May 12, 2025 City Council

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OKAY. GOOD EVENING. WELCOME TO THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE.

[1. CALL TO ORDER]

ROLL CALL. ALL MEMBERS ARE PRESENT. ARE THERE ANY DECLARATIONS OF CONFLICT OF INTEREST? GOING ONCE. TWICE. ADOPTION OF PREVIOUS MINUTES.

[4. ADOPTION OF PREVIOUS MINUTES]

A MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR LEFEBVRE.

ANY QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? THAT'S CARRIED. THERE ARE NO PUBLIC INPUT SESSIONS THIS EVENING.

[6. PUBLIC PRESENTATIONS]

AND IS HE ON. RICHARD'S GOING TO GET HIM ON FOR US.

GOOD EVENING, MR. MASCARIN. WELCOME. GOOD EVENING, MR. MAYOR, MEMBERS OF COUNCIL, THANK YOU VERY MUCH FOR HAVING ME THIS EVENING.

I'M HERE TO SPEAK ABOUT THE EXPANSION OF STRONG MAYOR POWERS, AND I DO HAVE A SLIDE DECK M R.

MAYOR, IF YOU WOULD ALLOW ME TO SHARE MY SCREEN, I CAN DISPLAY IT.

AND I'LL TRY TO KEEP IT SHORT, CONCISE, BUT YET COMPREHENSIVE FOR YOU THIS EVENING.

OF COURSE. PLEASE GO AHEAD. THANK YOU. I THINK IT'S ON YOUR YOUR SCREEN NOW STRONG MAYOR POWERS. YES, SIR. OKAY. THANK YOU VERY MUCH.

SO MR. MAYOR, YOU AND THE REST OF COUNCIL AND PROBABLY A WHOLE BUNCH OF PEOPLE THROUGHOUT THE PROVINCE WERE QUITE SURPRISED ON APRIL THE 9TH, WHEN THE PROVINCE ISSUED A NEWS RELEASE FROM THE ONTARIO NEWSROOM INDICATING THAT THE PROVINCE WAS PROPOSING TO EXPAND STRONG MAYOR POWERS TO 169 NEW MUNICIPALITIES, INCLUDING THE CITY OF ELLIOT LAKE.

AND THEN YOU RECEIVED THIS LETTER ON MAY THE 1ST, WHICH BROUGHT FORWARD EXACTLY WHAT MINISTER OF MUNICIPAL AFFAIRS AND HOUSING ROB FLACK SAID HE WAS GOING TO DO, WHICH IS TO EXPAND THE STRONG MAYOR POWERS TO ONE MORE THAN HAD BEEN PROMISED TO 170 MUNICIPALITIES IN THE LAST LINE SAYS THIS INCLUDES YOUR MUNICIPALITY.

SO AS OF MAY THE 1ST MR. MAYOR AND MEMBERS OF COUNCIL.

THE CITY OF ELLIOT LAKE HAS BEEN DESIGNATED BY THE MINISTER OF MUNICIPAL AFFAIRS AND HOUSING AS A MUNICIPALITY UNDER SECTION ONE OF THE REGULATION 5 30/22. WHICH MEANS THAT YOUR MUNICIPALITY HAS STRONG MAYOR POWERS.

SO HERE ARE THE FOUR SOURCES TO STRONG MAYOR POWERS SO THAT YOU CAN UNDERSTAND THEM.

THE STRONG MAYOR POWERS IS THE TERM THAT'S TYPICALLY GIVEN TO THE POWERS THAT WERE SET OUT IN AN ENTIRELY NEW PART, PART 6.1 OF THE MUNICIPAL ACT. THAT WAS THAT WERE PRIMARILY PUT FORWARD BY THE STRONG MAYORS BUILDING HOMES ACT 2022. THIS IS ALMOST THREE YEARS AGO. THE PROVINCE WHEN THE PROVINCIAL CONSERVATIVE GOVERNMENT HAD BEEN GIVEN ITS MANDATE SECOND MAJORITY IN JUNE OF 2022 PREMIER FORD THEN SHORTLY THEREAFTER ANNOUNCED THAT THERE WOULD BE TWO MUNICIPALITIES THAT WOULD RECEIVE STRONG MAYOR POWERS.

AND YOU'LL SEE IT'S BILL THREE. SO IT WAS VERY EARLY IN THAT LEGISLATIVE SESSION.

THERE HAD NOT BEEN ANY MENTION ANYWHERE DURING THE ELECTION CAMPAIGN OF STRONG MAYORS.

IT HAD NOT BEEN MENTIONED BY ANY OF THE PARTIES AND NOT BY THE PREMIER, NOR THE PROVINCIAL CONSERVATIVE GOVERNMENT THAT THEN FORMED.

BUT VERY EARLY IN THE MANDATE, IN AUGUST OF THAT YEAR, BILL THREE WAS INTRODUCED AND IT WAS PASSED VERY QUICKLY.

IN SEPTEMBER, THE STRONG MAYOR BUILDING HOMES ACT WAS ENACTED, AND IT ADDED ONE NEW PART.

SOMETIME THEREAFTER IN OCTOBER OF THAT YEAR, THE PROVINCIAL GOVERNMENT CAME FORWARD WITH THE BETTER MUNICIPAL GOVERNANCE ACT,

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NOW IT'S ONLY ADDED ONE NEW SECTION, BUT IT'S A SECTION OF GREAT SIGNIFICANCE.

AND I WILL TALK ABOUT SECTION 284 . 11.1. SO THOSE ARE THE TWO STATUTORY SOURCES FOR THE STRONG MAYOR POWERS. THEN THERE ARE TWO REGULATIONS 530/ 22 WAS PUT FORWARD BY THE MINISTER OF MUNICIPAL AFFAIRS AND HOUSING. AND THAT IS THE, THE THE REGULATION WHERE THE CITY OF ELLIOT LAKE IS ACTUALLY LISTED IN SECTION ONE AS A DESIGNATED MUNICIPALITY. THE MINISTER OF MUNICIPAL AFFAIRS AND HOUSING HAS THE STATUTORY AUTHORITY UNDER SECTION 284.2 TO HIMSELF MAKE DECISIONS TO DESIGNATE. THIS IS NOT THE PROVINCIAL GOVERNMENT DOING IT.

THIS IS NOT CABINET DOING IT. IT IS THE AUTHORITY THAT'S GIVEN BY STATUTE TO THE MINISTER OF MUNICIPAL AFFAIRS AND HOUSING NOW, ROB FLACK, AND HE HAS DESIGNATED THE 170 ADDITIONAL MUNICIPALITIES AS OF MAY, THE FIRST AND THEN FINAL PIECE TO THIS.

OH, I'M SORRY, I WENT TOO QUICKLY THERE. REGULATION 530/22 ALSO SETS OUT A NUMBER OF TECHNICAL RULES AND PROCEDURES FOR HOW THE STRONG MAYOR POWERS ARE TO BE EXERCISED OR IMPLEMENTED.

THERE'S TIMELINES, THERE'S WRITING REQUIREMENTS, THERE'S DEFINITIONS.

THOSE ARE ALL IN THAT PARTICULAR REGULATION. THEN THE FINAL PIECE IS O.

REG 5 80/22 WHICH TALKS ABOUT PROVINCIAL PRIORITIES.

THIS IS IMPORTANT BECAUSE THREE SEPARATE SECTIONS OF THE STRONG MAYOR POWERS IN PART 6.1 RELATE ONLY TO PRESCRIBED PROVINCIAL PRIORITIES, AND THIS REGULATION TELLS YOU WHAT THOSE PRESCRIBED PROVINCIAL PRIORITIES ARE.

SO, TAKING THE SUSPENSE AWAY FROM THE SLIDE THAT I WILL SHOW YOU IN A FEW MINUTES, THE PRIORITIES RELATE TO HOUSING AND INFRASTRUCTURE RELATED TO HOUSING, CONSTRUCTION AND MAINTENANCE OF INFRASTRUCTURE.

OKAY. SO THOSE ARE THE FOUR SOURCES OF STRONG MAYOR POWERS.

YOU HAVE TO READ THEM TOGETHER. SO WHEN SOMEONE REFERS TO STRONG MAYOR POWERS, TECHNICALLY THEY'RE REFERRING TO AN ENTIRELY NEW, SEPARATE STANDALONE PART THAT'S IN THE MUNICIPAL ACT, PART 6.1.

OKAY. I WILL GO THROUGH EACH OF THE SPECIFIC POWERS.

THERE ARE FOUR. WELL, TECHNICALLY, I THINK THERE'S REALLY ONLY THREE TYPES OF POWERS, BUT I'VE CALLED THEM THE LAST ONE MISCELLANEOUS OR A VARIETY OF DIFFERENT HODGEPODGE OF THINGS. I'VE CALLED THEM MISCELLANEOUS, SO I'VE DIVIDED THEM INTO ADMINISTRATIVE POWERS.

I'VE SEEN SOME MUNICIPALITIES REFER TO THESE AS ADMINISTRATIVE AND POLITICAL POWERS.

I DON'T LIKE THAT TERM, SO I JUST KEEP REFERRING TO THEM AS ADMINISTRATIVE AND YOU'LL UNDERSTAND WHY IN JUST A MOMENT.

THE SECOND ONES THAT I'VE CLASSIFIED, I CALL THEM PROVINCIAL PRIORITY POWERS.

AGAIN, I'VE SEEN SOME MUNICIPALITIES REFER TO THEM AS LEGISLATIVE POWERS.

CLEARLY, I AGREE THEY ARE LEGISLATIVE POWERS, BUT I DO THINK THEY'RE SO FOCUSED ON PROVINCIAL PRIORITIES THAT I THINK THE BETTER MONIKER IS TO CALL THEM PROVINCIAL PRIORITY POWERS. THEN THERE IS THE BUDGET POWER OR MR. MAYOR, YOU MAY CORRECT ME, YOU MAY CALL IT A BUDGET DUTY OR RESPONSIBILITY AND YOU WOULDN'T BE ENTIRELY WRONG.

AND I'LL SPEAK TO THAT. AND THEN, AS I SAID AT THE END, I'LL SPEAK BRIEFLY ABOUT THE GRAB BAG OF OTHER THINGS THAT ARE RELATED TO THE STRONG MAYOR POWERS. SO NOW I WILL SPEAK ABOUT THE ADMINISTRATIVE POWERS.

THE COLLINGWOOD JUDICIAL INQUIRY SET IT VERY, VERY WELL.

THE LAW OF THE DAY BACK IN 2021, WHEN THE COLLINGWOOD JUDICIAL INQUIRY REPORT WAS RELEASED BY JUSTICE FRANK MAROCCO, HE SAID VERY CLEARLY, NO MEMBER OF COUNCIL, INCLUDING THE HEAD OF COUNCIL, HAS ANY UNILATERAL AUTHORITY TO DIRECT MUNICIPAL STAFF TO DO ANYTHING UNLESS THEY'VE BEEN DELEGATED.

WELL, THIS HAS BEEN CHANGED NOW, THIS PROVISION, 284.3 IS VERY CLEAR.

THE HEAD OF COUNCIL IS ENTITLED TO DIRECT MUNICIPAL EMPLOYEES, THAT'S THE WORDS MUNICIPAL EMPLOYEES, TO UNDERTAKE RESEARCH, IMPLEMENT DECISIONS AND PROVIDE ADVICE TO THE HEAD OF COUNCIL AND THE MUNICIPALITY.

AND IF YOU'RE SAYING TO YOURSELF, THIS SOUNDS FAMILIAR, IT'S BECAUSE IT IS.

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THEY THINK THE AUTHORITY IS TO DO ANYTHING TO DIRECT STAFF.

THAT'S NOT TRUE. THE HEAD OF COUNCIL MAY EXERCISE THIS AUTHORITY ONLY FOR THE PURPOSES OF PART 6.1.

AND WHAT ARE THOSE? WELL, THAT IS TO EXTEND TO THE GENERAL EXERCISE AND CONTROL THE MANAGEMENT AND AFFAIRS OF THE MUNICIPALITY, AND FOR ADVANCING OR NOT INTERFERING WITH THE PRESCRIBED PROVINCIAL PRIORITIES.

OKAY. SO WHILE IT'S BROAD, IT'S NOT AS BROAD AS PERSONS HAVE SEEMED TO THINK IT IS, IT IS FOCUSED ON 6.1. HOWEVER, IT'S A VERY SIGNIFICANT POWER. ALL DIRECTIONS GIVEN UNDER THIS AUTHORITY MUST BE PROVIDED IN WRITING. SO THE MAYOR CAN'T JUST WALK INTO SOMEONE'S OFFICE AND SAY, I WANT YOU TO DO THIS.

THE MAYOR MUST ISSUE A DIRECTION IN WRITING. THEN THERE ARE REQUIREMENTS WHICH I WON'T GET TO THIS EVENING.

THAT'S A GRANULAR LEVEL OF DETAIL THAT I WILL NOT BE GETTING TO.

THERE ARE REQUIREMENTS FOR WHOM THE MAYOR PROVIDES THE DIRECTION TO AND FOR WHO THE CLERK THEN DISSEMINATES IT TO.

SO THERE IS SOME TRANSPARENCY AND PUBLIC ACCOUNTABILITY.

SO JUST TO BE CLEAR, THE MAYOR MUST EXERCISE ANY DIRECTIONS.

ONLY IN WRITING CANNOT BE BINDING OR OR HAVE ANY FORCE IF THEY'RE ISSUED ORALLY OR VERBALLY.

THE NEXT POWER RELATES TO THE CHIEF ADMINISTRATIVE OFFICER.

AS YOU KNOW, AND AS IT'S COMMONLY REFERENCED, COUNCIL HAS ONE EMPLOYEE THE CHIEF ADMINISTRATIVE OFFICER.

IT IS COUNCIL WHO ENGAGES, RETAINS, HIRES THE CHIEF ADMINISTRATIVE OFFICERS.

THE COUNCIL WHO REVOKES THE APPOINTMENT TERMINATES THE CHIEF ADMINISTRATIVE OFFICER.

NOW THIS IS THE AUTHORITY OF THE MAYOR. MANY PEOPLE HAVE MISINTERPRETED WHAT SECTION 284.5 SAID.

I'VE GOT IT ON THE SCREEN FOR YOU. THE POWERS OF A MUNICIPALITY UNDER SECTION 229, WITH RESPECT TO THE CHIEF ADMINISTRATIVE OFFICER, ARE ASSIGNED TO THE HEAD OF COUNCIL. MANY HAVE READ THAT AS, OH, THE MAYOR IS NOW THE CAO ALSO.

NO, THAT'S NOT WHAT IT SAYS. IT SAYS THE POWERS ARE ASSIGNED.

WHAT ARE THE POWERS OF A MUNICIPALITY UNDER SECTION 229? IT IS TO ENGAGE, RETAIN HIGHER, APPOINT THE CHIEF ADMINISTRATIVE OFFICER.

IT IS THOSE POWERS THAT HAVE BEEN ASSIGNED, NOT THE POWERS TO ACTUALLY DO THE WORK OF THE CHIEF ADMINISTRATIVE OFFICER.

THE THIRD HEAD OF AUTHORITY UNDER ADMINISTRATIVE POWERS IS THE MAYOR HAS THE AUTHORITY NOW TO DETERMINE THE ORGANIZATIONAL STRUCTURE OF THE MUNICIPALITY. THAT TERM ORGANIZATIONAL STRUCTURE IS NOT A DEFINED TERM IN THE STATUTE.

I SPOKE TO MY EMPLOYMENT LAW LAWYERS AND THEY TOLD ME THAT IS NOT A TERM OF ART IN EMPLOYMENT LAW, NOR IS IT A TERM THAT'S USED AND DEFINED IN THE EMPLOYMENT STANDARDS ACT.

THE LABOR RELATIONS ACT, THE OCCUPATIONAL HEALTH AND SAFETY ACT, OR ANY OTHER STATUTE THAT DEALS WITH EMPLOYMENT LAW.

SO IT IS A TERM, IN MY VIEW, THAT WAS CHOSEN BECAUSE THERE IS NO DEFINITION, AND PERHAPS IT WAS CHOSEN TO PROVIDE SOME MAXIMUM FLEXIBILITY. SO THE THE HEAD OF COUNCIL CAN DETERMINE THE ORGANIZATIONAL STRUCTURE FOR THE MUNICIPALITY.

THAT MEANS THAT HEAD OF THE HEAD OF COUNCIL CAN REORGANIZE THE MUNICIPALITY.

CONCOMITANT WITH THAT POWER IS THE AUTHORITY OF THE HEAD OF COUNCIL TO HIRE AND TERMINATE THE EMPLOYMENT OF PERSONS WHO HAD A DIVISION, OR WHO ARE CONSIDERED TO BE DIVISION HEADS OF THE MUNICIPALITY.

AGAIN, THE TERM DIVISION HEAD IS NOT A DEFINED TERM.

WHAT DOES IT MEAN? WE DON'T REALLY KNOW. IT MEANS, I SUPPOSE, ANYONE IN THE ORGANIZATIONAL CHART FOR THE MUNICIPALITY THAT

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SOMETHING THAT WILL LIKELY BE HAVE TO INTERPRET ED GOING FORWARD BY THE COURTS.

SO THE MAYOR NOW HAS THE AUTHORITY TO DETERMINE THE ORGANIZATIONAL STRUCTURE OF THE MUNICIPALITY.

