[1. CALL TO ORDER]
[00:00:06]
WELCOME TO THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE.
TUESDAY, OCTOBER 15, 2024, 7 P.M..
ROLL CALL. ALL MEMBERS ARE PRESENT EXCEPT COUNCILLOR BULL SENDS HIS REGRETS.
ARE THERE ANY DECLARATIONS OF CONFLICT OF INTEREST?
[3. DECLARATIONS OF CONFLICT OF INTEREST]
COUNCILLOR FLINTOFF.YES. YOUR WORSHIP ITEM 17.1 REGARDING THE REQUEST FOR COVENANT EXTENSION.
AS MY SON WORKS FOR THAT COMPANY DOING THE REQUEST, SO I HAVE AN INDIRECT PECUNIARY INTEREST.
ANY OTHER CONFLICTS? GOING ONCE.
TWICE. ADOPTION OF PREVIOUS MINUTES.
[4. ADOPTION OF PREVIOUS MINUTES]
MAY I HAVE A MOTION THAT THE MINUTES FROM THE SEPTEMBER 23, 2024 REGULAR MEETING SEPTEMBER 25, 2024 SPECIAL MEETING AND THE OCTOBER 3, 2024 SPECIAL MEETING BE ADOPTED.MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR LEFEBVRE, DO YOU HAVE ANY COMMENTS OR CONCERNS? OKAY. ALL IN FAVOR? THAT'S CARRIED.
THERE ARE NO PUBLIC INPUT SESSIONS AND NO PUBLIC PRESENTATIONS THIS EVENING.
SEVEN INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.
[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]
7.1 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING DIRECTOR RECRUITMENT.MAY I HAVE A MOTION THAT THE REPORT OF THE CAO BE RECEIVED AND THAT COUNCIL AUTHORIZE THE EXPENDITURE OF 65,000 PLUS APPLICABLE TAXES FOR THE RECRUITMENT OF TWO DIRECTORS. DIRECTOR OF FINANCE AND TREASURER AND DIRECTOR OF PUBLIC WORKS.
AND THAT COUNCIL DELEGATE AUTHORITY TO EXECUTE THE LETTER OF ENGAGEMENT SUBMITTED BY ODGERS-BERNDSTON TO THE CHIEF ADMINISTRATIVE OFFICER, AND THAT THE FUNDS FOR THIS EXPENDITURE BE DRAWN FROM THE HUMAN RESOURCES OPERATING BUDGET MOVER.
SECONDED. COUNCILLOR FLINTOFF.
THANK YOU. YOUR WORSHIP THROUGH YOU TO THE MEMBERS OF COUNCIL.
BEFORE YOU TONIGHT IS THE RESULTS OF AN RFP THAT WAS ISSUED TO PROCURE THE SERVICES OF A RECRUITING FIRM TO ASSIST WITH THE HIRING OF DIRECTOR OF FINANCE AND TREASURER AND DIRECTOR OF PUBLIC WORKS.
THE RFP, WE DID RECEIVE TWO SUBMISSIONS.
THE RFP DOES HAVE AN EVALUATING COMMITTEE THAT GRADED THE RFPS THAT WERE SUBMITTED BASED ON A SCORING CRITERIA THAT WAS DISTRIBUTED WITH THE DOCUMENT PROPONENT.
SUBMISSIONS WERE RATED BASED ON THE MATRIX, WHICH INCLUDED THE COMPANY PROFILE, REFERENCES PROVIDED BY THE COMPANY WITH REGARDS TO THEIR PAST WORK AND SUCCESS, THEIR EXPERTISE AND REPUTATION, THE PROPOSED APPROACH TO THE SEARCH AND GUARANTEE AND FOLLOW UP PERIOD.
THE EVALUATION WAS COMPRISED OF TWO STAGES.
THE FIRST WAS MAINLY WEIGHING THE CRITERIA OF THE COMPANY THEMSELVES.
THE FINAL STAGE OF THE EVALUATION PROCESS WAS AN EVALUATION OF THE COST FOR THE SERVICES.
BASED ON THE SCORING MATRIX, THE PROPONENTS MUST ACHIEVE A SCORE OF 75% AND THE WEIGHT GIVEN TO THAT PARTICULAR EVALUATION PART OF THE EVALUATION PROCESS WAS 85, SO A SCORE OF 64 OUT OF 85 WAS REQUIRED TO BE ATTAINED BY THE SUBMISSIONS BEFORE MOVING ON TO THE SECOND STAGE. ONLY ONE OF THE SUBMISSIONS WAS EVALUATED AND SUCCESSFULLY MOVED ON TO THE SECOND STAGE, AND THE MERITS OF THE SUCCESSFUL PROPONENT ODGERS-BERNDSTON INCLUDE EXTENSIVE EXPERIENCE WITH MUNICIPAL SECTOR SEARCHES.
THEY'VE HAD 200 OVER THE PAST FIVE YEARS, THEIR NATIONAL PRESENCE, WHICH ALLOWS THEM TO EXPAND A NETWORK ACROSS THE COUNTRY IN ORDER TO SEARCH OUT THE CANDIDATES.
THEY HAVE A SUCCESS RATE OF 98% OVER THE PAST FIVE YEARS, WITH CANDIDATES STAYING IN THE POSITION FOR AT LEAST 12 MONTHS AND THEIR FAVORABLE REFERENCES AND A FAVORABLE GUARANTEE PERIOD OF NINE MONTHS.
THE OVERALL COST IS $65,000 PLUS APPLICABLE TAXES.
THE HUMAN RESOURCES OPERATING BUDGET INCLUDES 35 FOR RECRUITMENT AND 35,000 FOR RECRUITMENT IN 2024.
GIVEN EXPENDITURES IN OTHER AREAS OF THE DEPARTMENT WILL NOT APPROACH THE AMOUNTS THAT WERE BUDGETED FOR IN 2024, WE DO HAVE EXTRA DOLLARS AVAILABLE IN THE OPERATION BUDGET TO COVER THE EXTRA COST OF THE RECRUITMENT PROCESS.
WHEN IT COMES TO HIRING WE WANT TO STRIVE TO ATTRACT THE BEST CANDIDATES WITH, AND WILL CONDUCT THE PROCESS IN A PROFESSIONAL AND COMPREHENSIVE MANNER, AND MOVING FORWARD WITH THIS RECRUITMENT EXERCISE ILLUSTRATES OUR EFFORTS AND COMMITMENT TO EFFECTIVE AND EFFICIENT MANAGEMENT WITH REGARD TO THE DELIVERY OF CITY SERVICES.
DO YOU HAVE ANY QUESTIONS? COUNCILLOR MORRISSETTE THROUGH YOU, YOUR WORSHIP.
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THE $65,000 DOES THAT INCLUDE THE ADVERTISING THAT THEY MAY HAVE TO HAVE OR DO TO RECRUIT THESE PEOPLE? THAT'S CORRECT. YES.COUNCILLOR MANN. THANK YOU YOUR WORSHIP THROUGH YOU TO MR. DEBORTOLI DID THE CONSULTANTS GIVE ANY SENSE OF WHEN THEY WOULD ANTICIPATE HAVING CANDIDATES AVAILABLE FOR REVIEW OR START WITH THE MUNICIPALITY? THE TIMELINE IS THAT WHAT YOU'RE REFERRING TO? YEAH, WE'RE LOOKING AT SOMEWHERE PROBABLY BETWEEN 3 TO 4 MONTHS FOR COMPLETION FROM START TO FINISH.
MIND YOU, WE'RE STARTING TOWARDS THE END OF THE YEAR, WHICH MAY BE IMPACTED SOME WITH THE HOLIDAY SEASON APPROACHING, BUT THAT'S THE ANTICIPATED GUIDELINE OF ACTUAL WORK REQUIREMENTS TO COMPLETE THE PROCESS.
THANK YOU YOUR WORSHIP THROUGH YOU.
WHEN IT SAYS A FAVORABLE GUARANTEE PERIOD OF NINE MONTHS.
CAN YOU JUST EXPLAIN WHAT THAT MEANS? YEAH, SURE. YEAH, THAT APPLIES TO THE CANDIDATE THAT THEY'RE BRINGING FORWARD.
SHOULD THE CANDIDATE LEAVE THE EMPLOYEE WITH THE CITY WITHIN THE NINE MONTH TIME FRAME, THEY WILL GUARANTEE AND COMMIT A SECOND SEARCH AT NO EXTRA CHARGE. OKAY.
THANK YOU. COUNCILLOR FLINTOFF.
THANK YOU, YOUR WORSHIP THROUGH YOU TO MR. DEBORTOLI. SO I SEE THE VERY FAVORABLE GUARANTEE.
BUT DO THEY ACTUALLY GUARANTEE SUCCESSFUL CANDIDATES, OR IS THERE EVER A POINT WHERE THEY MIGHT SAY, SORRY, YOU KNOW, WE'VE MAXED OUT WHAT WE CHARGED YOU? DO YOU KNOW WHAT I MEAN BY THAT? NO I DON'T.
BUT IF WE CARRY ON IN GOOD FAITH WITH THEM, THERE SHOULD NOT BE ANY EXTRA CHARGES.
ANY OTHER QUESTIONS OR COMMENTS? SO WE ALL UNDERSTAND THAT WHAT'S HAPPENING.
MAY HAVE A MOTION THAT THE REPORT OF THE ASSISTANT DIRECTOR OF PUBLIC WORKS BE RECEIVED, AND THAT CONTRACT RDS 2024-03 FOR THE SCREENING, TREATING AND STOCKPILING OF WINTER SAND IN THE AMOUNT OF $109,075 BE AWARDED TO WENDELL FARQUHAR TRUCKING.
A MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR FLINTOFF.
THANK YOU. AND THROUGH YOU, YOUR WORSHIP.
JUST GIVE YOU A BIT OF BACKGROUND ON IT.
THE CONTRACT PROVIDES FOR THE SCREENING, TREATING AND REMIXING AND STOCKPILING OF THE WINTER SAND SUPPLY AT THE PUBLIC WORKS STORAGE AREA LOCATED ON HIGHWAY 108, IN THE VICINITY OF ESTEN DRIVE NORTH.
IT IS APPLIED IN COMBINATION WITH SALT THAT HELPS MELT THE ICE, WITH THE SAND PROVIDING TRACTION.
THE PRICING. THE PRICING RECEIVED THROUGH THE TENDER PROCESS WAS AS FOLLOWS.
WENDELL FARQUHAR TRUCKING HAD A UNIT PRICE OF $39.50 PER CUBIC METER, FOR A TOTAL OF $118,500 PLUS HST AND BEAMISH CONSTRUCTION, INC..
THE UNIT PRICE OF 4425 OR SORRY, $44.25 PER CUBIC METER, FOR A TOTAL OF $132,750 PLUS HST.
THE BUDGET. THE 2024 BUDGET AMOUNT FOR SAND WAS $109,075.
THE INITIAL QUANTITY OF SAND REQUESTED WAS 3000M³.
THE AMOUNT DELIVERED WILL BE 2761M³.
THERE WAS NO BIDDING IRREGULARITIES.
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NO BID IRREGULARITIES WERE NOTED DURING THE TENDER REVIEW PROCESS, SO TENDERS FOR SAND SALT FOR THE WINTER SEASON HAVE BEEN INCREASING ACROSS THE PROVINCE FROM PREVIOUS YEARS IN 2021.THE CITY OF ELLIOT LAKE PAID $22.50 PER CUBIC METER.
