Sep 28, 2020 City Council

[1. CALL TO ORDER]

[00:00:04]

CALL THIS MEETING TO ORDER AND IT'S A REGULAR SCHEDULED MEETING OF COUNCIL FOR THE CITY OF ELLIOT LAKE MONDAY, SEPTEMBER 28, 2020.

THE TIME IS 7:00 P.M.

AS FAR AS ROLL CALL, MEMBERS OF COUNCIL ARE PRESENT THIS EVENING.

I'D ASK IF THERE'S ANY DECLARATIONS OF CONFLICT OF INTEREST THIS EVENING.

ONCE, TWICE, THREE TIMES SEEING NONE.

[4. ADOPTION OF PREVIOUS MINUTES]

CAN I HAVE A MOVER TO ADOPT A MINUTES PLEASE.

MOVED BY COUNCILLOR FINAMORE.

SECOND BY COUNCILLOR TURNER.

ANY ADDITIONS, DELETIONS OR CONCERNS? SEEING NONE I'LL CALL FOR THE VOTE THEN, ALL IN FAVOR.

THOSE ARE CARRIED, THANK YOU.

PUBLIC PRESENTATIONS, 5.1 VIRTUAL PRESENTATION BY OUR MUNICIPAL AUDITORS PRESENTATION OF

[5. PUBLIC PRESENTATIONS]

MR. GAGNON WAS TRYING TO GET HER ON THE LINE RIGHT NOW.

NOTHING LIKE GETTING TO THE POINT.

WELL THERE YOU GO. SO YOU HAVE MY PRESENTATION ON THE SCREEN? YES.

LINE ONE I'M JENNIFER ARCHAMBAULT, AS WE GO ALONG IF THERE IS ANY QUESTIONS LET ME KNOW.

AND I'LL BE GLAD TO ANSWER THEM.

SO THIS IS A STATEMENT OF THE INDEPENDENT AUDITORS REPORT. SO AFTER WE'VE GONE THROUGH AND PERFORMED OUR AUDIT, GONE THROUGH ALL THE INFORMATION PROVIDED BY MANAGEMENT, WE AS THE AUDITORS [INAUDIBLE] COMPLETE OUR OPINION OR GIVE OUR OPINION ON EVERYTHING THAT WE'VE SEEN.

AND SO IN THIS CASE, I'VE GOT THE OPINION PARAGRAPH HIGHLIGHTED AND IT'S THE SECOND PARAGRAPH OF THE BOX AMOUNT OR ITEMS THAT ACTUALLY GIVES OUR OPINION.

AND IN THIS CASE, THE OPINION IS THAT THE FINANCIAL STATEMENTS PRESENT FAIRLY IN ALL MATERIAL, RESPECTS THE CONSOLIDATED FINANCIAL POSITION OF THE CITY AND THE CONSOLIDATED RESULTS FROM ITS OPERATION.

CHANGE IN NET FINANCIAL ASSETS AND CASH FLOWS FOR THE YEAR THEN ENDED.

SO THIS IS WHAT YOU WOULD CALL A CLEAN OPINION.

THERE'S NO ISSUES.

EVERYTHING'S STATED MATERIALLY AFTER WE'VE PERFORMED OUR AUDIT, WHICH IS WHAT YOU WANT TO SEE. SO THAT'S GOOD.

THE AUDITORS REPORT GOES ON TO TALK ABOUT THE RESPONSIBILITIES OF MANAGEMENT AND COUNCIL.

AND THEN IF WE FLIP TO THE NEXT PAGE, IT ACTUALLY GOES ON TO TALK ABOUT IN SPECIFIC TERMS,

[00:05:05]

SO IT GOES THROUGH, LIKE I SAID, IN QUITE DETAIL, WHO'S RESPONSIBLE FOR EVERYTHING.

SO WE ACTUALLY MOVE INTO THE STATEMENT OF FINANCIAL POSITION.

AND THIS PAGE 4 THIS IS AT A GIVEN POINT IN TIME.

AND THE GIVEN POINT IN TIME THAT WE'RE TALKING ABOUT HERE SEEMS LIKE A GALAXY AGO, DECEMBER 31ST, 2019.

OK. AND WHEN YOU GO THROUGH YOUR STATEMENT OF FINANCIAL POSITION, WE ALWAYS START WITH THE FINANCIAL ASSETS.

SO THESE ARE YOUR CASH LIKE ASSETS.

ANY ASSET THAT CAN BE IN CASH, OR CAN BE TURNED INTO CASH VERY EASILY.

OK, SO IF YOU LOOK AT THE TOTAL OF THE FINANCIAL ASSETS, THE TOTAL FINANCIAL ASSETS WERE 24 MILLION FIVE HUNDRED AND NINETY FIVE THOUSAND DOLLARS, SO UP ABOUT THREE POINT THREE DOLLARS MILLION FROM THE 2018 YEAR END.

AND THERE WAS REALLY TWO LINE ITEMS THAT DROVE THAT INCREASE FOR THE YEAR.

THE FIRST IS THE CASH AND OUT OF THE ACTUAL CASH AND CASH EQUIVALENTS LINE OF THIRTEEN POINT EIGHT DOLLARS MILLION.

THAT'S YOUR ACTUAL CASH IN THE BANK.

AND YOU HAVE YOU KNOW, YOU DON'T JUST HAVE ONE BANK ACCOUNT.

THERE IS NUMEROUS BANK ACCOUNTS THAT THE CITY HAS.

SO AND THAT INCREASED AND THAT WAS INCREASED DUE TO A LOT OF THE TRANSACTIONS THAT HAPPENED ON THE STATEMENT OF OPERATIONS, WHICH WE'LL TALK ABOUT IN THE NEXT STATEMENT.

BUT BASICALLY, AT THE END OF THE DAY, THERE WAS MONEY THAT WASN'T SPENT DURING THE YEAR AND SET ASIDE.

AND THAT WAS WHY THE CASH INCREASED.

THE OTHER LINE ITEM THAT KIND OF DROVE THAT INCREASE IN FINANCIAL ASSETS IS ABOUT THE MIDDLE OF THE PACK THERE, THE ACCOUNTS RECEIVABLE, THE TWO POINT THREE MILLION DOLLARS.

WHAT HAPPENED IN THE NINETEEN YEAR END WAS THAT THERE WAS ACTUALLY AN HST RECEIVABLE OF ABOUT 950,000 DOLLARS.

THAT DIDN'T HAPPEN IN THE 18 YEAR END.

IT WAS A PAYABLE ACTUALLY.

THAT HAS BEEN RECEIVED SINCE THE END OF THE YEAR FROM CANADA REVENUE AGENCY.

SO THERE WAS NO ISSUES WITH COLLECTION OR ANYTHING LIKE THAT.

IT WAS JUST A TIMING.

SO THAT'S REALLY WHAT HAPPENED WITH YOUR FINANCIAL ASSETS DURING THE YEAR.

WHEN YOU LOOK AT THE LIABILITIES OF THE CITY, YOU CAN SEE THE CITY HAD LIABILITIES OUTSTANDING OF ABOUT NINE MILLION, SEVEN HUNDRED AND FORTY FIVE THOUSAND DOLLARS.

THAT'S I MEAN, IT'S A LITTLE BIT OF AN INCREASE OVER THE PREVIOUS 2018 YEAR END, BUT NOTHING THAT DRASTIC.

WHAT ACTUALLY DROVE THAT INCREASE FOR THE MOST PART IS AGAIN, YOUR TWO TOP LINES IN THAT SECTION, YOUR ACCOUNTS PAYABLE AND ACCRUED LIABILITIES AND OTHER LIABILITIES.

THE LIABILITIES THAT'S YOUR CONTRACT HOLDBACKS.

WE SEPARATE THOSE OUT BECAUSE THEY'RE A LITTLE BIT DIFFERENT THAN THE ACCOUNTS PAYABLE.

BUT REALLY WHEN WE'RE TALKING ABOUT YOUR ACCOUNTS PAYABLE, IT ALL COMES DOWN TO TIMING.

WHAT HAPPENED DURING USUALLY THE MONTH OF DECEMBER IN 19 VERSUS THE MONTH OF DECEMBER 2018. IN THIS CASE, THERE WAS A LITTLE BIT MORE TRANSACTIONS THAT WERE HAPPENING AT THE END OF THE YEAR, A LITTLE BIT MORE GOODS AND SERVICES THAT WERE PROVIDED TO THE CITY, AND YOU DON'T PAY FOR THOSE SERVICES RIGHT AWAY.

AND BECAUSE OF THAT, THERE WAS A LITTLE BIT MORE ACCOUNTS PAYABLE AND ACCRUED LIABILITIES AT THE END OF THE YEAR. IT'S NOT THAT THE CITY WASN'T PAYING ANY BILLS.