I DON'T LIKE THAT THERE ARE FOUR HEADS THAT REPORT TO THE CAO.

I'D ONLY LIKE TO SEE THREE HEADS OR I WOULD LIKE TO SEE SIX HEADS.

AND SO I'D LIKE TO SPLIT UP SOME DEPARTMENTS OR DIVISIONS.

THAT IS THE AUTHORITY OF THE MAYOR. TOGETHER WITH THAT, THE MAYOR CAN HIRE AND TERMINATE DEPARTMENT OR DIVISION HEADS.

I KEEP CALLING THEM DEPARTMENT HEADS, BUT THE LANGUAGE SAYS DIVISION HEADS.

THERE IS A CARVE OUT AND THAT SAYS IF ANY DIVISION HEAD IS A STATUTORY OFFICER, WHICH IS, YOU KNOW, COMMONLY KNOWN THE CLERK, DEPUTY CLERK, THE TREASURER, DEPUTY TREASURER, THE CHIEF CHIEF ADMINISTRATIVE OFFICER, THE FIRE CHIEF AUDITOR, THOSE PERSONS CANNOT BE HIRED AND TERMINATED ONLY BY THE MAYOR.

NEITHER CAN ANY PERSON WHO IS REQUIRED BY STATUTE TO BE APPOINTED BY COUNCIL.

SO THINK OF A BUILDING INSPECTOR UNDER THE BUILDING CODE ACT OR A WEED CONTROL OFFICER UNDER THE WEEDS CONTROL ACT.

POTENTIALLY, I SUPPOSE BYLAW ENFORCEMENT OFFICERS WHO I THINK ARE APPOINTED UNDER THE PROVINCIAL OFFENSES ACT.

THOSE PERSONS CANNOT BE REMOVED BY OR OR HIRED BY THE HEAD OF COUNCIL.

ANY EXISTING ORGANIZATIONAL STRUCTURE THAT IS IN PLACE AS OF MAY THE 1ST REMAINS IN PLACE UNLESS IT'S CHANGED BY THE HEAD OF COUNCIL.

AND ANY DIVISION HEAD REMAINS EMPLOYED TOGETHER WITH ALL OF THEIR EMPLOYMENT BENEFITS RIGHTS AT COMMON LAW NOTICE SEVERANCE POTENTIALLY DAMAGES IF THEY'RE REMOVED.

CAN THE HEAD OF COUNCIL REMOVE A DIVISION HEAD WITHOUT CAUSE? THE ANSWER IS YES. CAN THE HEAD OF COUNCIL REMOVE A DIVISION HEAD WITH IMPUNITY? THE ANSWER IS NO. BECAUSE THE PERSONS ENTITLED TO THEIR EMPLOYMENT LAW VESTED RIGHTS.

FOR EXAMPLE, YOU HAVE A LONG TERM EMPLOYEE WHO HAS BEEN A MANAGER, MOVED UP TO A DIRECTOR POTENTIALLY HIGHER, AND THAT PERSON'S BEEN AT THE MUNICIPALITY 10, 15, 20 YEARS.

IF THEY WERE TO BE REMOVED WITHOUT CAUSE, THEY WOULD BE ENTITLED TO NOTICE AND SEVERANCE AND POTENTIALLY DAMAGES UNDER THE COMMON LAW.

THOSE ALL REMAIN. THOSE AREN'T GETTING RID OF.

SO IF THE MAYOR WOULD LIKE TO REMOVE SOMEONE, IT COMES AT A PRICE.

BUT THESE ARE AUTHORITIES THAT THE MAYOR HAS.

NOW I WILL SPEAK LATER, AND MAYBE I SHOULD HAVE ALREADY HAVE SAID THIS.

SO LET ME GO BACK TWO SLIDES. THE DIRECTION. SORRY.

THE CHIEF ADMINISTRATIVE OFFICER. IT IS A POWER THAT THE MAYOR HAS BUT CAN DELEGATE THIS BACK TO COUNCIL.

THE ORGANIZATIONAL STRUCTURE OF THE MUNICIPALITY THE MAYOR CAN DELEGATE THIS BACK TO COUNCIL AND POTENTIALLY ALSO TO THE CAO.

REMEMBER, OFTEN THE CAO IS HIRED AND HAS RESPONSIBILITY FOR ALL OF STAFF.

SO OFTEN IT IS DELEGATED BACK TO THE COW TO ACCORD WITH THE CAO'S CONTRACT OR APPOINTMENT, BYLAW OR JOB DESCRIPTION AS WAS GIVEN TO HIM OR HER.

SO THOSE CAN BE DELEGATED. THERE ARE OTHER POWERS RELATING TO PRESCRIBED LOCAL BOARDS.

IF YOU HAVE A PRESCRIBED LOCAL BOARD, THEN THE HEAD OF COUNCIL CAN APPOINT THE CHAIR AND VICE CHAIR.

BY THE WAY, I'LL TAKE AWAY THE SUSPENSE. THERE ARE NO PRESCRIBED LOCAL BOARDS, SO IT'S AN EMPTY SHELL OF A POWER AT THE MOMENT.

HOWEVER, WITH PRESCRIBED COMMITTEES, WHICH IS THE NEXT AUTHORITY, THERE IS A DEFINITION OF WHAT A PRESCRIBED COMMITTEE IS, IT'S IN SECTION FOUR OF THE REGULATION. AND IT MEANS COMMITTEES WHICH ARE WHICH ARE COMPRISED OF SOLELY MEMBERS OF COUNCIL. WITH RESPECT TO THOSE COMMITTEES, OFTEN REFERRED TO AS COMMITTEES OF COUNCIL.

THE HEAD OF COUNCIL CAN ESTABLISH THE COMMITTEE OR DISSOLVE A COMMITTEE, CAN APPOINT THE CHAIRS AND VICE CHAIRS, AND CAN ASSIGN TERMS OF REFERENCE THE FUNCTIONS FOR THOSE COMMITTEES.

OKAY. THE MAYOR IS ENTITLED TO DELEGATE THIS POWER WITH PRESCRIBED COMMITTEES BACK TO COUNCIL.

SO SOME OF THESE POWERS, ADMINISTRATIVE POWERS CAN BE DELEGATED BACK TO COUNCIL OR THE CAO.

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THIS IS THE ENTIRE REGULATION, IT'S THIS BRIEF, BUILDING 1.5 MILLION NEW HOMES BY DECEMBER 31ST, 2031, AND CONSTRUCTING OR MAINTAINING AND SORRY AND MAINTAINING INFRASTRUCTURE TO SUPPORT HOUSING, WHICH INCLUDES TRANSIT, ROADS, UTILITY, AND SERVICING.

PRETTY BROAD. SO THERE ARE THREE TYPES OF POWERS THAT THE HEAD OF COUNCIL HAS ONLY WITH RESPECT TO THESE PROVINCIAL PRIORITIES. BY THE WAY, THESE PROVINCIAL PRIORITIES PUT FORWARD BY THIS PROVINCIAL GOVERNMENT TODAY.

IF THERE HAD BEEN A DIFFERENT GOVERNMENT, PROVINCIAL GOVERNMENT THAT HAD BEEN ELECTED BACK IN FEBRUARY, THERE COULD BE DIFFERENT PROVINCIAL PRIORITIES.

SO IT DEPENDS ON THE PROVINCIAL GOVERNMENT OF THE DAY.

THE FIRST POWER WITH RESPECT TO PROVINCIAL PRIORITIES IS THE HEAD OF COUNCIL'S AUTHORITY TO OVERRIDE THE PROCEDURE BYLAW, WHERE THE HEAD OF COUNCIL BELIEVES THAT THERE IS A MATTER THAT HE WOULD LIKE COUNCIL TO CONSIDER, BECAUSE THAT MATTER POTENTIALLY ADVANCES A PROVINCIAL PRIORITY.

THE HEAD CAN PUT THAT FORWARD AND ASK THAT COUNCIL CONSIDER A MATTER.

AND THAT IS NOTWITHSTANDING WHAT IS REQUIRED UNDER THE PROCEDURE BYLAW TO INTRODUCE NEW BUSINESS OR TO BRING A NOTICE OF MOTION.

NOW, UNLIKE THE POWER THAT I'M GOING TO SHOW YOU IN JUST ONE MOMENT, THE MAYOR CANNOT REQUIRE THAT COUNCIL VOTE ON THE MATTER, CAN ONLY BRING IT FORWARD TO COUNCIL. OKAY, NOW COUNCIL COULD DECIDE TO VOTE ON IT AT THE MEETING, BUT THE MAYOR CAN'T REQUIRE THAT COUNCIL VOTE ON IT.

OKAY. SO THIS POWER RELATES TO A MATTER. THE SECOND PROVINCIAL PRIORITY POWER IS THE VETO POWER.

YOU PROBABLY HEARD A LOT ABOUT THE VETO POWER WHEN THIS FIRST CAME INTO EFFECT.

THE HEAD OF COUNCIL IS ENTITLED TO VETO ANY RECENT BYLAW AND I'LL EXPLAIN WHAT I MEAN BY RECENT, THAT IS ENACTED BY COUNCIL UNDER THE MUNICIPAL ACT, UNDER THE PLANNING ACT OR ANY PRESCRIBED STATUTE.

AND THERE IS ONE PRESCRIBED STATUTE UNDER THE REGULATION, AND IT'S SECTION TWO OF THE DEVELOPMENT CHARGES ACT, IN EFFECT, A DEVELOPMENT CHARGE BYLAW. THE HEAD OF COUNCIL IS ABLE TO VETO ONE OF THESE BYLAWS IF HE IS OF THE OPINION THAT THE BYLAW WILL POTENTIALLY INTERFERE WITH A PROVINCIAL PRIORITY.

THAT'S THE TEST. WILL THE BYLAW POTENTIALLY INTERFERE WITH A PROVINCIAL PRIORITY? AND THAT IS IN THE OPINION OF THE HEAD OF COUNCIL, NOT ANYBODY ELSE.

OKAY. NOTICE HAS TO BE PROVIDED TO COUNCIL WITHIN TWO DAYS OF THE VOTE FOR THE MAYOR TO BE ABLE TO EXERCISE THIS. SO WHEN I SAID THIS IS A RECENT BYLAW THAT A MAYOR CAN VETO, YOU CAN'T GO BACK IN TIME AND ATTEMPT TO VETO A BYLAW THAT WAS PASSED SIX MONTHS OR A YEAR AGO. ONLY BYLAWS THAT COME FORWARD BECAUSE THE MAYOR MUST GIVE NOTICE WITHIN TWO DAYS OF THE VOTE OF COUNCIL THAT HE INTENDS TO VETO THE BYLAW.

THEN HE MUST EXERCISE HIS RIGHT TO VETO BY ACTUALLY PROVIDING WRITTEN REASONS, AND MUST DO SO WITHIN 14 DAYS OF THE COUNCIL MEETING. SO THERE ARE SOME PROCEDURAL REQUIREMENTS HERE THAT THE CLERK WILL NEED TO PAY ATTENTION TO.

INTERESTINGLY ENOUGH, THE COUNCIL CAN OVERRIDE THE MAYOR'S VETO.

THE COUNCIL IS ENTITLED TO SAY, WE DON'T AGREE WITH THIS AND WE WANT TO OVERRIDE THE VETO.

COUNCIL CAN DO SO WITHIN 21 DAYS OF THE DATE THAT THE CLERK PROVIDES THE NOTICE OF THE MAYOR'S VETO.

IT'S NOT THE DATE OF THE ORIGINAL BYLAW VOTE, IT'S THE DATE THAT THE MAYOR PROVIDES THE VETO, 21 DAYS, THE COUNCIL CAN, AT A MEETING BECAUSE IT HAS TO BE AT A MEETING, BY A TWO THIRDS VOTE OF COUNCIL.

NOW, THAT'S THE LANGUAGE THAT'S USED. MY INTERPRETATION AND THE INTERPRETATION OF MANY OTHERS I THINK THE PREDOMINANT INTERPRETATION IS THAT IT MEANS

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WHY DO I SAY THAT? BECAUSE THERE ARE STATUTES THAT SAY THE MAJORITY OF THE MEMBERS PRESENT.

THAT IS NOT THE LANGUAGE THAT'S CHOSEN HERE. SO A TWO THIRDS VOTE OF COUNCIL MEANS THE COMPOSITION OF COUNCIL IN THE IN THE INSTANCE OF ELLIOT LAKE, IT WOULD BE SEVEN MEMBERS.

SO IT YOU NEED A TWO THIRDS VOTE. WHAT'S THAT? TWO THIRDS WOULD BE SIX I BELIEVE IF I'VE GOT MY MY MATH RIGHT, YOU CAN CORRECT ME IF I'M WRONG ON THAT.

THE HEAD OF COUNCIL IS ENTITLED TO VOTE ON THE OVERRIDE OF A VETO.

SO IF YOU'RE THINKING OF A MEMBER OF COUNCIL, YOU'D LIKE TO VETO THE MAYOR'S VETO.

WELL, THEN YOU NEED TO GET JUST ABOUT EVERYBODY ON BOARD, BECAUSE THE MAYOR IS ABLE TO VOTE AND WILL LIKELY VOTE AGAINST IT.

THAT'S THE SECOND ONE. THE THIRD POWER FOR PROVINCIAL PRIORITY RELATES TO THE BYLAW ENACTMENT POWER.

AND THIS IS THE ONE THAT WAS ADDED BY THE BETTER MUNICIPAL GOVERNANCE GOVERNANCE ACT.

DESPITE ANY PROCEDURE BYLAW IF THE MAYOR IS OF THE OPINION THAT A BYLAW UNDER THE STATUTES THAT I MENTIONED BEFORE MUNICIPAL ACT, PLANNING ACT OR DEVELOPMENT CHARGE BYLAW MAY POTENTIALLY ADVANCE A PROVINCIAL PRIORITY.

THE MAYOR MAY BRING FORWARD A PROPOSED BYLAW, MUST PROVIDE SUPPORTING REASONS, AND THEN THE LANGUAGE ACTUALLY SAYS REQUIRE COUNCIL TO VOTE. AND THIS TYPE OF BYLAW MAY BE ENACTED IF IT IS PASSED BY MORE THAN ONE THIRD VOTE OF COUNCIL. SO YOUR COUNCIL, ONE THIRD OF YOUR COUNCIL OUT OF SEVEN IS TWO AND A THIRD ADD THE MAYOR AND YOU HAVE MORE THAN ONE THIRD, WHICH IS THE LANGUAGE OF THE LEGISLATION. SO THE HEAD OF COUNCIL IS ENTITLED TO VOTE ON THIS.

AND THEREFORE I'VE SAID ONE THIRD OF COUNCIL SO TWO AND A THIRD, YOU'RE GOING TO GET TWO PEOPLE.

YOU HAVE THE MAYOR AND YOU HAVE THREE AND A THIRD, WHICH IS MORE THAN ONE THIRD.

AND THAT'S THE POWER THAT'S BEEN CALLED UNDEMOCRATIC.

THERE IS NO ABILITY FOR COUNCIL TO ATTEMPT TO VETO THIS POWER.

OKAY. THIS IS THE ONE THAT WAS ADDED. SO THAT'S THE THOSE ARE THE THREE PROVINCIAL POWERS.

I'M NOW GOING TO TURN TO WHAT MAYOR RHIANNON, YOU MAY SPEAK TO THIS AS THE BUDGET DUTY OR BUDGET RESPONSIBILITY.

I HAD WRITTEN POWER INITIALLY, BUT I THOUGHT THE BETTER OF IT.

NOW IT IS NO LONGER COUNCIL'S BUDGET. IT IS NOW THE MAYOR'S BUDGET.

SO, MAYOR, WHEN YOU WILL BE REQUIRED TO BRING FORWARD THE BUDGET FOR THE MUNICIPALITY.

IF YOU DON'T DO SO BY FEBRUARY THE 1ST, YOU FORFEIT YOUR RIGHT TO DO SO, AND THEN IT BECOMES COUNCIL'S RESPONSIBILITY. IT IS AFTER THAT DAY COUNCIL SHALL PREPARE AND ADOPT A BUDGET.

THERE IS NO AUTHORITY FOR YOU TO DELEGATE OR TO ASSIGN THE POWER TO COUNCIL BACK.

HOWEVER, YOU CAN ISSUE A DIRECTION UNDER THE AUTHORITY TO ISSUE DIRECTIONS TO STAFF TO SAY TO THE CAO, CLERK, TREASURER, HEY, I'D LIKE YOU TO BRING FORWARD A BUDGET AND I'D LIKE YOU TO DO IT IN THIS WAY; ESTABLISH A BUDGET COMMITTEE, BRING FORWARD TO PUBLIC HEARING, GIVE ME A ZERO BUDGET, GIVE ME A PLUS FIVE BUDGET.

THAT IS THE AUTHORITY OF THE MAYOR. SO THE MAYOR CAN GIVE DIRECTION, BUT CAN'T TECHNICALLY DELEGATE NOR ASSIGN THE POWER.

THERE IS AN ABILITY HERE WHEN THE MAYOR BRINGS FORWARD THE BUDGET FOR COUNCIL TO SAY WE'D LIKE TO PROPOSE AMENDMENTS.

