WE SEE THE INCREASE FROM 2023 BEING 8.99% TO THE AVERAGE FAMILY HOME, THAT IS A CORRECT FIGURE ON AVERAGE AS AN ESTIMATED INCREASE AT THE TIME OF REPORT WRITING.

BASED ON THE GROWTH THAT WE KNOW TO BE TRUE FOR THE CITY FROM ROLL TO ROLL.

THE INCREASES TO RESERVE ARE FURTHER DETAILED AND AS PRESENTED, THERE IS A CHART THAT WOULD PROVIDE THE ACTUAL TAXES ON AN AVERAGE SINGLE FAMILY HOME, RECREATIONAL DWELLING CONDO AVERAGE MANAGED FOREST AND OTHER.

[00:15:07]

SO I LEAVE IT OPEN TO ANY QUESTIONS BY COUNCIL, IF ANY.

OKAY. THANK YOU VERY MUCH, MRS. SONNENBURG. THANK YOU VERY MUCH FOR THE EFFORT AND PUTTING INTO ALL THESE REPORTS.

WE WENT THROUGH THIS EXTENSIVELY THROUGH THE AD HOC COMMITTEE.

I WILL OPEN IT UP FOR QUESTIONS OR COMMENTS.

COUNCILLOR MANN.

THANK YOU, YOUR WORSHIP, THROUGH YOU.

I THINK WHEN WE BEGAN THIS BUDGET CYCLE THIS YEAR, WE AS A COUNCIL REALIZED THAT THERE WOULD BE SIGNIFICANT, SIGNIFICANT CHANGES NECESSARY, AND WE'VE STARTED TO DO THAT. I DO AGREE WITH MR. THOMAS'S COMMENT THAT AN ADDITIONAL $250,000 TRANSFER TO RESERVES IS NOT GOING TO RESOLVE THE ISSUE, BUT I THINK IT'S A SIGNIFICANT MIND SHIFT OF THIS COUNCIL AND BUDGET COMMITTEE TO MAKE THOSE COMMITMENTS WHERE PREVIOUS COUNCILS WE ARGUED AND DEBATED AT LENGTH ABOUT ADDING ANY ADDITIONAL FUNDS TO RESERVES.

WELL, WE'VE ALREADY PASSED THAT AND WE'VE AGREED TO IT TONIGHT.

IT'S A MIND SHIFT THAT WE NEED TO BE VERY AWARE OF AS WE MOVE FORWARD, AS WE GET INTO CAPITAL AND OUR RESERVE LEVELS THROUGH THE BUDGET PROCESS, FOR THOSE THAT HAVE NOT WATCHED REGULARLY SOME OF OUR RESERVES WILL BE DANGEROUSLY LOW IF NOT COMPLETELY DEPLETED BY MID 2026. THAT'S NOT A GOOD POSITION TO BE IN.

MY FELLOW COUNCILLORS, FLINTOFF AND SEIDEL, WERE DOWN AT GOOD ROADS RECENTLY, AND THIS THEME IS THROUGHOUT THE PROVINCE.

I DON'T BELIEVE THAT'S SOMETHING THAT WE CAN AGREE UPON.

THAT'S A GOOD NEWS, THAT WE'RE ALL IN THE SAME BOAT.

HOWEVER, I THINK IT'S A SYSTEMIC ISSUE THAT BOTH THE FEDERAL AND PROVINCIAL GOVERNMENTS ARE GOING TO HAVE TO PROVIDE ADDITIONAL ASSISTANCE IN ORDER TO RIGHT THIS TRAJECTORY. HOWEVER 10.13 IS THE LARGEST NUMBER THAT I'VE SUPPORTED.

IT IS THE NUMBER THAT WE NEED TO SUPPORT TONIGHT, I BELIEVE, AND THIS COUNCIL AND COMMITTEE HAS ALREADY BEGUN THINKING ABOUT 2025.

WORK WILL BEGIN, HOPEFULLY THIS FALL.

SO WE CAN HAVE THE 2025 BUDGET DONE BEFORE THE YEAR STARTS, AND I THINK THAT'S THE WAY THAT ALL COUNCILS ATTEMPT TO WE'VE BEEN A LITTLE BIT BUSY AND OVER THE LAST NUMBER OF YEARS, BUT I THINK THAT'S THE GOAL.

IT'S NEVER GOOD TO BE BUDGETING WITHIN YEARS.

SO WE NEED TO FIX THAT AND I THINK THIS GROUP, AGAIN, HAS THE COMMITMENT TO DO THAT.

SO AGAIN, I JUST WANT TO THANK EVERYONE FORTHEIR SUPPORT ON THIS.

STAFF HAS DONE A TREMENDOUS AMOUNT OF WORK, BUT AGAIN, IT'S THE NUMBER AND THE COMMITMENT TO START TRULY LOOKING AT OUR RESERVES AND WHAT WE HAVE IN THE BANK, BECAUSE WE CANNOT GET MATCHING DOLLARS FROM ANY OF OUR FUNDERS IF WE CANNOT PROVE AN ABILITY TO PAY AS WELL.

SO WE DO THAT WITH OUR RESERVES.

SO THANK YOU, YOUR WORSHIP.

THANK YOU, COUNCILLOR MANN.

DO WE HAVE ANY. OKAY.

COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP.

JUST A COMMENT.

AS IT HAD BEEN MENTIONED BY MRS. SONNENBURG, WE DID GO THROUGH THIS QUITE THOROUGHLY AT THE COMMITTEE LEVEL, BUT IT WASN'T AN EASY DECISION FOR EVERYBODY SITTING HERE TO DO THIS TAX INCREASE, BUT AS COUNCILLOR MANN HAD MENTIONED, IT IS NECESSARY AND IT'S ONE STEP FORWARD TO TRYING TO, I'D SAY MAYBE RIGHT OUR SHIP; I'M NOT SURE OF THE WORDS, BUT IT WAS JUST NECESSARY, AND WE WILL GET ON THE 2025 BUDGET BEFORE WE KNOW IT, AND WE'LL JUST KEEP MOVING FORWARD.

THANK YOU.

THANK YOU, COUNCILLOR FLINTOFF.

ANY OTHER COMMENTS? NO, I AGREE THIS IS A HIGH NUMBER 10.13.

YOU CAN IMAGINE THAT WITH MR. THOMAS'S COMMENTS THAT WE SHOULD BE ASKING FOR MORE.

WE ARE VERY CONSCIOUS OF THE TIMES.

IT'S VERY DIFFICULT COMING OUT OF COVID.

IT'S VERY DIFFICULT FOR FIXED INCOME TO MEET THE DEMANDS THAT ARE CHANGING SEEMINGLY MONTHLY.

INTEREST RATES ARE VERY, YOU KNOW, HARD ON US, BUT HELPFUL IN SOME WAYS, BUT THIS IS THE GOAL THAT WE'VE BEEN TRYING TO GO TO IS A LITTLE BIT OF FISCAL OR FINANCIAL RESPONSIBILITY REALLY TRYING TO NAIL DOWN SOME STABILITY FOR THE

[00:20:01]

IT AFFECTS ALL OF US, BUT GOING FORWARD, IT'S GOING TO HELP GOING DOWN THE ROAD, AND IT'S STEP ONE, MAYBE NEXT BUDGET, IT'LL BE STEP TWO AND SO ON AND SO ON.

SO WHILE I AGREE IT'S GOING TO HURT I THINK WE'VE GONE THROUGH IT ENOUGH THAT WE KNOW THAT THIS IS WHAT WE NEED TO DO. SO THANK YOU ONCE AGAIN TO THE TREASURER.

I THINK WE CAN VOTE NOW.

ALL IN FAVOR? OKAY. NONE ARE OPPOSED.

THAT IS CARRIED.

8.2 REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER REGARDING 2024 CAPITAL BUDGET.

AT THE MAY 3RD AD HOC BUDGET COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT THE REPORT OF THE DIRECTOR OF FINANCE, TREASURER REGARDING 2024 CAPITAL BUDGET BE RECEIVED, AND THAT THE AD HOC BUDGET COMMITTEE APPROVED THE 2024 CAPITAL BUDGET AND THAT IT BE FORWARDED TO COUNCIL FOR CONSIDERATION AND ADOPTION. MAY I HAVE A MOTION THAT THE REPORT OF THE DIRECTOR OF FINANCE, TREASURER REGARDING THE 2024 CAPITAL BUDGET BE RECEIVED AND THAT THE 2024 CAPITAL BUDGET BE APPROVED AND THAT THE APPROPRIATE BYLAW BE PASSED? A MOVER, COUNCILLOR BULL, SECONDED, COUNCILLOR MANN.

MRS. SONNENBERG, PLEASE.

THANK YOU THROUGH YOU YOUR WORSHIP.

THE CAPITAL BUDGET, AS MENTIONED, WAS PRESENTED MOST RECENTLY ON MAY 3RD.

SO IT'S A LITTLE BIT MORE FRESH IN EVERYONE'S MIND THAT WE DID JUST REVIEW THIS.

AT THE COMMITTEE LEVEL WE HAD A SMALL DISCUSSION, BUT AT THE STAFF LEVEL WE HAD A GREAT DISCUSSION ON WHICH CAME FIRST THE CAPITAL BUDGET OR THE RESERVES REPORT.

I REALIZE THE NEXT REPORT THAT WILL REVIEW IS THE RESERVES REPORT AS WELL.

IT'S DEFINITELY A CHICKEN AND AN EGG SITUATION.

WHERE WHICH ONE DO YOU TALK ABOUT FIRST, WHAT WE NEED TO SPEND OR WHAT WE HAVE TO SPEND, AND IF WE TALK ABOUT WHAT WE HAVE TO SPEND, HOW DO WE TALK ABOUT WHAT WE NEED TO SPEND FIRST? DEFINITELY A LOT OF DISCUSSION AT THE STAFF LEVEL.

AT THE END OF THE DAY, WE CHOSE TO PRESENT THE CAPITAL BUDGET FIRST.

AGAIN, NEITHER IS MORE IMPORTANT THAN THE OTHER.

THEY BOTH GO HAND IN HAND.

INCLUDED IN THE STAFF REPORT IS A HIGH LEVEL SUMMARY OF 2024 FOR PLANNED CAPITAL EXPENDITURES, AND DETAILING ALL OF THE EXPENDITURES IN SCHEDULE B.

YOU'LL NOTE THAT WHEN WE MOVE TO THE BYLAWS FOR TODAY, THE ADOPTION OF THE OPERATING BUDGET AND THE CAPITAL BUDGET ARE COMBINED IN ONE BYLAW FORMING SCHEDULES A FOR OPERATIONS, SCHEDULE B FOR CAPITAL.

SO THAT IS NOT A TYPO.

THE CAPITAL STAFF REPORT IS SCHEDULE B, IT IS THE FIRST SCHEDULE AND THERE IS NO SCHEDULE A IT'S ON PURPOSE.

THAT CAPITAL BUDGET ALSO DISPLAYS THE WORK IN PROGRESS.

SO ANY WORK THAT'S BEEN STARTED FROM PREVIOUS CAPITAL BUDGETS.

THE CAPITAL BUDGET HAS THE WORK IN PROGRESS THAT CONTAINED IN THE CAPITAL BUDGET WILL CONTINUE TO PUT PRESSURES ON THE RESERVES.

THOSE PRESSURES ARE ALSO CONSIDERED AS WE MOVE FORWARD.

AGAIN, THE RESERVES AND THE CAPITAL BUDGET GO HAND IN HAND.

THROUGH THE CAPITAL BUDGET REPORT, WE CAN SEE THAT THERE ARE SEVERAL RESERVES THAT ARE BEING TOUCHED BY CAPITAL PROJECTS.

THERE ARE SOME RESERVES THAT ARE NOT TOUCHED AT THIS TIME.

THOSE RESERVES ARE JUST WILL SIT STAGNANT WAITING FOR EMERGENT PROJECTS TO COME FORWARD.

IMPORTANTLY TO NOTE, THE ESTIMATES FOR THE CENTENNIAL ARENA ARE INCLUDED IN THIS CAPITAL BUDGET AND AS WELL, THE WORK IN PROGRESS AS OF DECEMBER 31ST, 2023 IS ALSO INCLUDED.

IT'S IMPORTANT TO NOTE THAT AT THIS TIME, THAT BUILDING AND FACILITIES RESERVE CANNOT SUPPORT THE ESTIMATES PROVIDED FOR THE REPARATIONS OF THAT BUILDING. TO THAT EXTENT STAFF BELIEVE IT WILL BE LIKELY IT'S DEFINITELY NECESSARY THAT WE COME FORWARD AGAIN WITH SOME SORT OF PLAN TO FUND THAT PROJECT.

AT THE END OF THE DAY, THE FINANCIAL IMPACT HAS NO IMPACT TO THE LEVY.

HOWEVER, THE LEVY IS THE CONTRIBUTIONS TO THE RESERVES, SO THEY DO ALL GO HAND IN HAND.

AT THIS TIME, THE TOTAL CAPITAL BUDGET FOR 2024 IS $19,242,577, WITH A NET PRESSURE ON RESERVES OF APPROXIMATELY OF WHEN I SAY RESERVES, I MEAN MUNICIPALLY FUNDED RESERVES TO THE TUNE OF $14 MILLION.

[00:25:09]

AGAIN, THROUGH THAT CHART IN THE AGENDA PACKAGE, YOU'LL NOTE THAT WE ARE LEVERAGING ADDITIONAL GRANTS AND THE FEDERAL GAS TAX AS APPLIED AS WE RECEIVE ANNUALLY.

FOR THE FIRST TIME EVER, WE WILL DEPLETE THE GAS TAX RESERVE TO ZERO, AND THAT IS REFLECTIVE OF THE EXPENDITURES ON HILLSIDE DRIVE.

MOVING THROUGH THAT AGENDA PACKAGE, THERE IS AN ADDITIONAL BREAKDOWN IN APPENDIX A DETAILING THE INFRASTRUCTURE RENEWAL ON HILLSIDE DRIVE.

WE MUST REMEMBER THAT THE INFRASTRUCTURE RENEWAL ON HILLSIDE DRIVE COMES FROM TWO RESERVES, ONE BEING THE PUBLIC WORKS RESERVE, COVERING ROADS AND STORM SEWERS, THE OTHER COMING FROM THE WATER WASTEWATER RESERVE, USER PAY COVERING THE SEWAGE AND WATER LINES UNDER THE ROADS.

SCHEDULE B PROVIDES DETAILS ON ALL.

THE EXPENDITURES AND THE RESERVES THAT THEY WOULD BE PULLED FROM, AND FINISHES OFF WITH A GOOD LOOK AT WHAT'S WORK IN PROGRESS FOR THE CITY AT THIS TIME.

SO I WOULD OPEN UP THE FLOOR TO ANY QUESTIONS, IF ANY.

THANK YOU, MRS. SONNENBURG. DO WE HAVE ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN.

THANK YOU. WORSHIP THROUGH YOU.

OBVIOUSLY, WE TALKED EXTENSIVELY AT THE LAST ONE.

THE LAST REPORT REGARDING THE RESERVES, BUT HERE YOU HAVE, YOU KNOW, PRETTY, PRETTY GLARING REASON WHY AN ATTEMPT TO PUT 250,000 ADDITIONAL BACK INTO THE RESERVES WHEN WE'RE SPENDING 14 MILLION IS WHY WE NEED TO TRULY LOOK AT OUR RESERVE LEVELS.

