Sep 23, 2024 City Council

[1. CALL TO ORDER]

[00:00:05]

GOOD EVENING.

WELCOME TO THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE, DATED MONDAY, SEPTEMBER 23, 2024 AT 7 P.M..

CALL TO ORDER.

ROLL CALL.

ALL MEMBERS ARE PRESENT.

[3. DECLARATIONS OF CONFLICT OF INTEREST]

I HAVE A CONFLICT THAT I WILL DECLARE ON 7.1 AN INDIRECT PECUNIARY INTEREST, AS MY COMPANY OWNS A PROPERTY NEARBY.

ANY OTHER DECLARATIONS? GOING ONCE.

GOING TWICE.

OKAY. ADOPTION OF PREVIOUS MINUTES.

[4. ADOPTION OF PREVIOUS MINUTES]

A MOVER. COUNCILLOR MORRISSETTE.

SECONDED, COUNCILLOR BULL.

ANY COMMENTS? COUNCILLOR BULL.

THANK YOU, YOUR WORSHIP.

ITEM 16.1.

IT HAS ME LEAVING THE MEETING REGARDING THE CRACK SEALING SERVICES WHEN IT SHOULD HAVE BEEN ITEM 16.2 REGARDING THE VOLUNTEER FIREFIGHTER POLICY. I WOULD JUST LIKE THE MINUTES CORRECTED FOR THAT.

OKAY, WE CAN CORRECT THOSE.

CORRECT? YEP.

AND ANY OTHER COMMENTS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED THAT'S CARRIED.

[5. PUBLIC INPUT SESSION ]

MISS WADDINGTON, PLEASE.

SO THANK YOU VERY MUCH.

IS THAT THE GREEN LIGHT ON.

THANK YOU. THANK YOU VERY MUCH.

I HAVE SOMETHING VERY SHORT TO SAY TODAY.

THIS IS CONSIDERING 8.1, WHICH IS TOURISM.

AND FROM WHAT I UNDERSTAND, THE CITY OF ELLIOT LAKE IS TRYING TO PROMOTE TOURISM.

BUT THE PROBLEM IS, WHERE ARE THEY GOING TO STAY? WE ONLY HAVE ONE HOTEL AND WE HAVE A CAMPGROUND, BUT NOT EVERYBODY IS IN FAVOR OF CAMPING.

AND I HEARD ONCE SOMEBODY CAME TO STAY AT THE HOTEL WE HAVE IN ELLIOT LAKE, AND THEY WERE FULL BECAUSE THERE WAS A FUNCTION ON.

SO THEY HAD TO DRIVE TO DUNLAP LAKE, AND THEY WANT TO BE IN ELLIOT LAKE.

SO I'M JUST DRAWING A COMPARISON.

THE CITY OF WAWA, THEY HAVE OVER 20 HOTELS AND MOTELS, AND THE POPULATION IS 2,705 AS OF 2001.

AND WE HAVE ONE HOTEL AND OUR POPULATION IS 11,372, SO WE'RE MUCH BIGGER.

SO THAT'S ABOUT IT.

OH, SO THAT'S ABOUT IT.

SO THE QUESTION IS, YOU KNOW, WHERE ARE PEOPLE GOING TO STAY? ANYWAY, THANK YOU VERY MUCH.

OKAY. THANK YOU, MISS WADDINGTON.

THERE ARE NO PUBLIC PRESENTATIONS THIS EVENING.

INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

OH, SORRY. THIS IS YOURS.

[LAUGHTER] ITEM 7.1 REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING THE PURCHASE OF 13 FOREST PLACE THAT COUNCIL ENTER AN AGREEMENT OF PURCHASE AND SALE WITH BARBARA ANNE BLACKBURN FOR THE PROPERTY IDENTIFIED AS 13 FOREST PLACE, AND THAT THE FUNDS BE TAKEN OUT OF LAND SALES PURCHASE RESERVE.

COULD I HAVE A MOVER AND A SECONDER, PLEASE? COUNCILLOR MANN, COUNCILLOR SEIDEL.

MR. ANTUNES.

GOOD EVENING, MR. CHAIR, AND MEMBERS OF COUNCIL.

I'M GOING TO APOLOGIZE AGAIN FOR MY LACK OF ORIGINALITY WITH THIS.

AND BECAUSE THIS IS ESSENTIALLY THE SAME REPORT YOU'VE SEEN THREE OTHER TIMES WITH A FEW CHANGES.

OBVIOUSLY THE PROPONENT'S NAME IS BLACKBURN AND THE ADDRESS OF 13 FOREST PLACE.

THIS IS THE FINAL LOT OF THE FOREST PLACE PROPERTIES THAT WE'VE BEEN WORKING TO ACQUIRE BACK AS A MUNICIPALITY.

AND THIS WOULD WITH THE CLOSE OF THIS PROPERTY, WOULD GIVE US ALL SIX PROPERTIES OF THE FORMER TOWNHOUSE BUILDING PUT TOGETHER.

SO THAT'S A GREAT STEP MOVING FORWARD.

AND THE LAST PIECE IN THE PUZZLE IN GETTING THE FOREST PLACE PROPERTY READY TO BE RESOLD.

AGAIN BECAUSE THIS IS AN END UNIT.

AS WITH THE END UNIT THAT WE SOLD TO MR. ROSICA THE FIRST TIME AROUND, WHICH IS OUR FIRST ONE.

[00:05:01]

SO LATER ON THIS EVENING, COUNCIL WILL SEE A BYLAW FOR THE AGREEMENT OF PURCHASE AND SALE LATER ON.

TYPICALLY, WE'RE SEEING SOMEWHERE BETWEEN 45 TO 60 DAYS FOR CLOSING WITH SOME OF THE OTHER ONES, BECAUSE THEY WERE ESTATES AND THERE WAS A FEW MORE STEPS INVOLVED WITH AN ESTATE. BUT WE'RE DEALING DIRECTLY WITH MISS BLACKBURN AND A LOCAL SOLICITOR HERE AND THE CITY SOLICITOR.

SO THIS ONE SHOULD CLOSE RELATIVELY QUICKLY.

SO HAPPY TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE.

OKAY. THANK YOU.

ANY QUESTIONS? I JUST HAVE A COMMENT.

OUR GOAL WAS TO END UP WITH THAT BLOCK OVER AT FOREST PLACE.

AND WE STARTED IT ACTUALLY NOT THAT LONG AGO.

AND, YOU KNOW, I WOULD SAY, MR. ANTUNES, YOUR MISSION HAS BEEN ACCOMPLISHED, AND THAT'S GOOD.

IT'LL ONLY ENHANCE THAT AREA AND WE'LL BE READY TO REALLY MARKET ALL THESE SERVICE LOTS.

SO IF THERE'S NO OTHER COMMENTS, OH GO AHEAD.

THROUGH YOU, MR. CHAIR. THE MISSION IS ACCOMPLISHED WHEN WE SELL THE LOT.

WELL. YES. THAT'S BUT YES, THE INITIAL PART OF THE MISSION IS ACCOMPLISHED AND THEY ARE ALL SERVICE.

SO ONCE THIS IS DONE, IF ANY DEVELOPERS THAT ARE LISTENING TO THE MEETING TONIGHT HAVE AN INTEREST IN BUILDING HERE IN ELLIOT LAKE, WE'VE GOT A LOT READY FOR SIX AT LEAST SIX UNITS, POTENTIALLY MORE, BUT THEY ARE ALL SERVICED UNITS, SO READY TO SELL WHEN SOMEONE WANTS TO BUY THEM.

OKAY, GOOD.

LET'S HAVE A VOTE.

ALL IN FAVOR? CARRIED. BACK TO YOU, MAYOR.

OKAY. ITEM 7.2, MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING SALE OF RESIDENTIAL LOT ON GAUTHIER PLACE.

MAY I HAVE A MOTION THAT THE MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES BE DEFERRED TO THE NEXT REGULAR MEETING OF COUNCIL.

A MOVER, PLEASE.

COUNCILLOR BULL, SECONDED COUNCILLOR MANN.

ALL IN FAVOR? THAT'S CARRIED.

7.3 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING DEPOT OPERATIONS AGREEMENT.

MAY I HAVE A MOTION THAT THE REPORT OF THE CHIEF ADMINISTRATIVE OFFICER BE RECEIVED? AND THAT COUNCIL APPROVE THE EXECUTION OF THE AGREEMENT BETWEEN THE CITY OF ELLIOT LAKE AND CIRCULAR MATERIALS ONTARIO AS IT RELATES TO RECYCLING DEPOT OPERATIONS, AND THAT COUNCIL PASS THE APPROPRIATE BYLAW IN SUPPORT OF THIS AGREEMENT.

A MOVER COUNCILLOR FLINTOFF SECONDED.

COUNCILLOR LEFEBVRE MR. DEBORTOLI, PLEASE.

YES. THANK YOU, YOUR WORSHIP, AND THROUGH YOU TO MEMBERS OF COUNCIL.

JUST A BIT OF A PREAMBLE HERE AND SOME HISTORY IS HOW WE GOT TO WHERE WE'RE AT TODAY.

SO BACK IN 1994, THE ONTARIO GOVERNMENT PASSED A LEGISLATION THAT REQUIRED MUNICIPALITIES OF POPULATION OF OVER 5000 PEOPLE TO INSTITUTE A RECYCLING PROGRAM.

AND IF YOU RECALL, BACK IN THE DAY, WE HAD DEPOTS AT VARIOUS LOCATIONS WITHIN THE COMMUNITY.

THERE WAS ONE AT THE COLLINS HALL, ONE AT THE ARENA.

AND THAT WAS THE SORT OF THE GENESIS OF THE RECYCLING PROGRAM IN OUR COMMUNITY.

AT THAT POINT IN TIME, THE COMMUNITY, OUR MUNICIPALITY WAS RESPONSIBLE FOR THE FULL FUNDING OF THAT OF THOSE DEPOT OPERATIONS.

SO THE SETUP, THE PURCHASE OF THE EQUIPMENT TO ACCEPT THE RECYCLING MATERIALS AND ALSO HAVING THE DEPOT SERVICE WAS ALL FELL UPON THE MUNICIPALITY IN TERMS OF AN EXPENSE.

OVER TIME, THOUGH, THE COSTING MODEL WAS REVIEWED AND AMENDED TO WHERE A PORTION OF THE OBLIGATION TO RUN RECYCLING PROGRAMS WAS SHIFTED TO THE PRODUCERS OF RECYCLING MATERIALS.

AND WHEN I SAY PRODUCERS, I MEAN EXAMPLES SUCH AS BRAND HOLDERS, IMPORTERS OR RETAILERS, OR PRODUCTS THAT CONTAIN BLUE BOX MATERIALS.

SO BASICALLY PRODUCTS THAT YOU'RE BUYING IN OUR RETAIL STORES.