IF COUNCIL PROPOSES AMENDMENTS, THE HEAD OF COUNCIL CAN VETO THE AMENDMENTS, ALL OR SOME OF THEM, AND THEN COUNCIL CAN ATTEMPT TO VETO THE HEAD OF COUNCIL'S VETO.

BUT AGAIN, YOU NEED A TWO THIRDS VOTE AND THE MAYOR IS ENTITLED TO VOTE.

SO THAT IS THE BUDGET RESPONSIBILITY. AND NOW, MR. MAYOR, I'M COMING TO THE END HERE. I'VE TALKED ABOUT THE DELEGATION POWERS, THESE TO MAKE IT EASY FOR YOU ONLY RELATE TO THE FIRST GROUP OF POWERS THAT I MENTIONED, THE CLASSIFICATION THAT I'VE REFERRED TO AS THE ADMINISTRATIVE POWERS.

SO THE ABILITY TO HIRE AND FIRE THE CAO CAN BE DELEGATED TO COUNCIL.

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THERE ARE NO PRESCRIBED LOCAL BOARDS, SO WE WON'T TALK ABOUT THAT.

AND COMMITTEES. PRESCRIBED COMMITTEES CAN BE DELEGATED BACK TO COUNCIL.

THERE IS AN IMMUNITY PROVISION. THERE IS THE IMMUNITY FROM THE STRONG MAYORS EXERCISE OF ANY DECISION, VETO POWER OR ANY OTHER POWER GIVEN PROVIDED THE MAYOR ACTS LEGALLY AND IN GOOD FAITH CAN'T BE CHALLENGED. SOMEONE SAID TO ME, BUT HOLD ON, WHAT HAPPENS IF THE MAYOR PASSES A BYLAW, A REZONING BYLAW? CAN'T THAT BE APPEALED? THE QUESTION THAT I THE ANSWER THAT I HAVE IS YES, IT CAN.

BECAUSE IF YOU READ THE WORDING OF THE STATUTE, IT SAYS IT SHALL NOT BE QUASHED, WHICH IS A JUDICIAL PROCEEDING OR OPEN TO REVIEW, WHICH TO ME MEANS A JUDICIAL REVIEW BY A COURT.

IT DOESN'T MEAN AN APPEAL TO AN ADMINISTRATIVE TRIBUNAL.

THAT IS HOW I'VE INTERPRETED THAT PROVISION. OKAY.

AND SOMEONE CAN ONLY CHALLENGE A PART OF THE BYLAW.

OKAY. BUT IT HAS TO BE LEGALLY AND IN GOOD FAITH.

SO IF THE MAYOR'S ACTED ILLEGALLY OR IN BAD FAITH, THOSE ARE GROUNDS TO CHALLENGE.

THE HEAD OF COUNCIL CAN ONLY ONCE THE HEAD OF COUNCIL IS IN PLACE AND MAYOR WANNAN, I APPRECIATE AND YOU DID ASK ME THIS QUESTION EARLIER.

YOU SAID THAT YOU WERE APPOINTED BY COUNCIL. BUT SINCE YOU WERE APPOINTED BY COUNCIL AND YOU WERE CONVEYED THE STRONG MAYOR POWERS ON MAY THE 1ST OF THIS YEAR, YOU ARE NOW STRONG MAYOR, AND YOU CAN ONLY BE REPLACED BY A PERSON WHO IS ELECTED TO THIS OFFICE.

SO IF THERE SHOULD BE A VACANCY IN THE HEAD OF COUNCIL'S POSITION, COUNCIL CANNOT APPOINT SOMEONE TO BE A STRONG MAYOR.

BUT REST ASSURED, MR. MAYOR, YOU HAVE MY OPINION THAT YOU ARE VALIDLY IN PLACE AT YOUR MUNICIPALITY AND THAT YOU DO HAVE THE STRONG MAYOR POWERS. A DEPUTY MAYOR AND ACTING MAYOR, AN INTERIM MAYOR WHILE THEY SOMETIMES HAVE THE AUTHORITY TO DO CERTAIN THINGS THAT THE HEAD OF COUNCIL CAN DO. THEY CANNOT EXERCISE THE STRONG MAYOR POWERS.

THAT'S ABSOLUTELY CLEAR. OKAY. SO IF THE MAYOR IS ABSENT AND SOMEONE IS ACTING IN THE MAYOR'S PLACE, THAT PERSON CANNOT EXERCISE STRONG MAYOR POWERS.

OKAY. EVERYTHING HAS TO BE IN WRITING. I WON'T SPEAK LONG ABOUT THIS.

IT'S THERE. IT'S IN THE STATUTE. AND IT'S IN THE REGULATION AS WELL.

TO DATE, MOST WRITTEN RECORDS, WHETHER THEY'RE VETOES, DIRECTIONS OR MAYORAL DECISIONS, HAVE TAKEN THE FORM OF SHORT EXECUTIVE ORDER TYPES OF OF RECORDS. THEY'RE VERY BRIEF.

USUALLY THE TITLE, THE STATUTORY AUTHORITY A FEW WHEREAS CLAUSES AND THEN THE OPERATIVE PROVISIONS WHICH DON'T GO ON FOR PAGES AND PAGES AND PAGES.

THE MUNICIPAL CONFLICT OF INTEREST ACT, AS YOU KNOW, IF YOU'RE AT A MEETING AND THERE'S A MATTER IN FRONT OF ANY MEMBER OF COUNCIL FOR CONSIDERATION, AND THAT MEMBER HAS A PECUNIARY INTEREST, DIRECT OR INDIRECT OR DEEMED, THAT PERSON MUST DECLARE A PECUNIARY INTEREST AND NOT TAKE PART IN ANY DECISION MAKING. THIS HOLDS TRUE FOR THE MAYOR.

THE MAYOR CANNOT EXERCISE ANY STRONG MAYOR POWERS OR EXERCISE ANY DUTIES IF THE MAYOR HAS A PECUNIARY INTEREST. OKAY, AND THERE'S A NEW STANDALONE PART ADDED TO THE MUNICIPAL CONFLICT OF INTEREST ACT.

SO THAT BRINGS ME TO THE CONCLUSION, MR. MAYOR.

VERY BRIEFLY, THERE ARE LIMITED EXECUTIVE POWERS AND AUTHORITIES.

IT'S NOT NEARLY AS BROAD AS MAYBE THE MEDIA IS MAKING IT OUT TO BE HOWEVER, THE POWERS AND DUTIES THAT HAVE BEEN ASSIGNED GRANTED TO STRONG MAYORS ARE VERY SIGNIFICANT. THERE ARE THE ADMINISTRATIVE POWERS DEALING WITH THE ORGANIZATIONAL STRUCTURE, DIRECTIONS TO STAFF, MUNICIPAL EMPLOYEES, AND OF COURSE, THE CAO AND COMMITTEES.

THERE ARE THE POWERS THAT ONLY RELATE TO PROVINCIAL PRIORITIES, WHICH ALLOWS AN OVERRIDE OF A OF THE BYLAW.

AND THERE IS THE BUDGET RESPONSIBILITY, BUDGET DUTY OR BUDGET POWER.

AND THEN THE OTHER PORTIONS THERE. SO, MR. MAYOR, MEMBERS OF COUNCIL, I'VE COME TO THE END OF THE PRESENTATION PROPER.

[00:35:01]

THANK YOU. EXCUSE ME. THANK YOU VERY MUCH, MR. MASCARIN. I GUESS I'LL JUST START TWO THIRDS OF SEVEN, I BELIEVE, IS FOUR AND TWO THIRDS.

CORRECT. SO NOT TWO THIRDS OF SEVEN I HAVE TO DO MY MATH.

IS IT IS IT FOUR? YEAH. WELL, FOUR AND TWO THIRDS.

YEAH. OKAY. YEAH. ONCE AGAIN, VERY INFORMATIVE.

THANK YOU VERY MUCH. MAYBE I'LL START. WHEN WE DISCUSSED IT IN CLOSED, THERE WAS QUESTIONS ABOUT IT REQUIRES TWO DAYS NOTICE TO KICK IN ANY PART OF THIS AT ANY TIME.

THAT'S STILL IN PLAY. YES. MR. MAYOR, IF YOU'D LIKE TO EXERCISE A VETO, YOU HAVE TO, WITHIN TWO DAYS, GIVE NOTICE TO MEMBERS OF COUNCIL AND THE CLERK THAT YOU ARE THINKING ABOUT IT, AND THEN YOU HAVE 14 DAYS IN WHICH TO ISSUE YOUR DECISION OR NOT. AND THAT TWO DAYS ONLY APPLIES TO THE VETO POWER, THE REST OF THE POWERS ARE THERE UNLESS WE DECIDE TO SEND THEM BACK TO OR DEFER THEM BACK TO WHERE THEY GO? THAT'S RIGHT, MR. MAYOR BECAUSE THE THE OTHER MATTERS WHERE YOU'RE GOING FORWARD IT WOULD BE THE ADVANCEMENT OF A MATTER WHICH WOULD BE AT COUNCIL OR THE ADVANCEMENT OF A BYLAW AND AGAIN, IT'S AT COUNCIL.

SO EVERYONE WOULD HAVE NOTICE RIGHT THERE. SO THERE'S BUT THE VETO POWER IS SOMETHING THAT HAPPENS POTENTIALLY OUTSIDE OF THE COUNCIL FORUM. SO THAT'S WHY THERE'S THOSE TIME LIMITS THERE.

OKAY, MAYBE NOT FOLLOWING CORRECTLY. SO THE ADMINISTRATIVE POWERS, THE PROVINCIAL PRIORITIES.

THE PROVINCIAL PRIORITIES HAVE THE VETO POWER IN THEM.

BUT IF YOU'RE DOING ADMINISTRATIVE POWERS, THEY'RE AT PLAY AT ALL TIMES.

OR DO YOU HAVE TWO DAYS, LET'S SAY. I'M JUST SAYING FOR THE FUTURE, IF A NEXT MAYOR, FOR EXAMPLE, COMES IN AND DECIDES HE WANTS ALL THESE POWERS, WHEREAS POTENTIALLY THIS COUNCIL DOESN'T, THEY HAVE TWO DAYS IN WRITING TO SAY, I WANT THESE.

NO, MR. MAYOR, I, I DON'T THINK THE TWO DAYS APPLIES THERE AT ALL, IN MY VIEW.

IF THE NEW MAYOR NEXT TERM, FOR INSTANCE, YOU DECIDE NOT TO RUN OR SOMETHING THERE'S SOMEONE ELSE ELECTED THAT PERSON CAN COME IN AND JUST ISSUE A MAYORAL DECISION TO REVOKE ANY DELEGATION THAT MAY HAVE BEEN GIVEN OF THE ADMINISTRATIVE POWERS.

PERSONS ENTITLED TO DO THAT AT ANY TIME. IN FACT, MR. MAYOR, YOU COULD DELEGATE TODAY THOSE POWERS, BUT THEN DECIDE IN MAYBE SIX MONTHS YOU'RE NOT SO SURE ABOUT DELEGATING THEM AND TAKE THEM BACK. YOU'D BE ENTITLED TO DO THAT. YOU WOULDN'T HAVE TO GIVE TWO DAYS NOTICE YOU COULD JUST ISSUE THE MAYORAL DECISION TO DO SO.

OKAY, PERFECT. THAT ANSWERS THE QUESTION. MY SECOND QUESTION.

I KNOW PROVINCIAL PRIORITIES CAN CHANGE, BUT SO CAN THE PROVINCIAL PARTY.

CAN THEY CHANGE THIS LEGISLATION? A SIMPLE ANSWER IS ABSOLUTELY YES.

IF THERE HAD BEEN, MR. MAYOR, THE DIFFERENT ELECTION RESULT IN FEBRUARY, THERE MAY HAVE BEEN DIFFERENT PROVINCIAL PRIORITIES PUT IN, OR THEY COULD HAVE LEFT THE PROVINCIAL PRIORITIES BUT ADDED OTHERS.

SO YES, ANY GOVERNING PARTY HAS THE AUTHORITY TO BE ABLE TO PRESCRIBE THE PROVINCIAL PRIORITIES AND TO CHANGE THE RULES AT A FUTURE DATE.

OKAY. THANK YOU. DOES COUNCIL HAVE ANY QUESTIONS? COUNCILLOR MANN. THANK YOU, YOUR WORSHIP THROUGH YOU.

THANK YOU AGAIN, MR. MASCARIN, FOR YOUR PRESENTATION.

YOU DID TOUCH ON IT INITIALLY, AND I JUST WANT JUST TO CLARIFY.

SO ANY DECISIONS OF THIS COUNCIL REMAIN THE DECISIONS OF THIS TERM OF COUNCIL IT DOES NOT BIND FUTURE COUNCILS, THAT DECISION WOULD BE MADE BY A FUTURE COUNCIL AT THAT TIME POST-ELECTION FOR STRONG MAYOR POWERS AND WHERE THEY WOULD REST.

THROUGH YOU, MR. MAYOR Y ES COUNCILLOR MANN. THEY WOULD REMAIN IN PLACE TO THE EXTENT THAT THEN THEY COULD BE COULD BE CHANGED AT A FUTURE TIME.

YES, BUT THEY REMAIN IN PLACE. SO IF THE DECISION HAD BEEN MADE AND THEY.

[00:40:04]

THANK YOU, YOUR WORSHIP. THROUGH YOU TO MR. MCCARRON.

THANK YOU FOR A GREAT PRESENTATION. JUST A QUICK QUESTION. THE EXECUTIVE ORDERS THAT THE MAYOR PUTS TOGETHER, IS THERE A PROCESS ESTABLISHED FOR COMMUNICATING THAT? YES, THROUGH YOU, MR. MAYOR YES THEY'RE TYPICALLY NOTICE MUST BE GIVEN TO OTHER MEMBERS OF COUNCIL AND THEY HAVE TO BE MADE AVAILABLE SUBJECT TO [INAUDIBLE] TO THE PUBLIC. YOUR CLERK, I THINK, HAS BEEN DOING SOME TRAINING HAS BEEN LOOKING AT SOME RESOURCES FROM AMCTO ON HOW THIS IS DONE TYPICALLY COUNCILLOR THE DECISIONS OF THE MAYOR, WHETHER THEIR DECISIONS, DIRECTIONS OR VETOES ARE DONE IN A CERTAIN STANDARDIZED FORMAT, AND THEY'RE TYPICALLY POSTED ON A DEDICATED WEB PAGE ON THE MUNICIPALITY'S WEBSITE.

AND I BELIEVE MISS BRAY IS IS ENDEAVORING TO DO THAT FOR ANY THAT MIGHT BE ISSUED BY BY MAYOR WANNAN.

ANY OTHER QUESTIONS? NO. OKAY. ONCE AGAIN, THANK YOU VERY MUCH FOR YOUR PRESENTATION.

I BET YOU'VE BEEN DOING QUITE A FEW OF THESE.

I ACTUALLY HAVE, MR. MAYOR, BUT I DO APPRECIATE THE OPPORTUNITY TO COME IN FRONT OF YOU AND TO SPEAK AGAIN ABOUT IT.

AND AS I'VE INDICATED BEFORE, I REMAIN AVAILABLE TO TO YOU AND TO YOUR STAFF TO HELP YOU WITH THIS.

AND THANK YOU VERY MUCH FOR THE FOR THE PRIVILEGE OF BEING ABLE TO PRESENT THIS EVENING.

SO I WISH YOU A NICE EVENING. THANK YOU. THANK YOU VERY MUCH.

MUCH APPRECIATED.

LEAVE THIS EVENING TO GO BACK DOWN TO TORONTO.

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

MAY I HAVE A MOTION THAT THE MEMO FROM THE SPECIAL PROJECTS MANAGER REGARDING ESCO PROJECTS UPDATES BE RECEIVED? A MOVER COUNCILLOR BULL SECONDED COUNCILLOR FLINTOFF.

MR. GOULDING. THANK YOU. THROUGH YOU, YOUR WORSHIP.

WE'RE LUCKY TO HAVE MARC LUSSIER HERE FROM JOHNSON CONTROLS TO GIVE US AN UPDATE ON THE ONGOING ESCO PROJECT.

STAFF HAS BEEN WORKING WITH JOHNSON CONTROLS SINCE THE FALL OF 2022.

AND THROUGH THAT TIME TO LAST WINTER, THERE WAS A A RATIONALE THAT WE WERE USING WHERE WE WANTED TO INVESTIGATE WAYS THAT WE COULD OPERATE OUR FACILITIES IN A MORE ENERGY EFFICIENT MANNER, BECAUSE GENERALLY THAT'S A GOOD THING TO DO ON ITS OWN.

BUT THERE WAS ALSO A RATIONALE OF THE ABILITY TO BETTER UTILIZE OPERATIONAL DOLLARS TO HELP OFFSET SOME OF OUR CAPITAL RENEWAL COSTS THAT WE WERE WAKING UP TO REALIZING THAT WE WERE GOING TO NEED TO TO ALLOCATE.

SO LAST WINTER, WE SIGNED PDA AGREEMENTS. I UNDERSTAND MR. LUSSIER WILL EXPLAIN IN MORE DETAIL WHAT THOSE ARE, BUT SINCE LAST WINTER, WE'VE BEEN COLLECTIVELY QUITE BUSY REALIZING THOSE PDA AGREEMENTS.