THE APPROVED 2024 BUDGET INCLUDES $109,075 FOR THE PURCHASE OF WINTER SAND, SO IT IS RECOMMENDED THAT THE TENDERS SUBMITTED BY WENDELL FARQUHAR TRUCKING IN THE AMOUNT OF $109,075 PLUS APPLICABLE TAXES FOR SCREENING, TREATING AND STOCKPILING OF WINTER SAND BE ACCEPTED.
ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF. THANK YOU, YOUR WORSHIP THROUGH YOU TO MR. DOYLE. SO OBVIOUSLY THIS IS GOOD WORK ON THIS, BUT BECAUSE WE HAD SUCH A LIGHT WINTER LAST YEAR, DO WE HAVE A NOT A BAD BASE OF STOCKPILE TO START TO ON TOP OF THIS? THROUGH YOU YOUR WORSHIP, WE HAVE ABOUT APPROXIMATELY ABOUT 1000M³ ON SITE NOW.
ANY OTHER QUESTIONS OR COMMENTS? NOPE. OKAY.
MAY I HAVE A MOTION THAT COUNCIL APPROVE THE SUBMISSION OF AN APPLICATION FOR THE COMMUNITY, SPORT AND RECREATION INFRASTRUCTURE FUND TO SUBSIDIZE THE COST FOR EQUIPMENT REPLACEMENT AND REFURBISHMENT AT THE COLLINS HALL, AND THAT THE CITY'S CONTRIBUTION BE DRAWN FROM THE BUILDING AND FACILITIES RESERVE, AND THAT SIGNING AUTHORITY BE DELEGATED TO THE DIRECTOR OF RECREATION AND CULTURE TO APPLY AND SIGN FOR THE FUNDING APPLICATION ON THE CITY'S BEHALF.
SECONDER. COUNCILLOR LEFEBVRE.
THE COMMUNITY, SPORT AND RECREATION INFRASTRUCTURE FUND IS AN ONTARIO GOVERNMENT INITIATIVE DESIGNED TO ENHANCE THE QUALITY AND ACCESSIBILITY OF COMMUNITY, SPORTS AND RECREATION FACILITIES.
THERE ARE TWO STREAMS FOR THE FUND.
STAFF IDENTIFIED NEEDS FOR THIS THAT THIS FUND COULD BE APPLIED TO AT THE COLLINS HALL.
OUR STAFF IDENTIFIED THE NEEDS OF THE COLLINS HALL, WHICH WOULD BE THE REPLACEMENT OF THE AIR HANDLING UNIT, THE REPLACING OF THE LIGHTING AND CONTROLS, AND REFURBISHING OF THE FLOOR.
THE FACILITY FOSTERS SOCIAL CONNECTIONS, PROMOTES ACTIVE LIVING, AND PROVIDES A PLATFORM FOR ARTISTIC EXPRESSION, UPGRADING THE COLLINS HALL IS ESSENTIAL FOR THE CONTINUED SERVICE FOR THE COMMUNITY AND ITS DIVERSE PROGRAMING.
STAFF ARE WORKING WITH JOHNSON CONTROLS INTERNATIONAL TO PREPARE FOR THIS FUNDING APPLICATION.
THE APPLICATION WILL FOCUS ON THE PROPOSED UPGRADES, WHICH IS THE AIR HANDLING UNIT REPLACEMENT.
SO THIS IS VITAL FOR SAFE AND HEALTHY TO CREATE A SAFE AND HEALTHY ENVIRONMENT.
UPGRADING THE LIGHTING SYSTEM AND INSTALLING ADVANCED CONTROLS WILL ENHANCE THE VISIBILITY AND SAFETY, AS WELL AS INCREASING RIGHT NOW WE CONTINUE TO LOSE LIGHTS AS WE TALK, BUT SO THIS WILL INCREASE THE LIGHTING SYSTEM THAT WE HAVE RIGHT NOW.
AND THEN LAST IS THE GYM FLOOR REFURBISHMENT.
AND THIS GYM FLOOR REQUIRES SIGNIFICANT REFURBISHMENT DUE TO DAMAGE AND OUTDATED COURT LINES.
FOR EXAMPLE, THE CANADIAN SPORT AND RECREATION INFRASTRUCTURE FUND OFFERS FUNDING BETWEEN 150,000 TO 1 MILLION, COVERING UP TO 50% OF THE ELIGIBLE PROJECT COSTS.
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THE CITY WOULD COVER REMAINING COSTS, AND IT CANNOT BE STACKED OR WITH ANY OTHER PROVINCIAL FUNDING FUNDS.SO IN CONCLUSION, IT WOULD REQUIRE THE SUPPORT OF COUNCIL TO MOVE FORWARD WITH THIS APPLICATION.
QUESTIONS OR COMMENTS? COUNCILLOR MORRISSETTE.
IS THERE A POTENTIAL SAVINGS IF WE GET THIS DONE IN THIS CONTRACT WITH OUR ELECTRICAL COSTS FOR THAT BUILDING AND REPAIRS TO THE HVAC IF WE GET THIS DONE LATER.
ARE YOU TALKING ABOUT UPGRADING THE LIGHT SYSTEM? IF WE DO THE LIGHT SYSTEM AND THE HVAC IS THERE A POTENTIAL SAVINGS THAT WE'RE GOING TO HAVE LATER ON? BECAUSE JC IS PART OF THE WAY OF SAVING US ELECTRICAL.
AND THROUGH YOU YOUR WORSHIP PART OF JCI IS TO FIND ENERGY AND SAVINGS.
SO UPGRADING TO LED WE SHOULD FIND COST SAVINGS.
AND THEN ALSO THERE WOULD BE A NEWER UNIT.
SO I DON'T KNOW IF MR. GOULDING CAN SPEAK FURTHER TO BOTH THE UNIT, BUT PART OF IT, AT LEAST IT WOULD BE FUNCTIONING WOULD BE THE IS THE BIG PART OF IT.
THANK YOU THROUGH YOU, YOUR WORSHIP.
YEAH. JCI IDENTIFIED COLLINS HALL AS A CANDIDATE PROJECT TO REALIZE ENERGY SAVINGS.
AND AS MISS KLUKE IDENTIFIED, IT'S PRIMARILY THROUGH LIGHTING.
[LAUGHTER] BUT YES, IT FALLS UNDER THEIR PERFORMANCE GUARANTEE.
SO THEY WILL GUARANTEE THE AMOUNT OF REALIZED ENERGY IN DOLLARS.
THANK YOU. ANY OTHER QUESTIONS, COUNCILLOR LEFEBVRE? THANK YOU YOUR WORSHIP THROUGH YOU.
SO ARE WE ANTICIPATING A 750 GRAND LINE ITEM FOR CAPITAL BUDGET FOR NEXT YEAR.
JUST KNOWING THAT WE'RE GOING INTO BUDGETING SEASON, SO DOES THIS MEAN THIS WILL BE ON THE RADAR FOR NEXT YEAR? THROUGH YOU YOUR WORSHIP THAT WOULD IT WOULD BE BROUGHT FORWARD AS CAPITAL EXPENSES? IT'S DEFINITELY A NEED FOR THAT FACILITY.
THANK YOU YOUR WORSHIP. JUST A COMMENT AND A QUICK QUESTION.
I MEAN, EVERYBODY'S BEEN IN HERE IN THE SUMMER AND IT CAN GET PRETTY HOT.
JUST UNDER THE FINANCIAL IMPACT BREAKDOWN AT THE VERY LAST.
IT SAYS A UNIQUE CIRCUMSTANCES.
SO IS THERE BECAUSE WE'RE UNDER 20,000? WHEN WE APPLY, DO WE SAY ARE WE IN A UNIQUE CIRCUMSTANCE BECAUSE THEY'RE SPENDING SO MUCH MONEY ON THE ARENA? [LAUGHTER] I DON'T KNOW.
BUT WE COULD BE ELIGIBLE UP TO 70.
IT JUST DEPENDS, I GUESS, ON HOW THEY WAIT THERE.
SO THERE IS A POSSIBILITY, BUT RIGHT NOW IT'S AT 50.
ANY OTHER QUESTIONS? SO TO COME UP WITH THE $750,000 NUMBER AS A NEED.
WHAT WAS THE PROCESS FOR THAT? THAT'S THROUGH YOUR WORSHIP.
THAT'S WORKING WITH JOHNSON CONTROLS.
PLUS WITH PRICING THAT I WAS ABLE TO SECURE THROUGH THE FLOOR REFURBISHING COMPANY.
SO IT'S JUST AN ESTIMATED TOTAL BETWEEN THE TWO COMPANIES.
OKAY. SO I GUESS MY QUESTION MORE, I KNOW THAT YOU'VE IDENTIFIED TWO MAJOR PARTS.
ARE THERE EXTRA MINOR PARTS THAT YOU WOULD CONSIDER ADDING TO THIS AS PART OF YOUR APPLICATION TO MAYBE INCREASE? WELL, I HATE TO INCREASE OUR BUDGET NUMBER, BUT MAYBE INCREASE SOME OF THE FUNDS TO COME BACK TO US.
IS THERE MORE THAT NEEDS TO BE DONE AT THE COLLINS HALL?
[00:20:01]
IS MY QUESTION.SO ANYTHING THAT'S DEEMED WITHIN REGULAR MAINTENANCE WOULDN'T QUALIFY.
THEY'RE PRETTY SPECIFIC WITH UPGRADING OF THE INFRASTRUCTURE THAT'S SITTING THERE.
SO FOR EXAMPLE, PAINTING THE BALCONY, I DON'T THINK THAT WOULD PROVIDE US WITH THE BEST CASE, BUT WE ALL KNOW THAT THAT'S STUFF THAT NEEDS TO BE UPGRADED, ALONG WITH WASHROOMS, CHANGE ROOMS THERE'S ACCESSIBILITY COMPONENTS.
BUT AGAIN, I THINK THESE THREE WERE THE BIGGEST THAT WE COULD IDENTIFY WITH.
ANY OTHER COMMENTS? QUESTIONS? OKAY, LET'S HAVE A VOTE.
ALL IN FAVOR? NONE ARE OPPOSED.
THAT'S CARRIED. 7.4 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER REGARDING HUMAN RESOURCE SERVICES.
MAY I HAVE A MOTION THAT COUNCIL APPROVE A COLLABORATIVE ARRANGEMENT BETWEEN THE CITY OF ELLIOT LAKE AND SAINT JOSEPH'S GENERAL HOSPITAL FOR THE PROVISION OF HUMAN RESOURCE SERVICES, AND THAT THE FUNDS TO FINANCE THIS INITIATIVE BE DRAWN FROM THE HUMAN RESOURCES OPERATING BUDGET, AND THAT COUNCIL PASSED THE APPROPRIATE BYLAW TO ENTER INTO AN AGREEMENT WITH SAINT JOSEPH'S GENERAL HOSPITAL FOR THE PROVISION OF SAID SERVICES.
A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.
YES. THANK YOU, YOUR WORSHIP, AND THROUGH YOU TO MEMBERS OF COUNCIL.
SOME BACKGROUND ON THE SUBJECT MATTER.
OVER TIME, THE ORGANIZATION HAS BEEN CHALLENGED WITH HUMAN RESOURCE DELIVERY BASED ON THE FACT THAT WE'VE HAD A HIGH TURNOVER OF STAFF OVER THE RECENT YEARS.
SO THE FUNCTIONALITY OF THE HR DEPARTMENT HAS WANED AND REALLY NEEDS TO BE REVIVED.