WHEN YOU LOOK AT 9.6 MILLION OR 9.4 MILLION, RATHER FOR A HILLSIDE DRIVE PROJECT, AND AGAIN, YES, IT IS SPLIT OVER TWO BUDGETS USER PAY AND THE CAPITAL BUDGET.

HOWEVER, AGAIN, $9.4 MILLION OVER THAT LEVEL OF ROADWAY, WHICH IS A VERY IMPORTANT ARTERY IS NECESSITY IS NECESSARY, AND WE STILL HAVE A LOT OF WORK TO DO THROUGHOUT THE COMMUNITY.

SO WE'VE GOT LOTS OF WORK AHEAD OF US, THAT'S FOR SURE.

THANK YOU. THANK YOU, COUNCILLOR MANN.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP. MORE OF A COMMENT.

YOU LOOK AT THESE RESERVES IN THE SITUATION WE'RE IN AND WE CAN I THINK WE CAN SEE DOWN THE ROAD WE WILL HAVE TO GET INTO SOME TYPE OF DEBT FINANCING, AND I'M NOT REALLY A FAN OF HAVING TO DO THAT UNLESS IT'S A SITUATION LIKE THE ARENA THAT NEEDS TO BE DONE RIGHT AWAY, BECAUSE I LOOK AT THAT LIKE YOU KNOW, WE TAKE ON THE DEBT FOR US NOW, IT'S NOT REALLY FAIR TO THE TAXPAYERS 10 OR 15 YEARS FROM NOW, BUT AGAIN, I'M PUTTING THE CART BEFORE THE HORSE, BUT THIS IS SORT OF THE WE DON'T WANT TO SOUND LIKE A BROKEN RECORD HERE, BUT THIS IS THE SITUATION WE'RE GETTING OURSELVES INTO AND WE WILL BE VERY CAREFUL WITH THAT BUT THAT'S PROBABLY WHERE WE'RE GOING TO END UP GOING EVENTUALLY.

THANK YOU. THANK YOU, COUNCILLOR FLINTOFF.

ANY OTHER QUESTIONS? COMMENTS? YEAH, I'D LIKE TO SAY JUST A FEW THINGS I AGREE.

WE ARE SPENDING A LOT OF MONEY, BUT IT'S SHOWING OUT THERE.

WE ARE ADVANCING OUR UPGRADES RENOVATIONS.

WITH THE GOAL OF, YOU KNOW, CONTINUING THIS YEAR AFTER YEAR, THERE ARE MANY THINGS THAT YOU'LL EVEN SEE UPCOMING IN TONIGHT'S MEETING THAT HAVE BEEN FALLING BEHIND FOR MAINTENANCE.

IF WE DO MANAGE TO GET TO A POINT WHERE WE HAVE TO BORROW, IT'LL AT LEAST GET US STARTED THAT DOWN THE ROAD, THE FUTURE. YOU KNOW, IF WE'RE MAINTAINING WHAT WE HAVE, THEN MAKE IT LAST LONGER.

WE'RE LOOKING AT PIPES AND SEWERS AND EVERYTHING.

ALL THAT HAS TO COME OUT OF THIS AND SPENDING THE MONEY, WE GOT TO REPLACE IT BUT WE ARE MOVING THINGS ALONG, AND I DO THANK STAFF FOR ALL THEIR EFFORTS IN THAT REGARD AS WELL AS WITH THE BUDGET, AND I DO THANK COUNCIL FOR HAVING SIMILAR GOALS AND THE SAME FORESIGHT THAT'S NEEDED TO MOVE THINGS FORWARD.

SO I DO APPRECIATE EVERYONE.

ANY OTHER QUESTIONS? COMMENTS? OKAY, LET'S HAVE A VOTE.

ALL IN FAVOR? NONE ARE OPPOSED, AND THAT IS CARRIED.

[00:30:08]

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.

7.1 IS THE REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING APPOINTMENT OF ACTING MAYOR.

MS. BRAY. THANK YOU, YOUR WORSHIP.

SO COUNCIL WILL RECALL THAT MAYOR WANNAN, THEN COUNCILLOR, WAS APPOINTED AS ACTING MAYOR FOLLOWING THE 2022 MUNICIPAL ELECTION.

SINCE TAKING THE POSITION OF MAYOR, THE SEAT OF ACTING OR DEPUTY MAYOR HAS BEEN VACANT, AND AS PER COUNCIL'S PROCEDURAL BYLAW, A MEMBER OF COUNCIL MUST BE APPOINTED TO THIS POSITION BY A RESOLUTION.

SO ACCORDINGLY, COUNCIL SHOULD PASS A MOTION THIS EVENING APPOINTING A MEMBER AMONGST YOU AS ACTING MAYOR TO ACT FROM TIME TO TIME IN THE MAYOR'S ABSENCE.

OKAY. THANK YOU.

SO I WILL PUT A MOTION FORWARD THAT COUNCILLOR FLINTOFF, WHO HAS ALREADY BEEN IN THAT ROLE SINCE WE MOVED UP HE'S TAKEN OVER A COUPLE TIMES WHEN I AM NOT AROUND.

I WOULD VOTE OR SET A MOTION THAT COUNCILLOR FLINTOFF BECOME ACTING MAYOR TO ACT FROM TIME TO TIME IN THE PLACE INSTEAD OF THE MAYOR.

DO I HAVE MOVERS? COUNCILLOR MANN, SECONDED COUNCILLOR SEIDEL.

ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN.

THANK YOU, YOUR WORSHIP. YOU KNOW, IT'S TRULY BEEN PAST PRACTICE THAT THOSE WITH THE HIGHEST VOTES WOULD, WOULD TYPICALLY FILL THOSE ROLES, AND I WOULD BE VERY HAPPY TO PUT FORWARD COUNCILLOR FLINTOFF'S NAME AND SUPPORT THAT THIS EVENING.

THANK YOU. THANK YOU.

COUNCILLOR FLINTOFF.

I'D JUST LIKE TO THANK THE COUNCILLORS FOR THE SUPPORT AND THE ODD TIME WHEN MAYOR WANNAN DOES GO OUT OF TOWN, HOPEFULLY I DON'T HAVE TO ACT TOO MUCH, [CHUCKLING], BUT I WILL DO MY BEST IF I GET CALLED TO DUTY.

THAT'S ALL. THANK YOU.

THANK YOU VERY MUCH, "DEPUTY MAYOR" FLINTOFF.

[CHUCKLING] OKAY, SO LET'S HAVE A VOTE.

ALL IN FAVOR? NONE ARE OPPOSED. THAT'S CARRIED.

CONGRATULATIONS.

DO WE SHAKE HIS HAND? [CHUCKLING] GOTTA HAVE SOME FUN.

7.2 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING REQUEST TO LEASE MUNICIPAL LANDS ADJACENT TO 55 HILLSIDE DRIVE SOUTH. MAY I HAVE A MOTION THAT COUNCIL ENTER INTO A LEASE AGREEMENT WITH THE ELLIOT LAKE GRANITE SPORTS AND SOCIAL CLUB FOR THE PROPERTY DESCRIBED AS PLAN M179, LOT 12 E ONE HALF, PTPCL4864 AES, AND THAT THE APPROPRIATE BYLAW BE PASSED AT A FUTURE MEETING OF COUNCIL.

A MOVER? COUNCILLOR LAFEBVRE.

SECONDED COUNCILLOR SEIDEL.

MISS BRAY, PLEASE.

THANK YOU AGAIN, YOUR WORSHIP.

SO THIS REPORT WAS SLATED FOR LAST WEEK'S BYLAW AND PLANNING COMMITTEE MEETING THAT DID NOT TAKE PLACE.

SO IT'S BEING BROUGHT STRAIGHT TO COUNCIL.

THE ELLIOT LAKE GRANITE SPORT AND SOCIAL CLUB APPROACHED THE CITY TO LEASE A PORTION OF VACANT LAND ADJACENT TO THE GRANITE CLUB IN ORDER TO ACCOMMODATE ADDITIONAL PARKING.

THE PROPERTY IS IDENTIFIED IN RED ON THE ATTACHED MAP.

AS FOR THE CALCULATION OF LEASE RATES FOR MUNICIPAL PROPERTY POLICY, VACANT LAND SHALL BE CHARGED AT $0.50 PER SQUARE METER.

STAFF ARE RECOMMENDING A TWO YEAR LEASE FOR THIS PROPERTY AS IT'S A NEW LEASE.

IF APPROVED, WE WILL OBTAIN THE APPROPRIATE SIGNATURES AND BRING THAT FORWARD TO THE NEXT MEETING OF COUNCIL FOR THE APPROPRIATE BYLAW TO BE PASSED AND I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

OKAY. THANK YOU, MISS BRAY.

DO I HAVE ANY QUESTIONS? COMMENTS? COUNCILLOR FLINTOFF.

THANK YOUR WORSHIP THROUGH YOU TO MS. BRAY. SO THIS WOULDN'T BE IN THE CURLING.

THIS WOULD BE ACROSS ACROSS THE STREET.

OR WOULD IT BE LIKE WHERE IT USED TO? WHERE EXACTLY IS IT GOING TO BE? YEAH. SO IT'S ACTUALLY RIGHT ACROSS FROM THE BUILDING.

IF THERE'S A MAP ATTACHED TO YOUR REPORT SHOWING IT'S DIRECTLY IT'S KIND OF ALREADY CONTAINED WITHIN THAT PARKING LOT.

OKAY, AND THERE'S GOING TO TAKE A LITTLE BIT OF MUNICIPAL PROPERTY.

OKAY. THINK IT'S A GREAT IDEA.

SORT OF GIVES US A FEELING THAT SUMMER'S COMING.

ANY OTHER QUESTIONS OR COMMENTS? NO. SO IT'S JUST A SMALL PIECE OF PROPERTY, BUT IT IS OFF THEIR DRIVEWAY.

WHEN YOU ENTER THE CURLING CLUB AND IT'S TO THE RIGHT BEHIND THE FIRST PROPERTY, I THINK THERE'S SOME THINGS STORED THERE, AND OLD STORAGE TENT, AND I THINK A VEHICLE'S THERE, BUT IF THAT'S GOING TO BE CLEARED OUT AND THEY'RE GOING TO USE IT EXACTLY FOR A FARMER'S MARKET.

[00:35:04]

OKAY. I DON'T SEE ANY TROUBLES THERE.

ANY OTHER QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED.

THAT IS CARRIED.

7.3 MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING LEASE OF LAND FOR BILLBOARD.

MAY I HAVE A MOTION THAT THE MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING A LAND LEASE FOR A BILLBOARD BE RECEIVED A MOVER COUNCILLOR BULL SECONDED COUNCILLOR LAFEBVRE.

MR. ANTUNES, PLEASE.

GOOD EVENING YOUR WORSHIP AND MEMBERS OF COUNCIL.

GOOD TO SEE YOU ALL.

FAIRLY STRAIGHTFORWARD.

THERE'S A BYLAW THAT APPEARS LATER ON IN THE AGENDA THIS EVENING JUST FOR US TO RENEW OUR RELATIONSHIP WITH THE BOUWMEESTER FAMILY FOR THE USE OF THE LANDS THAT YOU SEE ON HIGHWAY 17, HEADING EASTBOUND, JUST OUTSIDE OF MASSEY OR EXCUSE ME, WESTBOUND, JUST OUTSIDE OF MASSEY.

RIGHT NOW, IF I'M NOT MISTAKEN, THE BILLBOARD THAT'S UP THERE IS THE MISSISSAUGA PARK BILLBOARD THAT'S IN THEIR LOT.

SO JUST A RENEWAL OF OUR AGREEMENT WITH THE BOUWMEESTER'S.

HAPPY TO ANSWER ANY QUESTIONS THAT COUNCIL MAY HAVE.

THANK YOU, MR. ANTUNES.

ANY QUESTIONS? OKAY. PRETTY MUCH THE SAME TERMS AS THE PREVIOUS AGREEMENT, CORRECT? THROUGH YOU, YOUR WORSHIP. YES, SIR.

THERE WAS A BIT OF A DROP OFF IN COMMUNICATION OVER THE LAST FEW YEARS WITH THE PASSING OF THE SENIOR MR. BOUWMEESTER. IT'S AN EXACT, THE NEW MR. BOUWMEESTER--IT'S WEIRD TO SAY THAT--HAS AGREED TO THE EXACT SAME TERMS, AND IT'S FIVE YEARS STARTING IN THIS YEAR.

OKAY, GOOD. THANK YOU VERY MUCH.

OKAY. ALL IN FAVOR? NONE ARE OPPOSED.

WELL, I'M NOT SURE HE'S YEAH, WE TOOK THEM. OKAY.

THANKS, AND THAT IS CARRIED 7.4 REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER REGARDING 2024 BUDGET. ONTARIO REGULATION 284/09.

MAY I HAVE A MOTION THAT THE REPORT 2024 BUDGET ONTARIO REGULATION 284/09 FROM THE DIRECTOR OF FINANCE AND TREASURER BE ADOPTED BY RESOLUTION.

A MOVER? COUNCILLOR FLINTOFF, SECONDED COUNCILLOR LEFEBVRE.

MRS. SONNENBERG, PLEASE.

THANK YOU THROUGH YOUR WORSHIP, IN THE FINAL PIECE OF CLOSING OUT THE 2024 BUDGET, ONTARIO REGULATION 284/09 PERMITS MUNICIPALITIES TO EXCLUDE CERTAIN EXPENSES FROM ESTIMATED EXPENDITURES.

WHEN WE SET THE OPERATIONAL BUDGET.

THE PERMITTED EXCLUSIONS, I APOLOGIZE, ARE AMORTIZATION EXPENSE, POST-EMPLOYMENT BENEFITS, LANDFILL CLOSURE AND POST-CLOSURE EXPENSES.

OUR OPERATIONAL BUDGET DOES NOT LEVY FOR THOSE EXPENSES.

THEY ARE INCLUDED AS LIABILITIES WHEN WE SEE THE.

FINANCIAL STATEMENTS AS PRESENTED BY BDO, AND IF THE BUDGET DOES NOT INCLUDE THESE EXPENSES, A REPORT TO COUNCIL IS REQUIRED.

SO AT THIS TIME, THIS IS THE REPORT TO COUNCIL TO COMPLY WITH ONTARIO REGULATION 284/09.

THE REPORT INCLUDES AN ESTIMATE IN THE CHANGE IN ACCUMULATED SURPLUS FOR THE MUNICIPALITY RESULTING FROM THE EXCLUSION OF THESE EXPENSES, NAMELY AMORTIZATION AND POST-EMPLOYMENT BENEFITS.

IN THE ANALYSIS THAT FOLLOWS, YOU'LL SEE THAT THERE ARE TWO SCHEDULES, ONE FOR THE GENERAL MUNICIPAL BUDGET BEING THE OPERATING BUDGET, THE OTHER FOR THE USER PAY BUDGET, AS WAS PASSED EARLIER THIS FISCAL YEAR, AND AS PER THE OPERATING BUDGET AND THE WATER WASTEWATER BUDGET, BOTH ARE PRESENTED SEPARATELY.

DETAILED IN THE SCHEDULE A, AS ATTACHED IN THE REPORT, IS THE AMORTIZATION EXPENSE AND CURRENT CAPITAL EXPENDITURES FOR THE CITY.

THE POST-EMPLOYMENT BENEFITS EXPENSES, AND WHERE IT'S IMPORTANT TO NOTE THAT THE DIFFERENCE BETWEEN ANNUAL AMORTIZATION EXPENSE AND THE CITY'S CAPITAL INVESTMENT.