AND WE HAVEN'T HAD MUCH OF A FORMAL UPDATE TO COUNCIL ON THE PROGRESS OF THIS PROJECT, MOSTLY BECAUSE I IN MY VIEW, WE'VE BEEN A BIT OF A CHALLENGING CLIENT FOR FOR JCI.

WE'VE HAD THEM SHIFT FOCUS A NUMBER OF TIMES SINCE LAST WINTER WITH OUR PENDING INFRASTRUCTURE FAILURES AT DIFFERENT FACILITIES.

AND SO ONE OF THE SIDE EFFECTS OF THAT IS THEY'VE NOT REALLY BEEN IN A GREAT POSITION TO COME FORWARD WITH A COMPREHENSIVE.

HERE'S WHERE WE'VE GOTTEN TO, BECAUSE WE'VE KEPT THEM RUNNING AROUND QUITE A BIT.

SO I'M HAPPY TO BE ABLE TO BRING MR. LUSSIER UP TO, TO GIVE A GOOD OVERVIEW OF WHAT WE'VE BEEN UP TO SINCE

[00:45:02]

MY NAME IS MARK LUSSIER, AND I'M HERE TONIGHT TO PROVIDE YOU A QUICK UPDATE WITH THE PDAS, WHICH IS A PROJECT DEVELOPMENT AGREEMENT FOR THE THREE THAT WE HAVE OPEN.

SO THAT'S THE ARENA, THE MUNICIPAL BASE BUILDINGS AND THE WATER WASTEWATER FACILITIES.

SO I'M GOING TO BEGIN BY EXPLAINING WHAT A PDA IS.

I'VE BEEN IN COUNCIL LAST LAST MEETING ON THE 12TH AND PRIOR TO I'VE WATCHED A FEW ONLINE AND I SEE THAT THERE IS A BIT OF FOG AROUND WHAT A PDA IS SO I JUST WANT TO MAKE IT CLEAR SO EVERYBODY'S ON THE SAME PAGE HERE.

SO A PDA IS THE FIRST STEP IN THE CONSTRUCTION PROCESS.

IT IS A FORMAL AGREEMENT OUTLINING THE ROLES, RESPONSIBILITIES AND EXPECTATIONS FOR CONSTRUCTION PROCESS.

THIS INCLUDES THE SCOPE OF WORK, PROJECT AND CONSTRUCTION TIMELINES, FINAL PRICING GUARANTEES, FUNDING AND FINANCIAL RESPONSIBILITIES, AND RISK MANAGEMENT.

THAT SOUNDS LIKE A LOT. SO I'M GOING TO PUT THIS IN A VERY SIMPLE EXAMPLE.

SO IMAGINE YOU'RE DOING A RENOVATION ON YOUR HOUSE AND YOU WANT TO MOVE A WALL.

YOU'VE DETERMINED THAT THAT WALL IS STRUCTURAL.

THAT IS A STUDY. YOU'VE IDENTIFIED A CAUSE. SO YOU CALL AN ENGINEER, AND THAT ENGINEER COMES TO YOUR HOUSE AND DETERMINES THAT THAT WALL IS NOW LOAD BEARING. IT NEEDS TO HAVE A SUPPORT OR A LOAD BEARING BEAM, SOME SUPPORTS AND FOOTINGS.

THAT RECOMMENDATION MAKES IT A REPORT. THE ENGINEER THEN GOES BACK AND SAYS, HEY, WE'RE GOING TO PROVIDE YOU WITH DETAILED INFORMATION ABOUT THE TYPE OF SUPPORT NEEDED, HOW MUCH IT'S GOING TO COST, THE TIME ASSOCIATED WITH IT, AND EVERY DETAIL ASSOCIATED WITH THE CONSTRUCTION PROCESS.

THIS IS ESSENTIALLY A PDA. FROM THE PDA WE CAN NOW EXECUTE THE CONSTRUCTION WE HAVE SOMEWHERE TO GO.

SO A STUDY IS IDENTIFYING, A REPORT IS A RECOMMENDATION, AND A PDA IS THE FIRST STEP IN THE CONSTRUCTION PROCESS WHERE CONSTRUCTION CAN NOW BEGIN. SO I'D LIKE TO BEGIN NOW WITH AN UPDATE WITH THE ROGERS ARENA. WE'VE DEVELOPED AND IDENTIFIED PRICING UPGRADES FOR LIGHTING, WALL CLADDING AND INSTALLATION IMPROVEMENTS AT THIS TIME. TENDER PACKAGE WAS SENT OUT FOR THE WALLS AND LIGHTING.

AND OUR AND OUR RETROFIT WORK CAN BEGIN IMMEDIATELY FOLLOWING WRDS STRUCTURAL IMPROVEMENTS WHEN THEY'RE COMPLETED.

OKAY. AND WE JUST NEED PERMISSION FROM THE BUILDING OFFICIAL AT THAT TIME TO GUARANTEE THAT THIS IS OKAY.

WE UNDERSTAND THAT THE RETROFIT FOR THIS PROJECT IS A CRUCIAL AND CRITICAL INVESTMENT FOR YOUR COMMUNITY, AND ENHANCING THE ARENA'S EXTERIOR WILL CREATE A MORE VIBRANT, VIBRANT FACILITY, AND UPGRADED LIGHTING WILL IMPROVE THE OVERALL EXPERIENCE FOR THE USERS AND THE SPECTATORS. TO DATE, JOHNSON CONTROLS HAS INVESTED 1564 HOURS IN DESIGN, FRONT END DESIGN, SITE INVESTIGATION AND SUPPLIER CONSULTATION DEMONSTRATING A COMMITMENT TO THIS PROJECT.

THE MUNICIPAL BASE BUILDINGS. THE PDA WAS SIGNED ON JANUARY 29TH, 2024.

WE IDENTIFIED AND DEVELOPED PRICE UPGRADES FOUR MUNICIPAL BUILDINGS, THAT IS CITY HALL, THE BUILDING THAT WE'RE IN TONIGHT, COLLINS HALL, THE PUBLIC WORKS GARAGE, AND THE RUBEN YLI-JUUTI CENTRE.

SO AT CITY HALL WE HAVE A LIGHTING REPLACEMENT UPGRADE AND LIGHTING CONTROLS.

WE'VE ALSO IDENTIFIED A ROOFTOP UNIT, WHICH IS AN AIR CONDITIONER AND THE UPDATED CONTROLS.

SO WE HAVE THE MEANS TO TURN THE AIR CONDITIONER OFF AND ON AND OFF.

AT COLLINS HALL, WHICH IS A LIGHTING REPLACEMENT, LIGHTING CONTROLS AND AN AIR HANDLING UNIT.

SO AN AIR HANDLING UNIT ESSENTIALLY FILTERS AND PROVIDES CONDITIONED AIR INTO THE SPACE, AS WELL AS CONTROLS TO OPERATE THAT EQUIPMENT.

PUBLIC WORKS GARAGE LIGHTING REPLACEMENT, WEATHER STRIPPING AND UPDATED CONTROLS.

THE RUBEN YLI-JUUTI CENTRE LIGHTING REPLACEMENT.

LIGHTING CONTROLS. UPDATED CONTROLS, A DOMESTIC HOT WATER RETROFIT WHICH IS ESSENTIALLY A HOT WATER HEATER, A HEAT PUMP, AND UPDATED CONTROLS. THE TENDER PACKAGE FOR THIS WAS WAS SENT OUT AND WE ARE READY TO BEGIN CONSTRUCTION AS SOON AS POSSIBLE.

AT JOHNSON CONTROLS, WE'VE DEDICATED 1981 LABOR HOURS TO FRONT END ENGINEERING, SITE INVESTIGATION,

[00:50:03]

THIS BRINGS US TO THE FINAL PDA TONIGHT, WHICH IS THE WATER AND WASTEWATER TREATMENT FACILITY.

SO ON THE SCREEN IN FRONT OF YOU, I'VE HIGHLIGHTED THE DIGESTER COVER THAT WE'RE TALKING ABOUT.

THE PDA WAS SIGNED ON FEBRUARY 26TH, 2024, AND WE'VE COMPLETED PHASE ONE OF THE PDA.

THIS IS A TWO PART PDA, SO WE'VE DONE PRELIMINARY DESIGN AND PHASE TWO WILL BE A DETAILED DESIGN.

PHASE ONE INCLUDED AIR HANDLING UNITS, LIGHTING, AND A DESIGN MEMORANDUM WITH EVALUATION OF THE FINAL COSTINGS.

JOHNSON CONTROLS EVALUATED THE FEASIBILITY AND DEVELOPED COST ESTIMATES FOR THE DIGESTER COVER, AERATION, CLARIFIER IMPROVEMENTS AND SAND FILTER IMPROVEMENTS.

A DIGESTER COVER IS ESSENTIALLY LIKE A LID FOR A POT.

WE WANT TO MAKE SURE THAT THERE'S A TIGHT SEAL ON THE POT.

AERATION PROVIDES OXYGEN FOR THE MICROBES TO HELP BREAK DOWN THE SOLIDS.

A CLARIFIER IS A SCREEN TO HELP PURIFY AND CLEANSE THE WATER, AND THE SAND FILTER IS JUST A MEANS OF CLEANING THE WATER USING VARIOUS TYPES OF SAND. AN ASSESSMENT OF EXISTING EQUIPMENT AND ENERGY SAVINGS FOR CONSTRUCTION COSTS AND THE DESIGN MEMORANDUM HAS ALSO BEEN COMPLETED AT THIS TIME.

FOR THE DIGESTER COVER, WE'VE COMPLETED A PARTIAL ENGINEERING DESIGN AND COORDINATED WITH THE MANUFACTURERS.

REPLACING THE DIGESTER COVER IS CRITICAL AS IT'S AS THERE'S A PERSONAL SAFETY CONCERN.

ENVIRONMENTAL PROTECTION CONCERN BY ELIMINATING METHANE LEAKS, NATURAL GAS SAVINGS, AND IMPROVED SOLIDS TREATMENT.

HERE IS ACTUALLY A PHOTO INSIDE THE DIGESTER COVER WE DID WHEN WE WERE INSPECTING THE TANK.

TO DATE, JOHNSON CONTROLS HAS INVESTED 3600 HOURS TO THIS PROJECT, HIGHLIGHTING ITS IMPORTANCE.

AND FINALLY, THE FINAL SLIDE WE HAVE IS, I'M SURE, OF UTMOST IMPORTANCE TO YOU AND THIS IS THE PROPOSED TIMELINES.

RIGHT NOW THEY ARE TENTATIVE. SO WE ARE LOOKING AT THE ARENA WALLS AND LIGHTING.

I HAVE WEEK TWO THERE AS IT IS THE SECOND WEEK OF MAY RIGHT NOW.

SO THAT'S WHERE I'M STARTING ALL THE TIMELINES TODAY.

IF WE RECEIVE A GO AHEAD ON THIS BY WEEK FOUR AND SIX, WE CAN HAVE ALL THE NECESSARY CONTRACTS READY TO BE PRESENTED TO COUNCIL.

BY WEEK 13 OOPS SORRY, I CAN'T SEE MY OWN MY OWN THING ON THE SCREEN JUST BEAR WITH ME A SECOND.

THERE WE GO. BY WEEK 13, WE'LL HAVE ALL THE THE THE STRUCTURAL WORK COMPLETE.

AND BY WEEK 15, WE'LL BE ABLE TO COMMENCE WORK ON THE, THE ARENA.

AND THAT'S AGAIN FOR THE WALL CLADDING, THE LIGHTING AND SORRY.

SORRY THE WALLS, THE LIGHTING AND THE INSULATION IMPROVEMENTS.

THIS COST IS APPROXIMATELY 2 MILLION, $2.1 MILLION.

FOR THE BASE BUILDINGS THAT WE ARE READY TO PROCEED WITH IT'S A $2.5 MILLION COST ESTIMATE.

AGAIN, WE CAN EXECUTE A CONTRACT, AN ENGINEERING CONTRACT, WITHIN FOUR WEEKS AND START WORK PROBABLY ABOUT 12 WEEKS FROM NOW.

THE WASTEWATER TREATMENT PLANT, WE HAVE PHASE ONE COMPLETED, WHICH IS A PRELIMINARY DESIGN.

AND MOVING FORWARD INTO THE NEXT COUPLE OF WEEKS, WE CAN PROVIDE YOU DETAILS ON A PHASE TWO PDA.

AND THAT PDA SHOULD TAKE THE DETAILED DESIGNS ABOUT FOUR MONTHS TO COMPLETE.

AND THEN COUNCIL APPROVAL WOULD BE SEEKING IN ABOUT 20 WEEKS TIME FROM NOW.

SO THIS CONCLUDES MY QUICK UPDATE. I'M HERE TO ANSWER ANY QUESTIONS THAT YOU MIGHT HAVE AT THIS TIME.

OKAY. THANK YOU. MARK. ANY QUESTIONS? COUNCILLOR FLINTOFF.

THANK YOU. WORSHIP THROUGH YOU TO MR. LUSSIER JUST A COUPLE OF QUESTIONS.

WHAT DOES FRONT END ENGINEERING MEAN? FRONT END ENGINEERING IS US GOING BACK TO WHAT I STARTED.

WE HAD THE STUDY, THE RECOMMENDATIONS AND THE PDA AT THE START.

FRONT END ENGINEERING IS US TAKING A WHOLE APPROACH TO THE PROJECT TO IDENTIFY WHAT NEEDS TO BE DONE, HOW IT NEEDS TO BE DONE, AND MOVING FORWARD SO IT CAN BE EXECUTED.

[00:55:01]

I GAVE THE EXAMPLE OF A WALL IN A HOUSE THAT NEEDED TO BE DONE FOR THE FOUR FACILITIES THE COLLINS HALL, CITY HALL, AS WELL AS THE ARENA AND THE WASTEWATER TREATMENT PLANTS.

WE HAD A NUMBER OF ENGINEERS AND PROFESSIONALS WALK THROUGH THESE BUILDINGS AND DO A VERY THOROUGH, DETAILED INVESTIGATION OF WHAT NEEDED TO BE DONE.

JUST TO FOLLOW UP, SO, DOES JCI HAVE THEIR OWN ENGINEERS THAT COME UP, OR? WE HAVE ENGINEERS IN-HOUSE. WE ALSO CONTRACT OUT TO OTHER OTHER ENGINEERS.

OKAY. AND THEN SO WHEN A LOT OF THIS STUFF IS DONE, YOU GIVE A GUARANTEE THAT WE'RE GOING TO SAVE MONEY ON ENERGY.

IS THAT RIGHT? IS THAT PART OF THE ESCO PROJECT OR IS THAT? IN THIS INSTANCE A LOT OF THE ENERGY SAVINGS ARE BEING ABSORBED BY THE COST TO REFURBISH THE REFURBISH THE BUILDINGS THAT WE HAVE NOW IN PLACE.

IT'S BRINGING IT UP TO CURRENT CONDITIONS. SO IF WE LOOKED AT THE AIR HANDLING UNIT AT THE WATER TREATMENT PLANT, FOR INSTANCE, IT'S IT'S NON-OPERATIONAL. SO IF WE WERE TO INSTALL OR WHEN WE ARE GOING TO INSTALL AN AIR HANDLING UNIT ON THIS FACILITY BECAUSE THIS ONE WAS DEAD, YOU'RE ACTUALLY GOING TO HAVE MORE PAYING MORE FOR ENERGY THAN SOMETHING THAT WASN'T TURNED ON ON THE THAT JUST COMMON SENSE.

HOWEVER, WHEN WE LOOK AT SOMETHING AT COLLINS HALL, FOR INSTANCE, WHERE OR EVEN HERE AT CITY HALL WITH YOUR ROOFTOP UNITS, WHERE THEY'RE APPROACHING END OF LIFE, AND THERE'S THE PULSE OF ENERGY OR PULSE OF HYDRO GOING IN AND OUT OF THESE, IT'S ACTUALLY CONSUMING MORE ENERGY THAN HAVING SOMETHING RUN MORE EFFICIENTLY.

SO IN THAT EXAMPLE, YES, WE WILL HAVE ENERGY SAVINGS ASSOCIATED AT AT THAT TIME.

JUST TO FOLLOW UP. SO THIS ESCO PROJECT, WHEN IT WAS PRESENTED TO US, WASN'T IT THAT WE WERE GUARANTEED ENERGY SAVINGS.

AND THAT'S WHY WE AGREED TO GET INTO THIS. MR. GOULDING. THANK YOU. THROUGH YOU, YOUR WORSHIP.

NO. WE WEREN'T GUARANTEED TO GET ENERGY SAVINGS OFF FROM THE START.

WE MADE AN ESTIMATE OF HOW MUCH ENERGY WE COULD POSSIBLY SAVE GIVEN COMPARABLE FACILITIES IN OTHER AREAS.

SO IF WE'RE RUNNING A POOL HERE, JOHNSON CONTROLS LOOKED AT OTHER POOL PROJECTS THAT THEY'D DONE AROUND THE PROVINCE AND SAID, WE CAN SEE WHAT IT WORKED OUT TO IN AGGREGATE, IS THERE WAS THE POTENTIAL TO SAVE AN ESTIMATED 25% OF OUR UTILITY BILLS.