IT'S VERY IMPORTANT TO HAVE A FULL SERVICE HR DEPARTMENT, BECAUSE HR DOES TOUCH ALL DEPARTMENTS WITHIN THE ORGANIZATION IN ONE WAY, SHAPE OR FORM, AND IT'S AN INTEGRAL PART OF HUMAN RESOURCE MANAGEMENT.
SO WITH THIS INITIATIVE, THE INTENT IS TO ENGAGE HR PROFESSIONALS IN COMBINATION WITH ASSISTANCE FROM THE HR TEAM AT SAINT JOSEPH'S HOSPITAL TO ASSIST WITH THE REVITALIZATION, OF OUR DEPARTMENT.
MANY ASPECTS OF HR NEED TO BE ESTABLISHED OR REESTABLISHED, WHICH WILL ENSURE THAT OUR PRACTICES SUCH AS BENEFIT ADMINISTRATION, SHORT TERM AND LONG TERM DISABILITY PLANS, PERFORMANCE MANAGEMENT, SICK LEAVE MONITORING, JOB POSTINGS, GRIEVANCE HANDLING, JOB DESCRIPTIONS, POLICY REVIEW, ETC.
ARE BEING APPLIED IN A CONSISTENT MANNER ACROSS ALL DEPARTMENTS WITHIN OUR ORGANIZATION.
SO THE PROGRAM WOULD ROLL OUT WITH THE HR SPECIALISTS DOING AN AUDIT OF OUR HR DEPARTMENT TO ENSURE THAT WE'RE MEETING OUR OBLIGATIONS UNDER THE STATUTORY AND LABOR RELATIONS, AND AS WELL AS THE AUDIT WILL BE COMPLETED WITH A WORKFORCE FOCUSED DEVELOPING STANDARD OPERATING PROCEDURES AND STANDARD WORK PROCESSES ENSURING ONGOING SERVICE PROVISION. THE SYSTEMS, POLICIES, PROCEDURES, OTHER DELIVERABLES DEVELOPED THROUGH THE TERM OF THE AGREEMENT WILL CREATE A SOLID FOUNDATION FOR WHICH WE CAN REBUILD OUR HR DEPARTMENT.
SO THE PROPOSED AGREEMENT IS FOR TWO YEARS AND IT WILL BE PROVIDED IN TWO GENERAL STRUCTURED SUPPORT SYSTEMS. THE FIRST BEING WE WILL HAVE AN HR GENERALIST ON SITE, SUPPORTED BY THE SAINT JOSEPH'S GENERAL HOSPITAL'S HR TEAM, AND AT THE ONSET OF THE AGREEMENT, THE JOURNALISTS WILL BE HERE FOR THREE DAYS A WEEK WHILE UNDERTAKING THE FULL ASSESSMENT OF OUR DEPARTMENT NEEDS.
WE WILL BE PROVIDING ORGANIZATIONAL SUPPORT THROUGH THE DEVELOPMENT OF SYSTEMS, WHICH WILL BE ENABLED TO SMOOTH TRANSITION TO THE REESTABLISHMENT OF AN INDEPENDENT HR SERVICE AT THE END OF THIS AGREEMENT, MEANING THAT HOPEFULLY WE'LL HAVE A GOOD FOUNDATION SET UP THAT IF WE DECIDE TO, AT THE END OF THE AGREEMENT, INSTALL OUR OWN IN-HOUSE HR MANAGER, THAT THEY WILL BE GIVEN THE PROPER TOOLS TO EFFECTIVELY MANAGE HR WITHIN THE ORGANIZATION, AND THAT WOULD BE IF DESIRED, WE MAY THERE MAY BE AN OPTION TO RENEW AND MOVE FORWARD WITH THE EXISTING CONTRACT IF WE FIND BOTH PARTIES ARE BENEFITING FROM IT.
THE OTHER ADVANTAGES IS THAT WE WILL BE ABLE TO COLLABORATIVELY LEVERAGE RESOURCES IN CONJUNCTION WITH SAINT JOE'S HOSPITAL, AND WE CAN ACHIEVE COST EFFECTIVENESS THROUGH ECONOMIES OF SCALE, ESPECIALLY WHEN IT COMES TO SPECIALIZED SERVICES LIKE LEADERSHIP DEVELOPMENT, PROFESSIONAL DEVELOPMENT, AND TRAINING SAFEGUARDS THAT ARE IN PLACE TO PROTECT BOTH PARTIES WITH THIS WITHIN THE AGREEMENT, IS THAT THE FACT THAT IF WE FIND THAT THE AGREEMENT IS NOT WORKING OUT, EITHER PARTY MAY TERMINATE THE
[00:25:02]
AGREEMENT PRIOR TO THE END OF THE TERM THROUGH THE PROVISION OF 30 DAYS WRITTEN NOTICE.SO IF WE LOOK AT WHAT WE HAVE BUDGETED FOR 2025.
IF YOU TAKE INTO THE ACCOUNT THE COSTS THAT WE WILL BE ABSORBING WITHIN THE WITHIN THE ARRANGEMENT.
207,000 203,500 APPROXIMATELY FOR THE CONTRACTED SERVICES.
SO THAT IS WHY YOU SEE THE EXTRA 19,000.
IN TERMS OF WAGES AND BENEFITS SHOW UP IN THAT IN THAT LINE.
LEAVING ABOUT $35,000 FOR CONTRACTED SERVICES.
AND AS YOU CAN APPRECIATE, THE CONTRACTED SERVICES WE DO PURCHASE RIGHT NOW WILL BE PURCHASED.
SERVICES WE WILL BE PURCHASING THROUGH THIS AGREEMENT OR REALIZING THROUGH THE AGREEMENT.
SO THAT AMOUNT OF EVEN THOUGH IT'S DIMINISHED BY ABOUT $7,000, IT WILL STILL BE PROVIDING ADEQUATE MONEY FOR ANY ADDITIONAL CONTRACTED SERVICES WE MAY REQUIRE, WHICH MAY BE RELATED TO TRAINING OR WHATEVER ASPECT WE DECIDE TO TO IMPLEMENT WITH THAT.
WITH THAT, IN TERMS OF THE STRATEGIC PLAN, THE CITY IS COMMITTED TO RETAINING STAFF AND DEVELOPING EXISTING STAFF CAPACITY THROUGH TRAINING AND EDUCATION, THEREBY PROVIDING ALL EMPLOYEES WITH A SAFE, POSITIVE AND INCLUSIVE WORK ENVIRONMENT SUPPORTED BY CORPORATE POLICIES WHICH MEET OR EXCEED ONTARIO REGULATIONS.
SO THIS IS WHAT WE'RE HOPING TO ACHIEVE MAKING OUR OUR ORGANIZATION ATTRACTIVE TO, TO FOLKS SO WE CAN WORK AT NOT ONLY ATTRACTING BUT ALSO RETAINING EMPLOYEES WHEN THEY COME TO WORK FOR THIS ORGANIZATION.
WE HAVE SEEN SUCCESS IN THE PAST THROUGH COLLABORATIVE ARRANGEMENTS SUCH AS THIS.
WE HAD VERY GOOD SUCCESS IN BOTH OUR MANAGING OF THE RESIDENTIAL WATERFRONT DEVELOPMENT.
SO I'LL OPEN THE FLOOR FOR ANY QUESTIONS.
THANK YOU. MR. DEBORTOLI. ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN. THANK YOU.
AND THEN I DO HAVE TWO QUESTIONS, I GUESS.
THANK YOU, MR. DEBORTOLI, FOR BRINGING THIS FORWARD.
OBVIOUSLY, THE HR TEAM THAT HAS BEEN ASSISTING THE HOSPITAL CLEARLY HAS CAPACITY TO ASSIST US.
SO THAT'S GREAT. SO THANK YOU FOR BRINGING THAT FORWARD.
IF WE IN FACT HAVE TO CANCEL OR CHOOSE TO.
IS THERE A MINIMUM NUMBER OF DAYS THAT IT'S EXECUTED FOR? THERE'S NOTHING IN THE AGREEMENT THAT STIPULATES ANY MINIMUM LENGTH OF THE CONTRACT.
NOT THAT I'M TRYING TO END IT BEFORE IT STARTS.
I JUST WANTED TO ASK THE QUESTION.
AND THE SECOND QUESTION IS WOULD THIS WOULD THIS GROUP BE ABLE TO ASSIST WITHIN THIS CONTRACT, THE RECRUITMENT TO RETAIN SOMEONE FOR US AT THE END SO WE WOULDN'T HAVE TO GO OUT AND GET AN EXTRA RECRUITMENT AGENCY, POTENTIALLY TO FIND AN HR SPECIALIST FOR THE MUNICIPALITY.
THAT IS AN OPTION THAT WE CAN EXPLORE.
OBVIOUSLY WHEN WHEN WE DO HAVE AN HR FUNCTIONING HR DEPARTMENT, PART OF THAT IS INVOLVES THAT.
THANK YOU. ANY OTHER QUESTIONS? COMMENTS? COUNCILLOR LEFEBVRE.
THANK YOU. YOUR WORSHIP THROUGH YOU.
IS THERE A REASON WHY THAT WAS NOT PUT IN THE LEGAL CONTRACT? IS IT NOT IN THE CONTRACT.
WELL I THAT'S THE THAT WAS THE AGREED UPON.
YEAH. I MY PREFERENCE WOULD HAVE BEEN TO HAVE SEEN THAT IN THE CONTRACT BUT IT'S NOT IN THERE.
YOU CAN GO. COUNCILLOR FLINTOFF.
SO RIGHT NOW, AS IT STANDS TODAY, IS THERE ANYBODY WORKING IN THE HR DEPARTMENT?
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YES THERE IS. ACTUALLY WE HAVE WE HAVE CONTRACTED ON OUR OWN AN INDIVIDUAL THAT IS ASSISTING US UNTIL SUCH TIME THAT WE CAN GET THIS THIS CONTRACT EXECUTED IN PLACE.OKAY. SO QUESTION NUMBER TWO IS SO JUST WANT TO MAKE SURE I TOTALLY UNDERSTAND THIS.
AND WE'RE GOING TO RUN WITH THIS CONTRACT SO WE CAN GET EVERYTHING REORGANIZED AND UP TO SPEED.
THAT'S CORRECT. THE ILLUSTRATION WITH REGARDS TO EXPENSES WAS TO SHOW YOU THAT WE WILL NOT BE SPENDING ANY MORE THAN WE ARE BUDGETING IN THAT IN THE OPERATIONS FOR HR OVER THE COURSE OF OF NEXT YEAR.
MIND YOU, THE CONTRACT THIS YEAR, IF IF IT'S EXECUTED TONIGHT WE'LL BEGIN NOVEMBER THE 1ST.
SO WE WE HAVE QUITE A BIT OF MONEY AVAILABLE IN IN HR FOR THIS YEAR BECAUSE WE HAVE NOT EXPENDED A LOT GIVEN THAT WE'VE HAD AN HR MANAGER AND THE HR ASSISTANT OFFER A SIGNIFICANT PORTION OF TIME ON LEAVE THROUGHOUT THE YEAR.
I JUST WANTED TO MAKE SURE I TOTALLY GOT IT.
ANY OTHER QUESTIONS? COMMENTS? OKAY.
WE'RE ALSO LOOKING TO HIRE A DIRECTOR OF HR.
SO THAT WOULD IMPACT THE BUDGET FOR NEXT YEAR.
AND HOPEFULLY AT THE END OF THE PROCESS, WE WILL HAVE AN HR DEPARTMENT THAT IS FUNCTIONAL AND WE CAN AT THAT TIME DECIDE WHETHER WE'RE GOING TO CONTINUE ON WITH THIS TYPE OF SERVICE ARRANGEMENT, OR WE WILL CONSIDER LOOKING FOR A FULL TIME REPLACEMENT.