IS NOT AN ACCURATE IS NOT AN ACCURATE REFLECTION OF THE INFRASTRUCTURE DEFICIT.

AMORTIZATION IS AN ACCOUNTING ENTRY THAT'S RECORDED BASED ON THE HISTORICAL COST OF THE ASSET WHEN IT WAS PURCHASED OR ORIGINALLY CONSTRUCTED, AND IF THIS IS EXPENSED THROUGH OUR FINANCIAL STATEMENTS OVER THE EXPECTED USEFUL LIFE OF THE ASSET, WHERE WE MAY OBTAIN THOSE ASSETS FOR SIGNIFICANTLY LONGER THAN THEIR USEFUL LIFE, WE SEE THAT QUITE OFTEN. AT THIS TIME.

THERE IS NO FINANCIAL IMPACT TO THE ADOPTION OF THIS REPORT, AND IN SUMMARY, ONTARIO REGULATION 284/09 REQUIRES THAT THIS REPORT BE PREPARED FOR COUNCIL AND IT IS ADOPTED BY COUNCIL RESOLUTION, AND TYPICALLY WE DO THIS AT THE CLOSE OF THE BUDGET CYCLE.

[00:40:04]

ALL IN FAVOR? THAT IS CARRIED.

7.5 REPORT FROM THE SPECIAL PROJECTS MANAGER REGARDING STRUCTURAL WOOD REPAIRS OF THE CENTENNIAL ARENA.

MAY I HAVE A MOTION THAT COUNCIL APPROVED THE USE OF THE NEGOTIATION METHOD, AS DESCRIBED IN THE CITY'S PROCUREMENT POLICY, TO SOLE SOURCE THE PROVISION OF SERVICES TO PROVIDE STRUCTURAL REPAIRS TO THE CENTENNIAL ARENA, TO TIMBER RESTORATION SERVICES AT AN UPSET LIMIT OF $4.3 MILLION, PLUS APPLICABLE TAXES, AND THAT COUNCIL APPROVED THE USE OF THE NEGOTIATION METHOD AS DESCRIBED IN THE CITY'S PROCUREMENT POLICY, TO SOLE SOURCE THE PROVISION OF SERVICES TO PROVIDE GEOTECHNICAL AND CONCRETE FOUNDATION INVESTIGATION AND REPORTING AT THE CENTENNIAL ARENA TO WOOD RESTORATION AND DESIGN AT AN UPSET LIMIT OF $40,000 PLUS APPLICABLE TAXES, AND THAT THE ASSOCIATED COSTS BE DRAWN FROM THE CITY'S BUILDINGS AND FACILITIES CAPITAL RESERVE, AND THAT COUNCIL DIRECT STAFF TO RETURN WITH A FUNDING PLAN FOR THE CENTENNIAL ARENA REPAIR SLASH RENEWAL PROJECT AS SOON AS IT CAN BE PRACTICALLY DEVELOPED.

A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR LEFEBVRE.

MR. GOULDING, PLEASE.

THANK YOU YOUR WORSHIP.

THROUGH YOUR WORSHIP.

WE'VE BEEN PULLING THINGS TOGETHER SINCE OUR LAST DISCUSSION ON THIS ISSUE ON APRIL 8TH.

SINCE THAT TIME, I'VE BEEN PRESENTED WITH AN ESTIMATE FROM TRS THAT DETAILS THE TOTAL COST OF THE RESTORATION TO THE WOOD STRUCTURE ABOVE THE WHAT WE WOULD DESCRIBE AS THE PLATE LINE ABOVE THE CONCRETE FOUNDATION.

SO ALL THE STRUCTURAL WOOD ELEMENTS FRANKLY, THE ONLY REASON THAT WE DON'T HAVE THE ENTIRETY OF THE STRUCTURAL REPAIRS QUOTE IN FRONT OF US IS THAT WE NEED TO DO SOME GEOTECHNICAL INVESTIGATION INTO THE CONDITION OF THE OF THE SOILS AROUND THE CONCRETE PIERS.

WE'VE DONE PRELIMINARY INVESTIGATIONS WITH THE SUPPORT OF WRD, AND THEY'RE LOOKING TO HAVE SOME GEOTECHNICAL DONE.

WE'VE HAD DIFFICULTY SECURING A VENDOR FOR THAT, AND THANKFULLY WE'VE BEEN ABLE TO DO SO.

SO WE'RE EXPECTING A REPORT IN EARLY JUNE WITH FROM THE RESULTS OF THOSE INVESTIGATIONS.

FROM THE BEGINNING OF THIS PROJECT, I'VE DONE MY BEST TO TRY AND PULL TOGETHER WHAT, WHAT THE ACTUAL COSTS WOULD BE AS SOON AS POSSIBLE.

SO RATHER THAN WAITING FOR THE COMPLETE STRUCTURAL REPAIR DESIGNED TO BE ABSOLUTELY DONE. I WASN'T WILLING TO WAIT TILL JUNE TO GET A NUMBER IN FRONT OF COUNCIL.

WE NEED TO, AS PER OUR DISCUSSION, JUST LESS THAN A MONTH AGO OR JUST OVER A MONTH AGO, THERE WAS A REAL CLEAR APPETITE ON COUNCIL'S BEHALF TO KEEP MOVING WITH THIS PROJECT. SO WE'VE BEEN DOING SO, TRS HAS BEEN ON SITE UNDER THE UNDER THE CONTRACT THAT WE PREVIOUSLY SIGNED WITH THEM FOR EMERGENCY REPAIRS.

IT WAS AN OPEN ENDED CONTRACT THAT ALLOWED THEM TO RETURN, AND THERE WAS SOME RESIDUAL FUNDS THAT WE USED UP THERE TO REMOBILIZE THEM.

THEY'VE BEEN THERE FOR THE PAST MONTH, AND THEY'VE MADE GREAT STRIDES ON THE REPAIRS TO THE TRUSSES INSIDE.

RIGHT NOW WITH THIS QUOTE BEING OR THIS SORRY, IT'S A BUDGET ESTIMATE, IT SHOULD BE CLARIFIED THAT IT'S A CLASS C ESTIMATE, WHICH MEANS THAT IT'S PLUS OR MINUS 15%.

I THINK THAT'S AS MUCH AS WE COULD REASONABLY EXPECT OF THE FIRM, GIVEN THE FACT THAT DESIGN IS STILL ONGOING, BUT WE DO HAVE A PRETTY CLEAR PICTURE OF WHAT NEEDS TO BE DONE, ESPECIALLY TO THE STRUCTURAL WOOD.

SO THEY'VE BEEN CORRESPONDING WITH WRD FOR THE PAST MONTH, REPORTING BACK SITE CONDITIONS, CLARIFYING SOME ELEMENTS ARTICULATED IN THE DRAFT STRUCTURAL REPAIR DESIGN THAT WRD HAS BEEN ABLE TO ISSUE TO THEM AND AS I SAID, MAKING GREAT STRIDES WITH THE REPAIRS.

ALSO ATTACHED TO THIS REPORT IS THE RESULTS OF WORKING WITH MRS. SONNENBURG QUITE EXTENSIVELY, TO TRY AND RECONCILE WHAT THE STATUS OF THE PROJECT HAS BEEN THUS FAR, FROM A FINANCIAL POINT OF VIEW.

I THINK IT'S FAIR TO SAY THAT THIS HASN'T UNFOLDED EXACTLY AS STAFF WOULD HAVE PREDICTED IN OCTOBER, BUT GENERALLY

[00:45:05]

AS PER USUAL. THERE'S MANY WAYS THAT WE COULD GO WITH THIS DISCUSSION.

SO I THINK I'LL OPEN THE FLOOR TO COUNCIL TO ASK WHATEVER QUESTIONS THEY WOULD HAVE.

OKAY. THANK YOU, MR. GOULDING. DO WE HAVE ANY QUESTIONS? OKAY. COUNCILLOR FLINTOFF.

THANK YOUR WORSHIP THROUGH YOU TO MR. GOULDING. JUST A COUPLE OF QUESTIONS.

GOOD REPORT.

VERY THOROUGH.

THE $40,000, LIKE, IT JUST HAS ME A LITTLE BIT NERVOUS WHEN WE'RE STARTING TO TALK.

LIKE, NOW WE'RE LOOKING IN SOIL SAMPLES AND THINGS LIKE THAT.

JUST MORE OF A CURIOSITY? WHY DO WE NEED TO LOOK AT THE SOIL SAMPLES FOR THE FOOTINGS? THANK YOU. THROUGH YOU, YOUR WORSHIP.

THE DESIGN TEAM HAS A REAL APPETITE TO LOOK AT THAT BECAUSE OF THIS, THE HEALTH MONITORING ALARMS THAT WE'VE BEEN RECEIVING THROUGH THE THROUGH THE SPRING.

SO WE KNOW THAT THE STRUCTURE IS MOVING, AND WE'VE BEEN ABLE TO DIAGNOSE THAT IT'S BECAUSE OF THE FOUNDATIONS.

WE KNOW THAT THEY'RE LIKELY EITHER A TOUCH SHALLOW OR A TOUCH UNDERSIZED, AND WRD'S PROVIDED A PRELIMINARY DESIGN THAT ADDRESSES BOTH OF THOSE ISSUES FOR REPAIRS TO BE DONE TO THEM THIS SUMMER, BUT IN ORDER FOR THEM TO FEEL COMFORTABLE WITH PUTTING THEIR STAMP ON IT, THEY WANT TO KNOW WHAT THOSE PIERS ARE SITTING ON, AND REALLY, THAT'S WHAT THE GEOTECHNICAL REPORTING IS ABOUT.

JUST TO FOLLOW UP BECAUSE MR. TINGLEY EXPLAINED IT ON THE SCREEN.

THAT'S SORT OF WHAT HE WAS SAYING.

IT'S A COMPLICATED FIX, BUT IT CAN BE FIXED.

YOU KNOW, IT SOUNDS LIKE THEY'VE HAD EXPERIENCE IN THIS, AND THEN NOW WE'RE JUST HEARING THE WORD TESTING THE SOIL AROUND IT.

OKAY. THANKS FOR THE ANSWER.

JUST A COMMENT.

I KNOW $4.2 MILLION SEEMS LIKE A REALLY LOT OF MONEY, WHICH IT IS, OF COURSE, AND IT'S A HUGE COMMITMENT FROM COUNCIL AND THE TAXPAYERS TO GET THIS DONE, BUT I'M FAIRLY CONFIDENT, LIKE WHAT WE DID WITH THE POOL AND THE ART CENTER.

WE SHOULD GET SOME GRANT MONEY FOR THIS.

WE CAN'T SAY 100%, SO IT MIGHT NOT BE AS AS MUCH AS WE THINK, AND LET'S JUST HOPE IT GOES THAT WAY AND IT'LL BE WHEN DONE.

LIKE THE OTHER TWO THAT ARE VERY CLOSE TO BEING DONE.

IT'LL BE USED FOR YEARS TO COME.

THANK YOU. THANK YOU, COUNCILLOR FLINTOFF.

COUNCILLOR SEIDEL.

THANK YOU, YOUR WORSHIP. THROUGH YOU TO MR. GOULDING. IN THE REPORT, IT STATES THAT TRS IS GOING TO BE DOING THE WHOLE SHEETING OF THE ROOF.

IS THAT MY UNDERSTANDING AND IF SO, WHERE IS JOHNSON CONTROLS WITH THE INSULATION PROPERTIES THAT WE'RE LOOKING AT? THANK YOU. THROUGH YOU YOUR WORSHIP, WE WE'VE HAD CORRESPONDENCE WITH JOHNSON CONTROLS, AND WE HAVE A DRAFT REVISED PDA FROM THEM TO BRING FORWARD TO COUNCIL IN THE NEAR FUTURE.

WE'RE IN THE MIDST OF HAVING OUR LAWYERS REVIEW IT, THEIR LAWYERS REVIEW IT.

I'M EXPECTING IT TO SHOW UP HERE SHORTLY.

AFTER AS WE WENT SO ALL OF THIS HAS BEEN HAPPENING IN REAL TIME BEFORE COUNCIL'S EYES, AND SINCE THE LAST MEETING THAT WE'VE HAD ON APRIL 8TH, WHERE I MADE IT CLEAR THAT WE WERE GOING TO HAVE TO DIVIDE SCOPE.

THERE'S BEEN ONGOING DISCOURSE BETWEEN WRD JOHNSON CONTROLS AND THE CITY TO TRY AND CLARIFY WHO'S GOING TO DO WHAT AND WHAT MAKES THE MOST SENSE, AND THERE'S WITHOUT GETTING TOO FAR DOWN INTO THE WEEDS ON THE PARTICULARS OF THE DESIGN, THERE WAS TWO APPROACHES THAT WE COULD TAKE.

WE COULD HAVE JOHNSON CONTROLS LOOK AFTER THE STRUCTURAL SHEATHING WITH ADVICE FROM WRD ON HOW TO FASTEN IT.

IF WE WENT FORWARD IN THAT WAY, THE SHEETING WOULDN'T BE ABLE TO BE CONSIDERED A STRUCTURAL COMPONENT, ALTHOUGH IT WOULD ACT AS ONE, AND THEN THE WAY THAT SEEMED MOST PRACTICAL AS WE MOVE FORWARD, MOSTLY FOR SPEED OF THE PROJECT IS TO HAVE WRD DESIGN THAT COMPONENT AND HAVE W AND HAVE JOHNSON CONTROLS DESIGN EVERYTHING ABOVE THAT.

BOTH PARTIES SEEM HAPPY TO PROCEED ON THAT BASIS, AND IT'S ULTIMATELY FASTER AND A LITTLE BIT CHEAPER IN TERMS OF ENGINEERING AND INSTALL COMPONENTS THAT WE HAVE TO PUT IN PLACE.

SO FRANKLY, I WAS AMBIVALENT EITHER WAY.

[00:50:01]

OKAY. THANK YOU, COUNCILLOR SEIDEL.

COUNCILLOR MANN. THANK YOU.

WORSHIP. THROUGH YOU.

THANK YOU, MR. GOULDING, FOR YOUR REPORT, AND I DO APPRECIATE THE PACE OF THIS THAT'S NOT LOST ON ME RIGHT NOW.

A COUPLE OF QUESTIONS, A COUPLE OF COMMENTS.

I JUST WANT TO BE CLEAR.

SO TONIGHT UPSET LIMIT OF 4.3 MILLION.

THAT DOES NOT GET US THE OUTER SHELL OF THE ROOF.

CORRECT. THROUGH YOU, YOUR WORSHIP.

THAT'S CORRECT. THE EXTERIOR FINISHES AND INSULATION LAYERS ARE IN ANOTHER SCOPE OF WORK FROM JCI IS WHAT WE'RE HOPING.

SO THIS IS JUST STRICTLY STRUCTURAL REPAIRS OF ONLY THE WOOD COMPONENTS.

OKAY. THANK YOU. FOLLOW UP, YOUR WORSHIP.

THANK YOU. THAT'S WHAT I THOUGHT I HAD READ.

I JUST WANTED TO ENSURE THAT IN TALKING TO A COUPLE OF CONSTITUENTS, I'M OBVIOUSLY 100% SUPPORTIVE OF WHAT WE'RE DOING.

SOME, AGAIN, WOULD CONSIDER THIS ONE OF THOSE FRINGE OPPORTUNITIES IN THE COMMUNITY.

I DON'T NECESSARILY VIEW IT THAT WAY.

