1. CALL TO ORDER 2. ROLL CALL Mr. Chris Patrie will attend for the administration of the Oaths of Office to serve as a member of Council. 3. DECLARATIONS OF CONFLICT OF INTEREST
ADOPTION OF PREVIOUS MINUTES 4.1 October 23, 2017 - Regular. 7 4.2 November 2, 2017 - Special.
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 October 26, 2017. Report from the Manager of Human Resources 19 re: Collective Agreement with the Elliot Lake Professional Firefighters Association 6.2 November 6, 2017. Consultant Report from Tulloch Engineering 40 re: tender for Civic Centre Interior Renovations
PRESENTATION OF COMMITTEE REPORTS 7.1 November 6, 2017. Report from Committee of the Whole re: request for use of the Collins Hall Res. 17-54 That the Council approve the use of the Collins Hall on December 25th for the Al Collett Memorial Christmas Dinner 2017 and that access to Collins Hall be provided on December 23rd and 24th for set up preparations, as requested by the Al Collett Memorial Dinner Committee in their letter dated October 3, 2017. 7.2 November 6, 2017. Committee of the Whole re: Affordable Access Update Res. 17-39 That Staff Report FIN2017-40 , Affordable Access Policy Update dated 13th October 2017 of the Director of Corporate Services be received; and That Council continue the Affordable Access Policy as previously set out in the Affordable Access Policy. 7.3 November 6, 2017. Report from Committee of the Whole re: HST Recovery Review Res. 17-42 That Staff Report FIN2017-42 of the Director of Corporate Services dated November 1, 2017, concerning the HST Recovery Review be received. 7.4 November 6, 2017. Report from Committee of the Whole re: Lumberjack days Event summary Res. 17-43 That Staff Report CS2017-16 of the Director of Community Services dated October 31, 2017 concerning the summary of the 2017 Lumberjack Days Event be received. 7.5 November 6, 2017. Report from Committee of the Whole re: City of Elliot Lake Events 2017 Update Res. 17-44 That Staff Report CS2017-17 of the Director of Community Services dated October 30, 2017 concerning the City of Elliot Lake Events 2017 Update be received. 7.6 November 6 2017. Report from Committee of the Whole re: Boardwalk Replacement RFP res. 17-45 That Staff Report SREDC2017-15 dated November 1, 2017 of the Economic Development Coordinator be received; and That a contract for the Boardwalk Replacement project be awarded to Kropf Industrial Inc. for the contract price of $226,617 (exclusive of HST) be approved. 7.7 November 6, 2017. Report from Committee of the Whole re: Support for funding applications for the Elliot Lake Waterfront Development project Res. 17-46 That Staff Report EDC2017-16 dated November 1, 2017 of the Economic Development Coordinator be received; and That Council supports the applications to NOHFC, and the Ontario Trillium Foundation for funding assistance with respect to the Elliot Lake Waterfront Development project, with a contribution of $105,000 from the Municipality and recognizing that cost overruns relating to the project will be funded by the Municipality. 7.8 November 6, 2017. Report from Committee of the Whole re: proposed mandate and Terms of Reference for the Economic development Advisory Committee Res. 17-47 That the Elliot Lake Economic Development Advisory Committee Draft Mandate and Terms of Reference be forwarded to Council for consideration.
7.9 November 1, 2017. Report from Committee of the Whole 90 re: Update on 14-16 Elizabeth Walk Res. 17-48 That Staff Report FIN2017-43 o, Update on 14-16 Elizabeth Walk, Elliot Lake dated 1st November 2017 of the Director of Corporate Services be received; and That Council acknowledges the contract award for roof repairs to Semple Gooder Northern Limited in the amount of $34,898 plus HST under the emergency procurement provisions of the Procurement Policy (VIII.1.E.2); and That Council declare the property as surplus to the needs of the Municipality upon completion of the repair work; and That staff be directed to obtain an Appraisal from a qualified realtor, and report back to Council for further direction. 7.10 November 6, 2017. Report from Committee of the Whole 93 re: User Fee By-law Res. 17-49 That Staff Report FIN2017-37 of the Director of Corporate Services dated October 12, 2017 be received; and That a by-law to revise the City of Elliot Lake User Fees be prepared for adoption by Council. 7.11 November 6, 2017. Report from Committee of the Whole 107 re: Application to the Municipal GHG Challenge Fund Res. 17-58 That Staff Report EDC2017-17 of the Economic Development Coordinator dated November 6, 2017 be received; and That Council supports the application to the Municipal GHG Challenge Fund with a municipal contribution of $78,500; and That the City commit to fulfilling the requirement to complete the GHG inventory, targets and action plans within 18 months.