SO FROM THAT TIME UNTIL PRESENT DAY, OPERATIONS OF THE RECYCLING DEPOT HAVE REMAINED THE RESPONSIBILITY OF THE MUNICIPALITY, MEANING WE STILL PAY TO SERVICE THE DEPOTS.

AND WE BEAR A COST OF THE OPERATION OF THE DEPOTS.

BUT WE ARE SUBSIDIZED IN TERMS OF THE FINANCIAL OBLIGATION, BECAUSE 50% OF THAT HAS BEEN OFFLOADED ONTO THE STEWARDS OR THE PEOPLE WHO ARE PRODUCING THE RECYCLABLE MATERIAL THAT WE HAVE TO COLLECT.

SO WE HAVE BEEN RECEIVING FUNDING OVER THE PAST YEARS SINCE THAT CHANGE IN LEGISLATION.

AND THE FUNDS COME TO US THROUGH STEWARDSHIP ONTARIO.

WE PROVIDE DATA TO WHAT'S CALLED THE DATA CALL.

SO WE LET THEM KNOW IN TERMS OF WHAT TYPE OF MATERIALS WE COLLECT, THE TONNAGES WE COLLECT, THE TYPE OF SERVICES WE PROVIDE IN THE COMMUNITY, AND THEY DETERMINE THE SUBSIDY THAT COMES OUR WAY.

IN 2024, WE WILL RECEIVE APPROXIMATELY $103,000 IN SUPPORT OF OUR CURRENT RECYCLING PROGRAM.

IN 2021 THOUGH THE GOVERNMENT MADE ANOTHER CHANGE AND THEY INTRODUCED NEW LEGISLATION UNDER THE RESOURCE RECOVERY AND CIRCULAR ECONOMY ACT.

AND THIS NEW REGULATION IS DESIGNED TO PUT THE TOTAL ONUS ON THE PRODUCER OF PRODUCT TO BE FULLY RESPONSIBLE FOR THE

[00:10:08]

SO THE LEGISLATION ALLOWS FOR ORGANIZATIONS AND ENTITIES WHICH ARE REFERRED TO AS A PRODUCER RESPONSIBILITY ORGANIZATION OR A PRO TO REPRESENT PRODUCERS OF PAPER AND OTHER PACKAGING PRODUCTS AND PRO'S WORK WITH PRODUCERS AND HELP THEM MEET THEIR RESPONSIBILITIES UNDER THE NEW LEGISLATION.

THE PRO WILL BE WORKING WITH THE SORRY.

THE PRO WILL BE WORKING WITH MUNICIPALITIES AND PRODUCERS THROUGH THE TRANSITION TO A TOTALLY PRODUCER FUNDED PROGRAM, AND THE PRO THAT WILL BE WORKING WITH OUR MUNICIPALITY IS CIRCULAR MATERIALS ONTARIO.

SO THE TRANSITION PERIOD BEGAN IN 2023 AND WILL CONTINUE THROUGH TO THE END OF 2025.

AND BY 2026, THE PRODUCERS WILL BE TOTALLY RESPONSIBLE FOR FUNDING RECYCLING PROGRAMS. WHERE AM I? OKAY.

SO WE WILL TRANSITION IN MAY OF 2025 AND OTHER COMMUNITIES ALONG THE NORTH SHORE THAT WILL BE TRANSITIONING IN 2025 INCLUDE THE TOWNS OF BLIND RIVER, ESPANOLA AND HURON LODGE.

THIS IS SOME EXAMPLES.

SO IN THE AGREEMENT, THE RELATIONSHIP THAT EXISTS BETWEEN THE CITY OF ELLIOT LAKE AND CIRCULAR MATERIALS ONTARIO WITH REGARD TO DEPOT OPERATIONS WILL INVOLVE A COUPLE OF STREAMS. ONE IS THAT THEY WILL ASSIST IN ENABLING US TO CONTINUE TO PROVIDE EDUCATIONAL AND PROMOTIONAL MATERIAL TO THE HOUSEHOLDS WITHIN THE COMMUNITY, AND WE'VE BEEN DOING THAT ON A REGULAR BASIS.

YOU'LL SEE IT IN OUR MAILERS.

THE RECYCLING SCHEDULE APPEARS OR THERE'LL BE THERE'LL BE EDUCATIONAL COMPONENTS AND IDENTIFY WHAT ARE RECYCLABLE STREAMS AND WHAT AREN'T.

AND THIS WILL CONTINUE ON.

AND WE WILL RECEIVE A DOLLAR FOR EVERY 5,141 HOUSEHOLDS THAT RECEIVE THE MATERIALS.

SO QUICK MATH, $5,141 A YEAR TO HELP US WITH PROMOTION AND EDUCATION OF RECYCLING PROGRAM.

THE OTHER STREAM THAT WE WILL RECEIVE IS $485 PER MONTH, LESS NON-ELIGIBLE SOURCE DEDUCTION.

BECAUSE WE HAVE FOUR DEPOTS LOCATED WITHIN OUR COMMUNITY, WE HAVE ONE AT THE LANDFILL, WHICH IS MANNED.

IT'S CONSIDERED TO BE MANNED.

IT'S STAFFED THERE BECAUSE WE DO HAVE THE STAFF THAT CONTROL AND MONITOR THE TRAFFIC IN AND OUT OF THE LANDFILL.

THE OTHER THREE, THE ONES THAT ARE LOCATED ON DUNLOP SHORES, STANROCK AND SOUTH BAY, THEY ARE NOT THEY ARE NOT MANNED.

SO PART OF THE FUNDING FORMULA SAYS BECAUSE THEY'RE NOT MANNED, THERE'S A POSSIBILITY THAT INELIGIBLE SOURCE MATERIAL COULD BE PLACED IN OR COULD END UP IN A DEPOT AND BY INELIGIBLE SOURCE MATERIAL.

IT'S NOT. IT'S NOT MATERIAL THAT'S NOT CONSIDERED PART OF THE RECYCLING STREAM.

IT COULD BE MATERIAL THAT'S BROUGHT THERE BY INELIGIBLE SOURCES.

SO ANY INSTITUTION, COMMERCIAL OR INDUSTRIAL TYPE BUSINESS, IF THEY WERE TO DROP OFF ALL THEIR CARDBOARD IN THE DEPOT, THAT WOULD NOT THAT DOESN'T TECHNICALLY COVERED UNDER THE PROGRAM. THIS IS STRICTLY FOR RESIDENTIAL AND MULTI-REZ TYPE TYPE PRODUCED WASTE OR RECYCLING PRODUCT.

SO THEY HAVE A FORMULA THAT DEDUCTS APPROXIMATELY 25%.

THEY WORK IT ON A TONNAGE BASIS.

SO AND SAY THEY FACTOR IN 25% OF THAT WILL BE INELIGIBLE.

SO FOR INSTANCE, AND THEY CHARGE YOU $200 A TON FOR THE INELIGIBLE TYPE OF MATERIAL THAT MAY ARRIVE AT THE DEPOT.

SO QUICK, JUST A QUICK EXAMPLE.

IF WE GOT A TON OF MATERIAL, 25% OF THAT WOULD BE CONSIDERED INELIGIBLE AND THEY WOULD TAKE 25% OF 200, WHICH IS $50, AND DEDUCT IT FROM THE MONTHLY FEE OF 485, SO WOULD RECEIVE 435 INSTEAD OF 485.

THAT'S HOW THEY WORK.

THAT'S HOW THAT FUNDING STREAM HAS WORKED IN THE AGREEMENT.

SO AS THE PROJECT, IT DOES RELATE TO OUR STRATEGIC PLAN IN TERMS OF OUR COMMITMENT TO ENVIRONMENTAL STEWARDSHIP.

AND BY EXECUTING THE AGREEMENT, WE'LL BE ENGAGING OUR COMMUNITY IN THE PROVINCE'S PLAN TO NOT ONLY IMPROVE RECYCLING, BUT TO ENSURE THAT RECYCLING PROGRAMS REMAIN VIABLE OVER THE LONG TERM. AND THAT IS MY REPORT.

OKAY. THANK YOU VERY MUCH, MR. DEBORTOLI. DO YOU HAVE ANY QUESTIONS OR COMMENTS? COUNCILLOR MORRISSETTE.

THROUGH YOU, YOUR WORSHIP.

DOES THIS MEAN WHEN WE REACH THIS AGREEMENT THAT THE COMMERCIAL STORES THAT ARE BEING CHARGED FOR THEIR RECYCLING TO BE PICKED UP, THEY WON'T HAVE THAT CHARGE ANYMORE? NO THAT'S NOT, THIS IS STRICTLY TO DO WITH WITH RESIDENTIAL DEPOT WASTES.

SO OR NOT.

SORRY RECYCLING MATERIALS.

THE STORE ALL THE AGREEMENTS THAT THE COMMERCIAL AND INDUSTRIAL COMPONENT OF THE COMMUNITY HAVE WITH THE SERVICE PROVIDER RIGHT NOW WILL REMAIN INTACT BECAUSE THOSE SERVICES ARE INDEPENDENT OF WHAT WE SUBSIDIZE OR PROVIDE AS A MUNICIPALITY.

ANY OTHER QUESTIONS OR COMMENTS?

[00:15:02]

THANK YOU YOUR WORSHIP THROUGH YOU TO MR. DEBORTOLI. SO THE $103,000 WE'RE GETTING FOR 2024, WE GO TO 25.

IS THAT SORT OF AUTOMATIC? WE'LL GET THAT FOR 25.

AND THIS AGREEMENT IS OVER AND ABOVE.

I'M JUST I'VE LOST A BIT.

THIS AGREEMENT ONLY COVERS DEPOT OPERATIONS.

OKAY. SO THE FUNDING STREAMS WE'RE TALKING ABOUT STRICTLY PERTAIN TO THE FOUR DEPOTS THAT WE CURRENTLY MANAGE WITHIN THE COMMUNITY.

IT HAS IT WON'T HAVE AN IMPACT ON OUR RECYCLING HOUSEHOLD RESIDENTIAL RECYCLING PROGRAM AS OF YET THAT WILL TRANSITION TO MY UNDERSTANDING AT A LATER POINT. AROUND THE SAME TIME PERIOD.

BUT THAT'S AN AGREEMENT THAT WILL BE SOLELY BETWEEN THE CMO CIRCULAR MATERIALS ONTARIO AND THE CONTRACTOR.

WE'VE ALREADY BEEN NOTIFIED THAT GFL WILL CONTINUE TO PROVIDE THE SERVICE TO OUR COMMUNITY, EXCEPT NOW THEY WILL BE DOING THAT UNDER AN AGREEMENT WITH CMO RATHER THAN THE CITY OF ELLIOT LAKE.

SO JUST TO FOLLOW UP.

SO THIS IS SORT OF A BEGINNING OF THE TRANSITION OF THINGS CHANGING.

CORRECT. OKAY.