YOU KNOW, THE ARENA THE INDOOR ICE SURFACE, I THINK IS AN INTEGRAL PART OF THIS COMMUNITY MOVING FORWARD.

RIGHT NOW, AND WE HAVE NOT TALKED ABOUT A NEW FACILITY IN SOME TIME.

I WAS THROUGH SEVERAL COUNCILS WHO HAD HOPED AND DID A LOT OF HOPING THAT WAS GOING TO BE THE ULTIMATE OUTCOME, WHICH UNFORTUNATELY, IT ISN'T, AND, YOU KNOW, PROVINCIAL GOVERNMENT AND OTHER FUNDERS, IT'S CLEARLY NOT GOING TO HAPPEN, AT LEAST ANYTIME SOON, ESPECIALLY WITH A COMMUNITY OUR SIZE IN NORTHERN ONTARIO.

HAVING SAID THAT, I STILL BELIEVE THAT THIS IS THE MOST COST EFFECTIVE WAY TO GET THIS ARENA REPAIRED AND BACK FUNCTIONAL FOR THE RESIDENTS OF THIS COMMUNITY.

THE REPORT INDICATES AS WELL THAT ARTS AND CULTURE RESERVE JANUARY 1ST, 3.1 MILLION. OPENING BALANCE.

I'M ASSUMING THERE'S SOME DRAWDOWN IN THAT WITH THE WITH THE WORK THAT'S STILL TAKING PLACE MINIMALLY, BUT I GUESS MY QUESTION WOULD BE, IS IT FAIR TO ASSUME THEN THAT WE WOULD HAVE A POTENTIAL SHORTFALL FOR THIS EXISTING WORK TONIGHT OF 1.2 MILLION PLUS OR MINUS? IS THAT A REASONABLE.

CRUDE MATH. JUST TRYING TO GET A SENSE OF WHAT WE HAVE COMPARED TO WHAT WE NEED.

STILL OUT THERE FOR THIS PART WITHOUT THE ROOF.

THANK YOU. THROUGH YOU, YOUR WORSHIP.

PERHAPS I'LL START, AND THEN I'LL LET MRS. SONNENBURG CARRY ON WITH THE WITH THE ANSWER, BUT FROM A HIGH LEVEL, WE'RE STILL NAILING DOWN SCOPE, AND ONCE WE HAVE SCOPE DETERMINED, THEN WE CAN GET BUDGET PRICING, AND THEN WE CAN MOVE ON TO FIRM PRICING.

IT'S NOT A COMFORTABLE.

PLACE TO BE FOR ME. I WOULD HAVE PREFERRED TO HAVE HAD THOSE NUMBERS NAILED DOWN IN ADVANCE OF OF PROCEEDING WITH THE PROJECT.

SO IT'S A LITTLE BIT READY FIRE, AIM AS WE NAVIGATE THIS.

I THINK THE SHORT ANSWER THAT MRS. SONNENBURG WILL PROBABLY EXPAND UPON IS THAT WE'RE DRAWING DOWN THE BUILDING FACILITIES RESERVE DOWN INTO DEFICIT, AND WE'LL NEED TO SUPPLEMENT IT SOMEHOW, AND JUST HAD ONE FINAL COMMENT.

YES, SIR. THANK YOU.

WE HAD TALKED AT THE LAST MEETING REGARDING ONGOING MONITORING OF THE STRUCTURE POST REPAIR.

PERSONALLY LISTENING TO MR. TINGLEY SPEAK AT THE RESOURCES THAT ARE CURRENTLY WORKING ON THIS FROM DIFFERENT OFFICES AROUND THE GLOBE. I'M FAIRLY COMFORTABLE AT THIS POINT THAT IF HE'S PREPARED TO SIGN OFF ON THIS I'M COMFORTABLE THAT WE DON'T NEED THAT MOVING FORWARD, AND I JUST WANT TO THANK WRD TO THIS POINT FOR THE WORK THEY'VE DONE.

IT FEELS COMFORTABLE HAVING SOMEONE OF THAT CALIBER WORKING ON A FACILITY IN OUR COMMUNITY, SO.

THANK YOU. OKAY.

THANK YOU, COUNCILLOR MANN.

COUNCILLOR LEFEBVRE, THANK YOU, YOUR WORSHIP.

THROUGH YOU. EXCELLENT REPORT.

I THINK HAVING READ THROUGH THIS I HAVEN'T WORKED WITH VERY LARGE CONSTRUCTION COMPANIES IN THE PAST, IT'S APPARENT THAT WRD IS COMMITTED TO THIS PROJECT.

THEY ARE WORKING WITHOUT HAVING SIGNED CONTRACTS IN PLACE.

SO VERY GOOD TO SEE.

I THINK FOR THE PUBLIC, IT'S IMPORTANT TO NOTE HERE THAT $2.8 MILLION HERE IS JUST FOR MATERIALS.

YOU KNOW, THE COST OF REPLACING THE STRUCTURE WOULD BE IMMENSELY MORE THAN WHAT WE'RE GOING TO PAY TO RESTORE IT.

[00:55:02]

SO DO WE FORESEE THAT AS BEING AN ISSUE? THANK YOU. THROUGH YOU, YOUR WORSHIP, I DON'T THINK IT WILL BE AN ISSUE.

I THINK WE CAN CASH FLOW THE MATERIALS FOR THE FIRM.

IT'S A LOT FOR ANY FIRM TO CARRY $2.5 MILLION UP FRONT, AND IT'S A REASONABLE REQUEST ON THEIR PART, I BELIEVE.

OKAY. THANK YOU, COUNCILLOR LEFEBVRE.

COUNCILLOR MORRISSETTE.

THROUGH YOU, YOUR WORSHIP.

A COUPLE OF QUESTIONS.

ONE IS WHEN I'M LOOKING AT THE CONCRETE CORE TESTING AND PUTTING INVOICE.

THERE'S ONE LINE THERE THAT SAYS ONE DAY SITE VISIT DURING THE SOIL INVESTIGATION, IF REQUIRED, IS $5,076 AND THE SAME LINE APPEARS ON THE NEXT INVOICE THAT THEY HAVE.

IS THAT $5,076 PART OF THE TOTAL THAT THEY'RE ASKING, OR IS THAT EXTRA? AND DON'T THEY NEED TO BE THERE TO DO THESE TESTING ANYWAYS? THANK YOU. THROUGH YOU, YOUR WORSHIP.

THAT'S A GREAT QUESTION. SO NO, IT'S NOT INCLUDED IN THE IN THE QUOTED AMOUNT.

IT'S AN ADDITION. IT'S A PRE-PRICED ADDITIONAL EXTRA SHOULD IT BE REQUIRED, AND AND THE DISTINCTION IS THAT WRD IS ASKED A SUBCONSULTANT TO DO ITS GEOTECHNICAL ANALYSIS FOR IT, AND THE REPORT GETS HANDED UP TO WRD.

THE REASON THAT THEY'RE DOING THAT IS BECAUSE THERE ARE OTHER PRACTITIONERS, JUST AS WRD SPECIALISTS IN WOOD AND STRUCTURES.

THERE ARE OTHER ENGINEERING PROFESSIONALS THAT ARE EXPERTS IN SOIL CONDITIONS, AND SO BUT THEY ARE RECOGNIZING THAT IF WE INITIATE THE SOIL INVESTIGATION AND SOMETHING COMES TO LIGHT VERY SOON, THEY WILL MOBILIZE REPRESENTATIVES FROM WRD TO ATTEND SITE TO HELP DIRECT THE INVESTIGATION SHOULD THAT BE REQUIRED.

WE'RE EXPECTING THAT'S GOING TO BE ABLE TO HAPPEN OVER THE PHONE, OVER VIDEO CALL, BUT IF THAT TURNS OUT NOT TO BE TRUE, THEY'VE LET US KNOW WHAT IT WOULD COST TO GET SOMEBODY HERE QUICKLY.

FOLLOW UP QUESTIONS.

IF WE PASS THIS TONIGHT WHEN ARE WE EXPECTING THE TESTING BE DONE ON THOSE FOOTINGS? THANK YOU THROUGH YOUR WORSHIP.

WE'RE EXPECTING THAT TO HAPPEN WITHIN THE NEXT COUPLE OF WEEKS AND REPORTING TO BE PROVIDED AT THE BEGINNING OF JUNE.

FOLLOW UP. NOW, IF WE THE WAY THAT I READ THE REPORT NOW IN SOMETIME IN SEPTEMBER OF REOPENING THE ARENA.

IF EVERYTHING GOES ACCORDING TO PLAN.

IS THAT STILL THE TARGET? THANK YOU. THROUGH YOU, YOUR WORSHIP WRD'S MANDATE, AND ONE THAT THEY FIGURE THEY CAN MEET IS THAT THEY'LL HAVE THE BUILDING STRUCTURALLY SOUND BY THE BEGINNING OF SEPTEMBER.

SO THAT'S DISTINCT AND SEPARATE FROM REOPENING.

OKAY. THANK YOU, COUNCILLOR MORRISSETTE.

COUNCILLOR SEIDEL.

THANK YOU, YOUR WORSHIP.

THROUGH YOU, MR. GOULDING. JUST FOR CURIOSITY'S SAKE, WITH THIS AGGRESSIVE TIME FRAME THAT WE'RE TRYING TO, YOU KNOW, ACCOMPLISH WITH, YOU KNOW, IT SAID THERE THAT TRS IS GOING TO BE WORKING SIX DAYS A WEEK, TEN HOURS A DAY.

IS THERE A ROUGH ESTIMATE THAT YOU WOULD SAY THAT WE'RE PAYING EXTRA FOR OVERTIME OR ANYTHING LIKE THAT, ON TOP OF THAT CONTRACT? THANK YOU. THROUGH YOU, YOUR WORSHIP.

THAT IS THE SCHEDULE THAT THE VENDORS HOLD IT.

THAT'S WHAT THEY'RE USED TO WORKING.

THIS SEEMS LIKE A VERY DISTRESSFUL SITUATION TO OUR COMMUNITY, AND IT IS, BUT THIS FIRM IS USED TO THAT.

EVERY BUILDING THEY WORK ON IS IN DISTRESS, AND REALLY, THE LIMITING FACTOR ISN'T SO MUCH THE AMOUNT THAT THEY'RE WILLING TO WORK. IT'S THE AVAILABILITY OF TECHNICIANS.

SO THEY'RE ANTICIPATING DOUBLING UP THEIR CREWS THROUGH THE, THROUGH THE PROJECT AT SOME POINT.

I'M IMPRESSED WITH WHAT A CREW OF THREE PEOPLE HAVE BEEN ABLE TO GET DONE IN A MONTH.

IT'S REALLY THESE PEOPLE KNOW WHAT THEY'RE DOING AND THEY PERFORM QUITE QUICKLY, AND THEY'RE DOING QUITE TECHNICAL WORK, AND THAT IS THE BIGGEST HOLDUP WITH THE PROJECT, REALLY, IS FINDING TECHNICIANS THAT ARE CAPABLE OF DOING THE WORK THAT THESE PEOPLE ARE DOING.

OKAY. THANK YOU, COUNCILLOR SEIDEL.

ANY OTHER QUESTIONS?

[01:00:01]

YOU WERE SAYING ABOUT THE ALARMS GOING OFF IN THE SPRING.

HAS THE ALARM GONE OFF SINCE THEN OR HAS THAT BEEN STABILIZED? THANK YOU. THROUGH YOU, YOUR WORSHIP.

THE ALARMS HAVE CONTINUED TO GO OFF, AND IT'S FOR VARYING REASONS.

SO WRD IS KEEPING A REALLY CLOSE EYE ON THE MONITORING SYSTEM, AND THEY'RE CONTINUALLY ENGAGED WITH TRS.

THE BEST WAY THAT I COULD DESCRIBE IT, AND THE WAY THAT I BEST UNDERSTAND IT, IS AS TRS IS STIFFENING UP THE TRUSS STRUCTURES, THE BUILDING IS CONTINUING TO SETTLE.

IT'S MOVING THINGS AROUND IN A SMALL WAY, ENOUGH TO SET OFF THE ALARMS. OCCASIONALLY, THE FREQUENCY WITH WHICH THEY WERE GOING OFF AS THE FROST WAS GOING OUT, IT WAS THERE WAS QUITE A LOT OF THEM.

NOW WE'RE SEEING 1 OR 2 A DAY, AND FRANKLY, SOME OF THEM WOULD BE PROBABLY IN RESPONSE TO THE WORKMEN ACTUALLY WORKING ON THE TRUSSES THAT ARE BEING MONITORED.

IF THEY HIT IT TOO HARD, THEY WILL SET OFF AN ALARM.

SO I GUESS THE SHORT ANSWER IS YES, BUT WE DON'T BELIEVE THAT IT'S DUE TO THE FOUNDATIONS OR ANY OTHER STRUCTURAL DEFICIENCY.

NOW IT'S MORE OF AN ARTIFACT OF THERE'S WORK BEING DONE ON THE BUILDING.

THANK YOU, COUNCILLOR MORRISSETTE.

COUNCILLOR FLINTOFF.

THANK YOU, WORSHIP. THROUGH YOU TO, MR. GOULDING. I REMEMBER ON ONE OF THE REPORTS, MAYBE TWO REPORTS BEFORE YOU HAD SAID THAT THEY WERE SO SENSITIVE THAT SOMETIMES WHEN THEY'RE IN BUILDINGS, WHEN THEY HAVE DELIVERY TRUCKS GO TO A PARKING LOT, IT SETS THE ALARMS OFF.

SO NEEDLESS TO SAY, THESE ALARMS WILL BE GOING OFF PRETTY MUCH DURING THE WHOLE CONSTRUCTION OF THE REPAIR.

THANK YOU. THROUGH YOU, YOUR WORSHIP.

YES, I WOULD ANTICIPATE THEY WOULD BE.

YEAH. ANY OTHER QUESTIONS? OKAY. MY TURN.

4.3 MILLION UPSET LIMIT.

DID I HEAR YOU SAY PLUS OR MINUS 15%? SO YOU'RE TALKING ANOTHER, WHAT, 600 AND SOME THOUSAND, 600,000 TO THE BUDGET, PLUS OR MINUS OR IS 4.3 AT THE TOP? THANK YOU. THROUGH YOU.

NO, IT WOULD BE PLUS OR MINUS.

SO IT COULD BE LESS THAN 4.3.

IT COULD BE MORE. WE'RE NOT EXPECTING.

I'M NOT EXPECTING A VARIANCE EITHER WAY AT THIS POINT.

WE DON'T HAVE ANY REASON TO SEE IT, BUT IT'S DIFFICULT TO HAVE A VENDOR COMMIT TO A PRICE WHEN DESIGNS AREN'T 100% COMPLETE.

OKAY. YEAH. FAIR ENOUGH, AND COUNCILLOR SEIDEL CLARIFIED THAT THIS.

WE'RE NOT PAYING A PREMIUM TO GET THINGS DONE QUICKLY.

THIS IS JUST THE WAY THEY DO THE BUSINESS.

CORRECT? THANK YOU THROUGH YOU AGAIN.

NO, THIS IS EXACTLY HOW THEY DO THEIR BUSINESS.

THEY HAVE SET BILL OUT RATES FOR THEIR TECHNICIANS, AND AS I MENTIONED EARLIER, I DON'T THINK THAT WE COULD PAY MORE AND GET IT DONE FASTER BECAUSE WE'D RUN OUT OF TECHNICIANS BEFORE WE HAD THE OPPORTUNITY TO DO SO.