MORE THAN YOUR LINE OF THINKING WITH THAT WHAT'S HAPPENED IS, AS WE'VE GONE THROUGH THESE PROJECTS, WHAT'S WHAT WE'VE REALIZED IS THAT WE'VE GOT A LOT OF BROKEN THINGS AND THEY'RE NON-OPERATIONAL.

SO BEFORE WE CAN STRIVE FOR FURTHER EFFICIENCIES, WE GOT TO JUST MAKE SURE THE STUFF WORKS.

AND THAT SCHEDULE OF PROJECTS THAT MR. LUSSIER HAS, HAS DETAILED, BY AND LARGE, ARE JUST MAKING SURE THAT OUR OUR FACILITIES ARE OPERATING PROPERLY. OKAY. THANK YOU.

AND JUST A FOLLOW UP TO MR. GOULDING, JUST OUT OF CURIOSITY, WE ON THE LAST FOR THE ARENA WE DID A $400,000 FOR THE WALLS.

ISN'T IS THAT SEPARATE FROM WHAT JCI IS TALKING ABOUT HERE? SORRY, MR. LUSSIER, I DON'T KNOW WHO TO ASK. THANK YOU.

THROUGH YOU, YOUR WORSHIP, THAT'S PROBABLY BEST ASKED TO ME. SO THE ARENA'S TURNED OUT TO BE A COMPLICATED PROJECT, AS WE'VE ALL BECOME FAMILIAR WITH. WE HAVE SEPARATED THE SCOPE BETWEEN JOHNSON CONTROLS AND WHAT THEY'VE BEEN LOOKING AT WITH THEIR PDA AND WHAT WRD IS CURRENTLY DOING WITH TRS ON SITE NOW. SO TO THE BEST OF OUR ABILITY, WE WELL, WE HAVE AN OVERLAP SCOPE BETWEEN VENDORS THUS FAR AT AT THE ARENA. THE ARENA IS STILL A BIT OF A MOVING TARGET WITH REGARDS TO SCOPE.

I'VE BEEN WORKING WITH THE CHIEF BUILDING OFFICIAL TO TRY AND DETERMINE APPROACHES TO DETERMINE THE WHAT SCOPE OF WORK IS REQUIRED TO OCCUPY AGAIN. SO MR. LUSSIER HAS SHOWN YOU A SMALL PIECE OF WHAT'S REQUIRED GOING FORWARD.

WE COMMISSIONED THIS WORK OVER A YEAR AGO TO FIGURE OUT SIDING AND AND LIGHTING, AND THEY'VE DONE QUITE A BIT OF WORK, ESPECIALLY ON THE LIGHTING SIDE, TO MAKE SURE THAT.

WELL, I CAN LEAVE THAT FOR HIM TO DESCRIBE, BUT SO YOUR YOUR QUESTION WAS, IS THERE OVERLAP IN THE SCOPE OF WORK? NO. BUT THE SCOPE OF WORK THAT'S BEING PRESENTED HERE TONIGHT IS JUST A SMALL PIECE THAT I THINK WE NEED TO CONTEXTUALIZE IN THE NEAR FUTURE OF

[01:00:02]

I UNDERSTAND THAT, BUT WHAT MY QUESTION WAS, THERE WAS $400,000 THAT WE WERE FIXING THE WALLS AT THE ARENA IN THE LAST.

SO THIS IS NOT THE WALLS. THIS IS THE SIDING.

IS THAT THAT'S MY QUESTION. SORRY. THANK YOU.

YES. WE'RE TALKING ABOUT SIDING AND LIGHTING PRIMARILY.

YEAH. OKAY. ONE MORE AND THEN I'M DONE. JUST BECAUSE THIS MIGHT INVOLVE MRS. KLUKE. ABOUT A YEAR AGO OR SO, WE APPLIED FOR SOME GRANTS AT THE [INAUDIBLE] FOR THE REPAIRING THE AIR CONDITIONING AND EVERYTHING.

LIKE DOES JCI OR DOES SOMEBODY CHECK THAT TO SAY, HEY, WE GOT $400,000 TOWARDS THE AIR CONDITIONING AT THE COLLINS HALL BECAUSE I KNOW WE DID APPLY FOR THAT. I DON'T KNOW WHO'S GOING TO ANSWER THAT QUESTION, BUT.

[INAUDIBLE] YES, THAT IS CORRECT. WE WORK ACTIVELY WITH THE CITY TO APPLY FOR GRANTS I BELIEVE THERE IS A GRANT THAT WE'RE STILL WAITING FOR SOME INFORMATION ON THROUGH CANADIAN SPORT OR SPORT CANADA. I ALWAYS GET THE ACRONYMS MIXED UP, BUT WE'RE WAITING TO HEAR BACK FROM THEM FOR FUNDING OPPORTUNITIES FOR THE HOUSING AND DEVELOP HOUSING AND DEVELOPMENT GRANT FOR THE WASTEWATER TREATMENT PLANT.

WE WERE SUCCESSFUL IN RECEIVING $2.7 MILLION GRANT, AND THAT WAS A JOINT EFFORT BETWEEN MYSELF, BILL AND MY MY COLLEAGUES, MY GRANT WRITING COLLEAGUES AT THE CITY OR SORRY AT JCI.

SO WE WORK ACTIVELY. WE ARE VERY INVOLVED WITH THE FCM.

WE HAVE A DIRECT LINE AND WE LOOK THROUGH PROVINCIAL AND FEDERAL FUNDING OPPORTUNITIES TO MAKE SURE THAT IF ANY FUNDING IS AVAILABLE, EVEN IF IT'S A LONG SHOT, WE WILL MAKE AN EFFORT TO APPLY FOR THOSE FUNDS.

OKAY. THANK YOU. ANY OTHER QUESTIONS? COUNCILLOR LEFEBVRE.

THANK YOU YOUR WORSHIP. THROUGH YOU, I THINK JUST LEADING ON TO WHAT YOU JUST SAID, WHAT WOULD BE IMPORTANT FOR US, BECAUSE WE'RE GOING TO BE DISCUSSING CAPITAL BUDGET SOON, IS TO KNOW WHAT WOULD BE THE COST OF THE PROJECT.

WHAT IS THE DEADLINE OF WHEN THE GRANT WORK NEEDS TO BE COMPLETED SO WE'LL KNOW HOW MUCH TO BUDGET FOR NEXT YEAR VERSUS NEXT YEAR BECAUSE GRANTS AREN'T OPEN ENDED, RIGHT? SO WE'LL HAVE TO HAVE SOME OF THAT WORK COMPLETED AND PUT SOME CAPITAL ASIDE FOR IT.

SO JUST A COMMENT. THANK YOU. THROUGH YOU, MY WORSHIP COUNCILLOR LEFEBVRE.

YES, EVERY GRANT IS INDEPENDENT. THERE'S A DIFFERENT TIMELINE, A DEADLINE FOR THIS.

SO AS THESE DEADLINES DO APPROACH MR. GOULDING WILL OBVIOUSLY MAKE SURE A LOT OF THE FUNDING GRANTS THAT ARE AVAILABLE ARE MAKING SURE THAT WE HAVE A PLAN IN PLACE TO EXECUTE CONSTRUCTION THAT GOES BACK AGAIN TO THE IMPORTANCE OF A PDA.

A STUDY AND A REPORT CAN'T GIVE US THAT. BUT THE PDA, BECAUSE WE HAVE A CONSTRUCTION DOCUMENT THAT IS IN PLACE TO EXECUTE CONSTRUCTION.

YES. WE THEN, NOW OR WE THEN HAVE SOME A PLAY TO TO EXECUTE THE GRANT.

BUT TO ANSWER YOUR QUESTION, IN SHORT, EVERY GRANT HAS ITS OWN OBVIOUS DEADLINES.

GOOD. ANY OTHER QUESTIONS OR COMMENTS? OKAY, I GOT A FEW.

SO I'M LOOKING AT THE ARENA. WE'RE WHOLLY DEPENDENT ON YOU.

IS THIS, LIKE THE WHOLE GUIDE TO THE PROJECT OF THE ARENA? WHAT WE'RE LOOKING AT FOR THIS, OR IS IT JUST SPECIFICALLY THE EXTERIOR WALLS AND LIGHTING? BECAUSE THERE WAS TALK ABOUT THERE HAS TO BE A MASTER ENGINEERED PLAN FOR THE BUILDING, SO EVERYBODY KNOWS WHAT THE PROJECTS ARE GOING FORWARD.

THANK YOU. THROUGH YOU, YOUR WORSHIP. YES, THIS IS JUST A SMALL PICTURE OF A WIDER PROJECT AT THE ARENA.

THIS IS PRICING THAT WE'VE BEEN ABLE TO SECURE FOR SOME OF THE SCOPE ITEMS, BUT THERE'S A LARGER SCOPE THAT'S GOING TO BE REQUIRED AND STAFF WILL BE PROVIDING A PATH FORWARD TO HOW WE'RE GOING TO APPROACH, PULLING THAT SCOPE TOGETHER AND AND START REALIZING IT. OKAY. SO THAT LEADS INTO MY NEXT QUESTION.

YOU HAVE 16 WEEKS OUT TO START THE PROJECT WHICH PUTS US AT THE END OF AUGUST.

I THINK I CAN CLARIFY THAT. SO THOSE THAT TIMELINE WAS SET BASED ON WRDS ESTIMATE OF THE COMPLETION OF THEIR STRUCTURAL WORK, THAT'S NOT JCIS TIMELINE THAT'S THE PROJECT TIMELINE.

BUT THIS WORK CAN BE DONE. WHAT? HOW LONG WILL THE PROJECT TAKE? DO WE HAVE AN ESTIMATE OF THAT FOR THE ARENA? SORRY. AT THIS POINT IN TIME, NO, BUT WE ARE WANTING TO ACCELERATE.

WE UNDERSTAND THE IMPORTANCE OF THIS FACILITY TO EVERYBODY IN THIS COMMUNITY.

[01:05:01]

SO WE UNDERSTAND THAT AT JOHNSON CONTROLS WE HAVE ACTIVE CONVERSATIONS, FREQUENT CONVERSATIONS, AND MYSELF I'M UP HERE FREQUENTLY, ALTHOUGH I'M NOT IN COUNCIL CHAMBERS, I AM UP HERE, I'D SAY AT LEAST ONCE A MONTH JUST TO CHECK IN ON EVERYTHING IN THIS THAT THE ARENA HAS. OKAY. THANK YOU. CAN I KEEP GOING? I GUESS I HAVE TO ASK MYSELF. ALONG WITH THE TRAIN OF THOUGHT OF GRANTS, WE'RE PURSUING GRANTS WITH THAT PROJECT, THE PDAS AND EVERYTHING? ANY GRANT OR FUNDING OPPORTUNITY THAT IS MADE AVAILABLE, WHETHER AT THE PROVINCIAL LEVEL OR FEDERAL LEVEL, THAT WE BELIEVE THAT WE CAN APPLY TO WE ARE OBVIOUSLY LOOKING AT AT THE STAFF HERE TO SAY, YES, WE CAN. IS THIS DOABLE? CAN WE MOVE FORWARD? AND WE HAVE OPEN LINES OF COMMUNICATION. OKAY.

SO THE SECOND TIMELINE FOR THE BASE BUILDINGS SEEMS PRETTY STRAIGHTFORWARD.

THE THIRD TIMELINE WASTEWATER TREATMENT PLANT UPGRADES.

WE'RE LOOKING AT 22 WEEKS. THAT'S PUTTING US RIGHT AT THE START OF WINTER TO START.

THIS IS NOT A CONSTRUCTION TIMELINE. THIS IS FOR A DETAILED DESIGN.

SO TO PUT THIS IN PERSPECTIVE, THE COVER, IF I GO BACK TO THIS HERE IS 20M IN DIAMETER, HAS A WEIGHT OF 80,000 POUNDS.

SO THAT IS THE EQUIVALENT OF LIFTING A TRACTOR TRAILER ONTO A BUILDING, A FULLY LOADED SEMI TRACTOR TRAILER ONTO A BUILDING.

THE AMOUNT OF ENGINEERING THAT GOES INTO THIS DESIGN IS TREMENDOUS.

THERE'S A TREMENDOUS, TREMENDOUS AMOUNT. WHAT WE'VE DONE TO DATE IS A 30% DESIGN THAT SAYS, OKAY, THIS IS ENOUGH FOR US TO GET PRELIMINARY COSTING AND ESTIMATES.

FOR A ROUGH CONSTRUCTION ESTIMATES, WE CAN PROVIDE A BALLPARK FIGURE.

THE DETAILED DESIGN WILL ALLOW US TO HONE IN ON THAT PRICING, HONE IN ON THE LEAD TIMES, AND MAKE SURE THAT WHEN THIS COVER GOES UP, IT'S GOING TO GO SMOOTHLY. ESSENTIALLY, LIKE I SAID, WE'RE MOVING A TRANSPORT TRUCK WITH PRECISION TO LAND ON TOP OF A BUILDING.

OKAY, BUT THIS ALSO INCLUDES MANY OF THE MINOR UPGRADES, THE MINOR DEFICIENCIES THAT YOU FOUND THROUGHOUT THE FACILITY.

CORRECT. AT THIS POINT, YES. AND THAT CAN BE STARTED AT DIFFERENT TIMES.

OR IS ONE DEPENDENT ON THE OTHER DEPENDENT ON THE OTHER? WE CAN DO AIR HANDLING AND LIGHTING INDEPENDENT OF THE THE COVER DESIGN.

SO IF WE DO WANT TO MOVE AHEAD, SAY WITH THE BASE BUILDINGS THAT HAVE AIR HANDLING UNITS AND LIGHTING, AND THERE ARE AIR HANDLING UNITS AND LIGHTING AT THE WATER AND WASTEWATER TREATMENT FACILITIES, THOSE CAN BE DONE IN RELATION TO ONE ANOTHER.

SO YOU SAY THAT THEY'RE NOT OVERLAPPING, BUT SOME OF THE JOBS ARE GOING TO BE BASICALLY THE SAME.

YOU'RE GOING TO HAVE A CREW COME UP. CORRECT.

BUT DO WE PAY REMOBILIZATION OVER REMOBILIZATION.

IF THE CREWS HERE AND WE'VE IDENTIFIED THE TOTAL SCOPE OF WORK, SAY WE HAVE FOUR BUILDINGS OR SIX BUILDINGS, WHATEVER THE SCOPE OF WORK IS DESIGNED BY OR CHOSEN BY COUNCIL, WE WILL EXECUTE THAT.

IF COUNCIL WANTS THREE OF THE SEVEN BUILDINGS, THEN WE'LL WORK WITH THE THREE.

IF WE WANT TO WORK WITH BUDGETS AND HAVE TWO THIS YEAR AND THREE NEXT YEAR, AGAIN, WE'LL HAVE WE'LL MOVE FORWARD ACCORDINGLY. HOWEVER, MOBILIZATION COSTS WILL BE TAKEN INTO CONSIDERATION.

FOR INSTANCE, THIS PAST WEEK I HAD SOMEBODY COMING UP SAYING, HEY, I'LL PAY FOR YOUR DRIVEWAY BECAUSE I'M IN THE NEIGHBORHOOD, BUT IF I HAVE TO COME BACK, THAT COST WILL WILL BE A DIFFERENT COST THAN WHAT WAS QUOTED.

THEN THE NEXT QUESTION. SORRY. HOW QUICKLY DO WE HAVE TO AGREE TO THIS, AND HOW ARE WE GOING TO KNOW WHAT THE OPTIONS ARE? MR. GOULDING. I THINK I THINK I CAN CLARIFY YOUR LAST QUESTION AND THEN I'LL ADDRESS YOUR SECOND ONE.

SO I THINK SOME OF YOUR MINDSET MIGHT BE INFLUENCED BY OUR EXPERIENCE AT THE ARENA WHERE WE'RE ACTIVELY ENGAGED IN A, IN AN ONGOING COST PLUS PROJECT. AND MY UNDERSTANDING, AND PERHAPS MR. LUSSIER CAN CORRECT ME IF I'M WRONG, BUT WHEN IT COMES TIME TO COMMISSION JOHNSON CONTROLS TO DO A CONSTRUCTION PROJECT, IT'S A LUMP SUM PRICE THAT WE'RE WE'RE OFFERED.

SO IF THEY HAVE TO REMOBILIZE OR LOOK AT DIFFERENT LOGISTICS IN THE MIDDLE OF A PROJECT THAT THEY'VE CONTRACTED TO DO FOR A FIXED PRICE, THAT'S NOT SOMETHING THAT WOULD FALL BACK UPON THE CITY, TYPICALLY.

SO THE IDEA OF REMOBILIZING OR SOMETHING HAPPENING IN THE MIDDLE OF THE PROJECT, THAT'S THEIR RISK.

[01:10:02]

AND YOU'LL HAVE TO REMIND ME OF THE QUESTION YOU JUST ASKED. HOW QUICKLY DO WE HAVE TO DECIDE UPON THIS WHEN WE DON'T KNOW WHAT THE OPTIONS ARE AND HOW WE JUST BROUGHT UP PICKING WHICH BUILDING TO DO AND WHAT THE COSTS ASSOCIATED ARE? YES. SO THANK YOU. THROUGH YOU, YOUR WORSHIP.

WE'RE NOT IN A POSITION TO DO THAT TONIGHT AT ALL.