OR WE'RE LOOKING TO GROOM SOMEONE FROM WITHIN.
WELL, YES, THAT IS ALSO A POSSIBILITY.
OKAY. ANY OTHER QUESTIONS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED.
7.4 REPORT FROM THE CHIEF ADMINISTRATIVE OFFICER.
[8. PRESENTATION OF COMMITTEE REPORTS]
EIGHT. PRESENTATION OF COMMITTEE REPORTS.8.1 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING FIRE TOWER PLAYGROUND REPLACEMENT.
AT THE SEPTEMBER 10TH, 2024 RECREATION AND CULTURE COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL REALLOCATE THE FUNDS FOR THE FIRE TOWER LOOKOUT PLAYGROUND 101,760 FROM THE CAPITAL RESERVES IN THE 2024 BUDGET TO THE WESTVIEW PARK PAVILION PROJECT DURING THE 2025 BUDGET PROCESS.
MAY I HAVE A MOTION THAT COUNCIL REALLOCATE THE FUNDS FOR THE FIRE TOWER LOOKOUT PLAYGROUND FROM THE CAPITAL RESERVES IN THE 2024 BUDGET TO THE WESTVIEW PARK PAVILION PROJECT DURING THE 2025 BUDGET PROCESS.
STAFF RECEIVED INTERNAL DIRECTION TO REMOVE THE PLAYGROUND TO ADDRESS THESE ISSUES PROMPTLY.
AFTER THE REMOVAL DECISION, WE QUICKLY SOUGHT A NEW PLACE, A NEW PLAYGROUND, OPTIONS WITH A DESIGNER AND SUPPLIER WHO COULD DELIVER A PLAYGROUND WITHIN 4 TO 6 WEEKS. UNLIKE OTHER SUPPLIERS, WHICH THE WAIT WAS LONGER, TWO OPTIONS WERE EVALUATED FOR ACCESSIBILITY BY THE ACCESSIBILITY ADVISORY COMMITTEE ON MAY 23, 2024, AND AN OPTION WAS PRESENTED TO COUNCIL AIMING FOR THE INSTALLATION BY THE END OF JULY.
THIS REPORT, WHICH INCLUDED A CONTRACT PROPOSAL OF $102,425.20 OF THAT WAS DEFERRED AT THE MAY 25TH COUNCIL MEETING.
TWO OPTIONS WERE PRESENTED ON THE ON JULY 20TH OR SORRY, JULY 8, 2024.
OPTION ONE WAS PRESENTED, WHICH WAS THIS PLAYGROUND AT $102,425.
A OPTION TWO WAS THE RUBE GOLDBERG MIRACLE MACHINES, FOCUSING ON SENSORY FRIENDLY PLAY.
[00:35:02]
OPTION FOUR WAS AN INTERACTIVE ART PROJECT DESIGNED BY LOCAL ARTISTS, COSTING APPROXIMATELY $20,000, AND OPTION FIVE WAS NO REPLACEMENT, LEAVING THE SITE WITHOUT A NEW PLAYGROUND. ON JULY 8TH, OPTION FOUR WAS DEFEATED.FOLLOWING THAT MEETING AT THE RECREATION AND CULTURE MEETING, STAFF PRESENTED THAT WITH THE APPROACHING END OF THE 2024 SEASON, WE RECOMMEND THAT THE FUNDS BE REALLOCATED TO THE WESTVIEW PARK PAVILION PROJECT IN THE 2025 BUDGET PROCESS, AND WE'LL CONTINUE TO ENHANCE THE FIRE TOWER LOOKOUT GROUNDS, SUCH AS INCREASING PICNIC TABLES SEATING TO IMPROVE THE VISITOR EXPERIENCE.
ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN.
I THINK HAVING A PAVILION BUILT AT WESTVIEW PARK IS A GREAT IDEA.
HOWEVER, I'M NOT IN FAVOR OF REALLOCATING PLAYGROUND FUNDS TO THAT PROJECT.
AT SOME POINT TONIGHT, I AM GOING TO MAKE AN AMENDMENT TO THIS, BUT I'LL LET EVERYONE SPEAK FIRST.
THERE'S BEEN A LOT OF WORK DONE UP THERE THIS YEAR.
AGAIN WE ARE ENTERING THE BUDGET PROCESS.
I'VE SEEN, UNFORTUNATELY, THROUGH THE PAST WHERE A PROJECT LIKE THIS WOULD BE LEFT.
WE GET ON TO OTHER PROJECTS AND WE JUST IT JUST SITS.
AND I DON'T WANT THAT TO HAPPEN.
YES. THERE WAS CONCERNS FROM THE COMMUNITY ABOUT ACCESS AND THE DISTANCE.
BUT AGAIN, THIS IS A TOURIST SPOT WHERE PEOPLE COME TO THE COMMUNITY.
AND, YOU KNOW, THE OTHER NIGHT, THE PARKING LOT WAS FULL WHEN THE NORTHERN LIGHTS WERE OUT.
AND AGAIN, THERE'S LOTS OF PEOPLE GOING UP THERE.
SO I THINK THIS IS SOMETHING THAT WE CONTINUE TO NEED TO MAINTAIN AT THE HIGHEST STANDARD POSSIBLE.
THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.
I'M NOT IN DISAGREEMENT WITH YOU COUNCILLOR MANN.
THE THING IS, WE'RE NOT GOING TO FORGET ABOUT THE LOOKOUT TOWER.
WE COULD SEE EVEN THIS YEAR WHAT STAFF HAS DONE.
THEY FIXED UP ALL WHERE THEY, I THINK YOU SAY CUPOLA.
AND THEY'RE WORKING THEIR WAY AROUND THE REST OF IT.
I AGREE WE SHOULD PUT SOMETHING UP THERE, BUT I REALLY DON'T THINK WE NEED TO SPEND $100,000 THERE.
I DIDN'T WANT TO GIVE THE IMPRESSION ABOUT FORGETTING ABOUT THE PROJECT.
WHAT I MEAN BY THAT IS NOT HAVING A LINE ITEM, A FUNDING ALLOCATION FOR THE PROJECT.
IF WE DON'T CONTINUE WITH THAT AMOUNT IN THE 2024 BUDGET I'M JUST CONCERNED THAT, YES, IT WILL GET REALLOCATED AND WE WON'T GET BACK TO IT.
WHETHER IT'S 100 OR 25 OR 75, RATHER.
AS SOME OF THE OTHER ESTIMATES, I THINK SOMETHING SHOULD GO BACK.
AND WITH THE SAFETY STANDARDS OF THE NEW STRUCTURES, IT'S NOT GOING TO BE A SMALL AMOUNT.
BUT I STILL THINK IT'S VERY IMPORTANT.
ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR SEIDEL. THANK YOU, YOUR WORSHIP.
COMING THROUGH TO THE 2025 BUDGET, ARE WE GOING TO SEE TWO LINE ITEMS IN THE BUDGET FOR 2025, FOR THE WESTVIEW PAVILION AND FOR THE LOOKOUT TOWER? THROUGH YOU, YOUR WORSHIP.
BUT THERE WILL BE SOMETHING PROPOSED AS WELL FOR THE WESTVIEW PARK PAVILION.
OKAY. YOU KNOW I SUPPORT THIS GOING FORWARD.
AGAIN, LIKE MR. COUNCILLOR FLINTOFF SAID, WE'RE NOT GOING TO, YOU KNOW, JUST LEAVE THE LOOKOUT TOWER THE WAY IT IS.
[00:40:05]
WE ARE GOING TO PUT SOMETHING UP THERE.BUT I THINK MOVING FORWARD I THINK THAT PAVILION IS A PRIORITY FOR THIS COUNCIL.
ANY OTHER. COUNCILLOR MORRISSETTE? THROUGH YOU, YOUR WORSHIP.
I'M JUST WONDERING, WHEN WE GO THROUGH THE BUDGET PROCESS, CAN WE? FIRST OF ALL, WE DON'T HAVE NO IDEA HOW MUCH THIS PAVILION REPAIR IS GOING TO COST US.
AND I AGREE THAT I THINK THAT'S A PRIORITY VERSUS THE LOOKOUT TOWER, BUT CAN WE PUT AN AMOUNT INTO THE LOOKOUT TOWER REPAIRS FOR 2025 AND FINISH IT OFF IN 2026 AND PUTS A LITTLE BIT OF RESERVE OR PUT MONEY ASIDE FOR THAT? SURE. MR. DEBORTOLI.
SO IF COUNCIL'S WISH IS TO, IN 2025, CONTINUE TO PROCEED WITH THE REFURBISHMENT AND ENHANCEMENT OF THE FIRE TOWER LOOKOUT, THEN I WOULD STRONGLY RECOMMEND THAT MISS KLUKE WOULD PRESENT IN THE BUDGET FOR 2025, AN ALLOCATION THAT WOULD REPRESENT AND BE ALLOCATED FOR THAT VERY, VERY PURPOSE.
WE'VE ALREADY HAD ONE SUBMITTED FOR REVIEW, AND THAT PROVIDES US WITH A GOOD FOUNDATION TO LOOK AT THAT PARTICULAR OPTION AND WHAT OTHERS HAVE TO OFFER AND, YOU KNOW, COME FORWARD WITH A BUDGETARY PRICE AGAIN.
FOR THAT, YOU'VE GOT TO REMEMBER THAT BOTH OF THESE ARE DEPENDING ON THE AMOUNT.
WELL, THE PAVILION WILL FOR SURE BE A CAPITAL PROJECT DEPENDING ON WHAT YOU WANT TO SPEND UP AND BY IN THE AT THE FIRE TOWER LOOKOUT MAY OR MAY NOT IT MIGHT BE INCLUDED IN THE OPERATIONAL BUDGET, BUT NONETHELESS, AS WE GO THROUGH THE YEAR AND EACH YEAR FORWARD, YOU HAVE THE OPPORTUNITY TO ALLOCATE FUNDS FOR PARTICULAR ITEMS AT PARTICULAR AREAS AND WITHIN THE COMMUNITY.
I'M NOT SURE IF THAT ANSWERS YOUR QUESTION, I HOPE SO.
I GUESS YOU ARE COUNCILLOR MANN LOOKING FOR COMMITMENT FROM THIS YEAR.
OR ARE YOU? IS THAT WHAT YOUR PROPOSAL IS TO DO BOTH PROJECTS AND SEED MONEY THIS YEAR, AND THEN CONTINUE WITH THIS IN OUR BUDGET PROCESS TO, YOU KNOW, SEE THESE TO FRUITION FOR NEXT YEAR.
YOUR WORSHIP WE ALREADY HAVE AN ALLOCATION FOR THE FIRE TOWER PLAYGROUND STRUCTURE IN THE 2024 BUDGET, AND THAT'S WHAT WE'RE DISCUSSING, TO SWITCH TO THE WESTVIEW PARK.
CORRECT. AND WHAT I GUESS WHAT I'LL DO NOW IS I'LL MOVE TO AMEND THAT TO REALLOCATE 50% OF THE FUNDS OF THE FIRE TOWER, LOOKOUT, PLAYGROUND STRUCTURE FROM THE CAPITAL RESERVE TOWARDS THE WESTVIEW PARK PAVILION.