OKAY, SO I AGREE, DOCTOR TINGLEY HAS, YOU KNOW, INSTILLED OUR FAITH IN WHAT HIS COMPANY AND WHAT HE CAN DO, AND I THINK MOVING FORWARD.

IT IS A HARD PLACE TO BE IN.

I'M NOT SURE WHAT CHOICE WE HAVE AT THE MOMENT.

WE'RE MOVING FORWARD.

THINGS HAVE COME ALONG TO HELP WITH THIS, AND THERE'S STILL SOURCES OF REVENUE THAT MAY BE COMING IN TO HELP WITH EVERYTHING.

IT IS A HEFTY AMOUNT, BUT I'M WILLING TO CONTINUE MOVING THIS WAY IF EVERYBODY ELSE IS.

SO I GUESS WE WILL.

OKAY, COUNCILLOR MORRISSETTE ONE MORE QUESTION.

HOW LONG DOES IT TAKE TO PREPARE THE ICE AFTER THE BUILDING IS SAFE TO GO IN AND OPEN TO GET THE HOCKEY TEAM IN? COUNCILLOR BULL. OKAY, MS. KLUKE. SORRY.

THROUGH YOU, YOUR WORSHIP.

IT'S APPROXIMATELY TWO TO THREE WEEKS, TWO IF EVERYTHING GOES WELL.

OKAY. ANY OTHER QUESTIONS? ALL RIGHT, LET'S VOTE.

ALL IN FAVOR? OKAY. NONE ARE OPPOSED.

THAT IS CARRIED.

THANK YOU, MR. GOULDING. 7.6 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING BOILER REPLACEMENT WASTE WATER TREATMENT PLANT.

[01:05:05]

SECONDED COUNCILLOR MORRISSETTE.

MR. DEBORTOLI, PLEASE.

YES. THANK YOU. YOUR WORSHIP THROUGH YOU TO COUNCIL.

THE BOILER SYSTEM AT THE WASTEWATER TREATMENT PLANT DOES PLAY AN INTEGRAL ROLE IN THE TREATMENT PROCESS.

THE BOILERS PROVIDE THE HEAT THAT MAINTAIN THE PROCESS THAT CONVERTS A LOT OF THE ORGANIC MATERIAL THAT'S COLLECTED, AND AND CONVERTS THAT INTO AN INERT MATERIAL THAT IS LATER DISPOSED OF IN OUR LANDFILL SITE OVER NEAR THE NEAR THE AIRPORT.

IN ORDER FOR THE PROCESS TO FUNCTION, A CONSTANT TEMPERATURE OF AROUND 32 DEGREES C IS REQUIRED, AND THAT'S WHERE THE BOILERS PLAY THE ROLE; THEY KEEP THE PROCESS AT THE ACCURATE AND PRECISE TEMPERATURE.

CURRENTLY WE ONLY HAVE ONE BOILER IN OPERATION AT THE WASTEWATER TREATMENT PLANT, AND AS A RESULT OF THAT, WE ARE RUNNING A RISK OF LOSING THE PROCESS SHOULD THAT BOILER FAIL. THE RATIONALE BETWEEN HAVING A TWO BOILER SYSTEM IN PLACE IS ONE ACTS AS A DUTY BOILER, AND THE OTHER ONE IS A STANDBY BOILER, AND OF COURSE, DURING THE DURING THE YEAR, DURING THE TIME LIFETIME OF THE BOILERS, THEY ARE ALTERNATED BACK AND FORTH FROM DUTY TO STANDBY IN ORDER TO ENSURE EFFICIENT USE OF BOTH OF THE BOTH OF THE BOILERS.

THE BOILERS OFTEN RUN 24/7 SEVEN DURING THE COLDER MONTHS AND DURING THE WARMER PERIODS OF TIME, THERE IS INTERMITTENT PERIODS WHERE THEY DO TURN OFF. SO GIVE YOU AN IDEA OF THE COSTS.

A PURCHASE OF A NEW BOILER IS APPROXIMATELY $200,000.

THEY'RE ALSO INVOLVED IN THE INSTALLATION.

ARE THE MECHANICAL AND ELECTRICAL COSTS THAT ARE ASSOCIATED WITH.

THESE ARE GAS BOILERS.

THEY'RE EQUIPPED TO RUN EITHER ON METHANE GAS THAT IS PRODUCED IN THE DIGESTER AT THE WASTEWATER TREATMENT PLANT, OR THEY CAN RUN ON NATURAL GAS AND THEY CAN BE SWITCHED BACK AND FORTH, OBVIOUSLY.

WE DO HAVE A 14 TO 18 WEEK DELIVERY TIME ON THE BOILER.

SO THE ESTIMATED COST OF $150,000 FOR THE INSTALLATION IS BASED ON THE PAST INSTALLATION OF THE BOILER.

WE WON'T KNOW EXACTLY HOW MUCH THAT WILL BE.

THIS IS A VERY CONSERVATIVE AMOUNT THAT WE'RE PUTTING IN.

LAST TIME, IT WAS MY UNDERSTANDING THAT THE CHANGES TO THE PIPING FOR THE GAS SUPPLIES AND THE ELECTRICAL SUPPLIES WERE EXTENSIVE.

WE'RE NOT EXPECTING IT TO BE THE SAME THIS TIME.

SO THE COSTS SHOULD BE HOPEFULLY UNDER THAT AMOUNT, AND BECAUSE WE HAVE THAT TIME FRAME BEFORE WE ACTUALLY GET THE BOILER ON SITE WILL ALLOW US TO SOLICIT QUOTATIONS FOR THAT TYPE OF WORK AND SEE WHERE WE COME IN AT.

OF COURSE, WE CAN'T FIRE THE BOILER UP UNTIL WE HAVE THE APPROVALS OF BOTH THE TSSA AND THE ELECTRICAL SAFETY AUTHORITY, AND THEIR INSPECTIONS ARE WILL BE IN THE NEIGHBORHOOD OF $18,000 AS LISTED THERE.

WE'VE ALSO BUILT IN A CONTINGENCY OF 10% IN THE EVENT THAT THERE ARE SOME OVERRUNS THAT ARE UNFORESEEN.

SO WE'RE LOOKING AT A TOTAL APPROXIMATE, AGAIN, CONSERVATIVE COST OF $415,000.

AS FAR AS THE FINANCING OF THIS PROJECT GOES, IT WASN'T THE BOILER REPLACEMENT WASN'T SCHEDULED OR WASN'T PART OF THE CAPITAL BUDGET FOR THIS YEAR.

SO WE ARE SUGGESTING THAT WE TAKE THE $264,576 THAT WAS EARMARKED FOR THE PRIMARY CLARIFIER REPAIRS AT THE WASTEWATER PLANT, AND PUT THIS TOWARDS THE REPLACEMENT AND THAT WE WOULD HAVE TO TAKE THE REMAINING FUNDS, WHICH IS APPROXIMATELY $150,000 FROM THE WATER AND WASTEWATER RESERVE, AND WITH THAT, I'LL OPEN THE FLOOR TO QUESTIONS, IF YOU HAVE ANY.

OKAY. THANK YOU, MR. DEBORTOLI. COUNCILLOR MANN.

THANK YOU. WORSHIP THROUGH YOU TO MR. DEBORTOLI. BASED ON THE TIMELINES OF THE AGE OF THE NOW, I GUESS EXISTING BOILER THAT IS STILL OPERATIONAL, WOULD YOU ANTICIPATE 2025 REVISITING THE SECOND BOILER TO ENSURE THAT WE'RE NOT GOING TO BE CAUGHT WITH ANOTHER FAILURE AND ONLY RUNNING ON ONE, OR IS THAT PREMATURE? I'M JUST LOOKING AT THE TIMELINES.

2013 WAS WHEN THEY WERE LAST AND THEY'RE 10 TO 15 YEAR LIFE EXPECTANCY.

YES. THANK YOU, AND YES, THAT'S CORRECT.

WE'D BE LOOKING AT DOING SOMETHING WITH, WITH THAT BOILER.

WHAT'S GOING TO.

BE ABLE TO HAPPEN NOW IS ONCE WE GET THIS OTHER BOILER INSTALLED, WE'LL BE ABLE TO UTILIZE THE SERVICES OF JCI TO COME IN AND HAVE A LOOK AT OUR SYSTEMS TO SEE IF THERE'S

[01:10:06]

THIS WAS KIND OF AN EMERGENCY FIX THAT WE NEEDED TO GET TO.

SO HOPEFULLY BY THAT TIME THEY'LL HAVE TIME TO HAVE A LOOK AT IT.

MAYBE THERE ARE SOME MORE ENERGY EFFICIENT WAYS TO WORK AROUND HAVING OUR NEW BOILER AND PROVIDING ADDITIONAL SOURCES THROUGH SOMETHING THEY MAY RECOMMEND.

OKAY. THANK YOU, COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP.

THROUGH YOU TO MR. DEBORTOLI.

WELL, IT'S GOOD TO KNOW THAT YOU'RE GETTING A MAJOR REPAIR DONE AT THE WATER AND WASTEWATER PLANT.

MY QUESTION. I THINK YOU MIGHT HAVE SORT OF JUST ANSWERED IT IS JCI IS NOT INVOLVED BECAUSE IT'S AN EMERGENT SITUATION AND WE CAN'T WAIT FOR THEM OR DOES THAT? YEAH.

THAT'S CORRECT. JCI DID ATTEND THE WASTEWATER PLANT AND DID A REVIEW OF THE SCOPE OF WORK AND SIZED UP THE PROJECTS THAT THEY WERE BEING INVOLVED WITH, BECAUSE OF THE URGENT NATURE OF HAVING THE BOILER REPLACED, THEY DID SAY TO ME THAT THEY WOULD LOOK INTO SEEING IF THEY COULD EXPEDITE THE PROCESS IN TERMS OF GETTING A BOILER, MAYBE QUICKER THAN OUR CLEAVER-BROOKS DISTRIBUTOR COULD HOWEVER, THEY DID GET BACK TO ME SAYING THAT THEY WEREN'T ABLE TO AND WE SHOULD JUST GO AHEAD ON OUR OWN FOR NOW AND PICK UP AFTER THE FACT.

OKAY. THANK YOU, COUNCILLOR LEFEBVRE.

THANK YOU, YOUR WORSHIP. THROUGH YOU.

MY ONLY CONCERN HERE IS, YES, THIS IS AN EMERGENCY, AND IT HAS TO BE DONE, BUT THE FACT THAT WE'RE USING MONEY THAT WAS EARMARKED FOR THE PRIMARY CLARIFIER, DOES THIS POTENTIALLY PUT US IN ANOTHER EMERGENCY SITUATION IN THE FUTURE? NO. WHAT WE'VE DONE IS WE'VE LOOKED AT THE PRIORITIES AT THE WASTEWATER PLANT.

THE PRIMARY CLARIFIER, DO THEY NEED TO HAVE REPAIRS DONE TO THEM? YES. CAN THEY WAIT A LITTLE LONGER? YES THEY CAN. OKAY.

THANK YOU, COUNCILLOR LEFEBVRE.

ANY OTHER QUESTIONS? SO I HAVE A FEW QUESTIONS.

THE BOILER THAT YOU ARE REPLACING, YOU MENTIONED THAT YOU HAD TO DO EXTENSIVE WORK IN 2013 TO THE PIPING.

ARE WE GOING WITH THE SAME COMPANY? THAT'S A SIMILAR SETUP, SO THERE DOESN'T NEED TO BE THAT MUCH.

YOU KNOW, JIMMYING AROUND AND WHATNOT.

THAT'S THE INTENT.

WE HAVE A CLEAVER-BROOKS BOILER.

NOW WE'RE ORDERING ANOTHER CLEAVER-BROOKS BOILER.

HOPEFULLY THE DESIGN HASN'T CHANGED THAT MUCH, SO THE FIT WILL BE A LITTLE BIT MORE SMOOTH, SO TO SPEAK, THAN IT WAS BACK IN 2013.

YOU GOT TO REMEMBER BACK THEN, THEY WERE REPLACING THE ORIGINAL BOILERS THAT WERE WERE INSTALLED AT THE WASTEWATER PLANT.

OKAY. YEAH.

I REMEMBER MR. GOULDING TOOK US ON A TOUR THERE AT THE BEGINNING OF OUR TERM, AND IT WAS PRETTY EYE OPENING.

I THINK AT THAT TIME IT WAS STARTING TO FAIL OR HAD ALREADY.

NO. THROUGH YOU, YOUR WORSHIP.

NO, THAT'S EMERGENT WORK THAT HAS COME TO LIGHT YEAH. ALL RIGHT.

YEAH, TO ME, THIS IS ONE OF THE MOST IMPORTANT THINGS THAT A COUNCIL HAS TO DO FOR A CITY.

WE HAVE TO MAKE SURE WE JUST LEARNED THROUGH A WATER MAIN BREAK, HOW HOW IMPORTANT OUR WATER IS.

I HAVE NO TROUBLE GOING THROUGH WITH THIS AT ALL.

SO LET'S HAVE A VOTE.

ALL IN FAVOR? WELL, NONE ARE OPPOSED.

THAT'S CARRIED.

OKAY. SO 8.3, WE'RE MOVING ON TO REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER REGARDING

[8. PRESENTATION OF COMMITTEE REPORTS (Part 2 of 2)]

HAVE TO READ IT OVER AGAIN.

OKAY. THANK YOU.

[01:15:01]

COUNCILLOR LEFEBVRE.

NO, I DON'T WANT TO.

THANK YOU. MRS. SONNENBURG, PLEASE.

THANK YOU THROUGH YOUR WORSHIP.

FOLLOWING UP FROM A REPORT THAT WAS PRESENTED ON MARCH 5TH, 2024.

THIS REVISED REPORT PROVIDES COUNCIL WITH THE BALANCES HELD IN RESERVES BY THE CITY.

FOLLOWING THE MAJORITY OF THE FINALIZATION AND CLOSING OF THE 2023 BOOKS.

SO THE PICTURE DID CLARIFY FROM MARCH 5TH, 2024 TO THE DATE THAT THIS REPORT WAS PRESENTED.

NEW INFORMATION HAD BECOME AVAILABLE, INCLUDING BALANCES.

THE INTEREST REVENUE WAS POLISHED AND FINAL DOCUMENTATION REGARDING OUR T3'S WERE FINALLY RECEIVED AT THE CITY AND THE ACTUALS FOR 2023 ARE PRESENTED AS UNAUDITED EXPENDITURES AND ARE BALANCED COMPLETELY TO THE BOOKS.

WE JUST NEED TO FINALIZE THE AUDIT AT THIS TIME.

FURTHERMORE, AT THE MARCH 26TH, 2024 AD HOC BUDGET COMMITTEE, DURING THE REVIEW OF THE OPERATING BUDGET, WHICH WAS JUST RECENTLY PASSED, COUNCIL OR SORRY COMMITTEE RECOMMENDED THAT ADDITIONAL $250,000 TO BE INJECTED INTO THE WORKING FUNDS.

SO THE PRESENTATION CONTAINED HEREIN OF THE RESERVES INCLUDES THOSE RECOMMENDATIONS AS WELL FOR COUNCIL CONSIDERATION TO SEE WHERE WE STAND AT THE CLOSE OF 2023 BEING THE OPENING OF 2024.