UNFINISHED BUSINESS 8.1 October 2, 2017. Referral from Committee of the Whole re: Phase II Waterfront Development Project - Framework for a New Agreement As this matter deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose, it may be discussed in closed session under Section 239.(2)(f) of the Municipal Act. 8.2 November 6, 2017. Referral from Committee of the Whole re: continuation of the Hiring Process for the recruitment of a Chief Administrative Officer As this matter involves personal matters about identifiable individuals, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. Res. 17-58 That the continuation of the CAO hiring process be referred to the next regular meeting of Council to be held Monday November 13, 2017.
CORRESPONDENCE 10.1 October 30, 2017. Memo from the Director of Clerks and Planning Services re: resignation from the Elliot Lake Public Library Board 10.2 November 9, 2017. Memo from Councillor Nykyforak re: reconsideration of appointment to ELNOS Board
PUBLIC QUESTION PERIOD
INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-law No. 17-58 Being a by-law to authorize the Collective Agreement with the Elliot Lake Professional Firefighters Association 13.2 By-law No. 17-59 Being a by-law to amend the Council Procedure By-law No. 16-6
COUNCIL REPORTS AND ANNOUNCEMENTS
ADDENDUM 15.1 November 13, 2017. Memo from Mayor Marchisella re: Recommendations for Council vacancies to be filled on committees and boards
16. CLOSED SESSION 17. ADJOURNMENT
Nov 13, 2017 City Council
1. CALL TO ORDER 2. ROLL CALL Mr. Chris Patrie will attend for the administration of the Oaths of Office to serve as a member of Council. 3. DECLARATIONS OF CONFLICT OF INTEREST
ADOPTION OF PREVIOUS MINUTES 4.1 October 23, 2017 - Regular. 7 4.2 November 2, 2017 - Special.
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 October 26, 2017. Report from the Manager of Human Resources 19 re: Collective Agreement with the Elliot Lake Professional Firefighters Association 6.2 November 6, 2017. Consultant Report from Tulloch Engineering 40 re: tender for Civic Centre Interior Renovations
PRESENTATION OF COMMITTEE REPORTS 7.1 November 6, 2017. Report from Committee of the Whole re: request for use of the Collins Hall Res. 17-54 That the Council approve the use of the Collins Hall on December 25th for the Al Collett Memorial Christmas Dinner 2017 and that access to Collins Hall be provided on December 23rd and 24th for set up preparations, as requested by the Al Collett Memorial Dinner Committee in their letter dated October 3, 2017. 7.2 November 6, 2017. Committee of the Whole re: Affordable Access Update Res. 17-39 That Staff Report FIN2017-40 , Affordable Access Policy Update dated 13th October 2017 of the Director of Corporate Services be received; and That Council continue the Affordable Access Policy as previously set out in the Affordable Access Policy. 7.3 November 6, 2017. Report from Committee of the Whole re: HST Recovery Review Res. 17-42 That Staff Report FIN2017-42 of the Director of Corporate Services dated November 1, 2017, concerning the HST Recovery Review be received. 7.4 November 6, 2017. Report from Committee of the Whole re: Lumberjack days Event summary Res. 17-43 That Staff Report CS2017-16 of the Director of Community Services dated October 31, 2017 concerning the summary of the 2017 Lumberjack Days Event be received. 7.5 November 6, 2017. Report from Committee of the Whole re: City of Elliot Lake Events 2017 Update Res. 17-44 That Staff Report CS2017-17 of the Director of Community Services dated October 30, 2017 concerning the City of Elliot Lake Events 2017 Update be received. 7.6 November 6 2017. Report from Committee of the Whole re: Boardwalk Replacement RFP res. 17-45 That Staff Report SREDC2017-15 dated November 1, 2017 of the Economic Development Coordinator be received; and That a contract for the Boardwalk Replacement project be awarded to Kropf Industrial Inc. for the contract price of $226,617 (exclusive of HST) be approved. 