THOSE BILLS HAD BEEN PAID SINCE THE YEAR END.

AGAIN, JUST A TIMING ISSUE.

THERE'S A COUPLE OTHER LIABILITIES THERE THAT ARE LARGER IN SIZE, BUT NOTHING UNUSUAL.

THE BALANCES USUALLY ARE AROUND THE BALANCES THERE, AND IT RELATES TO DEFERRED REVENUE, WHICH WAS REVENUES THAT HAS COME INTO THE CITY THAT HASN'T BEEN SPENT YET.

YOUR LONG TERM DEBT IS OBVIOUSLY A DEBT THAT YOU HAVE WITH AN EXTERNAL PARTY THAT'S BEING PAID DOWN.

AND THEN ACCRUED LANDFILL CLOSURES.

THE COST ESTIMATED COST TO CLOSE THE LANDFILL SITE AND YOUR ACCRUED EMPLOYEE BENEFITS ARE ESTIMATED BENEFITS THAT ARE ACCRUED FOR EMPLOYEES THAT WORK FOR THE CITY.

OK. SO IF YOU TAKE THE TOTAL CASH OR FINANCIAL ASSETS OF 24.6 MILLION DOLLARS, THAT FIRST BOX AND YOU SUBTRACT ALL OF THE LIABILITIES THAT THE CITY HAS, WHICH IS NINE POINT SEVEN DOLLARS MILLION. YOU END UP WITH A NET FINANCIAL ASSETS OF THE CITY OF ELLIOT LAKE, OF 14

[00:10:04]

AND REALLY WHAT THIS MEANS IS IF YOU DID TAKE ALL THOSE FINANCIAL ASSETS AND TURN THEM INTO CASH AND THEN PAID OFF EVERY SINGLE LIABILITY THAT THE CITY HAD AT DECEMBER 31ST, IT WOULD STILL HAVE FOURTEEN POINT EIGHT DOLLARS MILLION LEFT, MEANING THAT EXCESS IS WHAT THE CITY HAS AND CAN USE FOR FUTURE PROGRAMING AND OPERATIONS.

WHAT YOU REALLY DON'T WANT TO SEE IS A NEGATIVE MEANING THE LIABILITIES CAN'T BE PAID OFF WITH THE CASH YOU HAVE.

SO YOU'RE MUCH MORE IN THE OPPOSITE DIRECTION.

YOU'RE ON THE GOOD SIDE IN THAT YOU DO HAVE LEFTOVER MONEY OR ASSETS THAT CAN BE USED IN THE FUTURE. OK, AND THE LAST KIND OF PIECE OF THIS STATEMENT, THE STATEMENT OF FINANCIAL POSITION IS THE NON-FINANCIAL ASSETS AND THE NON-FINANCIAL ASSETS ARE KIND OF WHAT IT SOUNDS LIKE. IT'S BASICALLY ASSETS THAT ARE NOT ABLE TO BE TURNED OVER TO CASH AS QUICKLY AS THE FINANCIAL ASSETS.

AND THE BIG ITEMS HERE IS YOUR TANGIBLE CAPITAL ASSETS.

THESE ARE YOUR BUILDINGS, THE ROADS, THE VEHICLES, THE BOARDWALK, THE GORGEOUS BOARDWALK.

THOSE ARE THE TANGIBLE CAPITAL ASSETS.

AND YOU CAN SEE THERE WAS QUITE A BIG INCREASE IN THE TANGIBLE CAPITAL ASSET LINE.

AND THAT'S BECAUSE THERE WAS SOME SPENDING ON CAPITAL ASSETS DURING THE YEAR.

THERE WAS SOME BIG PARCELS OF LAND PURCHASED.

THERE WAS LOTS OF REPAIRS THAT WERE CAPITAL IN NATURE SUCH AS THE ARENA.

THERE WAS GROOMER'S THAT WERE PURCHASED.

THERE WAS ROADWORK THAT WAS COMPLETED.

THE BOARDWALK WAS [INAUDIBLE].

THE CITY GOT AN IT REFRESH.

THOSE ARE A LOT OF THE LARGER CAPITAL ASSETS THAT WERE PURCHASED IN THE YEAR.

OK, SO WHEN YOU TAKE THE THREE RED BOXES ADD THE FINANCIAL ASSETS, TAKE AWAY THE LIABILITIES AND THEN ADD THE NON-FINANCIAL ASSETS, YOU END UP WITH THIS ACCUMULATED SURPLUS AT THE END OF THE YEAR FOR THE CITY OF ELLIOT LAKE, A 45 MILLION 875, WHICH IS AN INCREASE OVER THE PREVIOUS YEAR.

AND WE'RE GOING TO TALK A LITTLE BIT MORE IN A COUPLE OF SLIDES ABOUT WHAT THIS 45 MILLION DOLLARS IS.

SO BEFORE I MOVE ON TO THE NEXT SLIDE, I JUST WANTED TO KNOW IF THERE WAS ANY QUESTIONS THAT ANYBODY HAD ON ANY OF THE NUMBERS THAT I WENT OVER OR THAT MAYBE I DIDN'T GO OVER THAT SOMEBODY HAS ANY QUESTIONS ON.

YES. THANK YOU. WE HAVE A QUESTION FROM COUNCILLOR PATRIE.

OKAY. THANK YOU.

I'D JUST LIKE TO KNOW WHY WE DON'T HAVE ATTACHED ANY OF THE SCHEDULES OR NOTES SO THAT WE CAN DECIPHER THIS IN TERMS OF ACCESS TO THE FULL SET OF FINANCIAL STATEMENTS THAT AMY HAS.

JUST FOR THIS PRESENTATION WE DON'T INCLUDE THEM JUST FOR EASE SAKE TO TO KIND OF GO OVER HIGH LEVEL. I'M JUST GOING TO PULL UP HERE ON MY SCREEN ONE SECOND.

SO BASICALLY WHAT THE BREAKDOWN IS ON THAT 13 MILLION DOLLARS IS THERE'S ACTUALLY 10 MILLION SEVEN HUNDRED AND EIGHTY FIVE THOUSAND DOLLARS, WHICH IS IN YOUR GENERAL BANK ACCOUNT, AND THERE'S THREE DOLLARS MILLION, WHICH IS CONSIDERED RESTRICTED AND IS CONSIDERED RESTRICTED BECAUSE IT'S BEEN SET UP IN ITS OWN BANK ACCOUNT FOR A SPECIFIC USE AS A RESERVE OR WHAT SOMETIMES YOU'LL HEAR OF BEING CALLED A FUNDED RESERVE COUNCILLOR PATRIE. SO BASICALLY, WHEN WE GO THROUGH THE RESERVE SECTION, WHICH IS THE LAST SLIDE I GO THROUGH, THE RESTRICTED CASH IS CASH THAT IS VERY RESTRICTED IN THE FACT THAT MANAGEMENT ACCOUNTS WILL SET ASIDE AN ACTUAL BANK ACCOUNT TO FUND A CERTAIN TYPE OF OPERATION OR CAPITAL PURCHASE OR SOMETHING LIKE THAT.

SO WE HAVE WE HAVE A FOLLOW UP FROM COUNCILLOR PATRIE.

YES. IN LIGHT OF EXPEDIENCY, PROVIDING I CAN GET ALL OF THOSE DOCUMENTS, I'M FINE WITH IT BECAUSE I CAN'T ASK MY POINTED QUESTIONS WITHOUT HAVING THAT INFORMATION.

SO I'LL LET YOU CARRY ON WITH THE PRESENTATION.

BUT I WOULD LIKE TO SEE THAT BECAUSE IT IS SUBSTANTIAL.

SWINGS IN THESE NUMBERS IT'S VERY LARGE DIFFERENCES.

SO I WOULD LIKE TO SEE ALL OF THOSE NOTES IF I COULD GET THAT SENT.

[00:15:01]

GET YOU TO CARRY ON MS. ARCHAMBAULT.

I DON'T SEE ANY HANDS UP.

OK, PERFECT. SO THEN WE'LL MOVE TO THE NEXT PAGE.

AND THE NEXT PAGE IS BASICALLY THE PAGE IS A CONSOLIDATED STATEMENT OF OPERATIONS.

IN THIS STATEMENT OF OPERATIONS IS SLIGHTLY DIFFERENT THAN THE STATEMENT WE JUST WENT THROUGH IN THAT THE NUMBERS REALLY AREN'T AT ONE GIVEN POINT IN TIME.

IT'S AN ACCUMULATION OF ALL OF THE TRANSACTIONS THAT HAPPENED IN THE JANUARY 1ST, 2019 TO DECEMBER 31ST YEAR END.

