1. CALL TO ORDER 2. ROLL CALL 3. DECLARATIONS OF CONFLICT OF INTEREST
ADOPTION OF PREVIOUS MINUTES 4.1 November 13, 2017. 4.2 November 17, 2017 - Special. 4.3 Reading of resolution passed following the closed session of the November 17, 2017.
PUBLIC PRESENTATIONS 5.1 October 30, 2017. Presentation from Denison Mines Inc. re: update on the status of Denison's closed mine sites Presenter: Janet Lowe, General Manager, Denison Mines Inc.
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 November 22, 2017. Report from the Manager of Human Resources re: Selection of Successful Candidate for the position of Chief Administrative Officer 6.2 November 22, 2017. Report from the Director of Clerks and Planning Services re: vacancies on the Elliot Lake Residential Development Commission and the Community Liaison Committee As this matter involves personal information about identifiable individuals, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. 6.3 November 23, 2017. Report from the Director of Clerks and Planning Services re: Request to fly Wildcat Flag at Centennial Arena
PRESENTATION OF COMMITTEE REPORTS 7.1 November 17, 2017. Report from the ad hoc Budget Committee re: 2018 User Pay operating budget 7.2 November 20, 2017. Report from Committee of the Whole re: Response to MOECC Inspection Report Res. 17-61 That consultant Report OPS2017-30 prepared by Tulloch Engineering dated November 16, 2017 be received; and That a contract for the environmental services with respect to the Solid Waste Management Plan as detailed in the report be awarded to Pinchin Environmental in the amount of $22,801. (HST not included). 7.3 November 20, 2017. Report from Committee of the Whole re: changes in Assessment Value and Tax Impact Res. 17-62 That Staff Report FIN 2017-44, changes in Assessment Value and Tax Impact, dated November 6, 2017 be received; and That Council direct staff to cease all discretionary spending and acknowledge that the Treasurer may change expense authorizations to more closely monitor and control spending activity for the balance of the 2017 fiscal year 7.4 November 20, 2017. Report from the Committee of the Whole re: Temporary Borrowing By-law for 2018 Res. 17-63 That Staff Report FIN2017-45, Temporary Borrowing By-law, dated November 15, 2017 be received; and That the necessary by-law to permit temporary borrowing be prepared for an upcoming Council's consideration. 7.5 November 20, 2017. Report from the Committee of the Whole re: Interim Tax Levy By-law for 2018 Res. 17-64 That Staff Report FIN2017-46, Interim Tax Levy By-law, dated November 15, 2017 be received; andThat the necessary by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest on arrears in accordance with the Municipal Act, 2001, be prepare for Council's consideration. 7.6 November 20, 2017. Report from the Committee of the Whole re: Fall Wellness Fair 2017 Res. 17-65 That Staff Report EDC2017-19 dated November 14, 2017 of the Community Development Officer concerning the results of the 2017 Fall Wellness Fair be received. 7.7 November 20, 2017. Report from the Committee of the Whole re: Application to Seniors Community Planning Grant Res. 17-66 That Staff Report EDC2017-18 dated November 14, 2017 of the Community Development Officer be received; and That Council support an application to the Seniors Community Grant Program for the How To Navigate the Health Care System and Information Guide project with a municipal contribution of $7,272.00 as pre-approval of the 2018 Municipal Budget allocation. Grant application is updated with minor administrative amendments
UNFINISHED BUSINESS 8.1 October 18, 2017. Report from the Elliot Lake Residential Development Commission 174 re: 2018 Business Plan and Budget Resolution 445/17 dated October 23, 2017: That the Elliot Lake Residential Development Commission - ELRDC 2018 Business Plan and Budget be received. Council may consider approving the ELRDC submission. 8.2 November 13, 2017. Consultant Report from Tulloch Engineering re: Tender for Civic Centre Renovations Res. 475/17: That consultant Report OPS2017-29 from Tulloch Engineering dated November 7, 2017 be received; and That a contract for the Civic Centre Interior Renovations be awarded to Topline Electric Ltd., as the low bidder, in the amount of $176,054.00 (HST and contingency of $30,000 included). Additional information was requested. 8.3 November 15, 2017. Report from the Multi-Use Facility Committee re: location for the proposed multi-use Facility / Community Hub Res. 503/17 That consideration of the Oakland Blvd site as primary location for the proposed Multi-Use facility / Community Hub be deferred to the next regular meeting of Council to be held Monday November 27, 2017. 8.4 November 15, 2017. Report from the Multi-Use Facility Committee re: costing analysis for the proposed Community Hub Res. 504/17 That consideration of the construction model for the proposed the Community Hub utilizing conventional or pre-engineered method be deferred to the next regular meeting of Council to be held Monday November 27, 2017. Additional costing analysis appended. 8.5 November 15, 2017. Referral from ad hoc Budget Committee: Memo from the Director of Corporate Services As this matter involves personal information about an identifiable individual, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. Res. 5/17 That the memo from the Director of Corporate services be referred to the next regular meeting of Council. 8.6 October 2, 2017. Referral from Committee of the Whole re: Phase II Waterfront Development Project - Framework for a New Agreement As this matter deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose, it may be discussed in closed session under Section 239/(2)(f) of the Municipal Act. Res. 488/17 dated November 13/17: That the Phase II Waterfront Development Project - Framework for a New Agreement be deferred to the next regular meeting of Council.