7.7 November 6, 2017. Report from Committee of the Whole re: Support for funding applications for the Elliot Lake Waterfront Development project Res. 17-46 That Staff Report EDC2017-16 dated November 1, 2017 of the Economic Development Coordinator be received; and That Council supports the applications to NOHFC, and the Ontario Trillium Foundation for funding assistance with respect to the Elliot Lake Waterfront Development project, with a contribution of $105,000 from the Municipality and recognizing that cost overruns relating to the project will be funded by the Municipality. 7.8 November 6, 2017. Report from Committee of the Whole re: proposed mandate and Terms of Reference for the Economic development Advisory Committee Res. 17-47 That the Elliot Lake Economic Development Advisory Committee Draft Mandate and Terms of Reference be forwarded to Council for consideration.
7.9 November 1, 2017. Report from Committee of the Whole 90 re: Update on 14-16 Elizabeth Walk Res. 17-48 That Staff Report FIN2017-43 o, Update on 14-16 Elizabeth Walk, Elliot Lake dated 1st November 2017 of the Director of Corporate Services be received; and That Council acknowledges the contract award for roof repairs to Semple Gooder Northern Limited in the amount of $34,898 plus HST under the emergency procurement provisions of the Procurement Policy (VIII.1.E.2); and That Council declare the property as surplus to the needs of the Municipality upon completion of the repair work; and That staff be directed to obtain an Appraisal from a qualified realtor, and report back to Council for further direction. 7.10 November 6, 2017. Report from Committee of the Whole 93 re: User Fee By-law Res. 17-49 That Staff Report FIN2017-37 of the Director of Corporate Services dated October 12, 2017 be received; and That a by-law to revise the City of Elliot Lake User Fees be prepared for adoption by Council. 7.11 November 6, 2017. Report from Committee of the Whole 107 re: Application to the Municipal GHG Challenge Fund Res. 17-58 That Staff Report EDC2017-17 of the Economic Development Coordinator dated November 6, 2017 be received; and That Council supports the application to the Municipal GHG Challenge Fund with a municipal contribution of $78,500; and That the City commit to fulfilling the requirement to complete the GHG inventory, targets and action plans within 18 months.
UNFINISHED BUSINESS 8.1 October 2, 2017. Referral from Committee of the Whole re: Phase II Waterfront Development Project - Framework for a New Agreement As this matter deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose, it may be discussed in closed session under Section 239.(2)(f) of the Municipal Act. 8.2 November 6, 2017. Referral from Committee of the Whole re: continuation of the Hiring Process for the recruitment of a Chief Administrative Officer As this matter involves personal matters about identifiable individuals, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. Res. 17-58 That the continuation of the CAO hiring process be referred to the next regular meeting of Council to be held Monday November 13, 2017.
CORRESPONDENCE 10.1 October 30, 2017. Memo from the Director of Clerks and Planning Services re: resignation from the Elliot Lake Public Library Board 10.2 November 9, 2017. Memo from Councillor Nykyforak re: reconsideration of appointment to ELNOS Board
PUBLIC QUESTION PERIOD
INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-law No. 17-58 Being a by-law to authorize the Collective Agreement with the Elliot Lake Professional Firefighters Association 13.2 By-law No. 17-59 Being a by-law to amend the Council Procedure By-law No. 16-6
COUNCIL REPORTS AND ANNOUNCEMENTS
ADDENDUM 15.1 November 13, 2017. Memo from Mayor Marchisella re: Recommendations for Council vacancies to be filled on committees and boards
16. CLOSED SESSION 17. ADJOURNMENT