THE RECOMMENDED EXPENDITURES PER THE CAPITAL PLAN, AND WHERE THAT LANDS US AS AN ESTIMATE FOR CLOSING OUT 2024, SHOULD ALL CAPITAL E XPENDITURES TAKE PLACE THAT WERE PLANNED THROUGH THE CAPITAL BUDGET PROCESS.

APPENDIX ONE PROVIDES IN THE REPORT PROVIDES A FIVE YEAR CAPITAL FORECAST.

WITH THE REVISIONS AS MENTIONED, AND THE PURPOSE IS TO OF THAT APPENDIX IS TO PROVIDE COUNCIL WITH POTENTIAL FUNDING SHORTFALLS.

IF FORECASTED PROJECTS ARE FUNDED USING FUTURE RESERVES.

SO WE TAKE A LOOK AT WHAT WE KNOW TO BE EMERGENT OVER THE NEXT FIVE YEARS, AND WE PROJECT THOSE OUT AGAINST THE RESERVES AS THEY STAND AT THIS MOMENT TODAY.

YOU'LL NOTICE THAT THERE ARE MANY PROJECTS THAT COUNCIL MAY FEEL ARE IMPORTANT AND EMERGENT IN THE COMING FIVE YEARS.

WE'RE ALSO WORKING THROUGH OUR ASSET MANAGEMENT PLAN AND THE BCA.

SO AT THIS TIME WE DON'T HAVE ALL OF THEM COMPLETED, AND SO USING THE INFORMATION THAT WE DO HAVE THAT WE DO KNOW TO BE TRUE, THAT INFORMATION HAS BEEN INCLUDED, OBVIOUSLY, AS MORE BUILDINGS AND THOSE ASSESSMENTS ARE COMPLETED, THAT NUMBER AND THAT OUTLOOK WILL CHANGE, AND TYPICALLY IT WILL JUST BECOME MORE EXPENSIVE.

THE SECOND APPENDIX OFFERS THE.

RESERVES FROM 2017 THROUGH 2022 AS BALANCE TO THE FINANCIAL STATEMENTS AS MENTIONED.

2023 IS UNAUDITED, HOWEVER, IN MY OPINION IS ACCURATE.

THE FUTURE OF THOSE RESERVES IS THEN FORECAST BASED ON THOSE AFOREMENTIONED EXPENDITURES.

NEW TO THIS REPORT AT THE MARCH 5TH PRESENTATION IS APPENDIX THREE AND IT PROVIDES RESERVE PURPOSES AND FUNDING SOURCES.

THIS IS IMPORTANT TO TAKE A LOOK THROUGH SO THAT COUNCIL AND THE PUBLIC UNDERSTAND WHERE RESERVES ARE FUNDED FROM, AND IT'S NOTABLE THAT MANY OF THE RESERVES ARE NOT FUNDED BUT STILL REMAIN WITH BALANCES AVAILABLE TO THEM, BUT WE SHOULD BE CONSIDERING THAT AS WE CONSIDER EMERGENT PROJECTS.

BEING THAT WE DID TAKE SOME A SIGNIFICANT AMOUNT OF TIME TO REVIEW THIS, I'M NOT GOING TO GO THROUGH THE REPORT IN ITS ENTIRETY.

I WILL NOTE THAT INTEREST CONTRIBUTIONS FOR 2023 ARE SIGNIFICANTLY MORE THAN THEY HAVE BEEN IN PREVIOUS YEARS.

SOME OF THAT, MOST OF THAT IS DUE TO FAVORABLE MARKETS, FAVORABLE INTEREST RATES, AND ALSO THE 2021 AMENDMENT TO THE AND REVIEW OF THE INVESTMENT POLICY AND THE ACTIONS THAT HAVE TAKEN PLACE TO ABIDE BY SAID POLICY.

RESULTANT IN $1.2 MILLION IN INTEREST IN LAST FISCAL YEAR.

AS WE MOVE THROUGH, WE NOTE THAT THERE ARE MANY RESERVES, ESPECIALLY UNDER DISCRETIONARY, THAT ARE OVERSPENT.

I THINK WE'RE REPEATING AGAIN AND AGAIN THAT THE BUILDING AND FACILITIES RESERVE IS FORECAST TO BE VERY OVERSPENT. WE SHOULD BE TAKING A VERY CLOSE LOOK AT THAT AGENDA PACKAGE.

APPENDIX TWO, WHERE WE SEE THAT THOSE RESERVES DIPPING INTO THE POSITIVE VALUES, IT'S VERY IMPORTANT TO NOTE THAT IF WE CONTINUE TO DO WHAT WE'RE DOING, THOSE

[01:20:10]

OTHER FUNDING OTHER THAN JUST WHAT'S IN THE AVAILABLE RESERVES.

WATER WASTEWATER IS ALSO CONCERNING, AS IN 2026.

SHOULD THE EXPENDITURES CONTINUE TO DATE.

WE WILL ALSO SEE THAT RESERVE DIP INTO THE POSITIVE NUMBERS.

AGAIN, WE NEED TO BE VERY CONSIDERATE WITH WHERE WE ARE SPENDING OUR FUNDS MOVING FORWARD.

AT THIS POINT IN TIME.

I REITERATE ONCE AGAIN, BUILDING AND FACILITIES IS IN A DESPERATE STATE.

INCLUDED IN THE BUILDING AND FACILITIES BALANCE IS SOME RESTRICTED FUNDING, AND WE SPOKE LIGHTLY ON THIS DURING THE DURING THE COMMITTEE MEETING.

AGAIN, THERE IS SOME FUNDING FOR THE OBTAINED IN THAT BALANCE THAT HAS BEEN EARMARKED FOR THE ALL WHEELS PARK, AS WELL AS INTO THE AMOUNT OF $250,000, AS WELL AS $879,000 OF RESTRICTED FUNDING SPECIFIC TO THE NORDS PROJECT, AND AT THE TIME OF THAT APPLICATION, THAT WAS FOR IMPROVEMENTS AT THE AIRPORT.

SO, AGAIN, THOSE FUNDS ARE RESTRICTED TO THOSE PROJECTS WHICH WE ARE OBTAINING THE FUNDS FOR IN ADVANCE OF THE PROJECT ACTUALLY COMING TO FRUITION. THOSE TRANSFERS FROM WORKING FUNDS ARE A RESULT OF PRUDENT BUDGETING AND PRUDENT EXPENDITURES THROUGH THE COURSE OF 2022, AS WHEN WE CLOSE 2022, WE SAW THAT WE HAD A SURPLUS IN BOTH OPERATING, AND UNDER THE WATER WASTEWATER.

THOSE FUNDS HAVE BEEN REDISTRIBUTED PER THE RECOMMENDATION IN THE CHARTS CONTAINED THEREIN TO THE PUBLIC WORKS RESERVE, AS WELL AS THE WATER WASTEWATER RESERVE, IN ACCORDANCE WITH WHERE THE SURPLUS HAD STEMMED FROM.

OH, AND A LITTLE BIT OF CLEANUP IN THE COMMUNITY HUB RESERVE.

THANKS FOR THE $38.40 SO THAT I CAN CLEAN THAT UP.

UNDER THE FINANCIAL IMPACT, ANY INCREASE TO THE RESERVE TO CONTRIBUTION AND RESERVES HAS A DIRECT IMPACT ON THE LEVY.

WE'VE TALKED ABOUT THAT MANY TIMES.

I'LL SAY IT UNTIL EVERYONE RECOGNIZES THAT IS THE TRUTH, AND WE ALL KNOW THAT AS BEING INCREDIBLY IMPORTANT.

SO AS WE LEVY UNDER WATER WASTEWATER AND UNDER THE OPERATING LEVY, WE MAKE THOSE CONTRIBUTIONS TO RESERVES.

THAT IS COUNCIL'S CONTRIBUTION TO RESERVES, AND TYPICALLY THOSE ARE SPREAD OUT BASED ON HISTORICAL CONTRIBUTIONS, NOT NECESSARILY ON WHAT WE ARE SPENDING.

SO WE'VE MAINTAINED RESERVES YEAR OVER YEAR.

THIS YEAR WE ARE AUGMENTING THE WORKING FUNDS.

THE PREVIOUS IN 2022 BUDGET, WE DID AUGMENT THE PHYSICIANS RECRUITMENT RESERVE, AND I THINK THAT AS WE MOVE FORWARD, IT WOULD BE PRUDENT TO CONSIDER ALL RESERVES AND TO TAKE A LOOK THROUGH AS WE MOVE TO THE 2025 BUDGET.

TAKE A LOOK THROUGH THAT APPENDIX THREE AND CONSIDER EXPENDITURES THAT WOULD BE NECESSARY AGAINST THOSE OTHER RESERVES THAT ARE CURRENTLY UNFUNDED.

I WOULD AT THIS TIME OPEN UP THE FLOOR TO ANY QUESTIONS, IF ANY, FROM COUNCIL.

OKAY. THANK YOU.

MRS. SONNENBURG.

DO WE HAVE ANY QUESTIONS OR COMMENTS? NO. OKAY.

COUNCILLOR MANN. THANK YOU, YOUR WORSHIP.

AGAIN, I JUST WANT TO THANK MS. SONNENBURG AND STAFF FOR THIS PARTICULAR REPORT.

I THINK THE SECOND LAST LINE OF THE RESOLUTION OR RECOMMENDATION IS THE IMPORTANT ONE THAT WE NEED TO CONTINUE TO CONSIDER THE STATE OF THE RESERVES.

I KNOW THAT I REGULARLY YOU KNOW, WE TALK ABOUT IT AT LENGTH.

WE TALK ABOUT IT AT F&A.

I THINK IT'S, YOU KNOW, IN THE FOREFRONT NOW, AND WE JUST NEED TO CONTINUE TO BE VERY MINDFUL AS WE CONTINUE TO SPEND FUNDS.

EXAMPLE, THE $400,000 NOW OF A NON-BUDGETED IMPORTANT ITEM.

WATER WASTEWATER AGAIN THOSE THINGS ARE GOING TO CONTINUE TO COME UP AS OUR INFRASTRUCTURE AGES.

SO WE NEED TO HAVE THE RESOURCES, AND AGAIN THE PROVINCE WILL NOT SUPPORT US IF WE DON'T HAVE THE FUNDS.

MATCHING DOLLARS TO PUT IN.

IT'S SOMETHING THAT THEY'VE BEEN REMINDING US REGULARLY WHEN WE SPEAK TO THEM OR WE HEAR AT CONFERENCE, THAT'S ONE OF THOSE VERY IMPORTANT THINGS.

SO THANK YOU FOR THE REPORT.

OKAY. THANK YOU, COUNCILLOR MANN.

COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP. THROUGH YOU, TO MRS. SONNENBURG. I THINK I ASKED YOU THIS QUESTION A COMMITTEE, BUT I JUST GOING TO ASK IT AGAIN ANYWAYS.

SO BASICALLY WHAT YOU'RE RECOMMENDING IS THAT YOU'RE GOING TO JUGGLE A LITTLE BIT OF MONEY INTERNALLY FROM ONE RESERVE TO THE OTHER, LIKE THE RESERVES THAT YOU'RE ALLOWED TO

[01:25:10]

IS THAT AM I UNDERSTANDING THAT RIGHT THROUGH YOU, YOUR WORSHIP, I WOULD NOT JUGGLE ANY MONEY WITHIN RESERVES WITHOUT COUNCIL DIRECTION.

NO, NO, I KNOW, BUT THE $1.5 MILLION.

YOU'RE GOING TO TRANSFER THAT FROM THE WORKING FUND RESERVE TO THE PUBLIC WORKS RESERVE? THAT'S CORRECT, THAT'S RIGHT.

I SHOULDN'T SAY JUGGLE, BUT BUT YOU'RE DOING THAT BECAUSE WE'RE ALLOWED TO DO THAT, AND THE ONE RESERVES AND A LOT BETTER POSITION THAN THE OTHER, AND WHAT YOU'RE SAYING IS DOWN THE ROAD WE SHOULD LOOK TAKE A LONG, HARD LOOK AT SOME OF THESE OTHER RESERVES THAT MAYBE WE'RE NOT USING IF WE'RE ALLOWED TO MOVE THEM WHEN WE GET TO CERTAIN SITUATIONS THROUGH YOUR WORSHIP.

YES, THAT IS CORRECT.

SO COUNCIL HAS THE TWO TYPES OF RESERVES.

IF WE LOOK AT THE IN APPENDIX TWO, THERE ARE THE, THERE'S THE WORKING FUNDS WHICH HAS COUNCIL DISCRETION, AND COUNCIL CAN MOVE THOSE FUNDS AROUND OR SPEND THEM AS THEY SEE FIT.

OKAY. THE DISCRETIONARY RESERVES AGAIN, THOSE ARE AT COUNCIL'S DISCRETION.

THEY CAN BE JUGGLED NOT BY MYSELF ON AN ISLAND ALONE, WITH VERY CLEAR, WITH CLEAR DIRECTION AND RESOLUTION OF COUNCIL.

YES, WE CAN JUGGLE THOSE.

WE CAN MOVE FROM THE LEFT AND PUT IT IN THE RIGHT POCKET THROUGHOUT THOSE RESERVES, DIRECTED IN SPECIAL PURPOSE, SPECIFIC PURPOSE RESERVES.

SOME OF THOSE HAVE BEEN ESTABLISHED PER THE APPENDIX THREE BY COUNCIL OR BY LEGISLATIVE REQUIREMENTS.

SO WE NEED TO BE COGNIZANT THAT FOR EXAMPLE, CEMETERY CAPITAL DEVELOPMENT IS EXCLUSIVELY FOR CEMETERY.

THAT IS ABSOLUTELY DIRECTED SPECIFIC PURPOSE.

WE COULD NOT SPEND CEMETERY DOLLARS TO FUND THE ARENA.

TO BE VERY CLEAR, THAT SPECIFIC LINE.

OTHER RESERVES DO HAVE SOME FLEXIBILITY WITHIN THEM, EVEN THOUGH THEIR SPECIFIC PURPOSE ELECTIONS, FOR EXAMPLE, THAT IS ONE THAT YOU COULD POTENTIALLY CHOOSE TO JUGGLE THOSE FUNDS.

WOULD I RECOMMEND IT? NO, BUT IS IT AVAILABLE AS A JUGGLING, IF YOU WILL, IF WE WANT TO USE THAT TERM, IS THAT AVAILABLE AS A JUGGLING RESERVE? YES. THE LANDFILL.

NO. YOU MAY NOT TOUCH THE LANDFILL RESERVE.

IT IS DIRECTED SPECIFIC PURPOSE.

WATER AND WASTEWATER IS RESERVED EXCLUSIVELY.

I SHOULDN'T HAVE USED THE WORD RESERVED.

IT IS EXCLUSIVELY FOR THE PURPOSES OF WATER AND WASTEWATER RENEWALS, AND AS WITH THE OTHER ONES AS WELL, AND SO THOSE ARE VERY DETAILED IN, IN APPENDIX THREE.

THE ARTS AND CULTURE HUB RESERVE THAT WAS WHERE WE SET ASIDE THE FUNDS THAT WERE CONTRIBUTED.

THAT RESERVE WAS BUILT FROM THE CONTRIBUTION OF THE INSURANCE DOLLARS WHEN THE CIVIC CENTER WAS TAKEN DOWN, SO THAT WAS EARMARKED FOR ARTS AND CULTURE AT THE TIME.

AGAIN, THAT WAS EARMARKED FOR A SPECIFIC PURPOSE.

HOWEVER, IT'S NOT LEGISLATED TO BE SO, NOT THE WAY THAT CEMETERY WOULD BE LEGISLATED TO BE.