THANK YOU. ANY OTHER QUESTIONS, COUNCILLOR LEFEBVRE? THANK YOU. YOUR WORSHIP THROUGH YOU.

SO THE 103 K THAT WE'RE GETTING IS THAT DOES THAT COVER OUR EXPENSES.

OR IS THERE SOMETHING THAT WE NEED TO BUDGET FOR IN 2025 OR 20.

AS THE BUDGET IS ROLLED OUT THE 103 K WAS FOR THIS YEAR, THE SUBSIDY FOR THIS YEAR.

I THINK FROM WHAT I UNDERSTAND, WE WILL PROBABLY HAVE TO CONSIDER THE FACT THAT WE AREN'T TRANSITIONING UNTIL MAY OF 2025.

SO WE WILL HAVE TO CONSIDER THAT WITHIN THE BUDGET FOR NEXT YEAR.

AND THEN AFTER THAT POINT, IT IS MY UNDERSTANDING THAT THE CMO AND THE SERVICE PROVIDER WILL INTERACT IN TERMS OF PAYMENT FOR SERVICE.

OKAY. ANY OTHER QUESTIONS? NO. OKAY.

LET'S HAVE A VOTE. ALL IN FAVOR? NONE ARE OPPOSED. THAT IS CARRIED.

7.4 REPORT FROM THE SPECIAL PROJECTS MANAGER REGARDING RUBEN YLI-JUUTI CENTRE AQUATIC CENTER SCOPE RECONCILIATION AND PROJECT UPDATE. MAY I HAVE A MOTION THAT THE REPORT FROM THE SPECIAL PROJECTS MANAGER BE RECEIVED, AND THAT COUNCIL APPROVED THE ADDITIONAL SCOPE, ITEMS AND ASSOCIATED EXPENSES INCURRED DURING THE REFURBISHMENT OF THE RUBEN YLI-JUUTI CENTRE AS DETAILED IN THE PROVIDED STATEMENT FROM MET ENGINEERING. AND THAT THE ASSOCIATED COST IN EXCESS OF THE ORIGINAL CONTRACT AMOUNT FOR THESE ADDITIONAL SCOPE ITEMS BE DRAWN FROM THE CITY'S BUILDINGS AND FACILITIES.

CAPITAL RESERVE, AND THAT COUNCIL APPROVED THE USE OF THE NEGOTIATION METHOD AS DESCRIBED IN THE CITY'S PROCUREMENT POLICY, TO SOLE SOURCE THE PROVISION OF MATERIALS AND SERVICES TO RECOMMISSION THE HOT TUB AT THE RUBEN YLI-JUUTI CENTRE AQUATIC CENTER AT A COST OF $32,378, EXCLUDING APPLICABLE TAXES, AND THAT THE ASSOCIATED COSTS FOR THE RECOMMISSIONING OF THE HOT TUB BE DRAWN FROM THE CITY'S BUILDINGS AND FACILITIES CAPITAL RESERVE.

A MOVER, PLEASE.

COUNCILLOR LEFEBVRE.

SECONDED BY COUNCILLOR BULL.

MR. GOULDING.

WELCOME. THANK YOU, YOUR WORSHIP THROUGH YOU.

JUST TO ADD SOME CLARITY FOR COUNCIL ON THIS REPORT, IT COULD EASILY I COULD HAVE LOADED UP THE AGENDA WITH THREE SEPARATE REPORTS, BUT IT MAKES MORE SENSE TO BUNDLE EVERYTHING ABOUT THE POOL INTO ONE.

SO TO ADD SOME CLARITY, IT'S A BIT OF BACKGROUND IN ON THE CURRENT STATUS OF THE PROJECT IN THE BACKGROUND SECTION.

AND THEN IT GOES ON TO DISCUSS TWO SEPARATE ISSUES, ONE APPROVING CHANGE ORDERS THAT HAVE BEEN ACCRUED THROUGHOUT THE PROJECT.

AND TWO DISCUSSING THE ISSUE OF THE HOT TUB.

JUST TO PRECEDE THE MATERIAL PRESENTED IN THE BACKGROUND.

WE ARE REALLY CLOSE TO RECOMMISSIONING THIS FACILITY, THANKFULLY.

I WAS ON SITE INSPECTING THE FACILITY WITH THE POOL CONSULTANT LAST WEEK.

HE HAS A REALLY SHORT AND MINOR DEFICIENCY LIST FOR THE POOL CONTRACTORS, THE POOL SUBCONTRACTORS TO ADDRESS WITH PRIMARILY WITH THE KIDS POOL.

AND IT'S REALLY MINOR ISSUES.

WE'LL BE MEETING WITH THE OVERALL PROJECT CONSULTANTS IN THE NEXT COUPLE OF WEEKS TO GENERATE A DEFICIENCY

[00:20:02]

I'M NOT EXPECTING, FRANKLY, ANYTHING TO BE ON IT.

THE SITE SUPER IS REMAINED IN ATTENDANCE THROUGH THIS EXTENDED PROJECT SCHEDULE, AND THEY'VE ADDRESSED ANYTHING THAT I COULD IMAGINE THAT WOULD NEED DONE IN THAT TIME.

THAT BEING SAID, WE ENCOUNTERED SOME DELAYS THROUGH THE SUMMER THAT WERE SOME UNEXPECTED, SOME ANTICIPATED IN THE SPRING. IN APRIL OF 2024, I PRESENTED TO THE PUBLIC SERVICES COMMITTEE, AND I DESCRIBED THE PROCESS THAT NEEDED TO HAPPEN IN RECOMMISSIONING THE FACILITIES WHERE THIS CURRENT PROJECT THAT WE'RE UNDERTAKING AT THE POOL IS ACTUALLY THE SECOND OF TWO, THE FIRST ONE WE ENGAGED IN THE SUMMER OF 2022, WHERE WE REPLACED ALL THE MECHANICALS FOR LACK OF A BETTER DESCRIPTION, IN THE POOL RELATING TO AIR HANDLING AND HEAT RECOVERY.

THAT EQUIPMENT WAS INSTALLED AND SHORTLY AFTER INSTALLING IT BEFORE IT WAS COMMISSIONED INITIALLY.

WE TRIED TO FIRE UP THE POOL AGAIN, AND THAT'S WHEN WE NOTICED ALL THE LEAKING AND ENGAGED IN THIS SECOND PROJECT.

SO NOW IT'S TIME TO COMMISSION THAT EQUIPMENT FOR THE FIRST TIME EVER, IT'S BEEN SITTING READY TO GO.

THAT PROCESS IS, AS OF TODAY, UNDERWAY.

WE ARE ANTICIPATING THE TECHNICAL STAFF TO THAT NEEDS TO DO THE OFFICIAL COMMISSIONING OF THAT WORK TO BE ON SITE IN THE FIRST WEEK OF OCTOBER.

I CAN'T IT'S BEEN WAY TOO LONG IN THIS PROJECT FOR ME TO PROMISE THAT EVERYTHING WILL GO SMOOTHLY, BUT WE ARE NOT ANTICIPATING ANY CHALLENGES WITH THAT PROCESS. SO WE'LL BE ABLE TO ADVISE COUNCIL AND THE COMMUNITY OF THAT STATUS IN EARLY OCTOBER.

AND SO THAT'S AS FAR AS I'M CONCERNED, ALL GOOD NEWS.

THAT'S THE CURRENT STATE OF THE PROJECT.

MOVING ON TO THE OUTSTANDING CHANGE ORDERS.

THERE'S AN ATTACHED DOCUMENT FROM MATT ENGINEERING THAT DETAILS SOME OF THE CHALLENGES AND CHANGES THAT WE'VE HAD AS WE'VE NEGOTIATED GETTING THIS FACILITY REFURBISHED.

THERE WAS A RELATIVELY SMALL CONTINGENCY ALLOCATION IN THE PROCUREMENT PROCESS OF WHAT AMOUNTS TO APPROXIMATELY $50,000, SPLIT BETWEEN DIFFERENT.

SORRY, THAT'S OFF THE TOP OF MY HEAD, BUT THERE WAS FUNDS ALLOCATED TO DIFFERENT PORTIONS OF THE PROJECT.

THERE WAS A HARDWARE ALLOCATION, THERE WAS AN OVERALL CONTINGENCY FUND.

AND THEN THERE WAS ALSO AN ALLOCATION SET ASIDE FOR MATERIALS TESTING.

SOMETIME IN THE SPRING, WE EXHAUSTED THOSE CONTINGENCIES.

AND THE FINAL CHANGE ORDER THAT I APPROVED RELATED TO REFURBISHING THE POOL SHELL IN A MINOR WAY THAT WAS UNFORESEEN, BUT DEFINITELY NEEDED TO HAPPEN IN ORDER FOR US TO MOVE FORWARD WITH THE PROJECT SCHEDULE.

WE TOOK GREAT CARE TO, WITH THE SCOPE TO MAKE SURE THAT WE HAD A REALLY GOOD UNDERSTANDING OF WHAT THE WORK, WHAT WORK NEEDED TO BE TO HAPPEN TO REALIZE THIS PROJECT.

AND WE HAD EXTENSIVE TESTING DONE BY A FIRM IN SUDBURY ON THE POOL SHELL BEFORE WE GOT STARTED.

THEIR FINDINGS WAS THAT IT WAS IN EXCEPTIONALLY GOOD SHAPE.

THAT TURNED OUT TO BE TRUE.

WHEN WE REMOVED THE DECK, WE NOTICED SOME CORRODED REINFORCEMENT RIGHT AT THE TOP EDGE OF THE POOL ON THE DECK SIDE.

AND SO BEFORE REPOURING THE DECKS, WE ADDRESSED ALL OF THAT, AND THERE'S A CHANGE ORDER EXTRA THAT YOU'LL NOTICE INSIDE THE REPORTING THAT RELATED TO THAT ITEM SPECIFICALLY. AS FAR AS OTHER BIG TICKET ITEMS IN THERE REALLY THE ONLY OTHER ONE THAT STANDS OUT TO ME.

SORRY. THERE'S TWO.

THERE'S ONE RELATED TO PARGING.

SO DURING THE TENDER PROCESS WHEN THE SPECIFICATIONS WERE ISSUED FOR THE PROJECT RESPONDING BIDDERS HAD THE OPTION TO USE AN UNDERLAYMENT MATERIAL UNDERNEATH THE POOL LINER IN ORDER TO PREVENT THE WEIGHT OF THE WATER AGAINST THE POOL LINER FROM PRESSING AGAINST THE EXISTING TILE IN THE POOL SHELL TO PREVENT THOSE GROUT LINES

[00:25:09]

ONCE WE INSPECTED IT AND LOOKED AT THE SITE CONDITIONS ON SITE, IT BECAME APPARENT THAT EVEN WITH THE USE OF THAT MATERIAL, WE WOULD PROBABLY STILL GET TELEGRAPHING.