SO THERE WE'VE SET AN UPSET LIMIT OF $50,500 FOR SOME TYPE OF STRUCTURE AND $50,000 TOWARDS THE SEED FOR NEXT YEAR. WHAT HAPPENS IS WITH THE 2024 IF IT DOESN'T GET COMPLETED THIS YEAR, IT'LL BE A CARRY FORWARD FOR NEXT YEAR, BUT IT'S ALREADY BEEN ALLOCATED OUT OF THE 2024 BUDGET.
THIS WAY WE CAN PUT 50 TOWARDS THE STRUCTURE, WHICH IS A COMMITMENT TO START THAT PROCESS, WHICH I THINK IS REASONABLE, AND THAT WAY BOTH PROJECTS WILL BE COMPLETED, WHICH I THINK ULTIMATELY IS WHAT I WANT.
I JUST DON'T WANT TO FORGET ABOUT THE FIRE TOWER.
IF I'M GOING TO GET A SECONDER I DON'T KNOW.
WE'LL FIND OUT. SO WE NEED A SECONDER TO DISCUSS COUNCILLOR FLINTOFF.
SO NOW WE CAN DISCUSS THE AMENDMENT.
NOW WE CAN DISCUSS THE AMENDMENT.
SO ALLOCATING 50% TO EACH PROJECT.
[00:45:05]
$50,000 FOR THE FIRE TOWER PROJECT, BY MY FEELING FROM WHAT I'M HEARING, IS PROBABLY ENOUGH TO AT LEAST GET A BASIC PLAYGROUND STRUCTURE.THERE'S OPPORTUNITIES POTENTIALLY FOR EVEN LOOKING INTO MORE FUNDING OR DONATIONS OR, YOU KNOW GRANTS FOR EVEN BOTH PROJECTS.
I KNOW THE FEELING FOR PUSHING FOR WESTVIEW IS TO HAVE OUR PAVILION.
LOOKING FORWARD TO NEXT YEAR BEING THE 70TH ANNIVERSARY OF ELLIOT LAKE.
IT'S A PROJECT THAT WE FEEL AS A COUNCIL IS SOMETHING IMPORTANT, AS SOMETHING THAT WE HAVE STARTED AND BROUGHT TO THE COMMUNITY.
WE'VE BEEN PLAYING DEFENSE, I GUESS, QUITE A BIT FOR THE LAST TWO YEARS.
SO THIS IS SOMETHING THAT WE'RE LOOKING INTO.
DO WE HAVE BASIC NUMBERS OF WHAT WE ARE GOING TO BE LOOKING AT FOR THE PAVILION FOR THIS YEAR, IF WE'RE GOING TO DO ANYTHING? THANK YOU, YOUR WORSHIP.
WHEN I WAS WORKING WITH MISS LAWRENCE ON THE ACCESSIBILITY GRANT THAT WE SUBMITTED, IT WAS APPROXIMATELY 150 TO 200,000 BECAUSE IT NEEDS A NEW CONCRETE PAD PLUS FOOTINGS.
YEAH. SO IT COULD BE BETWEEN 150 APPROXIMATELY 150 TO 200 IS BEST GUESS RIGHT NOW.
CORRECT? THROUGH YOUR WORSHIP I'M NOT ENTIRELY SURE, BUT I DON'T ANTICIPATE THEM BEING A, A MAJOR INCREASE AND CAN WORK ON.
IT SEEMS THAT THERE'S ALWAYS AN INCREASE IN COST EVERY YEAR, SO I CAN'T GUESS WHAT IT WOULD BE, BUT PROBABLY A SMALL INCREASE, BUT AROUND THE SIMILAR. OKAY.
THANK YOU. I'LL OPEN IT UP FOR MORE COMMENTS FROM COUNCIL.
SO MY QUESTION HERE IS SO WE'VE ALLOCATED $100,000 IN THE 2024 BUDGET FOR THE LOOKOUT TOWER.
WE HAVE NOT SPENT NONE OF THAT MONEY.
SO WE SAY AGREE WITH COUNCILLOR MANN.
HERE'S $50,000 FOR THE LOOKOUT TOWER.
WE TAKE THE OTHER 50 AND PUT IT TOWARDS THE KITTY OF THE PAVILION.
TECHNICALLY SPEAKING, IS THAT CARRYOVER MONEY OR DOES THAT CRANK INTO OUR 25 BUDGET? DO YOU KNOW WHAT I MEAN? BECAUSE THE MONEY WASN'T SPENT SORT OF LIKE THE AIR CONDITIONING AT THE COLLINS HALL.
THAT WASN'T SPENT EITHER, BUT SAME TYPE OF IDEA.
I DON'T WANT TO GO OFF TOPIC, BUT I JUST THOUGHT OF THAT.
YES, YOU'RE CORRECT COUNCILLOR FLINTOFF.
THE MONEY WILL NOT BE EXPENDED IN 2024.
SO THEREFORE, THROUGH THE BUDGET PROCESS THAT WE'RE GOING TO BE ENTERING INTO, THOSE AMOUNTS CAN BE REALLOCATED IN THE AMOUNTS THAT YOU HAVE INDICATED FOR THIS EVENING'S DISCUSSION IN TERMS OF APPROXIMATELY $50,000 TO FIRE TOWER LOOKOUT, $50,000 TOWARDS THE PAVILION, AND THEN YOU'LL HAVE TO CONSIDER WHAT AMOUNT YOU WANT TO CONTRIBUTE FROM THE 2025 BUDGET TO THE PAVILION IN ORDER TO MOVE THAT ALONG.
IF I'M UNDERSTANDING YOUR THOUGHTS CORRECTLY, THAT'S HOW IT WOULD WORK.
THAT'S EXACTLY WHAT I WAS THINKING.
ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR SEIDEL. THANK YOU, YOUR WORSHIP.
I THINK WHAT COUNCILLOR MANN IS TRYING TO DO HERE IS TRYING TO MAKE SURE THAT THE CITY LOOKS AT BOTH PROJECTS AS A PRIORITY. SO AND BY SPLITTING IT INTO 50% HE'S WE'RE LOOKING AT THAT, WE WILL GET A PLAYGROUND EQUIPMENT AT THE LOOKOUT TOWER, AND WE WILL GET A PAVILION DONE IN THE 2025 YEAR.
[00:50:06]
AND I WOULD SUPPORT THAT AMENDMENT TONIGHT.ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR LEFEBVRE.
THANK YOU, YOUR WORSHIP THROUGH YOU.
MY APPROACH WAS, LET'S SPEND SOMETHING THAT'S FALLEN APART.
BUT WE'VE HEARD A LOT FROM THE COMMUNITY.
WHY ARE WE SPENDING SO MUCH MONEY AT THE FIRE TOWER? I'VE SPOKEN TO A LOT OF PEOPLE WHO'VE HAD PEOPLE COMING IN FROM OUT OF TOWN MY OWN CHILDREN INCLUDED.
MY PERSONAL OPINION WOULD BE IF WE WERE TO SPEND 100 GRAND, LET'S PUT IT IN WESTVIEW PARK.
LET'S YOU KNOW, PUT MORE PARK EQUIPMENT THERE.
MY CONCERN WITH ALLOCATING 50,000 TO NEXT YEAR'S BUDGET MEANS THAT WE'VE ALREADY MADE THE DECISION AND COMMITTED TO SPENDING THAT MONEY NEXT YEAR, BECAUSE THAT'S SOMETHING THAT COMES THROUGH COUNCIL. I WOULD AGREE, I THINK, THAT YOU'RE TRYING TO MAKE SURE THAT WE DO LOOK AT THIS AGAIN NEXT YEAR, AND THIS IS A WAY OF DOING IT, BUT I JUST WOULDN'T WANT TO BE IN A POSITION NEXT YEAR TO SAY, LOOK AT WE BUDGETED THE MONEY, NOW WE HAVE TO SPEND IT.
THAT WOULD BE MY ONLY CONCERN.
OKAY. THANK YOU COUNCILLOR MANN.
PERIOD. WE'LL WAIT FOR STAFF TO COME BACK WITH THE PLANS.
AND I'M ASSUMING MISS KLUKE'S ALREADY BEEN WORKING AS SHE INDICATED TONIGHT.
WE ALL WE TAKE A LOT OF THINGS DOWN IN THIS TOWN.
I WANT TO REPLACE IT WITH SOMETHING.
I WOULD ASSUME MOST OF THOSE PEOPLE MAY BE GOING TO THE FIRE TOWER.
IT WOULD BE REALLY NICE TO HAVE A PLAY STRUCTURE AND NOT A VACANT SAND PIT.
AS WELL AS GOING DOWN TO WESTVIEW PARK.
ANY OTHER QUESTIONS? COMMENTS? COUNCILLOR MORRISSETTE. THROUGH YOU, YOUR WORSHIP.
SO WHAT HAPPENS IF WE LEAVE THE MONEY FOR THE LOOKOUT TOWER IN THAT BUDGET, PART OF THE BUDGET.
AND WE DO SOMETHING NEXT YEAR FOR THE LOOKOUT TOWER BECAUSE NOW IT'S TOO LATE TO DO ANYTHING THERE.
AND WE ONLY SPEND, LET'S SAY, $75,000 OUT OF THAT $100,000.
WHAT HAPPENS TO THE DIFFERENCE OF THAT $25,000? WILL IT GO SOMEWHERE ELSE, OR IF THAT'S CONSIDERED EXTRA MONEY FOR LATER ON? WELL, I THINK WE'VE BUDGETED THE $100,000 PLUS FOR ALLOCATION TONIGHT.
SO WE'RE DECIDING TO SPLIT THAT ALLOCATION OR NOT.
THE AMENDMENT IS 50% TO THE FIRE TOWER AND 50% TO WESTVIEW PARK.
THE COMMITMENT, I GUESS, IS THE QUESTION.
AND IT'S A NICE PROBLEM TO HAVE.
AND THERE MAY BE MORE MONEY OR MORE FUNDING THAT WE CAN LOOK INTO FOR BOTH PROJECTS POTENTIALLY, AND WE'LL CROSS OFF MANY OF OUR CONCERNS.
BUT I DON'T UNDERSTAND WHY WE'RE GOING THROUGH REMOVING MONEY FROM ONE SIDE AND PUT SOME THROUGH THE PAVILION. SPLIT THAT UP.
AND THEN WHEN WE LOOK AT THE BUDGET IN 2025, AND WE'RE GOING TO END UP PUTTING $50,000 TO THE LOOKOUT AND ANOTHER $50,000 TO THE PAVILION. SO WHY DON'T WE JUST GO STRAIGHT TO THE BUDGET AND SAY, $100,000 FOR THE PAVILION AND LEAVE THE $102,000 FOR THE LOOKOUT TOWER? LIKE I TO ME THAT'S A LITTLE BIT OF PLAYING AROUND FOR NOTHING.
[00:55:02]
FUNDS, AND HAVE $50,000 OF THOSE FUNDS ALLOCATED TOWARDS A 2025 PROJECT, BUT PAID FOR OUT OF THE 2024 FISCAL YEAR.WE KEEP IT FOR NEXT YEAR'S PROJECT SO IT SAVES NEXT YEAR'S BUDGET $50,000.
WE MAY NOT END UP SPENDING ANY MORE MONEY AT THE FIRE TOWER THAN THE $50,000 IS THE BOTTOM LINE.
BUT IT'S SOMETHING THAT AT LEAST IS GUARANTEED FOR THIS YEAR THAT WE'RE DECIDING UPON TONIGHT.
BUT RIGHT NOW IT'S JUST GUARANTEEING $50,000 FOR THE FIRE TOWER.
WE ALREADY KNOW THAT WE'RE GOING TO BE ADDING SPENDING MORE AT THE PAVILION JUST BASED ON BASIC NUMBERS, BUT WE MAY NOT SPEND ANY MORE AT THE FIRE TOWER FOR NEXT YEAR OR DOWN THE ROAD.