AND WE ALWAYS START BY GOING THROUGH THE REVENUE.

SO THE REVENUE THAT WAS GENERATED BY THE CITY FOR THE 2019 YEAR END WAS 34 MILLION 932 THOUSAND DOLLARS.

AND YOU CAN SEE THAT THAT'S ABOUT A SIX POINT THREE DOLLARS MILLION INCREASE FROM THE PREVIOUS YEAR.

AND THERE'S THREE LINE ITEMS THAT BASICALLY DROVE THAT INCREASE.

THE FIRST IS THE GOVERNMENT GRANTS PROVINCIAL LINE.

IT INCREASED TO 10 MILLION, THREE HUNDRED AND EIGHTY SEVEN THOUSAND DOLLARS.

SO WHAT'S IN THERE IS YOUR MAIN OMPF FUNDING.

BUT IN ADDITION, THIS YEAR THERE WAS A MODERNIZATION GRANT THAT WAS RECEIVED THAT EVERY MUNICIPALITY RECEIVED.

AND, YOU KNOW, IN ADDITION TO ELLIOT LAKE AND THAT DROVE A LOT OF THE INCREASE.

THE NEXT LINE BELOW THAT, THE GOVERNMENT GRANTS FEDERAL TWO MILLION THIRTY ONE THOUSAND DOLLARS. FOR THE MOST PART, THAT IS GAS TAX THAT'S RECEIVED BY [INAUDIBLE] AND IT WAS USED DURING THE YEAR FOR CERTAIN CAPITAL EXPENDITURES.

AND SO THAT IS WHY THERE'S AN INCREASE FROM THE 2018 YEAR TO THE 2019 YEAR END.

AND THE LAST LINE ITEM THAT DROVE THAT REVENUE SURPLUS OR INCREASE OVER THE PREVIOUS YEAR IS IN THE OTHER LINE.

USUALLY THE OTHER LINE ISN'T THAT LARGE.

IT'S, YOU KNOW, JUST ONE OFF ITEMS THAT DON'T FIT INTO ONE OF THE OTHER LINE CATEGORIES.

AND THIS YEAR IS NO DIFFERENT.

WHAT HAPPENED IN THE 2019 YEAR END IS THERE WAS INSURANCE RECOVERIES RECEIVED FROM THE CITY THAT HAVE NOT BEEN FOR THE CIVIC CENTER.

AND THAT IS BASICALLY WHY THE OTHER LINE ITEM INCREASED SO MUCH.

AND THAT'S KIND OF TO PART AND PARCEL OF YOUR QUESTION, COUNCILLOR PATRIE, ON LIKE WHY DID THE CASH IN THE BANK GO HIGHER? WELL, THERE WAS QUITE A BIT OF INSURANCE PROCEEDS THAT WERE RECEIVED DURING THE YEAR.

THOSE WOULD HAVE GONE INTO THE BANK.

HOWEVER, THE CIVIC CENTER STILL HASN'T BEEN REBUILT AND THERE WAS ONLY SO MUCH EXPENSES RELATED TO THE CIVIC CENTER AND THAT WHOLE SITUATION THAT HAS BEEN SPENT.

SO THERE'S STILL MONEY SITTING THERE FOR THE CITY TO DO WHAT IT NEEDS TO DO IN FUTURE YEARS. SO THAT'S SOME OF THE INCREASE IN THE CASH BALANCES BECAUSE THAT MONEY HASN'T BEEN SPENT YET. SO IT WILL BE.

THAT'S THE TOTAL REVENUE FOR THIS CITY IF WE MOVE TO THE NEXT SLIDE, PAGE SIX, IT BASICALLY GIVES A PICTORIALS PIE CHART ON THE REVENUE OF THE CITY.

AND FOR THE MOST PART, THE THREE MAIN CATEGORIES.

I ALWAYS LIKE TO TALK ABOUT, THE THREE MAIN CATEGORIES THEY HAVEN'T CHANGED.

THE NUMBER ONE REVENUE SOURCE THE CITY OF ELLIOT LAKE HAS IS THE TAXATION REVENUE STREAMS. 35 PERCENT OF THE REVENUE THAT'S GENERATED BY THE CITY COMES IN BY WAY OF TAXATION, 30 PERCENT.

THE GREEN PIE CHART, 30 PERCENT COMES IN BY WAY OF PROVINCIAL GRANTS, THE LARGEST GRANT BEING FROM THE OMPF.

AND THEN THE LAST TYPE OF REVENUE THAT MAKES UP THE BULK OF THE REVENUE THAT'S COMING IN IS THE USER FEES AND SERVICE CHARGES AT 16 PERCENT OF THE REVENUE GENERATED.

AND THESE USER FEES AND SERVICE CHARGES THE LARGEST COMPONENT IS YOUR WATER FEES.

AND THEN THE REST IS LIKE YOUR ARENA, YOUR MUNICIPAL POOL, THE CIVIC CENTER, TRANSIT REVENUES, ALL THOSE TYPES OF USER FEES THAT COME IN FOR THE

[00:20:09]

SO THAT'S KIND OF A PICTORIAL VIEW OF THE 35 MILLION DOLLARS OF REVENUE AND HOW IT CAME INTO THE CITY. SO IF WE MOVE TO THE NEXT SLIDE, WE'RE BACK AT THE STATEMENT OF OPERATION.

SO THIS IS WE'VE GONE THROUGH THE REVENUE SECTION, SO THE NEXT SECTION IS THE EXPENSES.

THE EXPENSES THAT THE CITY INCURRED IN THE NINETEEN YEAR END TOTAL, 27 MILLION, 472 THOUSAND DOLLARS, AGAIN, AN INCREASE OF ABOUT ONE POINT SEVEN MILLION DOLLARS.

THAT MAKES SENSE IF YOU THINK ABOUT THE FACT THAT WE SAID THAT THE REVENUE INCREASED.

SO YOU WOULD THINK THAT THE EXPENSES SHOULD INCREASE AS WELL.

SO WHEN YOU LOOK AT THE EXPENSES, FOR THE MOST PART, THERE'S, YOU KNOW, YOUR INCREASES AND DECREASES IN EACH OF THESE TYPES OF SEGMENTS.

THE MAIN INCREASE IS BEING DRIVEN BY THE GENERAL GOVERNMENT LINE AND THE GENERAL GOVERNMENT LINE INCREASED BY ABOUT A MILLION DOLLARS.

THE REASON FOR THE GENERAL GOVERNMENT INCREASE, AGAIN, HAS TO DO WITH THE CIVIC CENTER.

THERE WAS A LOT OF CLEANUP AND EXTRA COSTS, SUCH AS SECURITY FENCING THAT HAD TO GO AROUND THE BUILDING, THINGS LIKE THAT, THAT BASICALLY DIDN'T HAVE TO DO WITH THE OPERATIONS OF THE CIVIC CENTER. SO THEY WERE NOT POSTED TO RECREATIONAL AND CULTURAL SERVICES LIKE THE OTHER CIVIC CENTER COSTS GET ALLOCATED.

THEY GET ALLOCATED TO THE GENERAL GOVERNMENT SEGMENT.

AND THAT IS THE REASON WHY THERE IS THE INCREASE IN THE GENERAL GOVERNMENT.

OK, SO IF WE LOOK AT THE NEXT SLIDE [INAUDIBLE] 8.

THIS SLIDE GOES THROUGH THE BREAKDOWN OF EXPENSES, EXPENSES WHEN WE TALK ABOUT THOSE SEGMENTS. SO ALL OF THE TYPES OF SERVICES THAT THE CITY PROVIDES FOR ITS RATEPAYERS ARE SHOWN ON THE SCREEN AND THE ALLOCATION OF THE EXPENSES THAT THE CITY SPENDS ON EACH OF THOSE SEGMENTS.

AND YOU CAN SEE THAT FOR THE MOST PART, THEY'RE VERY, VERY CLOSE.

BUT YOUR TWO LARGER EXPENSE SEGMENTS IS YOUR TRANSPORTATION SEGMENT AT 19 PERCENT? SO THIS WOULD BE ALL OF THE COSTS RELATED TO YOUR ROADS, YOUR ROADS UPKEEP, SAFETY, ALL THOSE THINGS FALL INTO THAT TRANSPORTATION CATEGORY OR TRANSIT, ALL FALL INTO THAT.

THE NEXT CATEGORY OR SEGMENT AND IT'S ACTUALLY EQUAL TO THAT IS THE PROTECTION EXPENSE LINES, AND THAT'S 19 PERCENT.

SO THIS IS YOUR POLICE AND FIRE.

SO 19 PERCENT OF YOUR EXPENSES ARE SPENT ON FIRE AND POLICE PROTECTION COSTS.