SO I INSTRUCTED THE DESIGN TEAM TO HAVE THE CONTRACTORS PURGE THE POOL SHELL. AND THE SECOND NOTABLE CHANGE ORDER THAT WASN'T ENTIRELY EXPECTED WAS RELATED TO THE SPECIFICATIONS IN THE INITIAL TENDER DOCUMENTS FOR THE DIVING BOARD, THE RESPONDING CONTRACTOR PRICED OUT A MUCH LESSER QUALITY DIVING BOARD THAN WE ENDED UP WANTING TO BE INSTALLED IN THE POOL.

AND SO WE SPLIT THE DIFFERENCE ON THE PRICE OF THAT BOARD, BECAUSE THE SPECIFICATIONS IN THE TENDER DOCUMENT WEREN'T ENTIRELY CLEAR TO SAY.

THEY SAID THEY OFFERED ONE SET OF SPECIFICATIONS IN ONE PLACE AND ANOTHER SET THAT WERE MORE OPEN TO INTERPRETATION IN A, IN ANOTHER PLACE.

SO WE VALUED WHAT THEY BID AND WE MOVED FORWARD WITH APPROVING IT OR WE ISSUING WE HAD THE DESIGN TEAM ISSUE A CHANGE ORDER FOR THE DIFFERENCE IN VALUE, RATHER THAN BOMBARD YOU WITH A BUNCH OF DETAIL THAT MAY OR MAY NOT BE PERTINENT, I'LL OPEN IT UP TO COUNCIL TO ASK ME ANY QUESTIONS THAT THEY WOULD LIKE TO HAVE ANSWERED AT THIS TIME.

OKAY, OKAY.

THANK YOU, MR. GOULDING.

DO YOU HAVE ANY COMMENTS OR QUESTIONS? COUNCILLOR BULL. THANK YOU, YOUR WORSHIP.

FIRST OFF, I'M GLAD TO HEAR THAT THE POOL IS GOING TO BE OPENING SOON.

ONCE YOU GET THE DEFICIENCIES DONE, BUT YOU CAN DO A LITTLE MORE EXPLANATION ON WHY A DIVING BOARD IS $37,000, PLEASE.

YES, IT'S ACTUALLY MORE THAN THAT.

THANK YOU. THROUGH YOUR WORSHIP.

SO THE BOARD THAT WE'RE RECEIVING IS HAS SOME DESIGN FEATURES IN IT THAT WE STAFF REALLY DIDN'T WANT TO BEND ON.

I'VE LEARNED MORE THAN I CARE TO KNOW ABOUT POOL FIXTURES, SO MOST OF THEM ARE FABRICATED OUT OF STAINLESS STEEL.

THERE'S DIFFERENT GRADES OF STAINLESS STEEL THAT YOU CAN USE.

INVARIABLY, BECAUSE OF THE WAY THAT THE TWO STAINLESS STEEL IS MANUFACTURED OVERSEAS, REGARDLESS OF GRADE, IT'S SUBJECT TO CORROSION. THERE'S CONTAMINANTS IN IN THE STAINLESS STEEL THAT JUST TEND TO SHOW UP.

AND THE POOL IS A HIGHLY CORROSIVE ENVIRONMENT.

SO WHEN WE SPECIFY THE DECK HARDWARE TO BE REINSTALLED ON THE POOL, BECAUSE WE'VE HAD EXPERIENCE WITH CORRODING DECK FIXTURES IN THE PAST, WE SPECIFIED FIXTURES THAT WERE BOTH STAINLESS STEEL OF HIGH GRADE, BUT THEN SUBSEQUENTLY POWDER COATED TO PREVENT TO FURTHER PROTECT THEM.

SO THAT INCREASES THE COST OF THE FIXTURES SUBSTANTIALLY, BUT IT WILL ALSO EXTEND THEIR LONGEVITY.

THE OTHER THING THAT MAKES THIS UNIT SOMEWHAT UNIQUE IS THAT THE LADDER TO ACCESS THE DIVING BOARD IS FROM THE SIDE OF THE UNIT RATHER THAN THE END.

WE'VE TRADITIONALLY HAD QUITE A LOT OF DECK TRAFFIC CONGESTION BEHIND THE DIVING BOARD, AND MISS KLUKE FELT THAT THIS MODEL WAS BEST SUITED TO THE FACILITY TO TRY AND ALLEVIATE THAT.

IN GENERAL, STAFF WAS REALLY CONSCIOUS OF THE DEEP END DECK CONGESTION WITH E [INAUDIBLE] USE AND THE GENERAL PUBLIC'S USE.

IT'S BEEN SUBJECT TO BE AN AD HOC STORAGE AREA, REALLY, BECAUSE WE'VE BEEN TIGHT ON SPACE IN THE FACILITY, AND IT'S ONE OF THE HIGHEST TRAFFIC AREAS THAT ALWAYS HAS PEOPLE MILLING AROUND WHEN IT'S IN ACTIVE USE.

SO THE INCLUSION OF THE DECK WELLS WHERE THE LINE MARKERS CAN BE STORED BENEATH DECK NOW WILL ALLEVIATE QUITE A LOT OF THE STORAGE IMPACT.

AND WE'RE HOPING THAT THIS DIVING BOARD WILL ALSO ALLEVIATE SOME OF THE TRAFFIC INTERFERENCES THAT WE EXPERIENCE IN THOSE AREAS.

[00:30:05]

COUNCILLOR MORRISSETTE.

THROUGH YOU YOUR WORSHIP.

SO THIS WORK THAT WE'RE GOING TO BID ON TONIGHT, IS THAT GOING TO DELAY THE POOLS OPENING, OR COULD THIS WORK BE DONE AND OPEN THE POOL ALSO? THANK YOU.

THROUGH YOU, YOUR WORSHIP.

YES. I NOTED THAT THERE WAS THREE ITEMS IN THE IN THE REPORT AND THEN I ONLY SPOKE ABOUT TWO.

THE THIRD IS THE HOT TUB REFURBISHMENT.

I'VE HAD OCCASION TO REVIEW THE QUOTATION THAT'S INCLUDED IN THE REPORT WITH OUR POOL CONSULTANT TO TRY AND GET SOME CONTEXT AROUND THIS.

AND ESSENTIALLY, THE RECOMMENDATION THAT'S COMING FORWARD TO COUNCIL TONIGHT BY STAFF IS BASED ON TWO PRIMARY ISSUES.

ONE IS EXPEDIENCY.

THE VENDOR THAT OFFERED US THIS QUOTE IS THE SUBCONTRACTING VENDOR TO OUR GENERAL CONTRACTOR THAT HAS INSTALLED THE REMAINDER OF THE POOL EQUIPMENT.

SO THEY'RE NOT ONLY FAMILIAR WITH THE FACILITY, BUT THEY HAVE STAFF THAT HAVE ACCOMMODATIONS HERE.

THEY HAVE RIGHT NOW, THEY HAVE ALL OF THEIR TOOLS ON SITE.

THEY'VE MOBILIZED.

THEY'RE READY TO DO THE JOB.

THERE'S ALSO SOME EQUIPMENT THERE THAT THEY CAN USE TO ACTUALLY DO THE JOB ON SITE CURRENTLY.

SO IT'S THE QUICKEST SOLUTION TO THIS ISSUE.

BUT MORE IMPORTANTLY, IN MY MIND NOT TO MINIMIZE THE EXPEDIENCY IS THE FACT THAT USING HAVING ANOTHER VENDOR HOOK UP CONTROL HARDWARE BETWEEN THE HOT TUB AND THE NEWLY INSTALLED EQUIPMENT. I JUST DON'T THINK IT'S ADVISABLE TO START A FACILITY AT THIS POINT TO HAVE TWO VENDORS MONKEYING AROUND WITH THE SAME CONTROLLER EQUIPMENT.

SO I'VE ASKED FOR OUR DESIGN TEAM TO WORK WITH THE CONTRACTOR TO FIND FURTHER EFFICIENCIES IN THE QUOTE OFFERED.

BUT IN ORDER TO KEEP THE PROJECT MOVING QUICKLY, I'M ASKING COUNCIL I'M RECOMMENDING TO COUNCIL TONIGHT TO APPROVE THIS QUOTE SO WE CAN GET THEM MOVING. OH, COUNCILLOR MORRISSETTE FOLLOW UP.

YES, PLEASE, YOUR WORSHIP.

THIS IS THE INSIDE, AND WE HAVE DID THE ROOF THAT IS SUPPOSED TO BEING DONE. IS THAT CURRENTLY BEING DONE TOO AS PART OF THE WORK? THANK YOU. THROUGH YOU, YOUR WORSHIP.

I'M SO THEY'RE NOT.

I KNOW THAT THEY'RE NOT. THE ROOFERS ARE NOT CURRENTLY ACTIVE ON SITE.

I'M NOT ENTIRELY CERTAIN WHEN THEY'RE TO MOBILIZE, BUT PERHAPS MR. DOYLE. THROUGH YOUR WORSHIP.

I TALKED TO THE ROOFERS EARLY LAST WEEK, AND THEY WERE HAVING A SOMEWHAT OF A HARD TIME SECURING SOME MATERIALS RIGHT NOW.

THEY'VE GOT THE MAJORITY OF IT.

BUT THEY'RE KIND OF HOPING TO START WITHIN THE NEXT WEEK TO WEEK AND A HALF.

I THINK I SAID IN ONE OF THE MEETINGS WHEN I DID PRESENT THIS REPORT, THAT THEY'D BE STARTING AROUND THE END OF SEPTEMBER.

SO THAT'S WHAT'S GOING ON NOW.

OKAY. YOU'RE OKAY.

MR. COUNCILLOR MORRISSETTE. OKAY.

COUNCILLOR FLINTOFF.

THANK YOUR WORSHIP THROUGH YOU TO MR. GOULDING. SO A COUPLE OF QUESTIONS.

SO EVERYTHING FROM DOOR 100, OPENING REPAIRS DOWN TO SUPPLY OF TWO HANDRAILS.

YOU'RE WAITING FOR US TO APPROVE THIS BUT HAS ALL THIS WORK BEEN DONE.

THANK YOU. THROUGH YOU, YOUR WORSHIP.

YES. SO, YES, THIS WORK HAS BEEN DONE.

THE CONTRACTOR HAS MOVED FORWARD WITH UNDERTAKING THIS WORK BECAUSE IT'S NEEDED TO HAPPEN TO ADVANCE THE PROJECT.

AND THEY'VE PROCEEDED ON THE UNDERSTANDING THAT THE CITY WOULD APPROVE THESE CHANGE ORDERS OVER TIME TO MAKE SURE THAT WE COULD HAVE AN OPEN FACILITY.

SO WHAT THE HOLDUP IS, IS THAT WE GOT THROUGH THE CONTINGENCY UNDER WHICH STAFF, NOT JUST MYSELF, WERE ABLE TO APPROVE EXTRAS ON THIS PROJECT.

AND THEN AFTER THAT POINT, THINGS STILL CAME UP.