WHO KNOWS? IT MAY COME UP AGAIN.
BUT SO WE HAVE THE $50,000 THAT WE HAVE MONEY ALLOCATED FOR THIS YEAR THAT CAN BE SPENT.
AND PERHAPS WE DON'T HAVE TO ADD ANY MORE TO THE BUDGET FOR NEXT YEAR.
OKAY, I HOPE I EXPLAINED THAT.
OKAY. ANY OTHER QUESTIONS OR COMMENTS? SO WE'RE GOING TO VOTE ON THE AMENDMENT.
SO HIS PROPOSED AMENDMENT IS AMENDING THE RESOLUTION FROM ALLOCATING $101,760, AMENDING THAT TO 50% BEING ALLOCATED TO THE 2024, SORRY, THE WESTVIEW PARK PAVILION PROJECT DURING THE 2025 BUDGET PROCESS.
SO THAT WOULD BE $50,880 WOULD BE ALLOCATION.
ANY LAST COMMENTS? ALL IN FAVOR? THAT'S CARRIED.
OKAY. SO THE MAIN MOTION AS AMENDED, IS THAT COUNCIL REALLOCATE 50% OF THE FUNDS, $50,880 FOR THE FIRE TOWER LOOKOUT PLAYGROUND FROM THE CAPITAL RESERVES BUDGET IN THE 2024 BUDGET TO THE WESTVIEW PARK PAVILION PROJECT DURING THE 2025 BUDGET PROCESS.
SO WE'LL NEED A MOVER AND A SECONDER.
A MOVER AND A SECONDER, PLEASE.
ALL IN FAVOR? YOU'RE IN FAVOR? SHOULD WE BE OPPOSED TO THAT? NO, THAT'S THE MAIN MOTION AMENDED.
YEAH. YEAH. SORRY. OKAY, GOOD.
AT THE OCTOBER 1ST, 2024 ECONOMIC DEVELOPMENT COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT THE REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT DATED SEPTEMBER 26TH, 2024 BE RECEIVED AND THAT COUNCIL APPROVE THE APPLICATION OF A BY ELLIOT LAKE HEATING AND COOLING FOR THE PROPERTY TAX INCREMENT GRANT UNDER COMMUNITY IMPROVEMENT PLAN.
MAY I HAVE A MOVER THAT THE REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT DATED SEPTEMBER 26TH, 2024 BE RECEIVED AND THAT COUNCIL APPROVE THE APPLICATION BY ELLIOT LAKE HEATING AND COOLING FOR THE PROPERTY TAX INCREMENT GRANT UNDER COMMUNITY IMPROVEMENT PLAN.
GOOD EVENING, YOUR WORSHIP, AND MEMBERS OF COUNCIL.
I WON'T GO TOO IN DEPTH ON THIS BECAUSE WE'VE GONE THROUGH THESE BEFORE AT COUNCIL.
THIS WAS PRESENTED AT THE COMMITTEE MEETING.
ANOTHER SET OF ENTREPRENEURS WHICH ARE BUILDING A NEW FACILITY AND ARE APPLYING FOR THE TAX INCREMENT GRANT, AS NOTED IN THE REPORT, THEY DID APPLY FOR SOME OTHER GRANTS UNDER THE CIP, BUT THAT WAS WITHIN THE THRESHOLD OF THE STAFF COMMITTEE TO APPROVE.
BUT THE TAX INCREMENT GRANT DOES COME TO COUNCIL.
SO AGAIN, GREAT SIGN OF COMPANIES DEVELOPING AND BUILDING IN TOWN.
[01:00:05]
AND AT THAT POINT THEY CAN THEN APPLY FOR THE REBATE GRANT ON THEIR PROPERTY.SO I'LL LEAVE IT TO COUNCIL TO ASK ANY QUESTIONS.
ANY QUESTIONS OR COMMENTS? COUNCILLOR LEFEBVRE.
THANK YOU. YOUR WORSHIP THROUGH YOU.
JUST A COMMENT. REALLY GREAT JOB.
WHEN WE WE PROVIDE YOU WITH THE GREAT TOOLS AND OBVIOUSLY PEOPLE ARE USING THEM.
SO THIS IS A GREAT INDICATOR THAT THINGS ARE GOING WELL IN OUR COMMUNITY.
ANY OTHER QUESTIONS OR COMMENTS? OKAY. LET'S HAVE A VOTE.
ALL IN FAVOR? NONE ARE OPPOSED.
THAT'S CARRIED. 8.3 MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING MOU WITH THE ELLIOT LAKE SNOWBIRDS AT THE OCTOBER 1ST, 2024 ECONOMIC DEVELOPMENT COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL APPROVE A FIVE YEAR MOU WITH THE ELLIOT LAKE SNOWBIRDS AND THAT THE APPROPRIATE BYLAW BE PASSED. MAY I HAVE A MOTION THEN, THAT COUNCIL APPROVED THE FIVE YEAR MOU WITH THE ELLIOT LAKE SNOWBIRDS AND THAT THE APPROPRIATE BYLAW BE PASSED.
WE WERE FORTUNATE AT THE COMMITTEE MEETING WITH COUNCILLOR FLINTOFF AS OUR CHAIR, THAT WE HAD MR. ROBITAILLE FROM THE SNOWBIRDS THERE TO SPEAK AS WELL ABOUT THE CLUB.
BUT AGAIN, THIS IS ANOTHER GREAT THING FOR US.
THE SNOWBIRDS AND SNOWMOBILING ARE A LARGE TOURISM DRAW FOR OUR COMMUNITY.
THEY SPEND WELL WHEN THEY'RE IN THE COMMUNITY.
AND BY RE-UPPING WITH OUR MOU WITH THE SNOWBIRDS GIVES US A LOT OF GREAT OPPORTUNITIES.
OFSC, THE EVERYTHING'S AN ACRONYM, THE ONTARIO FEDERATION OF SNOWMOBILE CLUBS.
ALSO, THE MOU DOES PROVIDE $15 MILLION LIABILITY INSURANCE COVERAGE AS STATED IN THE AGREEMENT.
THE AGREEMENT COUNCIL WILL FIND AS A BYLAW LATER ON THIS EVENING ON THE AGENDA.
AND THAT'S ONE OF THE IMPORTANT THINGS THAT THE TRAILS, THE GROOM TRAILS THROUGH ASPEN, THE OFSC, ARE COVERED BY THAT $50 MILLION LIABILITY INSURANCE.
A COUNCIL THAT CAN SHARE THIS, THAT'S THE IMPORTANCE OF ENCOURAGING FOLKS TO GET A PERMIT.
THAT PERMIT IS WHAT GETS THEM THE INSURANCE.
THAT PERMIT PROTECTS US AS A MUNICIPALITY FOR RIDERS ON THOSE TRAILS.
THAT PERMIT PROTECTS THOSE RIDERS ON THE TRAILS.
SO CERTAINLY ENCOURAGE FOLKS TO GET THEIR PERMIT TO GO OUT AND USE THE SNOWMOBILE TRAILS.
IF ANYONE HAS QUESTIONS ABOUT THE MOU, PLEASE.
HAPPY TO ANSWER THEM AS THEY COME UP.
OKAY. THANK YOU, MR. ANTUNES. ANY QUESTIONS OR COMMENTS? COUNCILLOR LEFEBVRE.
THANK YOU, YOUR WORSHIP THROUGH YOU.
JUST A QUESTION REGARDING SCHEDULE E THAT THERE WAS NOT ATTACHED TO THIS, BUT ARE WE LEVERAGING SOME OF THE LAND THAT WE SIGNED AN AGREEMENT WITH THE MINES TO ARE WE GOING TO BE EXPANDING THE TRAIL SYSTEM TO BE USING SOME OF THOSE TRAILS? THROUGH YOU YOUR WORSHIP NO.
COUNCILLOR LEFEBVRE THE TRAILS THAT EXIST ARE THE ONES THAT ARE THERE ANY TRAILS THAT DO GO THROUGH MINE LAND OR MINISTRY LAND? OR WE DO HAVE A FEW PRIVATE LANDOWNERS IN TOWN, THE SNOWBIRDS, AND ASKED TO SIGN A SEPARATE MOU WITH THEM THERE.
NONE OF THE SNOWMOBILE TRAILS CUT THROUGH THAT.
IT'S MAINLY HIKING TRAILS AND OF COURSE THE ANIMAL SANCTUARY.
AND GOD HELP US IF WE RAN A SNOWMOBILE THROUGH THERE.
THEY SIGNED THEIR OWN MOU WITH THEM AND WITH POTENTIALLY MISSISSAGI PARK AS WELL.
THANK YOU YOUR WORSHIP. JUST A COMMENT.
I CHAIRED THAT MEETING AND JUST A SHOUT OUT TO THAT CLUB.
THAT'S ANOTHER ONE OF OUR HARD WORKING CLUBS.
HE ANSWERED ALL THE CHALLENGES THE COST OF FUEL, THE COST OF THE MACHINERY, THE MAINTENANCE.
AND THESE MOUS SHOWING THAT WE'RE SUPPORTING THEM, IT'S JUST A REALLY WIN WIN FOR EVERYBODY.
[01:05:04]
SO THAT'S ALL.AND MR. ANTUNES. SIR YOUR WORSHIP JUST TO TOUCH ON THAT.
I DID SPEAK TO IT AT COMMITTEE.
AND AGAIN, THIS MOU IS ABSOLUTELY NO COST TO THE MUNICIPALITY.
SO AS YOU'LL SEE IN THE MOU, THERE'S NO DOLLAR SIGNS ATTACHED TO IT.
IT'S JUST STRICTLY ALLOWING THEM TO USE OUR PROPERTY.
SO THERE'S NO COST TO THE MUNICIPALITY TO DO SO.
TO GO ALONG WITH MR. ANTUNES ABOUT GETTING YOUR SKI OR YOUR SKIDOO PERMITS.
MIGHT CONSIDER JOINING THE ELLIOT LAKE SNOWBIRDS.
MR. ROBITAILLE DID MENTION IN HIS PRESENTATION THAT THEY ARE THE TOP CLUB THE PAST TWO YEARS FOR THE OFSC, WHICH IS A GREAT REWARD FOR ALL THEIR WORK.
AND I THINK THIS IS AN EXCELLENT MOU THAT WE WILL CONTINUE.
ANY OTHER QUESTIONS? OKAY, LET'S HAVE A VOTE.
ALL IN FAVOR? NONE ARE OPPOSED. THAT'S CARRIED.
THERE'S NO OUTSIDE BOARD OR COMMITTEE REPORTING.
THERE'S NO UNFINISHED BUSINESS.
THERE ARE NO PETITIONS, NO CORRESPONDENCE, NO NOTICES OF MOTION.
COUNCIL REPORTS AND ANNOUNCEMENTS.
[14. COUNCIL REPORTS AND ANNOUNCEMENTS]
THERE ARE A FEW.IT'S NOT WRITTEN NOTE, SO BEAR WITH ME.
ELLIOT LAKE IS KRAFT HOCKEYVILLE.
I'D LIKE TO CONGRATULATE ALL MEMBERS OF THE LOC.
WE HAD THE STANLEY CUP VISIT OUR CITY TWO DAYS, THE THURSDAY AND THE FRIDAY.