THE THE INTENT OF TONIGHT'S REPORT IS TO FAMILIARIZE YOURSELF WITH WHAT'S BEEN HAPPENING OVER SINCE WE SIGNED THESE PDAS AND TO GIVE YOU A FLAVOR OF WHAT OPTIONS WILL BE BROUGHT FORWARD TO YOU. BUT STAFF REALLY NEEDS TO CONTEXTUALIZE ALL OF ALL OF THIS INFORMATION.

WE HAVE RENEWALS THAT HAVE TO BE DONE TO OUR INFRASTRUCTURE AND OUR FACILITIES BEYOND WHAT IS REFLECTED IN THE IDENTIFIED PROJECTS HERE. AND I'VE BEEN WORKING WITH MR. BERTOLI AND MR. AULT TO TO TRY AND PULL TOGETHER NOT JUST ALL OF THE COSTS OF THE VARIOUS RENEWALS, BUT TRYING TO COME UP WITH A SANE APPROACH THAT REFLECTS WHAT WE WOULD BE ABLE TO TO DO TO APPROACH ALL OF THIS RENEWAL.

SO SUCCINCTLY DEFINITELY NOT TONIGHT, IN THE UPCOMING MEETINGS, WE'RE HOPING TO HAVE PRELIMINARY PLANS FOR CAPITAL EXPENDITURES, NOT JUST FOR THIS YEAR, BUT A PLAN TO SAY THIS IS HOW WE SHOULD APPROACH THIS OVER SEVERAL YEARS.

IT'S GOING TO HARMONIZE WITH THE ASSET MANAGEMENT PLAN AT LEAST THAT'S OUR INTENT AT THIS TIME.

SO WE'RE WE'RE GOING TO BE COMING TO COUNCIL WITH QUITE A LOT OF INFORMATION OVER THE NEXT MONTH AND A HALF.

OKAY. I APPRECIATE THAT. BUT IN THE REPORT WHEN YOU PRESENT IT AND YOU NEED A COUNCIL CONTRACT REQUIRED OR APPROVAL, IT SAYS 2 TO 4 WEEKS AND YOU'RE SORT OF INTO TWO WEEKS RIGHT NOW.

THAT'S THE SCARY PART, RIGHT? YOU KNOW, IF WE'RE APPROVING THIS WITHOUT KNOWING KIND OF WHAT I JUST ASKED FOR, BUT WE'RE GOING TO GET THAT IN TWO WEEKS IS BASICALLY THE QUESTION.

I'M READING THE CHART PRETTY DIRECTLY. I GET IT.

YEAH, BUT THERE IS SOME URGENCY TO PDA NUMBER ONE.

OBVIOUSLY THERE'S URGENCY FOR PDA THREE, SUPER IMPORTANT TOO .

BUT WHEN YOU SEE THE TIMELINE THERE, WE HAVE A COUNCIL APPROVAL THAT'S MY CONCERN AND THAT'S IN 2 TO 4 WEEKS.

THANK YOU. THROUGH YOU, YOUR WORSHIP. SO IN ORDER TO MAKE DECISIONS ON HOW WE'RE GOING TO FINANCE ALL OF THESE PROJECTS, WE HAVE TO ACCOUNT FOR ALL OF THEM AT ONCE. I WORKED WITH JOHNSON CONTROLS ON THEIR PRESENTATION TONIGHT, AND FRANKLY, THEY HAD AN APPETITE TO PUT HARD DATES ON ON A LOT OF THESE TIMELINES.

AND THERE ARE DATES THAT I CAN'T IMAGINE THAT WE WOULD MEET ADMINISTRATIVELY OR COUNCIL WOULD BE ABLE TO MEET BECAUSE WE WOULD BE PUSHING COUNCIL INTO THE SITUATION YOU JUST ARTICULATED.

HOW CAN WE APPROVE THIS STUFF WHEN WE DON'T KNOW HOW WE'RE GOING TO PAY FOR IT? SO WE'RE SENSITIVE TO THE IDEA THAT, YOU KNOW, WE HAVE TIMELINES THAT WE WANT TO MEET FOR THESE VARIOUS PDAS.

BUT AT THIS POINT IN TIME, AS WE SIT HERE TONIGHT, STAFF IS NOT PREPARED TO COME FORWARD TO COUNCIL WITH A WITH ANY KIND OF SANE PLAN TO SAY THIS IS HOW WE SHOULD PLAN TO FINANCE AND ROLL OUT THESE PROJECTS.

OKAY. THANK YOU. SORRY. COUNCILLOR LEFEBVRE FIRST AND THEN COUNCILLOR MORRISSETTE.

THANK YOU, YOUR WORSHIP THROUGH YOU. SO THANK YOU, MR. LUSSIER THIS HAS BEEN VERY ENLIGHTENING FOR ME.

SO IT'S BASICALLY PROVIDING US AN UPDATE ON WHAT'S BEEN HAPPENING WITH THE PDAS.

SO CAN YOU JUST CLARIFY PHASE TWO OF THE PDA? IS THAT INCLUDED IN THE PDA WERE SIGNED, OR ARE YOU COMING BACK FOR APPROVAL TO COMPLETE PHASE TWO OF THE PDA FOR THE WASTEWATER TREATMENT.

THROUGH YOU, YOUR HONOR SO PDA ONE FOR THE WATER TREATMENT FACILITY WAS SIGNED AT $325,000, AN ADDITIONAL $425,000 WOULD BE REQUIRED TO COMPLETE PHASE TWO OF THE DETAILED DESIGN.

SO THAT'S WHAT YOU WOULD BE LOOKING FOR APPROVAL IN THE COMING WEEKS.

OKAY. I DID HAVE ANOTHER QUESTION. SO THE SECOND QUESTION I HAVE FOR THE WORK THAT'S BEING DONE AT THE ARENA THE LIGHTING, THE INSULATION AND THE WALL SIDING. I THOUGHT WE HAD AGREED LAST ALMOST A YEAR AGO THAT THAT WASN'T CONSIDERED CRITICAL.

SO IF WE WERE TO HAVE THE ARENA OPEN THIS WORK WOULD NOT DELAY THE OPENING OF THE ARENA.

AM I CORRECT IN THAT? THANK YOU. THROUGH YOU, YOUR WORSHIP.

SO IN THE COURSE OF THE ARENA PROJECT, WHAT STARTED AS WHAT WE AS STAFF OR MYSELF CERTAINLY HOPED WOULD BE TARGETED.

[01:15:06]

AND AS A RESULT THAT WE'RE LOOKING AT WAYS THAT WE CAN SPLIT UP THE SCOPE OF WORK TO ESSENTIALLY PHASE THE SCOPE AND STRETCH IT OVER TIME TO BOTH HELP OUR CASH FLOW AND FACILITATE INTERMEDIARY REOPENINGS.

BUT WE'RE TRYING TO FIGURE OUT HOW WE CAN DO THAT.

AND WE'RE WORKING WITH THE CHIEF BUILDING OFFICIAL TO TO FIGURE OUT WHAT'S REQUIRED AND WHAT'S NOT.

OKAY. THANKS. COUNCILLOR MORRISSETTE. THROUGH YOU, YOUR WORSHIP.

THE PROJECTED COSTS IN THE PRESENTATION, COULD THAT CHANGE A LOT IF A CERTAIN PROJECT IS DEFERRED FOR NEXT YEAR'S REPAIRS OR SOMETHING LIKE THAT? OR IS THAT PRETTY MUCH ACCURATE RIGHT NOW? THROUGH YOU YOUR WORSHIP THE COST WE HAVE TODAY ARE THE COSTS THAT WE HAVE TODAY. THEY ARE GUARANTEED FOR LIKE ANY QUOTATION 90 DAYS AT THIS POINT.

BUT WE ARE GUARANTEEING THESE, THESE COSTS TODAY.

FOR INSTANCE, THE WASTEWATER PLANT IS A HIGH LEVEL COST, AS I MENTIONED A FEW MINUTES AGO WE ARE LOOKING TO DO A DETAILED DESIGN TO HOPEFULLY, FINGERS CROSSED, BRING THIS COST DOWN. BUT GIVEN THE ECONOMIC CLIMATE THAT WE'RE IN, THINGS CAN CHANGE.

BUT AS IT STANDS TODAY, THE COST FOR THE ARENA WALLS AND THE BASE BUILDINGS ARE [INAUDIBLE] .

ANOTHER QUESTION. THE WORK AT THE WASTE TREATMENT PLANT COULD THAT BE DONE SO LIKE IN THE WINTER IF WE HAVE TO? THROUGH YOU YOUR WORSHIP THE WORK MEANING THE COVER? YEAH, THE INSTALLATION AND ALL THAT STUFF. DUE TO THE PRECISION OF THE WORK, IT WOULD END.

THERE HAS TO BE A COATING ON THE CARBON STEEL ON THE INSIDE.

IT WOULD BE RECOMMENDED THAT THIS WORK BE COMPLETED IN THE SUMMER.

BEAR IN MIND, THE DATES THAT WE'RE SHOWING HERE IS JUST TO COMPLETE THE PDA.

THE COVER LEAD TIME THAT WE'RE SEEING IS APPROXIMATELY 40 WEEKS.

SO WHEN WE LOOK AT THE TIMELINES HERE, IT WOULD FALL INTO NEXT YEAR FORECAST, LATE SUMMER/FALL FORECAST.

OF NEXT YEAR. OKAY. THANK YOU. COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP THROUGH YOU TO MR. LUSSIER.

SO THE 8.0 WHAT WAS IT $8.7 MILLION, I THINK, IS THAT FOR ALL OF IT, IS THAT FOR THE DIGESTER COVER, THE AERATION IMPROVEMENT, CLARIFIER IMPROVEMENT, SAND FILTER IMPROVEMENT AND AIR HANDLING UNITS? IS THAT THE WHOLE PACKAGE OR IS THAT JUST THE DIGESTER? THROUGH YOU YOUR WORSHIP THAT IS JUST THE DIGESTER COVER.

OKAY, SO THIS I JUST WHEN COUNCILLOR LEFEBVRE ASKED A QUESTION.

SO PHASE TWO FOR THIS IS THAT WHAT PHASE TWO IS GOING TO BE SO WE'RE GOING TO HAVE TO PAY FOR YOU TO GO AND ANALYZE THE REST OF THIS STUFF AT THE WATER TREATMENT PLANT.

OR? PHASE TWO WOULD INVOLVE US TAKING THIS $8.7 BALLPARK FIGURE AND EXACTING THE NUMBER, HONING INTO A MORE EXACT NUMBER. WE DO HAVE PRICING FOR THE LIGHTING AND AIR HANDLING UNITS AVAILABLE TODAY, AS WE DID THOSE AUDITS DURING THE TIME THAT WE DID THE BASE BUILDINGS AT THAT TIME. SO THOSE NUMBERS ARE AVAILABLE, AND IT'S MY OVERSIGHT NOT TO INCLUDE THESE IN TONIGHT'S PRESENTATIONS.

I'M SORRY. JUST TO FOLLOW UP, THAT'S FINE. BUT WHEN WE ORIGINALLY STARTED ALL THIS, WE HAD ALL SORT OF WELL, I KNOW I DID ANYWAY, SOME OF THIS COULD BE WISH LIST STUFF.

I KNOW A LOT OF IT'S BROKEN, BUT I UNDERSTAND THE DIGESTER COVER IS A TOP PRIORITY, BUT ALL THIS OTHER STUFF IS IMPORTANT.

BUT IF IT'S $2-3 MILLION, MY OPINION IS WE GOT TO PUT THAT ON HOLD TILL WE GET AT LEAST THE ARENA GOING AND LET'S GET THE COVER.

THAT'S MY OPINION RIGHT NOW ANYWAYS. AND THROUGH YOU YOUR WORSHIP, I AGREE TO THIS HAS A LOT OF INFRASTRUCTURE REPAIRS HAVE BEEN DOWNLOADED ONTO MUNICIPALITIES YOUR YOUR NEEDS AND WHAT YOU'RE FEELING IS NO DIFFERENT HERE THAN IT IS ANYWHERE ACROSS CANADA.

[01:20:02]

OKAY. THANK YOU. COUNCILLOR LEFEBVRE. THANK YOU YOUR WORSHIP THROUGH YOU JUST TO SET TIMELINE EXPECTATIONS. SO YOU'RE TALKING A SIGNIFICANT AMOUNT OF TIME TO FINISH YOUR DETAILED DESIGN, WHICH IS WARRANTED. AT THAT POINT, WE WOULD GET A BETTER ESTIMATE OF A COST, AND WE COULD ACTUALLY GET A CONTRACTOR TO BID ON THIS, AND WE WOULDN'T HAVE A KNOWN COST, BUT I'M GUESSING THIS COVER IS GOING TO HAVE TO BE MANUFACTURED SO THERE'S GOING TO BE MANUFACTURING LEAD TIMES.

SO IT COULD BE 2 OR 3 YEARS OUT BEFORE WE GET THIS COMPLETED.

CORRECT. THROUGH YOU, YOUR WORSHIP, THE COVER ITSELF, THE INSTALLATION IS SOMETHING THAT JOHNSON CONTROLS HAS TAKEN ON AT THIS POINT IN TIME THAT'S IN THE $8.7 THAT WE'RE THAT WE'RE SEEING HERE.

SO IT IS NOT SOMETHING THAT WE'RE ASKING THE CITY OF ELLIOT LAKE TO SHOULDER AT THIS TIME, SO WE CAN WORK WITH YOU IF YOU DO WANT TO SHOULDER THAT AND BEAR THE RISK.

BUT AT THIS POINT IN TIME, THE $8.7 IS FOR THE COVER INSTALL AND WE'RE TAKING ALL THE RESPONSIBILITY.

JUST TO CLARIFY, THAT'S WHAT I WAS SAYING, THOUGH, IS THERE'S GOING TO BE A LEAD TIME TO GET THE COVER MANUFACTURED, THIS IS NOT SOMETHING WE BUY OFF THE SHELF. CORRECT? CORRECT. RIGHT. THE LEAD TIME IS APPROXIMATELY 40 WEEKS FOUR ZERO.

YOU HAVE YOUR HAND UP. THANK YOU. I THINK COUNCILLOR LEFEBVRE WAS ABLE TO SORT IT OUT WITH MR. LUSSIER. OKAY. ANY OTHER QUESTIONS, COMMENTS? SO THIS IS, YOU KNOW, PRETTY FOCUSED. THERE'S BASE BUILDINGS, WASTEWATER TREATMENT PLANT AND THE ARENA. THERE'S A LOT MORE INFRASTRUCTURE OUT THERE AND THERE'S A LOT MORE PROBLEMS OUT THERE, I'M SURE. SO THEY'VE GOT TO BE COGNIZANT OF THAT AND NOT GET JUST LASER FOCUSED ON THIS.

WHAT ARE THE NEXT STEPS THEN? THANK YOU. THROUGH YOU, YOUR WORSHIP.

NEXT STEPS IN MY MIND, IT'S ONE OF THE THINGS I'M WORKING ON RIGHT NOW IS GOING THROUGH ALL THE BUILDING CONDITION ASSESSMENTS THAT WE'VE COMMISSIONED FROM TULLOCH, AND THEY IDENTIFY TIMELINES ON WHICH A NUMBER OF RENEWAL ACTIVITIES SHOULD BE TAKING PLACE AND ASSOCIATED COSTS FOR ALL OF THOSE ACTIVITIES. I'M GOING THROUGH BUILDING BY BUILDING AND PLAN TO BRING A REPORT AS SOON AS I CAN COMPILE ALL THIS INFORMATION.

FORWARD TO COUNCIL THAT NOT ONLY INCLUDES ALL OF THAT MATERIAL, BUT THE MATERIAL YOU'VE SEEN TONIGHT SO THAT WE CAN CONTEXTUALIZE THIS, BECAUSE COMMENTS FROM MR. FLINTOFF AND MAYOR WANNAN AND OTHERS ARE EXACTLY RIGHT, THIS IS A SMALL SUBSET OF, OF THE WORK THAT WOULD ULTIMATELY NEED TO BE DONE ON A LONGER TIME SCALE.

AND WHAT'S REQUIRED IS A PLAN TO GET THROUGH ALL OF THAT WORK ACROSS ALL THE FACILITIES.

AND MUCH TO COUNCILLOR FLINTOFF POINT, YOU KNOW, THERE'S NOT A LOT ON THERE THAT IN THE ON THE LONGER TIMELINE IS WISH LIST. IT'S A MATTER OF WHEN DO WE DO THE WORK? AND THE IDEA THAT THERE'S 2 OR $3 MILLION WORTH OF OTHER PROJECTS, I CAN GUARANTEE YOU THAT IT'S I'VE BEEN ADDING IT UP AND IT'S MORE THAN THAT. AND MAYOR WANNAN'S POINT OF WE'RE JUST TALKING ABOUT FACILITIES RIGHT NOW IS VERY IMPORTANT TO CONSIDER, BECAUSE WE HAVE A LOT MORE THAN BUILDINGS IN THIS TOWN TO LOOK AFTER.

VERY GOOD. OKAY. THANK YOU VERY MUCH, MR. LUSSIER.

JUST TAKE A FEW MINUTES IF YOU WANT TO GET READY AND GO.

SAFE TRAVELS HOME. THANK YOU VERY MUCH FOR HAVING ME HERE THIS EVENING.

THANK YOU. OKAY.