BUT WE COULDN'T SAY YES OR NO TO DO IT, JUST TO NO I'M IN AGREEMENT HERE.

I JUST DIDN'T WANT YOU TO SAY THIS STUFF JUST NEEDS TO BE DONE, BECAUSE IT'S A $2.6 MILLION PROJECT.

AND THE CONTINGENCY WAS PRETTY SMALL.

SO I JUST WANTED TO KNOW IF THIS WORK HAD BEEN DONE.

BUT WHILE WE'RE ON THIS, I JUST HAVE ONE MORE QUESTION.

[00:35:04]

YEAH, BUT THEN WE'RE GETTING ASKED FOR ANOTHER $32,000 FOR THE HOT TUB.

SO MAYBE ELABORATE A LITTLE.

THANKS. THANK YOU.

THROUGH YOU, YOUR WORSHIP.

SO I'M FAMILIAR WITH EVERYTHING BUT THE HOT TUB REPAIRS ON THAT LINE, BUT SO I CAN SPEAK TO THEM.

THE EMERGENCY STOP WAS A CODE ISSUE, AND IT WAS PROBABLY THE LARGEST PORTION OF THAT CHANGE ORDER.

IN ORDER TO HAVE AN OPERATING CLASS A POOL RUNNING TO CODE.

IT THERE NEEDS TO BE A BUTTON THAT STOPS ALL THE MECHANICALS, AND IT HAS TO BE LOCATED IN A PARTICULAR ACCESSIBLE AREA FROM THE DECK.

AND SO THE EXISTING EMERGENCY STOP BUTTON, NOT ONLY HAD WE CHANGED ALL THE MECHANICALS, BUT IT WAS LOCATED IN A PLACE THAT ARGUABLY WASN'T CODE COMPLIANT ANYMORE.

I KNOW THAT MISS KLUKE HAD BEEN COORDINATING WITH THE DESIGN TEAM ON ITS RELOCATION.

I BELIEVE THAT IT'S NOW BEEN INSTALLED AT THE DEEP END, AND IT MAY OR MAY NOT BE TIED IN THERE.

WE MAY OR MAY NOT HAVE TWO.

I BELIEVE WE ONLY HAVE ONE.

I'M SORRY I WASN'T ON THE PROJECT WHEN THAT FINAL DECISION WAS MADE, BUT I DO KNOW THAT THAT WAS THE MAJORITY OF THAT LINE ITEM.

I THINK AT THAT TIME THEY DID SOME INVESTIGATIVE WORK ON THE HOT TUB, MOSTLY AROUND ITS DRAINS, BECAUSE IN THE QUOTE, YOU'LL SEE THAT THEY'RE BEING REPLACED.

THAT'S ANOTHER CODE ISSUE THAT NEEDS TO BE ADDRESSED.

AND THAT'S IN THE QUOTE THAT I'VE PRESENTED SEPARATELY.

THE PAINTING THAT'S IDENTIFIED THERE THE, CONTRACTOR PAINTED SOME OF THE BLOCK WORK ON DECK LOW DOWN TO TRY AND REPAIR SOME OF THE EXISTING WEAR THAT WAS OUT OF SCOPE AT THE TIME.

I CAN TELL YOU IT'S DONE A GOOD JOB OF IMPROVING THE LOOK OF THE POOL ON DECK, BUT THOSE ARE THE THREE ITEMS IN THAT LINE ITEM.

OKAY. THANK YOU. OKAY.

THANK YOU. COUNCILLOR MANN.

THANK YOUR WORSHIP THROUGH YOU I ECHO THE COMMENTS OF MY FELLOW COUNCILLORS REGARDING THE REOPENING OF THE POOL AND TO COUNCILLOR FLINTOFF'S POINT, ABOUT THE SIZE OF THE ORIGINAL CONTINGENCY.

SO I THINK AN ADDITIONAL $32,000 TONIGHT IS REASONABLE CONSIDERING THE AMOUNT OF WORK THAT HAS BEEN DONE TO THE FACILITY.

MY ONLY QUESTION IS REGARDING THE QUOTATION ITSELF.

THROUGH YOU, YOUR WORSHIP, TO MR. GOULDING, OWNER DISTRICT OF PORT HARDY.

IS THAT AN OVERSIGHT OR IS THAT AN ERROR? I JUST WANT TO MAKE SURE THAT THIS QUOTE IS ACTUALLY FOR THE CITY OF ELLIOT LAKE.

AND THIS IS OUR HOT TUB MECHANICAL RECOMMISSIONING AS OPPOSED TO A LOCATION IN BRITISH COLUMBIA.

THANK YOU. THANK YOU.

THROUGH YOU, YOUR WORSHIP.

YES. I CAN ONLY THINK THAT THAT'S AN ADMINISTRATIVE OVERSIGHT.

BOTH ON THE BOTH ON [INAUDIBLE] PART AND MY OWN.

I WILL NOTE THAT ORIGINALLY THIS QUOTATION WAS OFFERED TO OUR CONTRACTOR RATHER THAN THE CITY ITSELF.

AND OUR CONTRACTORS VERY GRACIOUSLY STEPPED ASIDE AND SAID, WHY DON'T WE JUST HAVE THIS HANDLED DIRECTLY THROUGH THE CITY JUST TO MAKE THINGS A LITTLE SIMPLER FOR EVERYONE? AND SO WHEN I REQUESTED THE DOCUMENTATION FROM [INAUDIBLE] LAST WEEK.

THIS IS WHAT THEY PROVIDED ME WITH.

OKAY. ANY OTHER QUESTIONS? COUNCILLOR LEFEBVRE. THANK YOU YOUR WORSHIP.

THROUGH YOU I WOULD ALSO ECHO THE COMMENTS.

I JUST DID THE QUICK MATH ON THE PROJECT OF $2.7 MILLION.

YOUR CONTINGENCY IS LESS THAN HALF A PERCENT OVER WHAT YOU BUDGETED.

SO THIS HAS BEEN AN EXTREMELY LONG AND LARGE PROJECT, AND I THINK WE NEED TO GIVE KUDOS TO THE STAFF THAT HAVE HELPED TO MANAGE THIS PROJECT.

KEEP IT ON TRACK.

THE CHANGE ORDERS ON THE PROJECT OF THIS SIZE HAVE BEEN VERY MINIMAL.

SO CONGRATULATIONS ON A JOB WELL DONE.

THANK YOU. YES, I ALSO AGREE.

I WOULD LIKE TO CONGRATULATE YOU ALL.

WE DID RIGHT. WE RUN A TIGHT BUDGET.

SO [LAUGHTER] IT'S A LONG WAIT FOR THE CITIZENS OF ELLIOT LAKE.

THE JOURNEY IS COMING TO A CLOSE.

OFTEN THE LONGEST PART OF COMING HOME IS DRIVING UP 108, SO WE'RE DEFINITELY COMING CLOSE.

[00:40:02]

IF THERE ARE NO OTHER COMMENTS, LET'S HAVE A VOTE.

ALL IN FAVOR? THAT IS CARRIED.

[8. PRESENTATION OF COMMITTEE REPORTS]

AT THE SEPTEMBER 12TH, 2024 MEETING OF THE ECONOMIC DEVELOPMENT STANDING COMMITTEE, THE FOLLOWING RESOLUTION WAS PASSED.

THE COUNCIL APPROVED A BYLAW TO ENTER INTO AN AGREEMENT WITH FEDNOR FOR PROJECT.

851-515257 FOR THE FUNDING OF A TOURISM STRATEGY FOR THE CITY OF ELLIOT LAKE.

MAY I HAVE A MOTION THAT COUNCIL APPROVE A BYLAW TO ENTER INTO AN AGREEMENT WITH FEDNOR FOR PROJECT.

851-515257 FOR THE FUNDING OF A TOURISM STRATEGY FOR THE CITY OF ELLIOT LAKE.

A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR LEFEBVRE.

MR. ANTUNES, PLEASE.

THANK YOU YOUR WORSHIP.

WITH OUR CHAIR COUNCILLOR FLINTOFF AT THE ECDEV STANDING COMMITTEE.

WE DISCUSSED THIS ONE A FAIR BIT.

GREAT PROGRAM.

WE INITIALLY, AS IT'S, STATED ON HERE.

FEDNOR DID ANNOUNCE THE TGP, WHICH IS THE TOURISM GROWTH PROGRAM.

AND IT WAS GREATLY OVERSUBSCRIBED.

OUR GREAT PARTNERS AT FEDNOR STEPPED UP AND SAID IT'S OVERSUBSCRIBED.

YOU'RE NOT GOING TO GET IT. BUT HERE'S ANOTHER OPPORTUNITY TO APPLY FOR WHICH WE DID, WHICH ESSENTIALLY TOOK OUR APPLICATION FEE FROM A 5% CONTRIBUTION TO A 10% CONTRIBUTION. IN DISCUSSION AND GUIDANCE GIVEN BY MR. DEBORTOLI. THERE WAS ROOM IN STAFF'S BUDGET TO INCREASE THAT EXTRA $4,000.

STAFF DID HAVE THAT IN THEIR BUDGET DUE TO NOT DOING THE SUMMER SHOP LOCAL.

THERE WAS A LACK OF INTEREST IN IT AND ACTIVITY FROM LOCAL RETAILERS, SO WE HAD THAT IN OUR BUDGET CONTRIBUTED TO THAT TOWARDS THIS.

SO $80,000 STRATEGY FOR $8,000 IS A GREAT DEAL TO, TO GET ON 10%.

AND JUST TO ADDRESS SOME OF THE QUESTIONS THAT WERE BROUGHT UP DURING QUESTION PERIOD BY MISS [INAUDIBLE] THE STRATEGIC PLANNING PROCESS, THE RFP IS IN THE PROCESS OF BEING RELEASED, BUT THE IS A LARGE CONTINGENT OF IT IS TO HAVE A LARGE AMOUNT OF PUBLIC INPUT AND STAKEHOLDER INPUT.

SO FROM OUR PUBLIC, FROM OUR BUSINESSES, FROM OUR TOURISM BUSINESSES AND STAKEHOLDERS.

SO THERE WILL BE A LOT OF PUBLIC INPUT THERE WHERE THINGS LIKE THE LACK OF ACCOMMODATIONS CAN BE BROUGHT UP.

IT WILL ALSO ADDRESS, IF WE ARE THE RIGHT MIX OF ACCOMMODATIONS BETWEEN OUR SHORT TERM ACCOMMODATIONS AND OUR HOTEL THAT WE HAVE HERE.

AND ALSO HAVING A FULSOME STRATEGY FOR OUR MUNICIPALITY COULD ALSO ATTRACT FUTURE HOSPITALITY PROVIDERS TO COME INTO TOWN.