RIGHT BEHIND THAT IS THE GENERAL GOVERNMENT, 18 PERCENT.

SO THIS, FOR THE MOST PART, IS THE ACTUAL OPERATIONS OF THE MUNICIPALITY, YOUR FINANCE, YOUR CLERK'S OFFICE, YOUR CAO'S OFFICE.

AND AGAIN, USUALLY YOU HAVE GENERAL GOVERNMENT, LIKE I HAD SAID, IS NOT THIS HIGH AT 18 PERCENT. IT'S USUALLY A LITTLE LOWER.

BUT WITH THE CIVIC COSTS, THE CIVIC CENTER COSTS, IT'S UP A LITTLE BIT.

AND THEN THE LAST ONE THAT I'LL TALK ABOUT IS YOUR ENVIRONMENTAL COSTS.

THOSE RATES DOWN TO 16 PERCENT.

AND THIS WOULD BE YOUR LANDFILL AND SEWER TYPE OF EXPENSES.

SO THAT'S ONE WAY OF LOOKING AT YOUR EXPENSES.

IF WE MOVE TO THE NEXT SLIDE, THE PAGE NINE, THE OTHER WAY TO ACTUALLY LOOK AT HOW MUCH THE CITY OF ELLIOT LAKE SPENT ON ITS EXPENSES IN PROBABLY THE WAY THAT MOST PEOPLE ARE USED TO SEEING THE EXPENSE CATEGORIES IS WHAT TYPE OF EXPENSE WAS IT.

OK, SO THE LARGEST EXPENSE THAT THE CITY HAS IS THE SALARIES AND BENEFITS.

AND IT'S AT 33 PERCENT OF THE TOTAL EXPENSES RELATE TO SALARIES AND BENEFITS OF THE STAFF OF ALL OF THE DEPARTMENTS.

AND THEN THE NEXT TWO LARGEST ARE THE MATERIALS AND SUPPLIES AND THE CONTRACTED SERVICES, BOTH AT 24 PERCENT.

SO WHEN YOU TAKE THESE THREE LARGEST CATEGORIES, BASICALLY 81 PERCENT OF THE CITY'S

[00:25:02]

AND I WANTED TO GO BACK TO GIVE THE COUNCIL AN IDEA OF WHAT WAS SPENT IN THE PAST.

SO I WENT BACK FOUR YEARS, SO I SAID 81 PERCENT WAS FOR 19 AND 18 THE THREE SAME CATEGORIES REPRESENTED 80 PERCENT OF EXPENSES.

IN 17, IT REPRESENTED 78 PERCENT AND IN 16, 79 PERCENT.

SO IN THOSE FOUR YEARS, THE WAY THAT THE CITY HAS DONE SPENDING HAS BEEN VERY CONSISTENT IN THAT 79 TO 81 PERCENT RANGE.

SO IT MAKES SENSE.

AND FOR THE MOST PART, THE CITY PLUGS ALONG, DOES THE SAME THING, IS PROVIDING THE SAME SERVICES THAT IT HAS BEEN, AND IT'S REMAINING IN THAT SAME KIND OF PERCENTAGE AREA.

AND SO IF WE MOVE BACK TO THE STATEMENT OF OPERATIONS, THE NEXT SLIDE, PAGE 10 AND PUT IT ALL TOGETHER, YOU SEE THE TOTAL REVENUES THAT THE CITY HAS GENERATED FOR THE YEAR WITH 34 MILLION 932.

WHEN YOU SUBTRACT THE EXPENSES FOR THE YEAR OF 27 MILLION 471, YOU END UP WITH THIS ANNUAL SURPLUS OF SEVEN MILLION, 460,000 DOLLARS.

AND THAT SURPLUS GETS ALLOCATED INTO DIFFERENT CATEGORIES, WHICH WE'RE GOING TO TALK ABOUT ON THE NEXT SLIDE.

BUT THAT ANNUAL SURPLUS GETS ADDED TO THE ANNUAL SURPLUS, ACCUMULATED SURPLUS AT THE BEGINNING OF THE YEAR TO GET TO THAT SAME 45 MILLION, 875 THOUSAND DOLLARS OF ACCUMULATED SURPLUS AT THE END OF THE YEAR.

AND THAT ACCUMULATED SURPLUS INCREASE FROM THE 2018 YEAR END BY THAT SEVEN POINT FOUR MILLION DOLLARS. SO BEFORE I MOVE TO THE LAST SLIDE, THAT KIND OF BREAKS DOWN THIS ANNUAL SURPLUS AND HOW IT GOT ALLOCATED IS THERE ANY QUESTIONS ON THE REVENUE AND EXPENSES THAT I'VE GONE THROUGH SO FAR? NO, NO WE'RE GOOD.

OK, SO WHAT I'M GOING TO WRAP UP WITH IS, IS THIS ANNUAL SURPLUS OF SEVEN POINT FIVE DOLLARS MILLION.

SO IF WE MOVE TO THE NEXT SLIDE, PAGE 11 AND IT'S [INAUDIBLE] 12, THE ACCUMULATED SURPLUS.

SO LIKE I SAID, WHEN YOU TOOK THE TOTAL REVENUE, LESS EXPENSES, THERE WAS SEVEN POINT FOUR MILLION DOLLARS OF AN ANNUAL SURPLUS.

AND IT GOT ALLOCATED FOR THE MOST PART TO THREE AREAS.

THE FIRST AREA THAT THE SURPLUS GOT ALLOCATED TO WAS RESERVES AND SO WHAT THE RESERVES ARE SURPLUSES FOR YOUR REVENUES, LESS EXPENSES THAT HAVE BEEN SET ASIDE FOR SPECIFIC PURPOSE BY MANAGEMENT AND COUNCIL.

OK, AND YOUR RESERVE ALLOCATION THAT SEVEN POINT FOUR DOLLARS MILLION, TWO MILLION 541 THOUSAND DOLLARS OF IT GOT ALLOCATED TO THE RESERVE.

AND YOU CAN SEE AT THE TOP OF THIS SLIDE HERE THE TOTAL RESERVES THAT THE CITY HAS ALLOCATED IS 20 MILLION TWO HUNDRED AND SEVENTY SIX THOUSAND DOLLARS.

SO WHAT THIS MEANS IS OVER THE PAST MANY, MANY, MANY YEARS, THERE'S BEEN REVENUES THAT HAVE EXCEEDED EXPENSES BY 20 MILLION, TWO HUNDRED AND SEVENTY SIX THOUSAND DOLLARS.

AND THOSE SURPLUSES HAVE BEEN ALLOCATED TO THESE VARIOUS CATEGORIES LISTED.

AND FOR THE MOST PART, WHEN WE'RE TALKING ABOUT 2019 AND THE FACT THAT THE RESERVES INCREASED BY TWO MILLION, FIVE HUNDRED AND FORTY ONE THOUSAND DOLLARS, WELL WHAT HAPPENED TO THOSE RESERVES? WELL, THE MAIN TWO THINGS THAT HAPPENED IS IN THE WORKING CAPITAL RESERVE, AND THAT'S THAT FIRST LINE. AND THIS IS REALLY YOUR GENERAL OPERATIONS RESERVE THAT KIND OF CAN BE USED FOR ANYTHING WITHIN THE GENERAL GOVERNMENT AND CAN BE ALLOCATED TO ANYTHING ELSE AS LONG AS THIS GETS APPROVAL BY MAYOR AND COUNCIL.

AND YOU CAN SEE THAT IT'S INCREASED TO THE ONE MILLION, THREE HUNDRED AND FIFTY FIVE THOUSAND DOLLARS.

MOST OF THAT INCREASE IS RELATED TO THAT MODERNIZATION GRANT THAT I TALKED ABOUT.

IT HASN'T BEEN TOTALLY SPENT AT THE END OF 2019.

SO IT'S BEEN SET ASIDE INTO THIS WORKING CAPITAL RESERVE FOR FUTURE USE.

[00:30:04]

AND THERE WAS QUITE A LOT OF ACTIVITY THAT HAPPENED WITHIN THAT RESERVE DURING THE YEAR.

THE CIVIC CENTER INSURANCE PROCEEDS THAT I TALKED ABOUT DURING THE YEAR, THOSE WERE ACTUALLY PUT IN TO THE CAPITAL EXPENDITURES RESERVE, OBVIOUSLY, BECAUSE IN THE FUTURE THERE'S GOING TO BE SOMETHING THAT THE COUNCIL DECIDES TO DO WITH THAT CIVIC CENTER REBUILD OR WHATEVER IT IS.

AND YOU'RE GOING TO USE THOSE SURPLUSES.