OKAY, SO A MOTION TO RECEIVE. MAY I HAVE A MOVER? COUNCILLOR BULL SECONDED COUNCILLOR FLINTOFF.

ALL IN FAVOR? THAT IS CARRIED. SO JUST TAKE A MINUTE AND ALLOW PEOPLE TO GET SETTLED.

[01:25:01]

MAY I HAVE A MOTION THAT THE MEMO FROM THE DIRECTOR OF EMERGENCY SERVICES REGARDING ADDITIONAL FUNDING FOR THE FIRE PROTECTION GRANT BE RECEIVED? A MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.

MR. THOMAS, PLEASE. THANK YOU, YOUR WORSHIP. BACK IN JANUARY, THE ELLIOT LAKE FIRE SERVICE WAS SUCCESSFUL IN OBTAINING $8,230 IN APPROVED FUNDS IN THE 2024 GRANT APPLICATION AND PURCHASE A HEAVY DUTY EXTRACTOR THAT IS USED FOR WASHING BUNKER GEAR.

THERE IS ADDITIONAL FUND FROM THE PROVINCE THAT IS AVAILABLE FOR FIRE DEPARTMENTS IN ONTARIO.

THE ELLIOT LAKE FIRE SERVICE HAS BEEN APPROVED FOR AN ADDITIONAL $361.73 TO SUPPORT THE PREVIOUS PURCHASE OF THE HEAVY DUTY EXTRACTOR. THROUGH YOU, YOUR WORSHIP, I UNDERSTAND THAT, YOU KNOW, $361 IS IS NOT VERY MUCH.

HOWEVER I APPLIED FOR IT FOR THE ADDITIONAL FUNDING BECAUSE I WASN'T SURE IF IT WOULD AFFECT US IN THE 2025 FIRE PROTECTION GRANT THAT WILL BE COMING OUT IN NOVEMBER. SO THAT'S WHY I HAVE IT IN FRONT OF YOU THIS EVENING.

OKAY. THANK YOU VERY MUCH. ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN. THANK YOU YOUR WORSHIP THROUGH YOU.

THANK YOU FOR THE REPORT, CHIEF. JUST WANTED TO ASK, WHAT'S THE OVERALL COST OF THIS EXTRACTOR? THROUGH YOU, YOUR WORSHIP, THE TOTAL COST CAME IN TO $9,193.93 WITH THIS ADDITIONAL $361.73 COMING OUT OF OUR EQUIPMENT FUND WOULD BE $602.20 TO PAY FOR THE EXTRACTOR.

THANK YOU. YEP. EXCELLENT. OKAY. NO OTHER QUESTIONS.

ALL IN FAVOR? THAT IS CARRIED. 7.2 REPORT FROM THE DIRECTOR OF RECREATION AND CULTURE REGARDING STREET AND PARKING LOT CLOSURE FOR THE 2025 STREET DANCE. MAY I HAVE A MOTION THAT COUNCIL APPROVES THE FOLLOWING CLOSURE WITH RESPECT TO THE 2025 HERITAGE DAY STREET DANCE. HALF OF THE UPPER PLAZA PARKING LOT ON THURSDAY, JUNE 26TH, STARTING AT 8:30 A.M..

FULL CLOSURE OF THE UPPER PLAZA PARKING LOT ON FRIDAY, JUNE THE 27TH, STARTING AT 7:30 A.M..

HALF CLOSURE OF THE UPPER PLAZA PARKING LOT ON SATURDAY, JUNE 28TH FROM 1:30 A.M.

TO 5 P.M.. A PORTION OF ONTARIO AVENUE FROM THE FOODLAND ENTRANCE TO VETERANS WAY ON FRIDAY, JUNE 27TH FROM 5:30 P.M. TO SATURDAY, JUNE 28TH AT 1:30 A.M.

AND THAT THE APPROPRIATE BYLAW IS PASSED? A MOVER COUNCILLOR SEIDEL SECONDED COUNCILLOR FLINTOFF.

MISS KLUKE PLEASE. THANK YOU YOUR WORSHIP. THIS YEAR WE'VE MADE SOME CHANGES TO THE LOCATION AND THIS REQUIRES A SETUP AND TAKEDOWN.

THERE'S SOME SOME EXTRA TIME THAT'S NEEDED FOR THIS.

FIRST THE EVENT WAS MOVED TO THE UPPER PLAZA PARKING LOT THIS YEAR, DEPARTING FROM RECENT LOCATIONS SUCH AS THE LOWER PLAZA AND CENTENNIAL ARENA THAT WE'VE SEEN IN PAST YEARS. THIS DECISION WAS MADE AFTER BASED ON SOME FOLLOWING FACTORS SUCH AS OPERATIONAL EFFICIENCY AND SAFETY.

SO TO REDUCE ANY CONFLICTS LIKE WE WITNESSED IN THE LOWER PLAZA IN THE PAST FEW YEARS WHILE SET UP AND TAKEDOWN, AND ALSO TO SIMPLIFY THE SETUP AND TAKE DOWN FOR STAFF AND VOLUNTEERS FOR THE EVENT.

SO SOME NOTABLE CHANGES THIS YEAR WERE IS BECAUSE WE'RE ACCOMMODATING A LARGER STAGE, WE REQUIRE AN EXTRA DAY IN ADVANCE TO SET THE STAGE UP AND THEN AN ADDITIONAL TIME FOR THE TAKEDOWN. SO BECAUSE THE STAGE IS COMING IN ON A MUCH LARGER TRUCK AND IT IS A BIGGER STAGE, IT REQUIRES TO BE SET UP THURSDAY THE 26TH. SO WE'RE REQUESTING HALF THE PARKING LOT TO BE CLOSED SO THAT THIS CAN BE ACCOMPLISHED SAFELY FOR STAFF AND OUR SOUND AND LIGHTING TECHNICIANS, AND AN EXTENDED TAKEDOWN, WHICH WILL LEAD INTO SATURDAY FOLLOWING THE EVENT ON JUNE 28TH. SO THE ESTIMATED TIME THEY SHOULD BE DONE PRIOR TO 5 P.M.

THAT DAY, AND THEN THE PARKING LOT WILL REOPEN.

SO THE PARKING LOT ENCLOSURES, AS MENTIONED EARLIER IN THE BYLAW WE'RE LOOKING FOR THURSDAY, JUNE 26TH, BEGINNING AT 8:30, WHICH IS HALF OF THE PARKING LOT TO BE CLOSED NEAR THE RENAISSANCE CENTER AND LEGION.

AND THEN FRIDAY AT 7:30 A.M., WE WILL COMMENCE WITH A FULL REST OF THE PARKING LOT CLOSURE TO COMPLETE THE SETUP, AND THIS WILL REOPEN FOLLOWING THE EVENT AT APPROXIMATELY AROUND 1:30 A.M.

WHEN MOST OF THE ITEMS CAN BE MOVED TO ONE SIDE AND WE WE'LL CLOSE, JUST HALF OF THE PARKING LOT, WE'LL REOPEN HALF. AND THEN IN ADDITION, WE'RE LOOKING TO CLOSE A PORTION OF ONTARIO AVENUE FROM 5:30 P.M.

[01:30:08]

AND THIS IS JUST TO ENSURE THE SAFETY OF THE EVENT ATTENDEES, AS THIS IS WHERE THE ENTRANCE OF THE EVENT WILL BE.

AND NEXT STEPS WE'RE JUST LOOKING FOR COUNCIL'S APPROVAL TO TO CLOSE THE THE ROAD.

OKAY. THANK YOU VERY MUCH. ANY QUESTIONS, COMMENTS? COUNCILLOR MORRISSETTE. THROUGH YOU, YOUR WORSHIP FOR KARI.

IS THERE GOING TO BE ANY ISSUES IF ANYBODY WANTS TO ATTEND ANY OF THESE BUSINESSES DURING THE FRIDAY AS BEING ONE OF THE BUSIEST DAY FOR THEM, ALSO FOR SALES, AND HAVE ALSO CONTACTED THE POST OFFICE BECAUSE THEY USE OFTEN THE UPPER PLAZA FOR PARKING FOR THEIR STAFF? THROUGH THROUGH YOUR WORSHIP WE'VE CONTACTED MANY BUSINESSES IN THE AREA, INCLUDING MANY OF THEM IN THE PLAZA AND MOST HAVE RECEIVED WE'VE RECEIVED SUPPORT FROM AND WE'VE WE HAVEN'T CONTACTED THE POST OFFICE, BUT THERE IS PARKING IN OTHER AREAS THAT COULD BE USED. FOR THIS ONE DAY. WE RAN INTO A LOT OF ISSUES LAST YEAR WITH STAFF ALMOST BEING HIT, VOLUNTEERS ALMOST BEING HIT. SO WE'RE JUST TRYING OUR BEST TO MAKE THIS AS SAFE AS POSSIBLE. AND THAT'S WHY WE'RE RECOMMENDING THE CLOSURE.

COUNCILLOR FLINTOFF. THANK YOU YOUR WORSHIP THROUGH YOU.

PROBABLY. PROBABLY I WOULD THINK THAT THERE'D BE LESS BUSINESSES UP THERE THAN THE LOWER PLAZA, RIGHT? THROUGH YOU YOUR WORSHIP THAT'S THAT'S CORRECT.

THERE'S LESS AND LESS HOURS THAT AFFECT WHICH IS KIND OF WHY WE ALSO LOOKED AT MOVING IT TO THIS LOCATION AS MANY LAST YEAR WE WITNESSED WE'RE VERY BUSY, INCLUDING THE DELI AND SESSIONS LCBO.

WE RAN INTO A LOT OF ISSUES. SO SPEAKING WITH DEBBIE'S SPEAKING WITH THE KNITTING ROOM WE RECEIVED THEIR SUPPORT IN CLOSING IN CLOSING THE PARKING LOT IN THAT AREA. OKAY. AND JUST TO FOLLOW UP MORE OF A COMMENT YOU KNOW, I'D LIKE TO THANK YOU AND YOUR STAFF.

YOU KNOW, YOU WORKED REALLY HARD IN NEGOTIATING WITH THE WITH THE OUT OF TOWN BANDS TO MAKE THIS HAPPEN.

AND IT'S GOING TO BE A PRETTY SPECIAL NIGHT, THIS STREET DANCE.

WE'RE STARTING OFF WITH TWO GOOD LOCAL BANDS, DAYTON STATION REBELS AND RAILROAD STEEL.

AND AFTER THAT, BECAUSE OF ALL THE POSITIVE FEEDBACK WE WE GOT FROM THE DWAYNE GRETZKY BAND LAST YEAR IN THE POURING RAIN, THERE WAS OVER A THOUSAND PEOPLE THERE FOR THEM ALONE.

IT WAS A TRIBUTE BAND. WE'RE BRINGING IN A TRIBUTE BAND CALLED 99 S.

AND THEY ACTUALLY PLAYED AT THE GRAY CUP AT ALL THE FESTIVITIES, AND I'VE YOUTUBED TO THEM AND THEY PLAY FROM THE 99 TO 2000, 70S, 80S. SO THEY'RE GOING TO BE GREAT. AND THEN WE END THE NIGHT WITH A CANADIAN ROCK LEGEND REALLY.

I MEAN, JUNO AWARD WINNING MULTI-PLATINUM ALBUMS AND CANADIAN SONGWRITER HALL OF FAME KIM MITCHELL.

AND THAT'S ANOTHER REASON, BECAUSE HE WANTS A BIGGER STAGE.

SO HE MUST BE PUTTING ON A GOOD SHOW. SO FOR LESS THAN $50, GET YOUR TICKET BEFORE JUNE 16TH.

THERE'S MY PLUG. HOPEFULLY WE ALL VOTE FOR IT.

THANK YOU COUNCILLOR FLINTOFF. I'M SURE HE HAS A POSTER ON A WALL SOMEWHERE IN HIS HOUSE, KIM MITCHELL.

NO. THANK YOU. KARILYNN KLUKE. THAT WAS GREAT.

ANY OTHER QUESTIONS? NO. OKAY. OH, COUNCILLOR MORRISSETTE.

THROUGH YOU. MY QUESTION WASN'T REALLY ANSWERED.

AS PATRONS, WILL THEY STILL BE ALLOWED TO GO TO ANY OF THOSE BUSINESSES IF THEY HAVE TO? AND WILL YOU CONTACT THE POST OFFICE ALSO AND LET THEM KNOW? THROUGH YOU YOUR WORSHIP WE WE WILL CONTACT ALL THE BUSINESSES JUST LIKE WE DID WHEN WE HOSTED AT CENTENNIAL ARENA.

WE WILL PROVIDE NOTICES FOR EVERYONE THAT THE PARKING LOT WILL BE CLOSED PARTIALLY ON THURSDAY AND FULLY ON ON FRIDAY, AND THEN AGAIN PARTIALLY ON SATURDAY. SO ALL BUSINESSES IN THAT AREA, NOT JUST THE POST OFFICE, WILL BE CONTACTED AND THERE WILL PROVIDE A MAP WITH OTHER PARKING AREAS FOR PEOPLE TO NOTIFY THEM WHERE THEY CAN PARK.

BUT JUST TO CLARIFY, THE BUSINESSES HAVE BEEN NOTIFIED.

YES, MANY, MANY HAVE IN THAT AREA, WE CONTACTED A LOT PRIOR TO EVEN MAKING THE DECISION.

OKAY. OKAY. THANK YOU. ALL RIGHT. LET'S VOTE.

ALL IN FAVOR? THAT IS CARRIED. 7.3 MEMO FROM THE DIRECTOR OF FINANCE, CITY TREASURER, REGARDING ROGERS ARENA RESTORATION PROJECT COSTS.

MAY I HAVE A MOTION THAT THE MEMO REGARDING THE ROGERS ARENA RESTORATION PROJECT COSTS FROM THE DIRECTOR OF FINANCE,

[01:35:06]

MR. AULT, PLEASE. ALL RIGHT. THANK YOU. AND THROUGH YOU.

IT'S A PRIVILEGE TO MEET YOUR GOAL TODAY OF TRANSPARENCY WITH THE CITIZENS ON THE COSTS INCURRED FOR THE ARENA TO DATE.

I THINK WE ALL REMEMBER IN LATE 2023, IN SEPTEMBER, THE ANNOUNCEMENT THAT AFTER INSPECTIONS, OF COURSE, STRUCTURAL DEFICIENCIES POSED AS SOME SAFETY RISKS TO THE COMMUNITY AND WARRANTED FURTHER ASSESSMENTS AND INSPECTIONS.

THESE INSPECTIONS, OF COURSE, INDICATED THE STRUCTURE WAS IN GOOD CONDITION, 80% GOOD CONDITION, SUGGESTING REPAIRS WERE ECONOMICALLY VIABLE. A TOTAL OF $691,924.17 WAS SPENT IN 2023, AS WELL AS EARLY 2024, ON UNDERSTANDING THE SCOPE OF THE CHALLENGES REQUIRED TO RESTORE THE ARENA, AS WELL AS TEMPORARY SHORING SUCH THAT DURING WINTER MONTHS, YOU KNOW, OBVIOUSLY THE ARENA WOULD NOT CAVE.

IN TIME SINCE WE HAVE SPENT OUR COUNCIL HAS APPROVED OR SPENT $12 ,135156.93.

COMMITTED TO THE REHABILITATION OF THE CENTENNIAL ARENA OR NOW KNOWN AS THE ROGERS ARENA.

ACCORDING TO THE CONTRACTORS, THESE COSTS ARE EXPECTED TO EXTEND THE USEFUL LIFE OF THE ARENA BY 50 TO 70 YEARS.

INCLUDED IN THAT COST, OF COURSE, WAS THE FULL CANVAS INSPECTION OF THE ARENA BY WRD, AND INCLUDED IN THAT COST, OF COURSE, IS ALSO THE ADDITIONAL AMOUNT OF [INAUDIBLE] WORK THAT WAS PRESENTED TO COUNCIL AND APPROVED BY COUNCIL AT THE LAST MEETING.

AFTER WE TAKE INTO CONSIDERATION DONATIONS, WHICH TOTAL $4,149,849.86 OF WHICH INCLUDE A $3 MILLION DONATION FROM THE ROGERS FOUNDATION AND $250,000 FROM KRAFT HOCKEYVILLE THAT WERE INDEED SPENT ON EXACTLY WHAT THOSE MONIES WERE FOR, WHICH WAS THE RESTORATION OF THE WOOD FRAME ARENA.

WE DO SEE THE CITY'S RESPONSIBILITY CURRENTLY RESTING AT $7,985,307.07 AND OF COURSE, THE CITY IS HOPEFUL THAT PROVINCIAL AND FEDERAL GRANTS MAY CONTINUE TO, TO OFFSET THAT, THAT BALANCE.

IF YOU WANT TO LOOK AT THE YEAR BY YEAR COMPARISONS, YOU SEE THAT IN CASH SPENT IN 2023 TOTALED $462,852.

IN 2024, $9,382,552.12. THE BULK OF THAT GOING TO, OF COURSE, ADVANCED RESEARCH AND DESIGN LIMITED AND WOOD RESEARCH AND DEVELOPMENT CORPORATION.

AND THEN, OF COURSE, WHEN YOU LOOK AT 2025, WE HAVE $557,2 15.04.

AND THANK YOU VERY MUCH FOR THE OPPORTUNITY TO PRESENT THAT REPORT.