SO IF THE CITY STANDS FORTH WITH AND PUTS FORTH A VERY STRONG TOURISM STRATEGY, THAT MAY ENCOURAGE AN INVESTOR TO LOOK AT THE COMMUNITY AND SAY, YES, I CAN SEE FUTURE GROWTH THERE AND THEREFORE WE'LL INVEST.

WHAT WE HAVE TO REALIZE FOR A TYPICAL HOTEL INVESTMENT IS IN THE NEIGHBORHOOD OF 15 TO $20 MILLION, SO IT'S A SUBSTANTIAL INVESTMENT.

SO THIS MIGHT HELP SPUR THAT ALONG AS WELL.

SO WITHOUT GOING THROUGH THE REST HAPPY TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE.

OKAY. THANK YOU MR. ANTUNES.

I WAS QUITE PLEASED TO RECEIVE THIS EMAIL AND FORWARD IT ON.

QUITE HAPPY.

THAT'S A GOOD AMOUNT OF MONEY FOR THE INVESTMENT.

THANK YOU FOR ALL YOUR WORK STAFF AND MR. ANTUNES. ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR BULL.

THANK YOU. YOUR WORSHIP TO YOU TO MR. ANTUNES. WELL, DO WE HIRE A CONSULTANT FOR THIS, OR HOW DOES THE ROLL OUT? YEAH. THROUGH YOU, YOUR WORSHIP.

YES, SIR. COUNCILLOR BULL.

WHAT WE PUT OUT THE RFP.

WE'RE VERY FORTUNATE. WE'VE ALREADY GOT 3 OR 4 CONSULTANTS THAT HAVE SHOWN AN INTEREST, SO IT WOULD BE A CONSULTING FIRM.

THIS IS AS MUCH AS STAFF HAVE BEEN INVOLVED IN OUR DEPARTMENT AND OTHER DEPARTMENTS IN THE CITY TO GROW TOURISM HERE.

THIS IS SOMETHING THAT'S FAIRLY SPECIALIZED.

SO THERE'S MANY THAT HAVE WORKED WITH OUR PARTNERS, THE DESTINATION, NORTHERN ONTARIO AND ALGOMA COUNTRY THAT REALLY KNOW THE INS AND OUTS AND HAVE THE DATA FROM OTHER COMMUNITIES THAT WE'RE COMPARING WITH, WHICH IS A BIG PART OF THE RFP AND OF THIS STRATEGY.

SO IT WOULD BE A CONSULTING FIRM THAT WOULD PULL ALL THE DATA TOGETHER IN ORDER TO GET THE MOST BANG FOR OUR BUCK.

WHAT WE HAVE PUT THROUGH IN OUR RFP REQUEST IS THAT THEY WILL FACILITATE THE QUESTIONS FOR THE PUBLIC MEETINGS, BUT WE WOULD HOLD THEM.

[00:45:04]

WE'RE I'D LIKE TO THINK WE'RE FAIRLY ADEPT AT FACILITATING PUBLIC INPUT SESSIONS.

SO WE'RE GOING TO SAVE A BIT OF MONEY ON PAYING A CONSULTANT TO COME UP HERE AND DO THAT, WHERE I AND OUR TEAM CAN DO THAT AND ACTUALLY PUT THE MONEY IN THE MEAT AND POTATOES OF THE STRATEGY AND NOT WASTE MONEY ON PAYING FOR PER DIEMS AND GETTING THEM TO COME NORTH, BECAUSE VERY LIKELY ONE OF THESE CONSULTANTS WILL BE FROM OUTSIDE THE REGION.

SO WE CAN DO THAT.

I CAN HOLD A PUBLIC MEETING AND FACILITATE IT WITH DATA FROM THE CONSULTANTS AND TO SEE WHAT THEY'RE ASKING.

SO WE'LL, HOPEFULLY GET SOME GOOD RESPONSE.

THE RFP IS VERY SPECIALIZED AND VERY DETAILED.

SO WE'RE I THINK WE'LL GET WHAT WE WANT OUT OF IT.

OKAY. THANK YOU. I SORT OF HAVE A PROBLEM WITH CONSULTANTS THAT WE HIRE THAT DON'T COME UP HERE TO SEE WHAT WE HAVE, THOUGH.

I DON'T UNDERSTAND HOW THEY COULD GIVE US A REPORT IF THEY DON'T COME UP HERE TO SEE WHAT WE OFFER.

THROUGH YOUR WORSHIP, THEY, THE CONSULTANT MAY COME UP A LOT OF IT'S DATA DRIVEN, BUT THE HOSTING OF MULTIPLE.

SO AS I MENTIONED EARLY ON THERE'S GOING TO BE SEVERAL INPUT SESSIONS.

SO IF WE GET THE CONSULTANT UP HERE ONCE WE CERTAINLY CAN TALK ABOUT THAT THROUGH TO SEE IT.

BUT PAYING A CONSULTANT TO COME IN AND STAND, AS WE'VE DONE WITH OTHER ONES, TO STAND IN A ROOM WITH OUR CITIZENS, WHICH IS VERY VALUABLE INPUT, BUT TO PAY THEM TO COME UP AND STAY IN TOWN AND DRIVE UP AND THEIR PER HOUR RATE TO SPEND THAT TIME WHERE WE'VE GOT A FANTASTIC TEAM HERE AT THE CITY, AND WE'VE SHOWN THAT THROUGH MULTIPLE PUBLIC INPUT SESSIONS. THAT'S WHERE WE'RE GETTING AT THE SAVINGS WITH THE CONSULTANTS.

BUT VERY LIKELY I'VE DONE A FEW OF THESE PROJECTS WITH CONSULTANTS AND TYPICALLY THEY MAKE ONE VISIT TO COME UP FOR THAT? BUT AGAIN, PERSONALLY, I FEEL IT'S A LESS THAN STELLAR USE OF BUDGETED FUNDS TO HAVE THEM COME UP AND FACILITATE INFORMATION NIGHTS.

OKAY. I'M NOT QUESTIONING YOUR WORK AT ALL.

I JUST, I JUST THINK IF WE HIRE A CONSULTANT, THEY SHOULD AT LEAST COME UP HERE AT LEAST ONCE TO SEE WHAT'S GOING ON.

THANK YOU. COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP. MORE OF JUST A COMMENT.

AS MR. ANTUNES SAID, WE DISCUSSED THIS PRETTY GOOD AT THE ECDEV STANDING COMMITTEE, AND AT THE END OF THE DAY, IT'S JUST A REALLY GREAT OPPORTUNITY TO GET MORE FUNDING FOR TO MAKE YOUR STRATEGIC MARKETING PLAN EVEN BETTER FOR NEXT SUMMER.

SO IT WAS PRETTY MUCH, SURE, LET'S DO IT.

THAT'S THE ONLY COMMENT.

COUNCILLOR LEFEBVRE.

THANK YOU YOUR WORSHIP THROUGH YOU.

JUST A COMMENT FOR THE CITIZENS OF ELLIOT LAKE.

I THINK IN TALKING TO A LOT OF PEOPLE, A LOT OF PEOPLE HAVE SOME GREAT IDEAS ON IDEAS FOR TOURISM FOR THIS COMMUNITY.

SO I WOULD ENCOURAGE EVERYBODY TO ATTEND THESE TOWN HALLS SO THAT YOUR VOICE IS HEARD.

AND GREAT JOB IN GETTING THIS FUNDING.

LOOKING FORWARD TO A TOURISM STRATEGY.

OKAY. THANK YOU. ANY OTHER QUESTIONS? OKAY. ALL IN FAVOR.

AND THAT IS CARRIED.

8.2. MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING CANADA COMMUNITY BUILDING FUND.

OH, THIS IS PROBABLY THE ONE THAT I GOT THE EMAIL FOR.

SORRY. AT THE SEPTEMBER 16, 2024 MEETING OF PUBLIC SERVICES STANDING COMMITTEE, FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL APPROVED THE AGREEMENT BETWEEN THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO AND CITY OF ELLIOT LAKE TO ACCESS THE CANADA COMMUNITY BUILDING FUND, AND THAT THE APPROPRIATE BYLAW BE PASSED TO EFFECT THIS DECISION.

MAY I HAVE A MOTION THAT COUNCIL APPROVE THE AGREEMENT BETWEEN THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO AND THE CITY OF ELLIOT LAKE TO ACCESS THE CANADA COMMUNITY BUILDING FUND, AND THAT THE APPROPRIATE BYLAW BE PASSED TO AFFECT THIS DECISION.

A MOVER. COUNCILLOR LEFEBVRE.

SECONDER. COUNCILLOR MORRISSETTE MR. DEBORTOLI. PLEASE.

YES. THANK YOU, YOUR WORSHIP THROUGH YOU TO COUNCIL, YOU WILL RECALL THAT DURING THE PUBLIC SERVICE COMMITTEE, WE DISCUSSED THIS FUNDING AGREEMENT IN SOME DETAIL.

BASICALLY THE AGREEMENT PROVIDES KNOWN FORMERLY KNOWN AS THE MUNICIPAL, IT WAS FEDERAL GAS TAX THAT PROVIDED MUNICIPALITIES WITH FUNDING OPPORTUNITIES FOR CERTAIN INFRASTRUCTURE PROJECTS.

ON AN ANNUAL BASIS, THE OR ON A PERIODIC BASIS RATHER, THE FEDERAL GOVERNMENT DOES TRANSFER FUNDS TO THE PROVINCE TO BE DISTRIBUTED TO THE MUNICIPALITIES WITHIN THE PROVINCE ONTARIO RECEIVES $800 MILLION A YEAR FROM THE FEDERAL GOVERNMENT, AND AMO, THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO IS CHARGED WITH ADMINISTERING THE FUND AND THEY DISTRIBUTE THE FUND MONEY THROUGHOUT THE 443 MUNICIPALITIES THAT ARE LOCATED IN THIS PROVINCE.

THE PROGRAM WAS IMPLEMENTED IN 2005, INITIALLY AS A FEDERAL GAS TAX, AS I MENTIONED, AND IT BECAME A PERMANENT PROGRAM IN

[00:50:01]

SO OBVIOUSLY THE LARGER MUNICIPALITIES RECEIVE MORE MONEY BASED ON POPULATION.

HOWEVER, FOR US, THROUGH THE YEARS OF 2024 THROUGH TO 2028, WE WERE RECEIVING JUST SLIGHTLY ABOUT $750,000 AVERAGE PER YEAR. IF YOU LOOK AT THE FIVE YEARS, IT COMES OUT TO ROUGHLY 3.75 MILLION.

AND THESE MONIES THAT ARE RECEIVED ARE APPLIED TO 19 DIFFERENT PROJECT CATEGORIES THAT ARE LISTED IN THE AGREEMENT.

SOME EXAMPLES OF THE CATEGORIES INCLUDE LOCAL ROADS AND BRIDGES, WASTEWATER INFRASTRUCTURE, RECREATION, DRINKING WATER AND PUBLIC TRANSIT, TO NAME A FEW.