WHAT CAME OUT AND SO THAT INCREASED THE CAPITAL EXPENSE RESERVE.

WHAT CAME OUT OF THAT CAPITAL EXPENSE RESERVE WAS THINGS THAT WERE PURCHASED DURING THE YEAR. THE ARENA UNDERWENT QUITE A BIT OF EXTENSIVE ROOF REPAIRS DURING THE YEAR SO THOSE SURPLUSES THAT WERE IN THE CAPITAL EXPENSES WERE USED TO OFFSET THOSE COSTS.

AND AS WELL, THERE WAS SOME SUBSTANTIAL LAND PURCHASES DURING THE YEAR.

THOSE PURCHASES WERE COVERED BY THE CAPITAL EXPENSE, RESERVE LINE.

SO THOSE ARE THE MAIN THINGS THAT HAPPENED IN THAT YEAR SORRY, THAT HAPPENED DURING THE 2019 YEAR TO GET TO THAT THIRTEEN POINT FOUR DOLLARS MILLION BALANCE.

AND FOR THE MOST PART, LIKE I SAID, THOSE TWO LINE ITEMS DROVE THAT TOTAL RESERVE BALANCE FROM THE SEVENTEEN MILLION TO THE TWENTY MILLION.

SO THAT WAS THE FIRST CHUNK OF THE SEVEN POINT SIX DOLLARS MILLION ANNUAL SURPLUS.

THE NEXT AND THE LARGEST CHUNK OF THAT ANNUAL SURPLUS WHERE DID IT GO? IT WENT TO THE EQUITY INTANGIBLE CAPITAL ASSET.

SO YOU CAN SEE FOUR MILLION, SEVEN HUNDRED AND ONE THOUSAND DOLLARS.

DURING THE YEAR WE'VE TALKED ABOUT IT.

THERE WAS A BUNCH OF TANGIBLE CAPITAL ASSETS PURCHASED.

THOSE GET ADDED TO THE EQUITY, THE TANGIBLE CAPITAL ASSETS AND THEN THE USE OF THOSE ASSETS OR THE AMORTIZATION COMES OFF OF THAT LINE ITEM.

SO AT THAT SEVEN POINT FOUR MILLION DOLLARS OF ANNUAL SURPLUS, FOUR POINT SEVEN MILLION DOLLARS GOT ADDED TO THE EQUITY INTANGIBLE CAPITAL ASSETS TO BRING THAT TANGIBLE CAPITAL ASSETS EQUITY TOTAL LINE, 29 MILLION 9 HUNDRED AND THIRTY EIGHT THOUSAND DOLLARS.

AND THAT'S FOR THE MOST PART, THE TWO LARGE THINGS THAT THE ANNUAL SURPLUS GOT ALLOCATED TO. THERE'S THIS REMAINING TWO HUNDRED AND SEVENTEEN THOUSAND DOLLARS THAT YOU CAN SEE THERE FOR UNFUNDED LIABILITIES.

SOME OF THAT SURPLUS WAS USED TO PAY DOWN THE LONG TERM DEBT, EMPLOYEE BENEFIT PLAN LIABILITIES AND SICK LEAVE AMOUNTS.

AND THAT WAS THE REMAINING USE OF THE SEVEN POINT SIX DOLLARS MILLION.

SO THAT'S KIND OF LIKE THE BOTTOM OF THAT PAGE, THE TOP PAGE.

IF YOU WENT THROUGH AND YOU TAKE THE TOTAL RESERVE LINE THE EQUITY INTANGIBLE CAPITAL ASSET LINE AND THEN THESE OTHER OPERATING SURPLUS AND UNFUNDED LIABILITIES AND ADDED THEM ALL TOGETHER, THAT'S THE 45 MILLION, 875 THOUSAND DOLLARS OF ACCUMULATED SURPLUS THAT THE CITY HAS GENERATED SINCE THE INCEPTION OF THE CITY OF ELLIOT LAKE IN THE 50S.

THAT IS HOW YOU BREAK DOWN THAT EXCESS OF REVENUE OVER EXPENSES SINCE THE BEGINNING OF TIME TO GET TO THAT 45 MILLION DOLLARS.

SO THAT'S A HIGH LEVEL COLD NOTE VERSION OF THE STATEMENTS OF FINANCIAL POSITION AND STATEMENT OF OPERATIONS FOR THE CITY OF ELLIOT LAKE.

SO THAT'S ALL I HAD PLANNED ABOUT TALKING ABOUT.

SO IF THERE'S ANY QUESTION THAT ANYBODY HAS THAT I HAVEN'T GONE OVER, I'D BE GLAD TO ANSWER THEM. OK, THANK YOU, JENNIFER.

IT'S A PLEASURE AS ALWAYS LOOKING AT YOUR NUMBERS AND HEARING IT FROM YOU.

GOOD EXPLANATION.

STARTING WITH A QUESTION. I KNOW THAT YOU DO THIS WORK FOR MULTIPLE, MUNICIPALITIES.

BUT YOU'VE ALSO BEEN LOOKING AT THE CITY'S FINANCIALS FOR YEARS NOW.

AND I'M JUST CURIOUS, WHAT WOULD, IN YOUR OPINION, BE THE CITY'S OVERALL FINANCIAL POSITION AT THE END OF 2019? WELL, I WOULD HAVE TO SAY IT'S HEALTHY POSITION AND IT COMES BACK TO THAT STATEMENT OF FINANCIAL POSITION.

YOU'VE GOT A VERY LARGE NET FINANCIAL ASSET BASE, AND THAT'S WHAT YOU WANT TO LOOK FOR

[00:35:07]

COULD THE CITY SURVIVE WITH THE CASH BALANCES IT HAD AND BE ABLE TO, YOU KNOW, OFFER NO INTEREST ON TAXES OR THINGS LIKE THAT? BECAUSE, YOU KNOW, WE KNOW THAT DIDN'T HAPPEN, BUT COULD THE CITY SURVIVE? WELL, OBVIOUSLY, IT DID SURVIVE.

RIGHT. SO THOSE ARE THE THINGS THAT YOU WANT THE MUNICIPALITY TO BE ABLE TO DO, YOU KNOW, TO HAVE ENOUGH CASH RESERVES TO CARRY ON OPERATIONS FOR THREE TO SIX MONTHS.

YOU WANT TO BE ABLE TO HAVE CASH IN THAT FINANCIAL ASSET PIECE, YOU KNOW, YOU WANT TO BE ABLE TO PROVIDE THE SERVICES THAT THE CITY IS SUPPOSED TO PROVIDE TO ITS RATEPAYERS.

AND ALL OF THAT IS BEING DONE.

SO, YES, OVERALL, I WOULD SAY THAT THERE'S NOT A LOT OF QUESTION MARKS OR ITEMS THAT NEED TO BE LOOKED INTO.

OKAY. BEAUTIFUL.

THANK YOU SO MUCH. IS THERE ANY QUESTIONS FROM MEMBERS OF COUNCIL.

OTHER THAN COUNCILLOR PATRIE, I KNOW YOU WANT A MORE DETAILED VERSION, IF POSSIBLE, CORRECT? YEAH.

THANK YOU VERY MUCH FOR YOUR PRESENTATION.

I WOULD JUST LIKE THAT INFORMATION BROUGHT FORWARD AND THEN I WOULD LIKE THIS BROUGHT FORWARD WHEN WE GET INTO BUDGET SO THAT WE BRING THIS INTO THE BUDGET FORMAT AT THE BEGINNING OF OUR BUDGET. OK, SO IF THERE'S NO OTHER QUESTIONS FOR THE MOMENT, I LOOK FOR A MOTION TO RECEIVE. MOVED BY COUNCILLOR TURNER, SECOND BY COUNCILLOR FINAMORE.

AGAIN, THANK YOU, JENNIFER, AND YOU HAVE A GREAT EVENING.

PERFECT. AND THEN, YES, IF THERE'S ANYTHING ELSE, AMY, YOU KNOW WHERE TO FIND ME.

AND WE'LL TALK TOMORROW THEN.

THANK YOU VERY MUCH GUYS HAVE A GOOD EVENING.

OKAY SO A MOTION TO RECEIVE IS ON THE TABLE IF THERE'S NO FURTHER QUESTIONS.

ALL IN FAVOR. THAT'S CARRIED.

THANK YOU. SIX INTRODUCTION AND CONSIDERATION OF CORPORATE REPORT, SIX

[6. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

RECOMMENDATION THAT THE REPORT OF DIRECTOR OF FINANCE, TREASURER RE: TRANSFER OF 2020 SURPLUS BE RECEIVED.

AND THAT COUNCIL AUTHORIZE THE TRANSFER OF THE 2019 SURPLUS ESTIMATED TO BE FIVE HUNDRED AND TWENTY THREE THOUSAND 768 TO THE WORKING FUNDS RESERVE.