OKAY, I UNDERSTAND.

SO THERE'S SOME THAT WE CAN, I GOT TO SAY JUGGLE ONE MORE TIME, BUT WITH WITH ALL OF US AGREEING, OF COURSE.

OKAY. THANK YOU.

OKAY. THANK YOU, COUNCILLOR FLINTOFF.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR MANN.

THANK YOU, YOUR WORSHIP.

THROUGH YOU. JUST TO ADD TO COUNCILLOR FLINTOFF'S COMMENT, THERE HAVE BEEN TIMES IN THE MUNICIPALITY'S HISTORY WHERE UNRESTRICTED FUNDS WERE MOVED AND USED FOR PROJECTS OUTSIDE THEIR INTENDED PURPOSE OF THAT RESERVE.

BEFORE MY TIME, HOWEVER, YOU KNOW, WATCHING IN THE PAST WHEN WHEN DRAWINGS OR PLANS FOR SPECIFIC FACILITIES WERE DONE UP AND FLEET RESERVE, I BELIEVE.

I THINK THAT'S CORRECT. MR. DEBORTOLI FLEET RESERVE WAS USED FOR ONE OF THE ORIGINAL SETS OF PLANS FOR THE REDEVELOPMENT OF THE ARENA, AT A TUNE OF ALMOST THREE QUARTERS OF $1 MILLION FROM FLEET RESERVE. YOU KNOW, THAT WOULD BE SOMETHING THAT I'M PERSONALLY NOT IN FAVOR.

WHEN YOU DEPLETE A RESERVE TO THAT EXTENT, YOU'RE GOING TO IMPACT THAT RESERVE FOR YEARS TO COME, AND I THINK THAT'S A CHALLENGE WHEN YOU START TO LOOK AT THOSE UNRESTRICTED FUNDS AND SAY MAYBE WE SHOULD.

NO YOU SHOULDN'T. THEY'RE THERE FOR A REASON.

YOU KNOW, THEY WERE DEVELOPED OVER TIME.

SO THANK YOU.

THANK YOU, COUNCILLOR MANN.

ANY OTHER QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED.

THAT IS CARRIED.

8.4 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING YMCA NORTHEASTERN ONTARIO MOU 2024.

AT THE MAY 6TH RECREATION AND CULTURE COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL ENTER INTO A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF ELLIOT

[01:30:05]

SO MAY I HAVE A MOVER AND A SECONDER? COUNCILLOR BULL.

COUNCILLOR SEIDEL.

MISS KLUKE, PLEASE.

THANK YOU, YOUR WORSHIP.

YEAH, WE HAD A YMCA PRESENT THEIR 2023 SUMMER RESULTS TO US ON DECEMBER 4TH AND THEN FOLLOWING THAT, THEY HAD EXPRESSED THEIR INTEREST TO CONTINUE THE CAMP FOR 2024.

SO STAFF AND THE YMCA WORKED ON PUTTING TOGETHER A MOU THAT OUTLINES VERY SIMILAR DETAILS TO 2023, LIKE THE COUNTRY CONTRIBUTION OF $2,000 TOWARDS SUPPLIES, AND IN ADDITION, THEY ARE LOOKING TO MOVE THEIR PARTICIPANT NUMBERS FROM 20 PARTICIPANTS TO 30 FOR 2024, AND IN THE MOU, IT'S ALL OUTLINED WITH THE REQUEST FOR INSURANCE THAT THEY'LL PROVIDE AND CERTAIN CONFLICT DATES THAT THEY'LL REQUIRE TO PREPARE ELSEWHERE, LIKE A LOCATION ELSEWHERE.

SO OPEN FOR FOR QUESTIONS.

OKAY. THANK YOU, MISS KLUKE.

ANY QUESTIONS OR COMMENTS? OKAY. NO, I THINK THIS IS JUST THE SAME.

WE'RE CONTINUING WITH THE PROGRAM WE STARTED OR REINTRODUCED LAST YEAR.

IT TOOK A WHILE TO GET STARTED, BUT I THINK OVERALL WAS A GOOD SUCCESS, AND I HOPE THAT WE'RE PROVIDING THE SERVICE THAT FAMILIES DO TAKE ADVANTAGE OF IT, AND WE ARE EXPANDING, SO THAT'S ALWAYS GOOD.

OKAY. ALL IN FAVOR.

NONE ARE OPPOSED; THAT'S CARRIED.

8.5 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING LET'S CAMP AGREEMENT.

AT THE MAY 6TH RECREATION AND CULTURE COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL ENTER INTO AN AGREEMENT WITH LET'S CAMP AND THAT THE CANCELLATION POLICY FOR WESTVIEW TRAILER PARK BE ADOPTED AND THAT THE APPROPRIATE BYLAW BE PASSED.

MAY I HAVE A MOVER AND A SECONDER, PLEASE? COUNCILLOR MORRISSETTE, COUNCILLOR FLINTOFF.

MISS KLUKE, PLEASE.

THANK YOU, YOUR WORSHIP.

SO THIS IS ANOTHER OPPORTUNITY.

WE'VE BEEN LOOKING TO BETTER OUR SERVICES, AND WITH SOME RESEARCH, WE CAME ACROSS SOME COMPANIES IN CANADA THAT OFFER THE ABILITY FOR US TO PROVIDE BOOKING THE WESTVIEW TRAILER PARK AND THE BOAT SLIPS ONLINE.

RIGHT NOW VISITORS AND COMMUNITY MEMBERS CAN ONLY BOOK THROUGH VISITING IN PERSON AND OVER THE PHONE.

SO WE'RE OFFERING A SERVICE NOW THAT CAN BE ONLINE AFTER HOURS.

SO THEY'RE NOT LIMITED TO JUST WHEN THE WELCOME CENTER IS STAFFED.

SO THEY CAN DO ONLINE, IN PERSON AND OVER THE PHONE NOW INSTEAD OF JUST TWO.

SO WE'RE JUST LOOKING TO INCREASE OUR SERVICES TO THE COMMUNITY AND VISITORS, AND IT'S SOMETHING WE LEARNED THROUGH THE TOURISM TRAILHEAD INFORMATION THAT THERE ARE PEOPLE TRAVELING BY AT ALL TIMES, ESPECIALLY BEYOND WHAT WE'RE WORKING, AND IT'LL HOPEFULLY BRING MORE PEOPLE TO ELLIOT LAKE, AND WE'RE LOOKING FORWARD TO IMPROVING OUR SERVICES AS WELL FROM A CUSTOMER SERVICE STANDPOINT.

OKAY. THANK YOU, MISS KLUKE.

ANY COMMENTS? QUESTIONS? COUNCILLOR FLINTOFF. THANK YOU, YOUR WORSHIP.

JUST A COMMENT. YEAH THIS SOUNDS LIKE A LOT MORE OF AN EFFICIENT WAY TO FOR PEOPLE TO BOOK, AND I LIKE THE FACT, YOU EXPLAINED THIS AT COMMITTEE, IT'S LIKE 24 HOURS BECAUSE BEFORE THEY CAN ONLY REALLY GET IT WHEN THE CITY HALL WAS OPEN, AND IT DOES HELP PROMOTE TOURISM.

I TOOK A DRIVE THROUGH THERE AND IT'S A BEAUTIFUL SPOT.

THERE'S A LOT OF POTENTIAL.

IT DOES NEED A LITTLE BIT OF TLC, BUT I KNOW THAT STAFF GO THROUGH THERE AND CHECK ALL THAT EVERY SPRING, AND HOPEFULLY IT'LL BE A BUSY SEASON AGAIN.

THANK YOU. THANK YOU, COUNCILLOR FLINTOFF AND COUNCILLOR BULL.

THANK YOU, YOUR WORSHIP, TO MISS KLUKE.

SO LET'S CAMP ISN'T JUST THE EXCLUSIVE BOOKING AGENT.

PEOPLE CAN STILL BOOK THROUGH THE CITY IF THEY WANT TO, THROUGH YOUR WORSHIP.

THAT'S CORRECT. THEY CAN BOOK THROUGH, WE WILL BE BOOKING THROUGH LET'S CAMP FOR THEM, BUT THEY CAN STILL, IF THEY'RE NOT COMFORTABLE WITH BOOKING ONLINE, THEY CAN STILL VISIT THE WELCOME CENTER OR RIGHT NOW, THE COLLINS HALL TO HAVE BOOKED IN PERSON OR EVEN OVER THE PHONE.

SO THANK YOU.

OKAY. THANK YOU.

ANY OTHER COMMENTS? NO, I THINK THIS GOES HAND IN HAND WITH WHAT MR. ANTUNES IS TRYING TO ACHIEVE DOWN AT THE TRAILHEAD.

IT'S A SERVICE THAT IF THEY ARE STOPPING BY AND YOU JUST HAPPEN TO SAY, OKAY, WELL, LOOK, WE GOT A SPOT FOR YOU.

WHY DON'T YOU HEAD UP THE HIGHWAY? I THINK IT'S GOING TO BE HELPFUL.

SO I'M ALL FOR THIS.

LET'S HAVE A VOTE.

[01:35:01]

THAT IS CARRIED.

8.6 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING MOU WITH ELLIOT LAKE MINOR SOCCER ASSOCIATION.

AT THE MAY 6TH RECREATION AND CULTURE COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL ENTER INTO AN MOU BETWEEN THE CITY OF ELLIOT LAKE AND ELLIOT LAKE MINOR SOCCER ASSOCIATION, AND THAT THE APPROPRIATE BYLAW BE PASSED.

MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR BULL.

MISS KLUKE, PLEASE.

THANK YOU, YOUR WORSHIP.

YEAH, IN PAST YEARS, THE RUBEN YLI-JUUTI CENTER WAS OPEN.

THEY WOULD WORK IT WITH THE MINOR SOCCER GROUP TO HAVE THEIR WASHROOMS AVAILABLE DURING THE SOCCER SEASON, AND JUST WITH THE AQUATIC CENTER BEING CLOSED FOR THE PAST TWO YEARS, WE WORKED AN MOU SO THAT SOCCER CAN RENT A PORTABLE WASHROOM UNIT AND LEAVE IT ON CITY PROPERTY, PROVIDING THE APPROPRIATE INSURANCE, AND THEY WILL USE A LITTLE BIT OF ELECTRICITY THROUGH THE OUTDOOR SIDE OUTLET ON THE REUBEN LEE CENTER, AND JUST LIKE LAST SEASON, WE WILL WORK WITH THEM TO MAKE SURE IT'S IN AN APPROPRIATE, SAFE PLACE, NOT IN THE CONTRACTOR'S WAY AND NOT SENDING ANYONE INTO A DANGEROUS AREA.

SO UPON ARRIVAL, WE'LL WORK WITH THEM AGAIN TO MAKE SURE THAT WE'RE SECURING THAT AREA.

OKAY. THANK YOU, MISS KLUKE.

QUESTIONS OR COMMENTS? NOPE. PRETTY STRAIGHTFORWARD.

ALL IN FAVOR? NONE ARE OPPOSED.

THAT'S CARRIED.

8.7 REPORT FROM THE DEPUTY CLERK AND ACCESSIBILITY COORDINATOR REGARDING 2024-25 INCLUSIVE COMMUNITY GRANTS PROGRAM. AT THE MAY 8TH ACCESSIBILITY ADVISORY COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED.

THE COUNCIL SUPPORT THE APPLICATION TO THE INCLUSIVE COMMUNITY GRANTS PROGRAM FOR THE AMOUNT OF $60,000 FOR THE WESTVIEW PARK GAZEBO PROJECT, AND THAT A CONTRIBUTION FOR THE PROJECT COME FROM THE ACCESSIBILITY RESERVE FUND.

WE HAVE A MOTION THAT COUNCIL SUPPORT THE APPLICATION TO THE INCLUSIVE COMMUNITY GRANTS PROGRAM FOR THE AMOUNT OF $60,000 FOR THE WESTVIEW PARK GAZEBO PROJECT, AND THAT A CONTRIBUTION FOR THE PROJECT COME FROM THE ACCESSIBILITY RESERVE FUND.

A MOVER, COUNCILLOR LEFEBVRE SECONDED COUNCILLOR BULL.

MRS. LAWRENCE, PLEASE.

THANK YOU, YOUR WORSHIP.

SO THIS GRANT WAS ANNOUNCED JUST OVER A MONTH AGO WITH THE APPLICATION INTAKE OPENING APRIL 9TH.

THIS GRANT IS FOCUSED ON INCLUSIVE COMMUNITIES WHICH CREATE MORE ACCESSIBLE ENVIRONMENTS FOR PEOPLE OF ALL AGES, ABILITIES AND BACKGROUNDS.

AFTER DISCUSSION AMONGST THE ACCESSIBILITY ADVISORY COMMITTEE, IT WAS DETERMINED THAT THE BEST FOCUS FOR THE GRANT FUNDS WOULD BE WESTVIEW PARK, AS THIS IS AN OUTDOOR GATHERING PLACE FOR ALL AGES AND A FUTURE PLANS FOR THE PARK ARE TO MAKE IT MORE ACCESSIBLE AND INCLUSIVE.

MEMBERS FROM THE ACCESSIBILITY ADVISORY COMMITTEE AND STAFF COMPLETED AN AUDIT AT THE WESTVIEW PARK ON APRIL 25TH.

AFTER REVIEWING SOME OPTIONS OF WHAT THE GRANT FUNDING COULD BE USED TOWARDS, IT WAS RECOMMENDED THAT A NEW CONCRETE PAD AND GAZEBO WOULD BENEFIT A GOOD NUMBER OF THE POPULATION. AS THE FORMER GAZEBO STRUCTURE WAS USED BY MANY FOR EVENTS, GATHERINGS, PICNICS, A PLACE TO SIT AND TAKE SHELTER FROM THE WEATHER.

THIS YEAR, THE ICG PROGRAM WILL PRIORITIZE PROJECTS THAT ADDRESS AT LEAST ONE OF THREE PRIORITIES THIS PROJECT ALIGNS WITH.

TWO OF THE THREE STAFF ARE LOOKING AT EITHER A PREFABRICATED GAZEBO OPTION OR A SAIL SHADE OPTION, SIMILAR TO THE ONES AT THE BOAT LAUNCH. THE COST FOR THESE TWO OPTIONS IS MUCH THE SAME, STARTING AT AROUND $65,000 AND UP.

WE ARE ALSO STILL RECEIVING ESTIMATES FOR A NEW CONCRETE PAD WITH FOOTINGS.

GRANT FUNDING IS 100% UP TO $60,000, WITH SOME FUNDS COMING FROM THE ACCESSIBILITY RESERVE.

STAFF ARE ACTIVELY SEEKING OTHER FUNDING SOURCES THAT COULD BE APPLIED TO THIS PROJECT AS WELL.

THIS PROJECT MAY HAPPEN IN PHASES DUE TO THE DEPENDENCY ON QUOTES AND FUNDING.

IF THE CITY IS SUCCESSFUL IN OBTAINING THIS GRANT, THIS COULD IMPROVE THE TIMING AND DEVELOPMENT OF THE PROJECT.

THE DEADLINE FOR THE GRANT APPLICATION IS MAY 22ND.

ALL APPLICANTS WILL RECEIVE A DECISION REGARDING THE APPLICATION DURING THE SUMMER.

PROJECTS MAY BEGIN ONLY AFTER AN AGREEMENT IS IN PLACE, SO THIS IS ANTICIPATED BY AUGUST AND THE PROJECT MUST BE COMPLETED BY MARCH 31ST, 2025.