SO BY EXECUTING THIS AGREEMENT, WE WILL BE PROVIDED WITH UPFRONT, PREDICTABLE, LONG TERM FUNDING TO HELP OUR CITY ADDRESS INFRASTRUCTURE PRIORITIES FROM NOW THROUGH THE NEXT FIVE YEARS OR FOUR YEARS.

THANK YOU, MR. DEBORTOLI.

ANY QUESTIONS OR COMMENTS? NO. PARDON ME.

OKAY. ALL IN FAVOR? AND THAT'S CARRIED.

8.3 REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING SPIRAL HEAT EXCHANGER.

AT THE SEPTEMBER 16TH MEETING OF PUBLIC SERVICES STANDING COMMITTEE THE FOLLOWING RESOLUTION WAS PASSED, THAT COUNCIL APPROVED THE PURCHASE OF A SPIRAL HEAT EXCHANGER FROM VECTOR PROCESS EQUIPMENT, INC.

IN THE AMOUNT OF $87,300, AND THAT THESE FUNDS BE WITHDRAWN FROM THE WATER AND WASTEWATER RESERVE.

WE HAVE A MOTION THAT COUNCIL APPROVE THE PURCHASE OF A SPIRAL HEAT EXCHANGER FROM VECTOR PROCESS EQUIPMENT, INC.

IN THE AMOUNT OF $87,300, AND THAT THE FUNDS BE WITHDRAWN FROM THE WATER AND WASTEWATER RESERVE.

MOVER, PLEASE. COUNCILLOR MANN SECONDED.

COUNCILLOR MORRISSETTE.

MR. DOYLE, PLEASE.

SOME OF YOU WERE NOT HERE OR PRESENT DURING THE PUBLIC SERVICES COMMITTEE.

SO WHAT I'LL DO IS I'LL KIND OF READ THE REPORT THROUGH AGAIN, IF THAT'S WHAT YOU SO CHOOSE.

SO THE CITY OF ELLIOT LAKE WASTEWATER TREATMENT PLANT UTILIZES AN ANAEROBIC DIGESTION AS A CRITICAL COMPONENT OF THE TREATMENT PROCESS.

THE CONTROL OF THE TEMPERATURE OF THE DIGESTERS IS NECESSARY TO PROMOTE PROPER DECOMPOSITION OF THE WASTE SOLIDS, AND TO AID IN THE PRODUCTION OF METHANE GAS USED TO OFFSET THE HEATING COSTS OF THE FACILITY.

THIS HEATING AND TEMPERATURE CONTROL IS CURRENTLY ACHIEVED USING A SPIRAL TYPE HEAT EXCHANGER.

THE UNIT IS DESIGNED TO BE COMPACT WITH A MINIMUM FOOTPRINT AND A HEATING SURFACE AREA, WHICH EFFICIENTLY TRANSFERS HEAT FROM THE BOILERS TO DIGESTED SLUDGE CIRCULATING THROUGHOUT THE UNIT.

THE HEAT EXCHANGER WAS INSTALLED AS ORIGINAL EQUIPMENT AT THE WASTEWATER FACILITY, AND HAS REMAINED IN CONTINUOUS OPERATION SINCE 1982 AND IN 2015 THE HEAT EXCHANGER WAS REPLACED WITH THE SAME DORR-OLIVER UNIT, BUT THE NEW HEAT EXCHANGER LASTED UNTIL JULY OF 2024 AND DEVELOPED HOLES IN THE INTERNALS OF THE SPIRALS.

PRIOR TO RELEASING THE TENDER VARIOUS NEW TECHNOLOGIES WERE EXPLORED, INCLUDING TUBE AND TUBE TYPE HEAT EXCHANGERS, AND STAFF LOOKED AT VARIOUS HEAT EXCHANGERS, AND THE FOOTPRINT THAT WAS REQUIRED WAS IN EXCESS OF THE AREA THAT WAS AVAILABLE.

SO TENDER 202403 WAS GENERATED IN ORDER TO SECURE PRICING FOR SUPPLY AND DELIVERY OF ONE SPIRAL TYPE WASTEWATER SLUDGE HEAT EXCHANGER EQUIVALENT IN DESIGN AND SPECS TO THE EXISTING DORR-OLIVER UNIT IN USE AT THE ELLIOT LAKE WASTEWATER TREATMENT PLANT.

THE PRICING RECEIVED THROUGH THE TENDER PROCESS INCLUDED SUPPLY AND DELIVERY OF A SPIRAL HEAT EXCHANGER, ALONG WITH A TWO YEAR WARRANTY AND BEING A SPECIALIZED FIELD, THERE ARE NOT MANY COMPANIES THAT MAKE HEAT EXCHANGERS, AND THE MANUFACTURERS HAVE DISTRIBUTORS THAT SUPPLY THESE PRODUCTS TO MUNICIPALITIES WITH AN EXACT REPLACEMENT FOR THE HEAT EXCHANGER THERE WILL BE NO REQUIREMENT FOR SPECIALIZED ENGINEER DRAWINGS, AS WELL AS NO APPROVALS REQUIRED BY THE MINISTRY OF ENVIRONMENT, CONSERVATION AND PARKS.

THERE IS ONLY ONE FIRM THAT SUBMITTED PRICING FOR THE SUPPLY OF THE HEAT EXCHANGE UNIT, AND THE PRICE FOR THAT HEAT EXCHANGER WAS 128,200 PLUS HST.

STAFF RESEARCHED PRIOR TO THE ISSUANCE OF THE TENDER DETERMINED THAT THE MARKET VALUE OF A NEW HEAT EXCHANGER WOULD BE APPROXIMATELY $90,000, AND GIVEN THAT LARGE VARIANCE BETWEEN MARKET VALUE AND THE PRICE OF THE BID RECEIVED THROUGH THE TENDERING PROCESS, STAFF INVOKED SECTION D OF THE PROCUREMENT POLICY NEGOTIATION METHOD.

SUBSECTION E OF THE NEGOTIATIONS METHOD STATES THAT THE PURCHASING AGENT MAY ENTER INTO NEGOTIATION WITH ONE OR MORE VENDORS FOR THE SUPPLY OF GOODS OR SERVICES, WHEN ALL BIDS ARE NOT ACCEPTABLE.

SO BY UTILIZING THIS SECTION OF THE PROCUREMENT POLICY, STAFF WERE ABLE TO SOURCE THE REQUIRED UNIT FROM ANOTHER SUPPLIER FOR A COST OF $87,300.

THE 2024 BUDGET DID NOT INCLUDE THE REPLACEMENT OF THE HEAT EXCHANGER, AND THE FAILURE OF THIS CRITICAL PIECE OF THE PROCESS EQUIPMENT WAS UNEXPECTED.

[00:55:06]

SO IN SUMMARY, THE EXISTING HEAT EXCHANGER HAS BEEN IN SERVICE FOR ABOUT TEN YEARS AND IS APPROACHING END OF LIFE.

THE REPLACEMENT UNIT OFFERED BY VECTOR PROCESS EQUIPMENT INCORPORATED FOR $87,300 PLUS HST, MEETS THE REQUIREMENTS OF THE TENDER AND IS AN EXACT REPLACEMENT. SO IF THERE'S ANY QUESTIONS, I'LL TRY TO ANSWER THEM.

THANK YOU, MR. DOYLE.

ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF. SORRY.

THANK YOU. THANK YOU YOUR WORSHIP.

JUST MORE OF A COMMENT.

I JUST WANT TO SAY TO MR. DOYLE, IT'S PRETTY GOOD WORK.

I MEAN, YOU GOT TO SUBMIT A BID OF $128,000 AND YOU REALIZED IT WAS OVERPRICED AND YOU OR YOUR STAFF TOOK THE INITIATIVE TO FIND ONE FOR $87.3.

SO YOU SAVED THE TAXPAYERS $41,000.

SO I JUST WANT TO MAKE THAT.

THAT'S GOOD WORK.

YOUR WORSHIP THANK YOU AND I'LL PASS THAT THAT ON TO STAFF AS WELL.

EXCELLENT. ANY OTHER COMMENTS? NO. IT'S AN IMPORTANT PIECE OF EQUIPMENT DRIVES THE PROCESSES DOWN THERE.

IT'S CRITICAL. SO WE HAVE TO DO THIS.

I'M GOING TO VOTE. YES.

SO ALL IN FAVOR? THAT IS CARRIED.

THERE ARE NO OUTSIDE BOARD AND COMMITTEE REPORTING, NO UNFINISHED BUSINESS.

THERE ARE NO PETITIONS.

[12. CORRESPONDENCE]

MAY I HAVE A MOTION THAT THE LETTER FROM THE OFFICE OF THE OMBUDSMAN DATED SEPTEMBER 18, 2024, CONCERNING THE INVESTIGATION INTO THE DECEMBER 18TH, 2023 FINANCE AND ADMINISTRATION STANDING COMMITTEE BE RECEIVED.

A MOVER COUNCILLOR MANN SECONDED COUNCILLOR MORRISSETTE.

DO WE HAVE ANY QUESTIONS OR COMMENTS? COUNCILLOR SEIDEL.

THANK YOU, YOUR WORSHIP.

JUST A COMMENT.

WELL, I RESPECT THE OMBUDSMAN'S I FOUND IT AWFULLY FUNNY THAT TWO MEMBERS, MYSELF AND MAYOR, WERE NEVER CONTACTED BY THE OMBUDSMAN TO GET OUR SIDE OF THE STORY.

SO I JUST I WAS A LITTLE SHOCKED AT THAT, BUT.

OKAY. THANK YOU.

COUNCILLOR MANN.

THANK YOU, YOUR WORSHIP.

OBVIOUSLY, AS THIS WAS A COMMITTEE THAT I CHAIRED, THAT PARTICULAR MEETING, I DID SPEAK TO THE OMBUDSMAN'S OFFICE AND THE INVESTIGATOR ON NUMEROUS OCCASIONS. I THINK THE SECOND AND THIRD TIME AFTER IT WAS INITIALLY DISCUSSED BY COUNCIL, I DID TRY TO REEMPHASIZE OUR POSITION.

BUT THERE WAS NO SUBSTANTIVE CHANGES TO THE FINAL REPORT.

SO IN THE END, I JUST WANT TO THANK THE OMBUDSMAN'S OFFICE FOR THEIR WORK.

THANK YOU COUNCILLOR MANN.

ANY OTHER QUESTIONS OR COMMENTS? WHILE WE WILL ACCEPT THIS REPORT, I AGREE WITH COUNCILLOR SEIDEL THE PREVIOUS INVESTIGATION WE WERE REPRIMANDED FOR NOT PROVIDING ALL THE INFORMATION, BUT THIS TIME AROUND I DID NOT GET INTERVIEWED, COUNCILLOR SEIDEL DID NOT GET INTERVIEWED.

I DO HAVE SOME QUESTIONS ABOUT JUST THE SPECIFICS, BUT IT IS A LESSON LEARNED.