AND THAT COUNCIL AUTHORIZE THE TRANSFER OF THE HISTORICAL SURPLUS ESTIMATED TO BE FOUR HUNDRED AND SEVENTY EIGHT THOUSAND FORTY THREE TO THE WORKING FUNDS RESERVE.

CAN I HAVE A MOVER, PLEASE? MOVED BY COUNCILLOR CYR.

SECOND BY COUNCILLOR MANN.

THANK YOU.

MS. SONNENBURG, IF YOU WOULD, PLEASE.

SO, PER THE FINANCIAL STATEMENTS THAT WE JUST REVIEWED WITH BDO.

MICROPHONE.

NO IT'S ON [INAUDIBLE]. SORRY, PER THE FINANCIAL STATEMENTS THAT WE'VE REVIEWED JUST A FEW MOMENTS AGO WITH BDO, HISTORICALLY, IT'S BEEN THE INTENT OF COUNCIL TO TRANSFER IN YOUR SURPLUSES TO WORKING FUNDS CAPITAL RESERVE OR THE WASTEWATER RESERVE.

AT THIS MOMENT IN TIME, THE GLOBAL SURPLUS PER THE PRESENTATION FROM BDO WAS FIVE HUNDRED AND TWENTY THREE THOUSAND SEVEN HUNDRED AND SIXTY EIGHT DOLLARS.

THAT'S A CONGLOMERATION OF THE OPERATIONS, THE WATER AND SEWER USER PAY AND THE COST OF GOODS SOLD FROM THE ELLIOT LAKE RESIDENTIAL DEVELOPMENT COMMISSION.

IT'S RECOMMENDED THAT WE TRANSFER THE FIVE HUNDRED TWENTY THREE SEVEN SIXTY EIGHT TO THE WORKING FUNDS RESERVE FOR FUTURE USE AT THE DISCRETION OF COUNCIL.

FURTHERMORE, DURING THE 2019 AUDIT PROCESS, I NOTED THAT THERE WAS AN ACCUMULATED OPERATING SURPLUS.

ANALYSIS OF FINANCIAL STATEMENTS DATING BACK TO 2014 NOTE THAT THE YEAR OVER YEAR CHANGE HAS ADDED TOGETHER THE SURPLUS AS DETAILED IN THE CHART IN THE REPORT.

THAT TOTAL IS FOUR HUNDRED AND SEVENTY EIGHT THOUSAND FORTY THREE DOLLARS OF ACCUMULATED SURPLUS THAT WE COULD CLEAR TO THE WORKING FUNDS, CAPITAL, WORKING FUNDS RESERVE AND USE AT THE COUNCIL'S DISCRETION AND BASICALLY CLEAN UP THE FINANCIAL STATEMENTS ON A GO FORWARD BASIS. OKAY.

COUNCILLOR PATRIE. THANK YOU, MRS. SONNENBURG. SO YOU STATE THAT PART OF THAT MONEY IS FROM THE WATER, WASTE WATER AND SEWER BUDGETS. I HAVE NO PROBLEMS MOVING THIS MONEY INTO RESERVE BECAUSE WE HAVE TO DO THAT

[00:40:02]

I DON'T WANT IT TO GO TO WORKING CAPITAL, ANYTHING THAT IS FROM WATER AND WASTEWATER AND SEWER I WOULD WANT TO GO INTO THEIR RESERVES AND ANYTHING FROM WATERFRONT COMMISSION, YOU STATED, I WOULD WANT THAT TO GO INTO THEIR RESERVES.

I DON'T WANT TO GO JUST INTO A WORKING FUNDS GENERAL RESERVE.

SO AT THIS MOMENT IN TIME, THE OPERATIONAL SURPLUS IS SEVEN HUNDRED AND FORTY NINE THOUSAND NINE HUNDRED, THE DEFICIT FOR WATER AND SEWER IS ONE HUNDRED AND SEVENTY FIVE, SEVEN SEVENTY THREE, AND THE COST OF GOODS SOLD FOR THE RESIDENTIAL COMMISSION IS FIFTY THOUSAND THREE HUNDRED AND FIFTY NINE, WHICH IS ACTING AS A DEFICIT.

SO ARE YOU SUGGESTING THAT THOSE DOLLARS BE PULLED FROM THE WATER AND SEWER WASTEWATER RESERVE IN THE AMOUNT OF ONE HUNDRED AND SEVENTY FIVE THOUSAND AND FROM THE ELRDC FOR FIFTY THOUSAND DOLLARS.

COUNCILLOR PATRIE.

YOUR COMMENTS WERE FIVE HUNDRED AND TWENTY THREE THOUSAND.

PART OF THAT MONEY COMES FROM WATER, WASTE WATER AND SEWER AND ALSO FROM WATERFRONT.

IT'S THE DEFICITS CREATED FROM THE WATER AND SEWER, AS WELL AS THE DEFICIT CREATED FROM THE ELRDC.

IT'S THE COST OF GOODS SOLD FROM THE ELRDC.

OKAY. SO IT SHOULD HAVE BEEN.

IT'S CONGLOMERATED INTO OUR GLOBAL FINANCIAL STATEMENTS.

SO BUT ELRDC SHOULD BE DIRECTED TO ELRDC AND WATER WASTEWATER SHOULD BE DIRECTED TO WATER WASTEWATER. SO THE FINANCIAL STATEMENTS ARE CONSOLIDATED FINANCIAL STATEMENTS, AND THEY'RE DONE IN THEIR ENTIRETY FOR THE ENTIRE CITY AND THE ELRDC AND THE WATER WASTEWATER IS ALL PART OF THE CONSOLIDATED FINANCIAL STATEMENT.

SO THERE WOULD HAVE BEEN A SEVEN HUNDRED AND FORTY NINE THOUSAND NINE HUNDRED SURPLUS.

OPERATIONALLY.

OPERATIONALLY. A DEFICIT IN WATER AND SEWER.

WHICH BROUGHT US DOWN TO FIVE TWENTY THREE.

RIGHT. YEP. AND TWO DEFICITS OK, ANY OTHER QUESTIONS? WE HAVE A MOTION ON THE TABLE.

CALL FOR A VOTE, ALL IN FAVOR.

THAT'S CARRIED. ANY OPPOSED? NO. SIX POINT TWO REPORT OF THE MANAGER OF RECREATION AND CULTURE SELECTION OF CIVIC AWARD DURING COVID-19, AND THE RECOMMENDATION IS THAT THE REPORT OF THE MANAGER OF RECREATION CULTURE, DATED 18TH SEPTEMBER 2020 BE RECEIVED AND THAT THE AMENDED CRITERIA BE APPROVED FOR THE SELECTION OF THE CIVIC AWARD 2020.

CAN I HAVE A MOVER FOR THIS REPORT, PLEASE? MOVE BY COUNCILLOR FINAMORE, SECOND BY COUNCILLOR PEARCE.

I JUST ASK MS. HENNESSEY IF YOU WOULDN'T MIND COMING UP AND GIVING US A BRIEF OUTLINE.

SO WITH THE CIVIC AWARDS NOT BEING ABLE TO DO THEM THIS YEAR THE WAY WE NORMALLY DO THEM WHAT I'D LIKE TO SUGGEST IS THAT WE DO THEM VIRTUALLY.

AND IT WOULD BE THE SAME ROUTE THAT WE TAKE EVERY YEAR.

THE INDIVIDUALS THAT WANT TO MAKE RECOMMENDATIONS WOULD SEND THE THE LETTERS FORWARDED TO ME. AND THEN FROM THERE THE COMMITTEE WOULD MEET, WHICH IS CONSISTED OF KEN PEARCE, [INAUDIBLE] AND MYSELF AS THE RESOURCE.

AND MR. DAN GAGNON AS THE CAO.

WE'D BE PUTTING THE NOTICES IN THE NEWSPAPER, ON RADIO AND THE CITY WEBSITE, ASKING FOR NOMINATIONS FOR THE CIVIC AWARDS.

AND ONCE WE RECEIVE THEM, THEY'LL BE OPENED UNTIL THE 27TH OF OCTOBER AND THEN AT THAT TIME WILL MEET AND MAKE A PRESENTATION BACK TO COUNCIL AT THE COMMITTEE OF WHOLE FOR OUR RECOMMENDATIONS AND YOUR APPROVAL.

AND THEN THE WINNER WILL BE ANNOUNCED ON THE 9TH OF NOVEMBER.

AND HOPEFULLY WE'D BE ABLE TO AWARD HIM OR HER AT A COUNCIL MEETING ON THE 23RD OF NOVEMBER. THE FINANCIAL IMPACT THIS YEAR WILL BE MINIMAL BECAUSE WE DON'T HAVE THE USUAL DINNER THAT WE NORMALLY HAVE.