AND THAT EXCITEMENT CARRIED ON THROUGH TILL SUNDAY, WHERE I DIDN'T GET TO GO TO THE GAME, BUT I DEFINITELY WATCHED WHAT I COULD ON TV. IT'S THE FIRST TIME I'VE EVER LOOKED OR WATCHED TV AND LOOKED IN THE CROWD MORE THAN WATCHING THE HOCKEY.
YOU HAD AN EXCITING HOCKEY GAME.
THE STARS CAME OUT FROM BOTH CLUBS, WHICH WAS AMAZING.
SO SOME OF THE KIDS PROBABLY HEARD A FEW SWEAR WORDS TOO.
AFTERWARDS NOTHING BUT GREAT MEMORIES.
SO A QUICK SHOUT OUT AGAIN TO THE NHL, NHLPA AND KRAFT FOR PUTTING ON HOCKEYVILLE AND CONGRATULATIONS ONCE AGAIN ELLIOT LAKE WHAT AN AWESOME THING FOR OUR COMMUNITY.
FOR EXAMPLE, THE FOOD BANK RECEIVED OVER 16 SKIDS OF FOOD TO BE DISTRIBUTED TO THOSE IN THIS COMMUNITY WHO ARE EXPERIENCING FOOD INSECURITY. THANK YOU AGAIN TO KRAFT FOR ALL YOUR SUPPORT OF OF ELLIOT LAKERS AND OUR LOCAL FOOD BANK.
THE ECONOMIC DEVELOPMENT DEPARTMENT AND THE EAST ALGOMA CFDC WILL BE HOSTING A BUSINESS NETWORKING MEETING THIS SUNDAY AT 1 P.M. HERE AT CITY HALL.
OCTOBER IS NATIONAL DISABILITY EMPLOYMENT AWARENESS MONTH.
THE DISABILITY TALENT COMMUNITY IS UNDERREPRESENTED AND UNDEREMPLOYED IN CANADA.
THERE ARE ABOUT 645,000 CANADIANS WHO HAVE A DISABILITY WHO CAN AND WANT TO WORK.
BUSINESSES ARE MISSING OUT ON THIS TALENT.
THE CONTRIBUTIONS TO COMPANIES THEY MAKE AND THE BUSINESS BENEFITS OF DISABILITY INCLUSIVE HIRING.
LIGHT IT UP FOR THE NDEAM IS A NATIONAL LIGHTING EVENT WHICH IS THE MAIN FOCUS OF THE CAMPAIGN.
THIS YEAR'S LIGHT IT UP WILL TAKE PLACE ON OCTOBER 17TH, WHICH IS THURSDAY.
[01:10:03]
WWW.ODENETWORK.COM AND CLICK ON INITIATIVES.WE'RE EXCITED TO ANNOUNCE THAT THE SPOOKTACULAR DECORATING CONTEST IS BACK BY POPULAR DEMAND.
IT'S OPEN TO ALL PROPERTIES IN ELLIOT LAKE HOMES, APARTMENTS AND BUSINESSES.
THIS IS YOUR CHANCE TO SHOW OFF YOUR CREATIVITY AND GET INTO THE HALLOWEEN SPIRIT.
TO PARTICIPATE, SIMPLY DECORATE YOUR PROPERTY AND REGISTER BY OCTOBER 23RD, 2024.
YOU NEED TO REGISTER TO PARTICIPATE.
JUDGING WILL TAKE PLACE FROM OCTOBER 26TH TO 29TH, WITH WINNERS ANNOUNCED ON OCTOBER 30TH.
AND FOR MORE DETAILS OR TO REGISTER VISIT ELLIOTLAKE.CA/SPOOKTACULARCONTEST.
GET READY TO UNLEASH YOUR CREATIVITY AND MAY THE BEST DECORATIONS WIN.
AND JOIN US FOR FREE! DROP IN PICKLEBALL AND WALKING AT THE COLLINS HALL THROUGHOUT OCTOBER EVERY MONDAY TO THURSDAY.
FOR MORE DETAILS, VISIT ELLIOTLAKE.CA COUNCILLOR MANN HAS A FEW ANNOUNCEMENTS AS WELL.
I DO, YOUR WORSHIP. THANK YOU.
THE 2025 BUDGET PROCESS BEGINS NEXT WEEK WITH A CONSULTATION PHASE.
THERE WILL BE AN OPEN HOUSE HERE IN CHAMBERS OCTOBER 24TH AT 6 P.M., WHERE SPEAKERS WILL BE ABLE TO PRESENT THEIR REQUEST OR RECOMMENDATIONS OR THEIR COMMENTS ON ON WHAT THEY WISH TO SEE AS OUTCOMES OF THE 2025 BUDGET.
AND COUNCIL IN ATTENDANCE WILL NOT BE RESPONDING TO ANY COMMENTS.
YOU CAN PROVIDE THE INFORMATION, INCLUDING YOUR BUDGET REQUEST.
IF YOU DON'T HAVE ACCESS TO EMAIL, YOU CAN DROP YOUR REQUEST OFF AT THE FRONT DESK OR CALL THE CITY.
(705) 848-2287 EXTENSION 2120.
ALL THIS INFORMATION WILL AGAIN BE AVAILABLE ON SOCIAL MEDIA LATER THIS WEEK FROM CITY STAFF.
DEADLINE FOR SUBMISSIONS WILL BE THE 22ND NEXT TUESDAY.
AND AGAIN, JUST KEEP AN EYE ON THE CITY'S SOCIAL MEDIA PAGES FOR THE LINKS.
SO HERE'S THE OPPORTUNITY TO COME AND BE HEARD BY COUNCIL AND STAFF.
THANK YOU. ANY OTHER ANNOUNCEMENTS? OKAY. 15 ADDENDUM.
[15. ADDENDUM]
MAY I HAVE A MOTION THAT THE ADDENDUM BE ADDED TO THE AGENDA? A MOVER. COUNCILLOR SEIDEL SECONDED.ALL IN FAVOR? CARRIED. 15.1 REPORT FROM THE SPECIAL PROJECTS MANAGER REGARDING ARENA FIRE SUPPRESSION REPAIRS.
MAY I HAVE A MOTION THAT THE REPORT FROM THE SPECIAL PROJECT MANAGER BE RECEIVED? AND THAT COUNCIL APPROVE THE USE OF THE NEGOTIATION METHOD, AS DESCRIBED IN THE CITY'S PROCUREMENT POLICY, TO SOLE SOURCE THE PROVISION OF SERVICES TO EFFECT REPAIRS TO THE CENTENNIAL ARENA FIRE SUPPRESSION SYSTEM TO FIRE CHECK PROTECTION SERVICES, INC., AT AN UPSET LIMIT OF $83,736.43 PLUS APPLICABLE TAXES, AND THAT THE CAO BE DELEGATED THE AUTHORITY TO APPROVE UP TO $10,000 IN ADDITIONAL CONTINGENCY EXPENSES RELATED TO THE REALIZATION OF THE FIRE SUPPRESSION REPAIRS AT CENTENNIAL ARENA.
THE USE OF WHICH IS TO BE REPORTED TO COUNCIL AT FINAL COMPLETION OF THE PROJECT, AND THAT THE ASSOCIATED COSTS BE DRAWN FROM THE CITY'S BUILDINGS AND FACILITY CAPITAL RESERVE. A MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.
THANK YOU THROUGH YOU, YOUR WORSHIP.
FIRST, I JUST WANT TO APOLOGIZE.
I HAD A SHORT CONVERSATION WITH MR. DOYLE BEFORE COUNCIL THIS EVENING, AND HE COMMENTED THAT FIRE SUPPRESSION SYSTEM IS A TERM THAT'S NORMALLY USED OR COMMONLY
[01:15:08]
USED IN REFERENCE TO A RESTAURANT HOOD SYSTEM.THAT'S NOT AT ALL WHAT I'M TALKING ABOUT IN THIS REPORT, JUST FOR CLARITY.
WE'RE TALKING ABOUT THE SPRINKLER SYSTEM AT THE ARENA.
THIS WAS SOMETHING THAT STAFF DANCED AROUND LAST YEAR AS WE WERE REMOVING ALL OF THE INTERIOR FINISHES IN THE ARENA FOR THE INSPECTION BY WRD, AND WE TOOK GREAT CARE NOT TO DISTURB IT.
AND WHILE THE COLUMNS WERE BEING REPLACED THIS SUMMER IN THE ARENA FOR THE STRUCTURAL REHABILITATION.
NOT TO PUT TOO FINE A POINT ON IT, BUT THE SPRINKLERS WERE IN THE WAY OF THE COLUMNS.
AND SO IT'S AFFECTED A NUMBER OF THE BRANCH SERVICES INSIDE THE BUILDING.
WE ARE IN RECEIPT OF A LETTER FROM WRD STATING THAT THE BUILDING IS STRUCTURALLY SOUND AS OF LAST WEEK AND RECOMMENDING THAT IT'S SAFE TO GO INSIDE, WHICH IS REALLY CONVENIENT FOR SECURING VENDORS TO GO AND DO WORK.
AND IN THE SPIRIT OF MOVING AS QUICKLY AS POSSIBLE, THIS AFFECTED SYSTEM WE'VE GOT A QUOTE PROVIDED WE'RE LOOKING TO HAVE THIS VENDOR MOBILIZE AS SOON AS POSSIBLE TO BEGIN THIS WORK. OKAY.
ANY QUESTIONS OR CONCERNS? COUNCILLOR MORRISSETTE.
HOW LONG DO YOU THINK THEY COULD START THIS? AND HOW LONG OF A PROJECT IS IT GOING TO TAKE THEM TO FINISH IT? THANK YOU. THROUGH YOU, YOUR WORSHIP.
THIS PARTICULAR SCOPE ITEM IN THEIR QUOTE, THEY MAKE REFERENCE TO IT BEING A SIX WEEK PROJECT.
THEY'RE PLANNING ON BEING ON SITE.
A FOLLOW UP TO YOU YOUR WORSHIP.
WILL THAT DELAY THE OPENING OF THE ARENA OR CAN WE OPEN IT WITHOUT THAT? THANK YOU. THROUGH YOU, YOUR WORSHIP, WHERE STAFF IS CURRENTLY LOOKING INTO THE IMPLICATIONS OF THAT AND TIMING, WE MAY OR MAY NOT BE ABLE TO HAVE THE BUILDING OCCUPIED DURING THAT TIME.
WE'RE LOOKING FOR CLARIFICATION THROUGH THE ONTARIO FIRE MARSHAL'S OFFICE.
IF I WAS A BETTING MAN, I WOULD SAY THAT THIS WOULD DELAY OPENING UNTIL THIS SYSTEM WAS IN PLACE.
THANK YOU. YOUR WORSHIP THROUGH YOU TO MR. GOULDING. SO WE NEED A NEW SPRINKLER SYSTEM.
WHILE IT WAS PROBABLY OVERDUE TO BE DONE ANYWAY, SO OBVIOUSLY IT'S GOT TO BE DONE.
BUT MY QUESTION IS GOT ME A LITTLE BIT NERVOUS HERE IN THIS ANALYST THAT SAYS THE COLUMN REPLACEMENT AT THE ARENA HAD A BIGGER IMPACT ON THE INTERIOR BRANCH SERVICES OF THE BUILDING THAN WAS ANTICIPATED.
I KNOW YOU'RE NOT A FORTUNE TELLER, AND I KNOW THIS HAS BEEN A LONG PROCESS.
IS THERE ANY OTHER STUFF THAT'S GOING TO BE DELAYING THIS? DO YOU SEE ANYTHING ELSE NOW THAT YOU'RE IN THERE AND YOU CAN WALK AROUND AND LOOK.