PERHAPS THERE WAS A MISTAKE THAT WE WEREN'T SPECIFIC ENOUGH.

BUT MOVING FORWARD, WE WILL TRY TO DO BETTER.

OKAY. SO WE WILL VOTE TO ACCEPT THIS LETTER.

ALL IN FAVOR.

THAT IS CARRIED.

13 NOTICES OF MOTION.

NONE. 14 COUNCIL REPORTS AND ANNOUNCEMENTS.

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

THE LAST DAY TO CLAIM YOUR PRACTICE TICKETS AND OR GAME TICKETS ARE TOMORROW, TUESDAY, SEPTEMBER 24TH, FROM 12:30 TO 8 P.M.

AT CITY HALL.

PLEASE REMEMBER, THE PERSON WHOSE NAME IS LISTED MUST BE THE ONE TO PICK UP THE TICKETS AND MUST PRESENT GOVERNMENT ISSUED PHOTO ID.

THE COMMUNITY CELEBRATION WILL TAKE PLACE AT THE COLLINS HALL FRIDAY, SEPTEMBER 27TH.

STARTING AT 3 P.M.

THERE WILL BE A CHARITY BARBECUE LIVE BANDS AND ENTERTAINMENT, SOME FACE PAINTING.

[01:00:07]

THE COMMUNITY CELEBRATION IS FREE AND OPEN TO THE PUBLIC, AND ALL PROCEEDS FROM THE BARBECUE AND KRAFT HOCKEYVILLE MERCHANDISE SALES WILL GO TO THE CENTENNIAL ARENA FUND.

SO COME ON OUT AND ENJOY A GREAT AFTERNOON.

SUNDAY, SEPTEMBER 29TH IS GAME DAY AT THE SUDBURY COMMUNITY ARENA.

THE RED CARPET BEGINS AT 8:30 A.M.

TO WATCH YOUR FAVORITE HOCKEY PLAYERS GET OFF THE BUS.

YOU CAN LINE UP AND HOPEFULLY YOU MAY EVEN GET AN AUTOGRAPH, SOME PHOTOS AND SELFIES.

IT SHOULD BE A GOOD TIME.

THE RED CARPET IS FREE, SO TRY AND TRY AND GET OUT THERE.

THE DOORS FOR THE PRACTICE WILL OPEN AT 9:45 A.M..

AND THEN LAST MONDAY, SEPTEMBER 16TH, SAW THE CONCLUSION OF OUR KRAFT HOCKEYVILLE PHOTO OPP CUTOUT CONTEST.

CONGRATULATIONS! GO OUT TO OUR WINNER.

LOCAL ARTIST, KEVIN CLANCY.

KEVIN HAS WON $100 FOR HIS WINNING ARTWORK.

THIS HEAD IN THE HALL PHOTO PANEL WILL BE UNVEILED AT OUR KRAFT HOCKEYVILLE COMMUNITY CELEBRATION THIS FRIDAY.

COME ANY TIME AGAIN BETWEEN 3 P.M.

AND 7 P.M.

AND TAKE A PICTURE WITH THIS UNIQUE INTERACTIVE PHOTO OPPORTUNITY.

WE'D LIKE TO THANK ALL OF THE PARTICIPANTS IN OUR ART CONTEST.

AND ONCE AGAIN, CONGRATULATIONS TO KEVIN.

SATURDAY, SEPTEMBER 28TH.

THIS WEEKEND FROM 9 A.M.

TO 5 P.M., PLEASE JOIN THE ELLIOT LAKE ARTS ON THE TRAIL, HOSTED BY THE ELLIOT LAKE ARTS CLUB.

FOR THIS ONE DAY, MORE THAN 50 ARTISTS WILL BE DISPLAYING THEIR WORK AT FOUR LOCATIONS IN THE COMMUNITY.

THE ROYAL CANADIAN LEGION AT 10 VETERANS WAY, THE RENAISSANCE ACTIVE LIVING CENTER AT 2 VETERANS WAY, ÉCOLE SECONDAIRE VILLA FRANÇAISE DES JEUNES, 11 EDINBURGH ROAD AND ELLIOT LAKE SECONDARY SCHOOL AT 303 MISSISSAUGA AVENUE, AGAIN 9 A.M.

TO 5 P.M.

THERE IS A FREE SHUTTLE BUS RUNNING BETWEEN ALL FOUR LOCATIONS ON THE TOUR.

ONCE YOU GET TO YOUR VENUE, YOU CAN PARK YOUR CAR AND TAKE ADVANTAGE OF THIS FREE SERVICE.

PLEASE VISIT ELLIOTLAKEARTSCLUB.CA FOR MORE INFORMATION.

ON SEPTEMBER 30TH IS NATIONAL DAY FOR TRUTH AND RECONCILIATION.

THIS IS A DAY TO REFLECT AND HONOR SURVIVORS, THEIR FAMILIES, AND THE COMMUNITIES AFFECTED BY THE LEGACY OF RESIDENTIAL SCHOOLS.

THIS IS ONE STEP IN A LONG JOURNEY TOWARDS TRUTH TELLING AND MEANINGFUL RECONCILIATION.

IT IS ALSO RECOGNIZED AS ORANGE SHIRT DAY TO HONOR THE CHILDREN WHO SURVIVED RESIDENTIAL SCHOOLS AND REMEMBER THOSE WHO DID NOT. CANADIANS ACROSS THE COUNTRY ARE ENCOURAGED TO WEAR AN ORANGE SHIRT ON SEPTEMBER 30TH.

OCTOBER 1ST IS NATIONAL SENIORS DAY.

THIS IS AN OCCASION FOR ALL CANADIANS TO JOIN IN CELEBRATING OLDER ADULTS ACROSS CANADA.

WHETHER A PARENT, A COWORKER, A NEIGHBOR OR FRIEND, IT IS EASY TO SHOW YOUR RESPECT AND GRATITUDE FOR THE OLDER ADULTS IN YOUR LIFE.

THERE ARE MANY WAYS TO THANK SENIORS FOR THEIR CONTRIBUTIONS AND TO SHOW THEM JUST HOW MUCH THEY ARE APPRECIATED, SO PLEASE VISIT THE GOVERNMENT OF CANADA WEBSITE FOR MORE INFORMATION. DO WE HAVE ANY OTHER ANNOUNCEMENTS FROM COUNCIL? NO. OKAY.

15 IS AN ADDENDUM.

[15. ADDENDUM]

A MOVER COUNCILLOR BULL SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? IT'S CARRIED.

15.1 A MEMO FROM THE ACTING DIRECTOR OF FINANCE TREASURER.

SORRY. THE ADDENDUM REGARDING AD HOC 2025 BUDGET COMMITTEE AT THE SEPTEMBER 16TH FINANCE AND ADMINISTRATION COMMITTEE MEETING.

THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL STRIKE THE 2025 AD HOC BUDGET COMMITTEE AND THAT COUNCILLOR MANN BE RECOMMENDED AS CHAIR OF THE

[01:05:02]

MAY I HAVE A MOTION THAT COUNCIL STRIKE THE AD HOC OR THE 2025 AD HOC BUDGET COMMITTEE AND THE COUNCILLOR MANN BE RECOMMENDED AS CHAIR OF THE 2025 AD HOC COMMITTEE.

A MOVER COUNCILLOR LEFEBVRE.

SECONDED. COUNCILLOR FLINTOFF.

ANY QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? THAT IS CARRIED.

INTRODUCTION AND CONSIDERATION OF BYLAWS 16.1.

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

BEING A BYLAW TO ENTER INTO A MUNICIPAL FUNDING AGREEMENT WITH THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO FOR THE CANADA COMMUNITY BUILDING FUND.

WE HAVE A MOTION THAT BYLAW 24-57 BE PASSED.

MOVER COUNCILLOR MORRISSETTE.

SECONDED. COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT'S CARRIED.

16.2 BYLAW 24-88.

BEING A BYLAW TO AUTHORIZE THE ENTERING INTO AN AGREEMENT WITH BRANT MUNICIPAL ENTERPRISE, INC.

FOR THE SUPPLY AND INSTALLATION OF BASEBALL LIGHTS FOR BURLEY ONE AND TWO.

WE HAVE A MOTION THAT BYLAW 2488 BE PASSED.

MOVER COUNCILLOR BULL SECONDED COUNCILLOR SEIDEL.

ALL IN FAVOR? THAT'S CARRIED 16.3 BYLAW 2492 BEING A BYLAW TO ENTER INTO AN AGREEMENT WITH THE FEDERAL ECONOMIC DEVELOPMENT AGENCY FOR NORTHERN ONTARIO, KNOWN AS FEDNOR, FOR THE PREPARATION OF A TOURISM STRATEGY.

MAY I HAVE A MOTION THAT BYLAW 24-92 BE PASSED? MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT IS CARRIED.

16.4 BYLAW 24-93 BEING A BYLAW TO AUTHORIZE THE EXECUTION OF THE AGREEMENT OF PURCHASE AND SALE BETWEEN THE CITY OF ELLIOT LAKE AND BARBARA ANNE BLACKBURN FOR 13 FOREST PLACE.

MAY I HAVE A MOTION THAT BYLAW 24-93 BE PASSED? MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? THAT IS CARRIED BY LAW 16.5 BYLAW 24-94 BEING A BYLAW TO AUTHORIZE THE EXECUTION OF THE AGREEMENT OF PURCHASE AND SALE BETWEEN THE CITY OF ELLIOT LAKE AND CARLOS ARMAS FOR THE PROPERTY ON 1M-441, LOT 17, BEING PIN 31622-0 078. MAY I HAVE A MOTION THAT BYLAW 24-94 BE PASSED? A MOVER COUNCILLOR BULL SECONDED COUNCILLOR MANN.

ALL IN FAVOR? AND THAT IS CARRIED.

16.6 BYLAW 24-95 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO A DEPOT OPERATIONS AGREEMENT WITH CIRCULAR MATERIALS. MAY I HAVE A MOTION THAT BYLAW 24-95 BE PASSED? A MOVER, COUNCILLOR LEFEBVRE SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? AND THAT'S CARRIED.

THERE IS NO CLOSED SESSION THIS EVENING, SO WE'LL GO RIGHT INTO CONFIRMATORY BYLAWS.

[18. CONFIRMATORY BY-LAW]

MAY I HAVE A MOTION THAT BYLAW 24-96 BE PASSED? A MOVER, COUNCILLOR LEFEBVRE SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? CARRIED. ADJOURNMENT.

MAY I HAVE A MOTION THAT THE MEETING ADJOURN AT THE HOUR OF 8:08 P.M..

A MOVER COUNCILLOR MANN SECONDED.

COUNCILLOR FLINTOFF.

ALL IN FAVOR? THAT IS CARRIED.

THANK YOU VERY MUCH.

* This transcript was compiled from uncorrected Closed Captioning.