PUBLIC QUESTION PERIOD
INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-law No. 17-60 Being a by-law to authorize temporary borrowing to meet current expenditures during the fixcal year ending December 31, 2018. 13.2 By-law No. 17-61 Being a by-law to provide for interim tax levy for the year 2018. 13.3 By-law No. 17-62 Being a by-law to authorize entering into an employment agreement between the Corporation and Mr. D. Gagnon 13.4 By-law No. 17-63 Being a by-law to appoint Mr. D. Gagnon as Chief Administrative Officer for the City of Elliot Lake, effective January 1, 2018.
COUNCIL REPORTS AND ANNOUNCEMENTS
15. ADDENDUM 16. CLOSED SESSION (if applicable) 17. ADJOURNMENT
Nov 27, 2017 City Council
1. CALL TO ORDER 2. ROLL CALL 3. DECLARATIONS OF CONFLICT OF INTEREST
ADOPTION OF PREVIOUS MINUTES 4.1 November 13, 2017. 4.2 November 17, 2017 - Special. 4.3 Reading of resolution passed following the closed session of the November 17, 2017.
PUBLIC PRESENTATIONS 5.1 October 30, 2017. Presentation from Denison Mines Inc. re: update on the status of Denison's closed mine sites Presenter: Janet Lowe, General Manager, Denison Mines Inc.
INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS 6.1 November 22, 2017. Report from the Manager of Human Resources re: Selection of Successful Candidate for the position of Chief Administrative Officer 6.2 November 22, 2017. Report from the Director of Clerks and Planning Services re: vacancies on the Elliot Lake Residential Development Commission and the Community Liaison Committee As this matter involves personal information about identifiable individuals, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. 6.3 November 23, 2017. Report from the Director of Clerks and Planning Services re: Request to fly Wildcat Flag at Centennial Arena
PRESENTATION OF COMMITTEE REPORTS 7.1 November 17, 2017. Report from the ad hoc Budget Committee re: 2018 User Pay operating budget 7.2 November 20, 2017. Report from Committee of the Whole re: Response to MOECC Inspection Report Res. 17-61 That consultant Report OPS2017-30 prepared by Tulloch Engineering dated November 16, 2017 be received; and That a contract for the environmental services with respect to the Solid Waste Management Plan as detailed in the report be awarded to Pinchin Environmental in the amount of $22,801. (HST not included). 7.3 November 20, 2017. Report from Committee of the Whole re: changes in Assessment Value and Tax Impact Res. 17-62 That Staff Report FIN 2017-44, changes in Assessment Value and Tax Impact, dated November 6, 2017 be received; and That Council direct staff to cease all discretionary spending and acknowledge that the Treasurer may change expense authorizations to more closely monitor and control spending activity for the balance of the 2017 fiscal year 7.4 November 20, 2017. Report from the Committee of the Whole re: Temporary Borrowing By-law for 2018 Res. 17-63 That Staff Report FIN2017-45, Temporary Borrowing By-law, dated November 15, 2017 be received; and That the necessary by-law to permit temporary borrowing be prepared for an upcoming Council's consideration. 7.5 November 20, 2017. Report from the Committee of the Whole re: Interim Tax Levy By-law for 2018 Res. 17-64 That Staff Report FIN2017-46, Interim Tax Levy By-law, dated November 15, 2017 be received; andThat the necessary by-law to provide for an interim tax levy and to provide for the payment of taxes and to provide for penalty and interest on arrears in accordance with the Municipal Act, 2001, be prepare for Council's consideration. 7.6 November 20, 2017. Report from the Committee of the Whole re: Fall Wellness Fair 2017 Res. 17-65 That Staff Report EDC2017-19 dated November 14, 2017 of the Community Development Officer concerning the results of the 2017 Fall Wellness Fair be received. 