THESE ARE ORIGINAL BUILD ITEMS THAT ARE DUE TO BE CHANGED.
SO IT IS A LIFE SAFETY SYSTEM.
SO YES STAFF'S BEEN ABLE TO DO A PRELIMINARY ASSESSMENT, AND WE'RE CONTINUING THAT THROUGH THIS WEEK TO TRY AND REALLY NAIL DOWN THE REMAINING SCOPE ITEMS THAT ARE OUTSTANDING FOR OCCUPANCY.
A PROFESSIONAL ENGINEERING FIRM HAS WRITTEN A LETTER TO US ADVISING THAT THE CITY, THAT THE BUILDING IS SAFE TO ENTER AND STRUCTURALLY SOUND IN THAT IT WILL NOT FALL DOWN UNDER ITS CURRENT CONDITIONS THAT'S A BIG MILESTONE.
[01:20:05]
INTENDED. WE'RE GOING THROUGH NOW THAT IT'S SAFE TO ENTER.WE'RE GOING THROUGH THAT PROCESS WITH BUILDING OFFICIAL STAFFS THIS WEEK TO GET THE LIST OF WHAT EXACTLY DO WE NEED TO DO TO SATISFY THE CRITERIA REQUIRED TO ENTER THE BUILDING.
SO THAT'S AN EXPLANATION, MORE OF A PROCESS THAN AN ANSWER TO YOUR QUESTION.
COUNCILLOR SEIDEL. THANK YOU, YOUR WORSHIP THROUGH YOU.
OR LIKE THERE CAN BE ONGOING WORK WHILE THEY'RE DOING THE SPRINKLER SYSTEM.
YES, IT'S A MATTER OF COORDINATING THE EFFORTS OF THE OTHER VENDORS.
SO STRICTLY SAYING IT WON'T IMPEDE THEM.
AND WE'RE TAKING MEASURES TO DO THAT.
ANY OTHER QUESTIONS, COUNCILLOR LEFEBVRE.
IT'S MORE FOR THE PUBLIC, I THINK THE FACT THAT GOD HAS GIVEN US THEIR OCCUPANCY PERMIT TO ENTER THE BUILDING LAST WEEK IF WE GO BACK TO ALMOST SIX MONTHS AGO.
THAT'S AN EXTREMELY HUGE MILESTONE.
SO THERE ARE THINGS THAT ARE GOING TO COME UP.
SO FROM A PUBLIC PERSPECTIVE, I THINK IT'S IMPORTANT THAT EVERYBODY REALIZE THIS COUNCIL IS COMMITTED TO GETTING THIS BUILDING OPEN AS SOON AS WE CAN, BUT WE HAVE TO MAKE SURE IT'S SAFE. AND I COMMEND EVERYBODY FOR A JOB WELL DONE.
THANK YOU. I JUST WANTED TO CARRY ON WITH YOUR COMMENTS.
BY AND LARGE, THE WHOLE FACILITY NEEDS TO BE UPGRADED.
IT'S A MATTER OF WHEN WE WERE DOING IT.
WE WERE REALLY HOPING TO ADDRESS SCOPE ITEMS LIKE THIS IN THE OFF SEASON.
WE WERE INTENDING TO DO IT NEXT YEAR.
OKAY. I JUST HAVE A FEW QUESTIONS CONCERNING I DON'T KNOW ANYTHING ABOUT PUTTING IN THE SPRINKLER SYSTEM, BUT THERE'S TWO TECHNICIANS IN THE COMPANY.
IS THAT THEIR LABOR FORCE, OR IS THERE MORE PEOPLE THAT CAN WORK ON THIS AT THE SAME TIME TO MAYBE, YOU KNOW, DROP THIS TO THREE WEEKS AND HAVE FOUR TECHNICIANS, IF THAT'S A POSSIBILITY? ARE YOU ABLE TO SPEAK TO THAT.
THANK YOU. THROUGH YOU, YOUR WORSHIP.
THAT'S CERTAINLY SOMETHING THAT WE CAN LOOK AT.
IT'S WORTH REMEMBERING THAT WE HAVE MULTIPLE LABOR FORCES ENGAGED AT THE SAME TIME IN THE FACILITY, SO IT MAY OR MAY NOT MAKE AN EFFECTIVE DIFFERENCE. OKAY, BUT DO WE STILL HAVE OUR LIFTS IN THERE? RIGHT. BECAUSE THAT'S A REQUIREMENT HERE THAT THEY REQUIRE THAT.
SO IF YOU HAVE A COUPLE OF LIFTS I MEAN I'M HOPING TWO CREWS MIGHT BE ABLE TO DO SOMETHING.
THE OTHER THING TO REALIZE IT'S QUITE A LARGE FIRE SPRINKLER JOB.
MR. DOYLE LET ME KNOW THIS MORNING.
LIKE, WE HAVE 250 HEADS INSIDE THAT BUILDING.
YOU WOULDN'T THINK THAT'S THE CASE.
[01:25:03]
GREAT. MR. DEBORTOLI. THANK YOU, YOUR WORSHIP, IF I MAY.I'D JUST LIKE TO FOLLOW UP ON COUNCILLOR LEFEBVRE COMMENTS AND MAKE MENTION THAT THE FACT THAT, YES, VERY MUCH APPRECIATE THE FRUSTRATIONS THAT HAVE BEEN ENDURED DURING THIS PROCESS IN TERMS OF PEOPLE WANTING TO KNOW WHEN YOU CAN GET IN THE ARENA.
THE REASON WE HAVEN'T COME FORWARD WITH A FIRM DATE IS BECAUSE WE OURSELVES ARE UNSURE RIGHT NOW.
WE DON'T WANT TO BE MAKING FALSE CREATING FALSE HOPES OR PROMISES, AND WE WANT TO MAKE SURE THAT WE KNOW AND FULLY UNDERSTAND WHAT NEEDS TO BE DONE THERE BEFORE WE, YOU KNOW, TRY TO ESTIMATE A DATE WHERE THE FACILITY WILL REOPEN.
JUST AND I ALSO KNOW THE PUBLIC HAS BEEN ANXIOUS TO KNOW WHAT IS GOING ON THERE.
SO, YOU KNOW, COUPLED WITH THE GOOD NEWS STORY WITH DOCTOR TINGLEY'S LIMITED ACCESS PERMIT WE HAVE ONE SET OF BLEACHERS THAT HAS BEEN STRUCTURALLY SOUNDED SO THAT WHEN WE DO HAVE PUBLIC IN THERE, THERE IS SEATING CAPACITY RIGHT FROM THE GET GO AS SOON AS WE CAN GET PEOPLE IN THE BUILDING.
YOU WILL SEE NEXT WEEK OR ACTUALLY, SORRY, AT SOME POINT IN TIME THIS WEEK THERE IS GOING TO BE CREWS ON SITE DOING SOME INVESTIGATION GEOTECH INVESTIGATION IN TERMS OF THEY'LL BE DRIVING SCREW PILES INTO THE GROUND TO ASSIST WITH THE INSTALLATION OF THE OUTRIGGERS, WHICH IS EXPECTED TO TAKE PLACE WITHIN THE NEXT FEW WEEKS AS WELL.
JOHNSON CONTROLS AS PEOPLE MAY RECALL, THE PUBLIC MAY RECALL, AND MAYOR AND COUNCIL WILL RECALL.
HAVE WE JUST PASSED A CONTRACT SOLIDIFYING THEIR ENGAGEMENT IN TERMS OF PLACING THE ROOFING? THE EXISTING ROOFING SYSTEM? THAT WORK IS SCHEDULED TO START ON THE 21ST OF OCTOBER.
THEIR PLAN IS TO WORK FOR 11 STRAIGHT DAYS ON THE ROOF.
WE ARE HEARING NEWS THAT IS INDICATING THAT THIS PROCESS IS MOVING FORWARD.
AND, YOU KNOW, TO FINAL COMPLETION AT SOME POINT.
AND I FOR THE PEOPLE AN THE PUBLIC WHO HAVE BEEN REACHING OUT TO ME PERSONALLY, AS WELL AS TO THOSE WHO HAVE BEEN WONDERING, AS SOON AS WE HAVE SOME VERY CONCRETE INFORMATION THAT WE CAN PASS ON TO THE PUBLIC WITH REGARDS TO THE POTENTIAL OPENING OF THAT ARENA.
THEY WILL BE THE FIRST TO KNOW BECAUSE WE, AS WELL AS EVERYBODY ELSE, ARE WANTING TO GET THAT BUILDING OPEN AS SOON AS POSSIBLE AND WE'RE DOING EVERYTHING IN OUR POWERS TO DO THAT. THANK YOU.
THAT'S A TREMENDOUS MILESTONE.
WE SHOULD NOT BE TOO COMPLACENT.
THERE'S STILL STUFF TO BE DONE, BUT WE ARE MILES AHEAD THAN EVEN THAT WE THOUGHT WE COULD BE ESPECIALLY WITH THE ROOFING THAT'S COMING AND EVERYTHING THAT'S BEEN EVERYTHING THAT WE'VE GONE THROUGH.
SO, MR. GOULDING AND STAFF, I MEAN, WELL DONE.
THIS IS A GOOD VICTORY, A MILESTONE.
OKAY, SO ANY OTHER QUESTIONS ABOUT THE SPRINKLER SYSTEM? OKAY. ALL IN FAVOR? AND NONE ARE OPPOSED.
INTRODUCTION AND CONSIDERATION OF BYLAWS.
[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]
16.1 BYLAW 24-100 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO A MEMORANDUM OF UNDERSTANDING WITH THE ELLIOT LAKE SNOWBIRDS FOR PERMISSION TO PRESCRIBE SNOWMOBILE TRAIL LAND USE.MAY I HAVE A MOTION THAT BYLAW 24-100 BE PASSED? A MOVER COUNCILLOR MANN SECONDED COUNCILLOR MORRISSETTE.
WE HAVE A MOTION THAT BYLAW 24-101 BE PASSED.
A MOVER COUNCILLOR SEIDEL SECONDED.
16.3 BYLAW 24-102 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO A GENERAL SERVICES AGREEMENT WITH SAINT JOSEPH'S GENERAL HOSPITAL, ELLIOT LAKE FOR HUMAN RESOURCES SERVICES.
WE HAVE A MOTION THAT BYLAW 24-102 BE PASSED.
A MOVER. COUNCILLOR MORRISSETTE SECONDED.
[17. CLOSED SESSION]
THERE IS ONE ITEM FOR CLOSED SESSION THIS EVENING.THE REQUEST FOR COVENANT EXTENSION ON OAKLAND BOULEVARD.
[01:30:08]
ACT. MAY I HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AS PER THE PROVISIONS UNDER SECTION 239 OF THE MUNICIPAL ACT AT THE HOUR OF 08:30 P.M..A MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.
ALL IN FAVOR? THANKS. MAY I HAVE A MOTION THAT COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 8:51 P.M..
MOVER COUNCILLOR MANN SECONDED COUNCILLOR MORRISSETTE.
[18. CONFIRMATORY BY-LAW]
BYLAW 24-103.WE HAVE A MOTION THAT BYLAW 24-103 BE PASSED.
A MOVER, COUNCILLOR LEFEBVRE SECONDED COUNCILLOR SEIDEL.
ALL IN FAVOR? THAT IS CARRIED.
ADJOURNMENT. MAY I HAVE A MOTION THAT THE MEETING ADJOURN AT THE HOUR OF 8:51 P.M..
A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR LEFEBVRE.
THANK YOU VERY MUCH.
* This transcript was compiled from uncorrected Closed Captioning.