IT'LL JUST BE A MATTER OF GETTING THE TROPHY OR THE PLAQUE THAT'S UPDATED.

HAVE THAT UPDATED ON THE CITY HALL ON THE FRONT DOORS.

THE VOLUNTEERS IN OUR COMMUNITY ARE VERY IMPORTANT TO THE CITY OF ELLIOT LAKE.

THE CIVIC AWARD NORMALLY HELD ALONG WITH THE DINNER AND RECOGNITION OF AN OUTSTANDING CITIZEN TO RECEIVE THE CIVIC AWARD IS A CELEBRATION OF OUR COMMUNITY PRIDE.

WE DID HAVE AN AMENDMENT TO THE CIVIC AWARDS.

HOW WE USED TO DO IT THERE USED TO BE EIGHT CRITERIA'S THAT THEY HAD TO MEET AND ONE OF OUR MEMBERS OF THE COMMITTEE CAME UP WITH A DIFFERENT OVERALL WAY TO EXPLAIN.

IT'S IN MORE DETAIL AND IT WOULD BE A LOT EASIER TO SELECT THE INDIVIDUAL.

[00:45:04]

THANK YOU, MR. HENNESSEY, AND DEFINITELY A BIG THANK YOU TO ALL OUR VOLUNTEERS THAT SIT ON COMMITTEES AND HELP OUR COMMUNITY THROUGH SO MANY DIFFERENT THINGS.

THAT'S ALWAYS A GOOD TIME EVERY YEAR IS GETTING TOGETHER AND BEING ABLE TO SAY THANK YOU TO EVERYONE AND THEN HAVE AN EVENING TOGETHER THAT'S NOT ALL ABOUT BUSINESS.

IT'S VERY REGRETFUL THAT WE WON'T BE ABLE TO DO THAT THIS YEAR.

BUT I DO SUPPORT DEFINITELY LOOKING FORWARD TO AN AWARD AGAIN THIS YEAR.

COUNCILLOR FINAMORE, YOU HAD A QUESTION.

I DID. I WONDERED, ARE YOU GOING TO BE GIVING OUT A GIFT CERTIFICATE ALONG WITH THE AWARD TO THE PERSON? YES. SO THEY COULD ORDER IN A MEAL OR DO WHAT THEY CHOOSE TO DO I DON'T KNOW HOW TO DO THAT. BUT WELL, NORMALLY THE THE WINNER GETS THE AWARD AND THEN HE OR SHE GETS THE NOT A GIFT CERTIFICATE, BUT THE FLOWERS THAT WE PURCHASE FOR THE WINNERS WIFE AND WHAT HAVE YOU. SO I WAS JUST GOING TO PURCHASE A GIFT CERTIFICATE OF THEIR CHOICE AND THEN THEY COULD GO AHEAD AND ALONG WITH THE PLAQUE AND THE RECOGNITION.

THANK YOU. IS THERE ANY OTHER QUESTIONS? OKAY SEEING NONE THANK YOU AGAIN, MS. HENNESSEY. THANK YOU. I'LL CALL FOR THE VOTE ALL IN FAVOR.

THAT'S CARRIED. THANK YOU.

SIX POINT THREE MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER, TERMS AND CONDITIONS, OF LEASE BASED AT PEARSON PLAZA.

AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS AND ADVICE THAT IS SUBJECT TO SOLICITOR CLIENT PRIVILEGE.

IT MAY BE DISCUSSED IN CLOSED SESSION UNDER SECTION 239 2B AND F OF THE MUNICIPAL ACT.

CAN I HAVE A MOVER TO PUT THIS IN CLOSED.

MOVED BY COUNCILLOR FINAMORE SECOND BY COUNCILLOR TURNER.

QUESTIONS OR CONCERNS.

COUNCILLOR PATRIE. THANK YOU, MY UNDERSTANDING THAT THE MAJORITY OF THIS IS TO DEAL WITH A SITE PLAN AGREEMENT AND WE DON'T NORMALLY PUT SITE PLAN AGREEMENTS IN CLOSED SESSION.

THIS IS PRIVATE PROPERTY.

I DON'T THINK THAT WE SHOULD BE PUTTING THAT INTO CLOSED SESSION.

IF THE CAO WANTS TO SPLIT THIS UP.

I BELIEVE HE WANTS TO GIVE US AN UPDATE ON SOME OTHER STUFF.

BUT I DON'T THINK THAT WE SHOULD BE PUTTING A SITE PLAN AGREEMENT INTO CLOSED SESSION, IT'S NOT UNDER OUR REASONS WHY WE MAY PUT IT INTO CLOSED SESSION.

IS THERE MORE OF A LINK MR. GAGNON? WELL, I UNDERSTAND WHERE COUNCILLOR PATRIE IS COMING FROM BECAUSE THE CLOSED SESSION IS TYPICALLY THE LAND DISPOSITION OR ACQUISITION ANGLE, SAY, ON THE LEASE.

HOWEVER, EVERYTHING IS COMBINED WHEN IT COMES TO MR. MCGOWAN. IT'S ALL PART OF THE COMPLICATED NEGOTIATIONS THAT WE'VE BEEN INTO FOR QUITE SOME TIME. THERE'S CLIENTS LIST OR PRIVILEGE.

THERE'S LEGAL ADVICE THAT'S BEEN OBTAINED.

SO I TAKE THE POSITION THAT IT'S ALL PART AND PARCEL AND CERTAINLY ELIGIBLE TO BE DISCUSSED IN CLOSED SESSION, BUT IT'S COMPLETELY UP TO COUNCIL IF THEY WANT TO SPLIT THAT IN SOME WAY, SHAPE OR FORM.

BUT AGAIN, IT'S ALL PART OF THE SAME NEGOTIATIONS WITH THE LANDLORD.

SO I DEEM IT TO BE ALL ONE AND THE SAME.

BUT WE DON'T HAVE A LEGAL OPINION ON THAT.

I DIDN'T SEE THIS QUESTION COMING, SO.

OKAY. ANY OTHER QUESTIONS, CONCERNS.

COUNCILLOR PATRIE. JUST A FOLLOW UP.

WE'VE ALREADY AGREED TO A NEW LEASE WITH THEM THAT WE'RE NOT CHANGING THAT LEASE, WE'VE ALREADY AGREED TO THE LEASE.

SO I DON'T THINK THAT THIS IS THE SAME.

THIS IS IN ADDITION.

POTENTIALLY VERY GOOD NEWS, BUT IT'S NOT OUR PURVIEW, IT'S NO LONGER OUR LEASE, IT'S NO LONGER DISPOSITION OF OUR LAND.

OK, MY UNDERSTANDING THERE HAS A BIT MORE TO DO WITH SOME OF THE LAND AND SO ON.

WELL, ALSO PAST PRACTICE, I BELIEVE WHENEVER WE HAVE AN EARLY DISCUSSION ABOUT SITE PLANNING IS ALWAYS DUE TO DISCUSS IT IN CLOSED SESSION.

SO I STILL TAKE THE POSITION THAT IT'S ALL PART OF THE SAME CONVERSATION.

OKAY THANK YOU.

FANY OTHER QUESTIONS OR CONCERNS? I'LL CALL FOR A ROLL CALL. VOTE ON THIS ONE, COUNCILLOR TURNER.

IN FAVOR.

COUNCILLOR FINAMORE. IN FAVOR.

COUNCILLOR PEARCE. IN FAVOR.

COUNCILLOR PATRIE. OPPOSED.

COUNCILLOR MANN. IN FAVOR.

COUNCILLOR CYR.

IN FAVOR. I'M IN FAVOR.

THAT'S CARRIED TO CLOSE. THANK YOU.

SIX POINT FOUR MEMO FROM THE CHIEF ADMINISTRATIVE OFFICER UPDATE ON VACANT COMMERCIAL PROPERTY IN THE DOWNTOWN CORE, AS THIS MATTER DEALS WITH PROPOSED OR PENDING ACQUISITION

[00:50:02]

MOVER TO PUT THAT IN CLOSED.

MOVED BY COUNCILLOR MANN.

SECOND BY COUNCILLOR PATRIE.

QUESTIONS OR CONCERNS WITH THIS ITEM.

SEEING NONE CALL FOR THE VOTE THEN ALL IN FAVOR.

THAT'S CARRIED TO CLOSED.

SIX POINT FIVE REPORT OF THE DIRECTOR OF PUBLIC WORKS SOLAR POWERED RUNAWAY LIGHTING SYSTEM AT THE ELLIOT LAKE AIRPORT.