7.7 November 20, 2017. Report from the Committee of the Whole re: Application to Seniors Community Planning Grant Res. 17-66 That Staff Report EDC2017-18 dated November 14, 2017 of the Community Development Officer be received; and That Council support an application to the Seniors Community Grant Program for the How To Navigate the Health Care System and Information Guide project with a municipal contribution of $7,272.00 as pre-approval of the 2018 Municipal Budget allocation. Grant application is updated with minor administrative amendments
UNFINISHED BUSINESS 8.1 October 18, 2017. Report from the Elliot Lake Residential Development Commission 174 re: 2018 Business Plan and Budget Resolution 445/17 dated October 23, 2017: That the Elliot Lake Residential Development Commission - ELRDC 2018 Business Plan and Budget be received. Council may consider approving the ELRDC submission. 8.2 November 13, 2017. Consultant Report from Tulloch Engineering re: Tender for Civic Centre Renovations Res. 475/17: That consultant Report OPS2017-29 from Tulloch Engineering dated November 7, 2017 be received; and That a contract for the Civic Centre Interior Renovations be awarded to Topline Electric Ltd., as the low bidder, in the amount of $176,054.00 (HST and contingency of $30,000 included). Additional information was requested. 8.3 November 15, 2017. Report from the Multi-Use Facility Committee re: location for the proposed multi-use Facility / Community Hub Res. 503/17 That consideration of the Oakland Blvd site as primary location for the proposed Multi-Use facility / Community Hub be deferred to the next regular meeting of Council to be held Monday November 27, 2017. 8.4 November 15, 2017. Report from the Multi-Use Facility Committee re: costing analysis for the proposed Community Hub Res. 504/17 That consideration of the construction model for the proposed the Community Hub utilizing conventional or pre-engineered method be deferred to the next regular meeting of Council to be held Monday November 27, 2017. Additional costing analysis appended. 8.5 November 15, 2017. Referral from ad hoc Budget Committee: Memo from the Director of Corporate Services As this matter involves personal information about an identifiable individual, it may be discussed in closed session under Section 239.(2)(b) of the Municipal Act. Res. 5/17 That the memo from the Director of Corporate services be referred to the next regular meeting of Council. 8.6 October 2, 2017. Referral from Committee of the Whole re: Phase II Waterfront Development Project - Framework for a New Agreement As this matter deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose, it may be discussed in closed session under Section 239/(2)(f) of the Municipal Act. Res. 488/17 dated November 13/17: That the Phase II Waterfront Development Project - Framework for a New Agreement be deferred to the next regular meeting of Council.
PUBLIC QUESTION PERIOD
INTRODUCTION AND CONSIDERATION OF BY-LAWS 13.1 By-law No. 17-60 Being a by-law to authorize temporary borrowing to meet current expenditures during the fixcal year ending December 31, 2018. 13.2 By-law No. 17-61 Being a by-law to provide for interim tax levy for the year 2018. 13.3 By-law No. 17-62 Being a by-law to authorize entering into an employment agreement between the Corporation and Mr. D. Gagnon 13.4 By-law No. 17-63 Being a by-law to appoint Mr. D. Gagnon as Chief Administrative Officer for the City of Elliot Lake, effective January 1, 2018.
COUNCIL REPORTS AND ANNOUNCEMENTS
15. ADDENDUM 16. CLOSED SESSION (if applicable) 17. ADJOURNMENT