IT IS RECOMMENDED THAT COUNCIL SUPPORT THE SUBMISSION OF THE ICG PROGRAM APPLICATION FOR THE WESTIEW PARK GAZEBO PROJECT, AND I'M HAPPY TO ANSWER ANY QUESTIONS.

THANK YOU, MRS. LAWRENCE.

ANY QUESTIONS OR COMMENTS? COUNCILLOR BULL. THANK YOU YOUR WORSHIP.

MORE OF A COMMENT. WE DID DO THE AUDIT OF WESTVIEW PARK WITH THE COMMITTEE, AND THERE'S A LOT OF ISSUES DOWN THERE THAT PEOPLE CAN'T GET TO.

[01:40:05]

OKAY. THANK YOU, COUNCILLOR BULL.

COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP. JUST A COMMENT.

I THINK IT'S A GREAT IDEA ACTUALLY, SOMETHING TO GET THE SENIORS OUT, AND AS YOU SAID, IT IS HARD FOR THEM TO GET AROUND, AND, YOU KNOW, ESPECIALLY WITH THIS, THIS GRANT AND GOOD WORK, MISS LAWRENCE, FOR FINDING THE GRANT OR WHOEVER FOUND IT, AND I THINK IT'S SOMETHING WE SHOULD DEFINITELY GO AHEAD WITH.

THANK YOU. ANY OTHER, COUNCILLOR LEFEBVRE.

THANK YOU YOUR WORSHIP, THROUGH YOU.

I WOULD AGREE. I THINK WESTVIEW PARK HAS BEEN AN INTEGRAL PARK IN OUR COMMUNITY, AND THAT GAZEBO AND A LOT OF EVENTS HAPPEN THERE.

HAVING LIVED JUST DOWN THE STREET FROM THERE.

I COULD HEAR LIVE MUSIC HAPPENING THERE EVERY WEEKEND.

SO WE NEED TO GET THAT PARK BACK TO WHERE IT WAS BEFORE WE HAD TO REMOVE THE GAZEBO, AND MAKING IT MORE ACCESSIBLE.

I THINK THIS IS A WONDERFUL OPPORTUNITY FOR US TO MOVE FORWARD ON THIS.

OKAY. THANK YOU.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR MANN. SORRY.

THANK YOU YOUR WORSHIP THROUGH YOU TO MS. SONNENBURG. THERE WAS A COMMENT EARLIER REGARDING THE TRANSFER TO RESERVES THROUGH THE FOR THE ACCESSIBILITY RESERVE ON AN ANNUAL BASIS.

I CAN'T RECALL WHAT THAT NUMBER IS SUPPOSED TO BE.

I DON'T BELIEVE IT WAS TEN.

I THOUGHT IT WAS CLOSER TO 20 OR 25 PER YEAR.

THROUGH YOU, YOUR WORSHIP. THE CONTRIBUTION FROM THE LEVY TO THE ACCESSIBILITY RESERVE IS NOTHING.

WE DO NOT CONTRIBUTE TO THE ACCESSIBILITY RESERVE THROUGH THE LEVY.

SO AT THIS POINT IN TIME PER APPENDIX TWO OF THE 2024 RESERVES REPORT AND FORECAST, THE OPENING BALANCE OF THE ACCESSIBILITY RESERVE IS $28,966.

I WOULD ASSUME THAT WHEN THAT IF WE ARE SUCCESSFUL WITH THE APPLICATION TO THE INCLUSIVE COMMUNITY GRANTS PROGRAM, AT THAT TIME THAT COUNCIL RECEIVES THE TPA OR THE AGREEMENT FOR THAT FURTHER INFORMATION WOULD COME FORWARD WITH AN UPSET LIMIT DETAILED FOR CONTRIBUTION FROM THAT ACCESSIBILITY RESERVE FUND AS PART OF THAT RESOLUTION.

OKAY. FOLLOW UP.

WE'LL PROBABLY HAVE TO REVISIT THAT RESERVE AT SOME POINT LATER THIS YEAR, EITHER END-YEAR TRANSFER LOOK AT IT FOR 2025, BUT I THINK THE COMMENT FROM MR. THOMAS WASN'T LOST.

SO THANK YOU.

THANK YOU.

I WOULD AGREE WITH THAT.

OKAY. SO THE WE'LL GO AHEAD WITH AT LEAST APPLYING.

CORRECT? OKAY.

ALL IN FAVOR? NONE ARE OPPOSED. THAT'S CARRIED.

THERE'S NO OUTSIDE BOARD OR COMMITTEE REPORTING, NO UNFINISHED BUSINESS.

THERE ARE NO PETITIONS.

[12. CORRESPONDENCE]

12.1 LETTER FROM GENTLE SHEPHERD CHURCH REGARDING SOAPBOX DERBY 2024 AT THE MAY 6TH RECREATION AND CULTURE COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL APPROVE A TEMPORARY ROAD CLOSURE ON LISBON ROAD FOR SATURDAY, JULY 13TH, 2024, FROM 8 A.M.

TO 3 P.M, AND THAT THE APPROPRIATE BYLAW BE PASSED.

MAY I HAVE A MOVER AND A SECONDER? COUNCILLOR MANN.

OH, YOU DID. SO I WILL READ SOME MORE.

NICE TRY. MAY I HAVE A MOTION THAT COUNCIL APPROVE A TEMPORARY ROAD CLOSURE ON LISBON ROAD FOR SATURDAY, JULY 13TH, 2024, FROM 8 A.M.

TO 3 P.M, AND THAT THE APPROPRIATE BYLAW BE PASSED AND THAT IN THE EVENT OF CHANGE IN DATE, THE MAYOR AND CLERK BE AUTHORIZED TO AMEND THE BYLAW ACCORDINGLY.

MOVER AND SECONDER.

COUNCILLOR MANN. COUNCILLOR MORRISSETTE.

MISS BRAY, PLEASE.

OH, THAT'S MISS KLUKE.

OH, SORRY, MISS KLUKE.

THANK YOU, YOUR WORSHIP.

THE GENTLE SHEPHERD CHURCH ARE LOOKING TO HOST THEIR ANNUAL SOAPBOX DERBY ON LISBON ROAD.

THEY'VE PROVIDED A LIST OF RESIDENTS SIGNING AND APPROVING THE EVENT, IN ADDITION TO A COPY OF THEIR $5 MILLION LIABILITY INSURANCE, AND

[01:45:05]

OKAY. THANK YOU VERY MUCH.

WE TALKED ABOUT THIS AT COMMITTEE.

I'M HAPPY WITH THAT LAST LINE THAT I ALMOST DIDN'T READ.

I'M MORE THAN HAPPY TO MOVE AHEAD WITH THIS.

ANY OTHER QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED. THAT'S CARRIED.

THERE ARE NO NOTICES OF MOTION.

COUNCIL REPORTS AND ANNOUNCEMENTS.

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

RIGHT HERE AT CITY HALL.

THIS INFORMAL SESSION WILL ALLOW BUSINESS OWNERS TO MEET AND SHARE IDEAS.

STAFF WILL BE ON HAND TO DISCUSS THE OPPORTUNITY OF ESTABLISHING A LOCAL ELLIOT LAKE BUSINESS GROUP, AND THIS EVENT IS OPEN TO BUSINESS OWNERS AND EMPLOYERS.

PLEASE CONTACT EDO AT ELLIOTLAKE.CA WITH ANY QUESTIONS, AND PLEASE JOIN IN THE UPCOMING BYLAW INFORMATION SESSION SCHEDULED FOR THURSDAY, MAY 16TH AT 6:30 P.M., RIGHT HERE IN CITY COUNCIL CHAMBERS.

BUILDING ON THE SUCCESS FROM THE MARCH INFORMATION SESSIONS HELD AT FOUR SEPARATE MULTI-RESIDENTIAL BUILDINGS, THE NEXT SESSION AIMS TO REVIEW AND EXPLAIN VARIOUS TIMELY BYLAWS, INCLUDING CLEAN YARDS, PROPERTY STANDARDS, FEEDING WILDLIFE, ANIMAL CONTROL AND RESPONSIBLE PET OWNERSHIP, SMOKING, C CANS.

THE PRESENTATION BY THE MUNICIPAL ENFORCEMENT DEPARTMENT WILL BE FOLLOWED BY AN INTERACTIVE QUESTION AND ANSWER PERIOD.

THE DEPARTMENT LOOKS FORWARD TO THE SESSION AS PART OF THEIR ONGOING EFFORTS TO PROMOTE COMMUNITY AWARENESS AND COMPLIANCE WITH LOCAL BYLAWS. PLEASE CONTACT THE BYLAW DEPARTMENT WITH ANY QUESTIONS AT (705) 848-2287 EXT.

2119, AND FINALLY, JOIN US FOR AN UNFORGETTABLE EVENING CELEBRATING THE LEGACY OF THE LEGENDARY JOHNNY CASH AT HURT, A TRIBUTE SHOW.

THIS WILL BE HELD ON SATURDAY, MAY 18TH AT THE COLLINS HALL.

THE SHOW KICKS OFF AT 7 P.M..

DON'T MISS THIS CHANCE TO PAY HOMAGE TO ONE OF MUSIC'S GREATEST ICONS, AND PLEASE SECURE YOUR TICKETS NOW AT WWW.THEWAYBACKS.CA. DO WE HAVE ANY OTHER ANNOUNCEMENTS? SO WE DID HAVE AN EMERGENCY WATER MAIN BREAK.

I PERSONALLY WOULD LIKE TO THANK THE CITY STAFF ALL DEPARTMENTS THAT WERE INVOLVED AND OUR COMMUNITY MEMBERS THAT ARE PART OF THE TASK FORCE. IT WAS A GOOD EXPERIENCE.

WE DID HAVE THIS MOCK SET UP LAST YEAR, BUT IT WAS A GOOD EXPERIENCE TO GO THROUGH IN REAL TIME.

MY THOUGHTS GO OUT TO THOSE COMMUNITIES OUT WEST THAT ARE CURRENTLY DEALING WITH THE FIRE SITUATION.

I'VE SEEN THAT MAYOR ON THE TELEVISION A FEW TIMES, AND I EMPATHIZE WITH HIS POSITION.

IT'S REALLY HARD.

THIS, I WOULDN'T SAY IS MINOR, BUT IT WAS RELATIVELY QUICKLY DEALT WITH AND I'M VERY IMPRESSED WITH EVERYBODY INVOLVED AND PROUD TO BE PART OF THE TEAM.

SO WE DO HAVE A BOIL WATER ADVISORY STILL IN EFFECT, AND I'M VERY SURE THAT WE HAVE SAMPLES ALREADY SENT OUT, AND SHOULD GET RESULTS SOON.

SO PLEASE ABIDE BY THE BOIL WATER ADVISORY, EVERYONE, AND THANK YOU AGAIN TO EVERYONE INVOLVED.

OKAY. THERE ARE NO ADDENDUMS. INTRODUCTION AND CONSIDERATION OF BYLAWS 16.1 BYLAW 24-38 BEING A BYLAW TO ENTER INTO AN AGREEMENT WITH SAULT STE.

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

WITH RESPECT TO THE FIRE DISPATCH AGREEMENT, MAY I HAVE A MOTION THAT BYLAW 24-38 BE PASSED? A MOVER, COUNCILLOR BULL.

SECONDED, COUNCILLOR MORRISSETTE.

ALL IN FAVOR? NONE ARE OPPOSED.

[01:50:02]

MAY I HAVE A MOTION THAT BYLAW 24-39 BE PASSED? A MOVER COUNCILLOR MANN.

SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.

16.3. BYLAW 24-40 BEING A BYLAW TO AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH THE YMCA OF NORTHEASTERN ONTARIO FOR THE USE OF THE COLLINS HALL FOR THE PURPOSES OF HOSTING A SUMMER DAY CAMP FOR THE COMMUNITY.

MAY I HAVE A MOTION THAT BYLAW 24-40 BE PASSED? MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT IS CARRIED.

16.4 BYLAW 24-41 BEING A BYLAW TO ENTER INTO AN AGREEMENT WITH LET'S CAMP WITH RESPECT TO SCHEDULING APPLICATION FOR WESTVIEW TRAILER PARK.

WE HAVE A MOTION THAT BYLAW 24-41 BE PASSED.

MOVER COUNCILLOR LEFEBVRE SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? THAT'S CARRIED.

16.5 BYLAW 24-42 BEING A BYLAW TO AUTHORIZE A MEMORANDUM OF UNDERSTANDING WITH THE ELLIOT LAKE MINOR SOCCER ASSOCIATION FOR THE USE OF THE MUNICIPALLY OWNED PARKING LOT, THE RUBEN YLI-JUUTI CENTER, FOR THE PURPOSES OF PORTABLE WASHROOM UNITS.

MAY I HAVE A MOTION THAT BYLAW 24-42 BE PASSED? MOVER COUNCILLOR MORRISSETTE.

SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR? THAT'S CARRIED.

BYLAW 24-43 BEING A BYLAW TO TEMPORARILY CLOSE CERTAIN PUBLIC HIGHWAYS.

MAY I HAVE A MOTION THAT BYLAW 24-43 BE PASSED? MOVER, COUNCILLOR LEFEBVRE SECONDED COUNCILLOR BULL.

ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.

BYLAW 24-44 BEING A BYLAW TO ADOPT THE BUDGET.

ESTIMATES OF REVENUES AND EXPENDITURES FOR TAX SUPPORTED PURPOSES FOR THE YEAR 2024.

FOR THE CORPORATION OF THE CITY OF ELLIOT LAKE.

MAY I HAVE A MOTION THAT BYLAW 24-44 BE PASSED? MOVER COUNCILLOR MANN.

SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? THAT'S CARRIED.

BYLAW 24-45 BEING A BYLAW TO AUTHORIZE AN AGREEMENT TO PLACE A SIGN ON DE BAUMEISTER'S PROPERTY ON HIGHWAY 17 WEST.

MAY I HAVE A MOTION THAT BYLAW 24-45 BE PASSED? A MOVER COUNCILLOR SEIDEL.

SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? THAT'S CARRIED.

[17. CLOSED SESSION]

THIS EVENING THERE WILL BE TWO MEMOS FROM THE MANAGER OF ECONOMIC DEVELOPMENT CONCERNING LAND IN ELLIOT LAKE.

MAY I HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AS PER THE PROVISIONS UNDER SECTION 239, THE MUNICIPAL ACT, AT THE HOUR OF 8:53 P.M..

A MOVER, COUNCILLOR BULL.

SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? AND I JUST CARRIED.

OKAY. MAY I HAVE A MOTION THAT COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 9:48 P.M..

A MOVER COUNCILLOR MORRISSETTE.

SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR? THAT'S CARRIED.

SO DIRECTION HAS BEEN GIVEN TO STAFF, AND WE MAY SEE THIS AT A FUTURE COUNCIL MEETING.

CONFIRMATORY BYLAWS 18.1.

[18. CONFIRMATORY BY-LAW]

MAY I HAVE A MOTION THAT BYLAW 24-46 BE PASSED? A MOVER COUNCILLOR BULL SECONDED.

COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT'S CARRIED.

ADJOURNMENT, MAY I HAVE A MOTION THAT THE MEETING ADJOURNED AT THE HOUR OF 9:49 P.M..

MOVER COUNCILLOR MANN.

SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT IS CARRIED.

THANK YOU VERY MUCH, EVERYONE.

* This transcript was compiled from uncorrected Closed Captioning.