OKAY. THANK YOU, MR. AULT. ANY QUESTIONS OR COMMENTS? COUNCILLOR MORRISSETTE. THROUGH YOU, YOUR WORSHIP.

WHEN I WAS LOOKING AT THESE NUMBERS UNITED RENTALS ARE THOSE THOSE BIG BOOM THINGS THAT GO UP.

THAT'S ALMOST $150,000. AND I DON'T KNOW HOW MUCH THOSE THINGS COST, BUT WE'RE GOING TO BE USING THAT ITEM WITH OTHER BUILDINGS FOR OTHER REPAIRS. IS IT SOMETHING THAT WE SHOULD LOOK INTO MAYBE BUYING AND HAVE ON HAND OR KEEP RENTING? MR. GOULDING. THANK YOU. THROUGH YOU, YOUR WORSHIP, THAT'S APPROXIMATELY THE PRICE FOR ONE OF THOSE UNITS.

AND WE'VE HAD SEVERAL ON SITE AT TIMES AND NONE WE'VE MADE A POINT OF SENDING THEM HOME THIS WINTER WHEN WE KNEW THAT WE WEREN'T GOING TO BE USING THEM. SO YES, IT'S SOMETHING THAT WE'D LOVE TO HAVE IN THE, IN THE FLEET.

BUT I THINK ONCE WE ARE FINISHED WITH THIS PROJECT, IT WOULD REALLY NOT BE SOMETHING THAT WE SHOULD HAVE RENTAL MAKES MORE SENSE, UNFORTUNATELY. ANY OTHER QUESTIONS? COUNCILLOR FLINTOFF. THANK YOU. THROUGH YOU MR. GOULDING I'M PRETTY SURE THE $1.4 MILLION TO JCI IS THAT FOR THE ROOF? THANK YOU. THROUGH YOU, YOUR WORSHIP. YES, THAT'S FOR THE ROOF.

AND MY MY OTHER QUESTION WAS, OR DO WE STILL HAVE LIKE HE COUNCILLOR MORRISSETTE NOTICED THAT BUT LIKE, DO WE STILL HAVE LIKE RENTING LIFTS AND THINGS IN THERE.

IS THAT WHAT SKYWAY CAN IS OR IS THERE NOTHING BEING RENTED RIGHT NOW?

[01:40:05]

WE HAVE SOME ARTICULATING BOOM LIFTS THAT ARE THERE TO HELP FACILITATE THE COLUMN REPLACEMENT AND SOME OF THE STRUCTURAL WORK THAT'S HAPPENING RIGHT NOW. WE KEPT AT LEAST ONE UNIT INSIDE OVER THE WINTER, SO THAT WE COULD CHECK ON THE SHORING IF WE NEEDED TO, TO GET UP AND MAKE ADJUSTMENTS, WHICH WE HAD TO DO REGULARLY.

AND THE SKYWAY CANADA SPECIFICALLY IS THE COMPANY THAT RENTS THE OUT THE SHORING TOWERS THEMSELVES, THE MATERIALS THAT COMPRISE THE SHORING TOWERS.

OKAY. AND ONE LAST QUESTION. HAVE WE APPLIED FOR ANY GRANTS FOR THE ARENA YET, OR WHAT'S THE UPDATE ON THAT? THANK YOU. THROUGH YOU, YOUR WORSHIP. YES. WE HAVE A PHASE ONE APPROVAL FROM THE NOHFC, AND WE'RE LOOKING TO TIE THAT UP WITH A PHASE TWO THAT REFLECTS COSTS TO DATE.

SO AS, AS WE MOVE FORWARD WITH CONSOLIDATING, CONSOLIDATING OUR SCOPE OF WORK, I REALLY WANT TO ENGAGE WITH THE PROVINCIAL GOVERNMENT TO SEE IF THEY OR THE NOHFC, SORRY TO TO SEE WHAT APPETITE THEY HAVE FOR VIEWING THIS PROJECT AS I DO STRUCTURAL MITIGATION AND THEN A FURTHER RENEWAL AND PERHAPS THERE'S OPPORTUNITY TO APPROACH THEM TWICE.

THAT'S WHY I HAVEN'T PROCEEDED WITH COMMITTING OURSELVES TO A PHASE TWO RIGHT NOW.

OKAY. GOOD. THANK YOU. ANY OTHER QUESTIONS? OKAY.

ONCE AGAIN, THANK YOU FOR YOUR THOROUGH REPORT, MR. AULT. LET'S HAVE A VOTE. ALL IN FAVOR? THAT IS CARRIED.

7.4 REPORT FROM THE DIRECTOR OF FINANCE AND TREASURER 2024 REGARDING REVIEW OF LEGAL INTEGRITY FEES, A MOTION THAT COUNCIL RECEIVE THE REPORT REGARDING REVIEW OF LEGAL AND INTEGRITY COMMISSIONER FEES FROM 2024 AND THAT THE OFFICE OF THE DIRECTOR OF FINANCE AND CITY TREASURER PUBLISH A REPORT TO THE CITY'S WEBSITE WITHIN THE INTEGRITY COMMISSIONER DISCLOSURE SECTION? MAY I HAVE A MOVER? COUNCILLOR MANN SECONDED COUNCILLOR BULL, MR. AULT. THANK YOU AND THROUGH YOU. SO THE REPORT PRESENTED TO YOU TODAY HIGHLIGHTS THAT 2024 EXPENSES FOR LEGAL AND INTEGRITY COMMISSIONER FEES. UNDER SECTION 223.3 OF ONTARIO'S MUNICIPAL ACT MUNICIPALITIES ARE REQUIRED TO APPOINT AN INTEGRITY COMMISSIONER.

THE PURPOSE OF THE INTEGRITY COMMISSIONER IS TO ENSURE ADHERENCE TO CODES OF CONDUCT BY ELECTED OFFICIALS, INVESTIGATING BREACHES, ADDRESSING CONFLICTS OF INTEREST, AND PROMOTING ETHICAL GOVERNANCE PRACTICES.

HERE IN ELLIOT LAKE, OF COURSE, WE HAVE HAD HISTORICALLY HIGH INTEGRITY COMMISSIONER RELATED EXPENSE.

AND AS YOU SEE IN FRONT OF YOU TODAY, WE'VE HAD OVER A 98% YEAR OVER YEAR DECREASE, ALMOST A 99% YEAR OVER YEAR CHANGE AS PRESENTED IN TABLE D WHERE THIS YEAR WE'VE INCURRED ONLY $3,232 IN INTEGRITY COMMISSIONER FEES, WHICH IS A REDUCTION FROM LAST YEAR, WHICH WAS $287,131. I WOULD, HOWEVER, ALSO SAY IN ADDITION TO INTEGRITY COMMISSIONER FEES, MUNICIPALITIES LIKE ELLIOT LAKE OFTEN INCUR LEGAL EXPENSES RELATED TO RISK MANAGEMENT AND COUNSEL DECISIONS, RESOLVING DISPUTES WITH EMPLOYEES, FIRE CODES, PROPERTIES AND ADDRESSING LAWSUITS YOU KNOW MORE BROADLY.

LEGAL COSTS, OF COURSE, FLUCTUATE DEPENDING ON THE COMPLEXITY OF CASES AND VOLUME OF LITIGATION.

IN THE PAST YEAR, THE CITY HAS TAKEN A PROACTIVE RISK MANAGEMENT APPROACH TO REVIEW THE SEVERAL MEMORANDUMS OF UNDERSTANDING AND PROPERTY SALES OF WHICH IT COMPLETED DURING THE YEAR. AS WE SEE OUR LEGAL EXPENSES IN TABLE TABLE C INVOLVE $150,688 TO GENERAL GOVERNANCE, $77,737 FOR PROPERTY, AND $24,720 FOR HR AND FIRE.

OF COURSE, THROUGHOUT THE YEAR OF 2024 RELATED TO COSTS INCURRED IN 2023 THE CITY OF ELLIOT LAKE HAS RECEIVED SOME PAYABLE ARREARS WHICH WERE WAS FROM AN INDEMNITY WHICH WERE PAID IN FULL.

AS WE SEE OF COURSE, WE HAVE A FINANCIAL IMPACT THROUGHOUT OUR ORGANIZATION IN TABLES E, F, AND G WE USUALLY BUDGET ON AN ANNUAL BASIS, $200,000.

[01:45:05]

THAT CONCLUDES THE REPORT. BUT I'D HAPPILY TAKE TAKE QUESTIONS.

OKAY. THANK YOU AGAIN, MR. AULT. ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF. THANK YOU. YOUR WORSHIP THROUGH YOU TO MR. AULT SO IN 2023, FOR THE INTEGRITY COMMISSIONER, WE DID RECEIVE SOME COMPENSATION BACK.

THROUGH YOU? YES. SO WE DID RECEIVE IN FULL $89,143.77 AS WELL AS $12,000 RELATED TO TO THE CONFLICT OF INTERESTS THAT WERE EXPLORED IN 2024.

OKAY. THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR LEFEBVRE. JUST JUST A COMMENT REALLY.

SO LEGAL ON PROPERTY SALES. SO I GUESS THE GOOD NEWS FOR US, WE'VE HAD A LOT MORE AGREEMENTS OF PURCHASE AND SALES COMING THROUGH COUNCIL SO THAT JUSTIFIES THE INCREASED COSTS. SO GOOD NEWS STORY.

BUT THE BAD NEWS IS IT'S COSTING US MORE MONEY.

YEP. THAT IS THE TRUTH. OKAY. NO OTHER COUNCILLOR MANN.

THANK YOU YOUR WORSHIP THROUGH YOU. JUST TO MR. AULT, THANK YOU VERY MUCH FOR YOUR REPORT. I MADE MY COMMENTS.

I THINK WHEN I BROUGHT THIS ICY NUMBER UP A COUPLE OF MEETINGS AGO.

UNFORTUNATELY THERE WERE SOME VERY HIGH YEARS OF EXPENDITURE THROUGH THE MUNICIPALITY AND LOTS OF LESSONS LEARNED.

I THINK AS A RESULT, IT REFLECTS NOW WITH WITH A MUCH LOWER LEVEL.

AND I THINK ENOUGH SAID. THANK YOU. YES, I KNOW WHERE YOU'RE GOING.

I AM PROUD OF THIS COUNCIL BECAUSE THAT WAS OUR GOAL FROM THE BEGINNING.

AND THAT'S QUITE, A QUITE A GOOD 99% DROP YOU SAID.

98.87 YEAH SO 99% ROUNDING UP. OKAY. SO WITH THE THEME OF THE STREET DANCE, WE'LL GO WITH THE 99S. ALL RIGHT. LET'S HAVE A VOTE. ALL IN FAVOR? THAT'S CARRIED. 7.5 REPORT FROM THE DIRECTOR OF PARKS AND PLANNING SERVICES REGARDING APPLICATION FOR DEEMING BYLAW AT PERINI ROAD. MAY I HAVE A MOTION THAT COUNCIL ENACT A BYLAW TO DESIGNATE LOT SEVEN AND EIGHT ON PLAN M-167 AS NOT BEING PART OF A REGISTERED PLAN OF SUBDIVISION PURSUANT TO SECTION 50 OF THE PLANNING ACT.

A MOVER COUNCILLOR LEFEBVRE SECONDED COUNCILLOR BULL.

I GUESS THIS GOES TO YOU. SORRY, MISS BRAY. THANK YOU, YOUR WORSHIP.

SO THE REPORT BEFORE YOU THIS EVENING IS STRAIGHTFORWARD. REQUEST FOR APPROVAL OF A DEEMING BYLAW.

THIS BYLAW APPLIES TO TWO PROPERTIES LOCATED AT 45 AND 47 PERINI ROAD, BEING LOTS SEVEN AND EIGHT, BOTH OF WHICH ARE CURRENTLY OWNED BY KSD LANDSCAPING LIMITED.

THE PURPOSE OF THE BYLAW IS TO LEGALLY MERGE THESE TWO LOTS INTO ONE PARCEL.

THE OWNER PLANS TO DEVELOP A LANDSCAPING BUSINESS ON THE SITE, INCLUDING THE CONSTRUCTION OF A BUILDING THAT WILL SPAN ACROSS BOTH PROPERTIES.

IN ORDER TO PROCEED WITH SITE PLAN CONTROL APPROVAL AND TO OBTAIN A BUILDING PERMIT, THE LOTS FIRST MUST BE MERGED AND THE BYLAW IS THE LEGAL STEP REQUIRED TO DO THAT.

THIS ACTION IS PERMITTED UNDER SECTION 50, SUBSECTION FOUR OF THE PLANNING ACT, AND THE LOTS MEET THE CRITERIA.

THEY'VE BEEN REGISTERED FOR MORE THAN EIGHT YEARS. THERE ARE NO ANTICIPATED NEGATIVE IMPACTS ON THE SURROUNDING AREA.

ALL ASSOCIATED COSTS, INCLUDING LEGAL AND REGISTRATION FEES, WILL BE COVERED BY THE APPLICANT, AND ENACTING A BYLAW TO PERMIT THE LOTS TO BE MERGED WILL ALLOW THE APPLICANTS TO CONTINUE FORWARD IN THE PROCESS OF CONSTRUCTING THEIR LANDSCAPING BUSINESS AT THE SUBJECT LOCATION.

SO I'M HAPPY TO ANSWER ANY QUESTIONS YOU MAY HAVE.

OKAY. THANK YOU, MISS BRAY. ANY QUESTIONS OR COMMENTS? I'M PRETTY STRAIGHTFORWARD AND HELPING ANOTHER BUSINESS IN TOWN.

SO LET'S HAVE A VOTE. ALL IN FAVOR? THAT'S CARRIED.

THERE'S NO PRESENTATION OF COMMITTEE REPORTS.

NO OUTSIDE BOARD OR COMMITTEE REPORTING. NO UNFINISHED BUSINESS, NO PETITIONS, NO CORRESPONDENCE,

[01:50:04]

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

COUNCILLOR BULL ATTENDED THE NEW DOG GROOMING BUSINESS, AND THERE WAS QUITE A GOOD TURNOUT FOR THE NEW ARTS AND HERITAGE CENTER.

IT WAS ALL DAY EVENTS, AND THERE WAS A GREAT RIBBON CUTTING CEREMONY.

IT WAS A BEAUTIFUL DAY, AND IT WAS VERY WELL ATTENDED.

WHEN THE ARTS COUNCIL OR ARIEL FIRST CAME TO COUNCIL DURING OUR TERM, I REMEMBER THERE WAS MAYBE 20 MEMBERS AT THAT TIME. AND BY THE TIME THEY PRESENTED AND DID THE RIBBON CUTTING, I BELIEVE THE NUMBER WAS ALREADY UP TO 80. AND I THINK THEY RECRUITED, YOU KNOW, AT LEAST 30 OR 40 MORE DURING THE GRAND OPENING FESTIVITIES. SO CONGRATULATIONS AND AND GOOD JOB TO STAFF NOT ONLY FOR THE DAY, BUT FOR ALL THE HELP TO GET THAT PROJECT RECOGNIZED AS ONE OF THE FIRST PROJECTS THAT WE EVER DID AS A COUNCIL.

AND IT'S NICE TO SEE SOMETHING COME INTO FRUITION.

SO WELL DONE, EVERYONE. COUNCILLOR LEFEBVRE. THANK YOU, YOUR WORSHIP.

JUST A COMMENT TO ADD TO THAT, I WAS I WAS AT THE ARTS CENTER LATER ON IN THE AFTERNOON AND SPEAKING TO SOMEBODY FROM THE FROM THE BOARD, AND THEY SAID THAT THEY EXCEEDED ALL OF THEIR TARGETS THAT DAY.

SO THE NUMBER OF VISITORS, NUMBER OF SO IT WAS A WONDERFUL DAY FOR THEM.

YEAH. EXCELLENT. OKAY. ANY OTHER REPORTS. OKAY.

THERE ARE NO ADDENDUMS. INTRODUCTION AND CONSIDERATION OF BYLAWS 16.1 BYLAW 25 - 46 BEING A BYLAW TO

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

MAY I HAVE A MOTION THAT BYLAW 24 - 46 BE PASSED? A MOVER COUNCILLOR SEIDEL SECONDED COUNCILOR LEFEBVRE.

ALL IN FAVOR? THAT'S CARRIED. 16.2 BYLAW 25 - 47 BEING A BYLAW TO DEEM A REGISTERED PLAN OF SUBDIVISION NOT TO BE A REGISTERED PLAN OF SUBDIVISION FOR 45 AND 47 PERINI ROAD.

MAY I HAVE A MOTION THAT BYLAW 25-47 BE PASSED? A MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT IS CARRIED. CLOSED SESSION.

THERE'S ONE ITEM FOR CLOSED SESSION THIS EVENING.

17.1 MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING APPOINTMENT TO MUSEUM ADVISORY BOARD.

AS THIS MATTER DEALS WITH PERSONAL MATTERS ABOUT IDENTIFIABLE INDIVIDUALS, IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 2.392B OF THE MUNICIPAL ACT 2001. MAY I HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AS PER THE PROVISIONS UNDER SECTION 239 OF THE MUNICIPAL

[17. CLOSED SESSION]

ALL IN FAVOR? THAT'S CARRIED.

* This transcript was compiled from uncorrected Closed Captioning.