RECOMMENDATION THAT STAFF REPORT RFT 2020 02 DATED SEPTEMBER 22ND, 2020, OF THE DIRECTOR OF PUBLIC WORKS BE RECEIVED AND THAT CONTRACT 2020 02 FOR THE SUPPLY AND INSTALLATION OF A SOLAR POWERED RUNWAY LIGHTING SYSTEM.

THE AMOUNT OF $316,400 PLUS APPLICABLE TAXES BE AWARDED TO APPROACH NAVIGATION SYSTEMS LTD.. CAN I HAVE A MOVER, PLEASE? MOVED BY COUNCILLOR PEARCE.

SECONDER. COUNCILLOR CYR, THANK YOU.

MR. HALLOCH. YES, THANK YOUR WORSHIP JUST BACKGROUND KNOWLEDGE FOR PUBLIC AT HOME.

THE ELLIOT LAKE AIRPORT WAS BUILT IN 1983 AND HAS UNDERGONE A NUMBER OF OPERATIONAL CHANGES.

IN ORDER TO OPERATE THE FACILITY SAFELY AND TO PROVIDE THE LEVEL OF SERVICE NEEDED BY AVIATORS UTILIZING THE FACILITY A NEW AIRPORT OPERATIONS MANUAL WAS ESTABLISHED, ALONG WITH UPGRADES TO THE FACILITY STRUCTURES, REPLACEMENT FURNISHINGS, SECURITY ENHANCEMENTS AND UPGRADES TO THE LIGHTING CONTROL SYSTEM.

THE AIRPORT DOES CONSIST OF AN ACTUAL RUNWAY OF 4500 FEET.

IT CONSISTS OF A HUNDRED AND THIRTEEN LIGHTS THAT ARE WIRED TOGETHER WITH TRANSFORMERS.

CURRENTLY RIGHT NOW, THAT'S THE SYSTEM, WHICH IS THIRTY SEVEN YEARS OLD.

SO THE CURRENT RUNWAY WHICH IS SORRY.

SO THE SYSTEM HAS BEEN SHOWING ITS AGE AND SEVERAL LIGHTS NO LONGER WORKING DUE TO THE UNDERGROUND CABLE SPLICING, WHICH IS A CHALLENGE TO ITSELF TO TRY TO IDENTIFY THE LOCATION.

DUE TO THE AGE OF THE SYSTEM OBTAINING REPLACEMENT PARTS HAS BECOME A CHALLENGE, WITH KNOWLEDGE OF KNOWING IF THE CURRENT TRANSFORMERS FAIL, THERE WILL BE NO REPLACEMENT AVAILABLE. SO BASICALLY, OVER THE LAST FEW YEARS, KNOWING ALL THIS, THERE HAS BEEN INVESTIGATIONS FROM AIRPORT STAFF WITH THE LIGHTING SYSTEMS ALONG WITH THE COST TO REPLACE THE CURRENT THIRTY SEVEN YEAR OLD SYSTEM THAT HAS BEEN FAILING.

EARLIER THIS YEAR, THERE WAS THE REQUEST FOR TENDER THAT WAS RELEASED ON BIDS AND TENDERS COMING BACK WITH ACTUAL THREE BIDS.

THERE WAS A BID AND THIS IS TO REPLACE IT WITH SOLAR LIGHTING NOW.

THE FIRST BID WAS FROM APPROACH NAVIGATION SYSTEMS. THREE HUNDRED AND FIFTY FOUR THOUSAND.

ALL OF THIS IS PLUS TAX.

THE OTHER ONE WAS SEALITE USA, LLC WHICH IS THREE HUNDRED FIFTY SEVEN THOUSAND FIVE HUNDRED, AND THEN DMC ELECTRIC LTD AT FIVE HUNDRED AND THIRTY THOUSAND.

THIS FOLLOWED ALONG WITH THE POWER STUDY, WITH THE ACTUAL SOLAR LIGHTING TO VERIFY THAT ELLIOTT LAKE WOULD BE A GOOD CANDIDATE FOR SOLAR LIGHTING WITH ENOUGH SUNLIGHT TO SUPPLY BATTERY OPERATED LIGHTS WITHOUT EVER HAVING TO WORRY ABOUT THEM BEING DEPLETED.

THE LEDS SOLAR LIGHTS ELIMINATE THE USE OF UNDERGROUND CABLES AND TRANSFORMERS, AND THE ENERGY COST SAVINGS WOULD COVER THE COST OF BATTERIES THAT WOULD COME WITH A FULL FIVE YEAR WARRANTY.

ALL LIGHTS WILL BE MOUNTED IN A CEMENT THAT ARE CERTIFIED BY TRANSPORT CANADA AND CAN BE ADJUSTED ANYWHERE FROM A HEIGHT OF 14 INCHES TO TWENTY FOUR INCHES AND ARE OPERATIONAL IN TEMPERATURES AS COLD AS MINUS 40 DEGREES CELSIUS.

ONCE BIDS WERE RECEIVED, STAFF EXERCISED THEIR OPTION TO NEGOTIATE WITH THE LOWEST BIDDER, WHO, AFTER SEVERAL EMAILS BACK AND FORTH, REDUCED THEIR BID PRICE TO THREE HUNDRED AND SIXTEEN THOUSAND FOUR HUNDRED PLUS APPLICABLE TAXES TO SUPPLY AND INSTALL THE SOLAR POWERED RUNWAY LIGHTING SYSTEM THAT IS FULLY CONTROLLED BY AIRPORT OR BY AIR.

LIKE THE CURRENT SYSTEM.

THE VENDOR ALSO GAVE A PRICE OF TWO HUNDRED AND EIGHTY NINE THOUSAND PLUS APPLICABLE TAXES TO HAVE THE RUNWAY LIGHTS FULLY CONTROLLABLE WHILE USING SEPARATE LIGHTS FOR THE TAXIWAY AND THE HOLDING LINES THAT AUTOMATICALLY RUN FROM DUSK TO DAWN.

SO AS IT GETS DARK, THE LIGHTS WILL COME ON AND THEN AS IT LIGHTS BACK UP, THEY'RE GOING BACK OFF, WHICH IS THE SAVINGS OF TWENTY SEVEN THOUSAND FOUR HUNDRED PLUS APPLICABLE TAXES.

WITH SOLAR LIGHT TECHNOLOGY STILL IN THE EARLY STAGES WHEN IT COMES TO AIRPORT LIGHTING, STAFF COMMUNICATED WITH OTHER AIRPORTS WITH SIMILAR CONDITIONS THAT ARE CURRENTLY USING THEM. STAFF FROM BOTH COFFEE CREEK AIR FIELD IN THE YUKON AND BONNYVILLE, ALBERTA HAVE HAD TROUBLE FREE OPERATIONS AND EXPLAINED HOW BRIGHT THE LED LIGHTS ARE AND THE ENERGY COST SAVINGS, AS WELL AS THE SYSTEM BEING EQUIPPED AND CONTROLLED OR EQUIPPED WITH A CONTROLLER THAT NOTIFIES STAFF REGARDING OF ANY PROBLEMS THAT ARE GOING ON WITH THE SYSTEM WHILE AT HOME.

SO BECAUSE THE AIRPORT IS NOT STAFFED AND YOU HAVE STAFF ON CALL, THEY'LL BE ABLE TO SEE

[00:55:04]

AND AFTER NEGOTIATIONS, IT'S DOWN TO THE PRICE OF THREE HUNDRED AND SIXTEEN THOUSAND FOUR HUNDRED PLUS APPLICABLE TAXES.

SO APPROACH NAVIGATION SYSTEM LIMITED IS NINETEEN THOUSAND FOUR HUNDRED AND EIGHT DOLLARS UNDER BUDGET, WHICH WILL BE COMING FROM THE FACILITIES RESERVE.

WITH ENERGY SAVINGS ESTIMATED AT TWENTY FIVE HUNDRED ANNUALLY AND THE LIFE EXPECTANCY OF AN LED LIGHT IS ESTIMATED TO BE THREE TIMES THAT OF OF THE CURRENT LIGHT SYSTEM.

THE PROS FAR OUTWEIGH THE CONS OF HAVING TO PURCHASE REPLACEMENT BATTERIES AT A COST OF TWENTY TWO PER LIGHT, WHICH WOULD RESULT IN A COST OF TWO THOUSAND FOUR HUNDRED AND EIGHTY SIX IF YOU HAD TO REPLACE ALL 113 LIGHTS AT ONCE.

SO BASICALLY, IN SUMMARY, THE ELLIOT LAKE AIRPORT HAS SEEN SEVERAL UPGRADES OVER THE LAST FIVE YEARS AND HAS ALLOWED STAFF TO MAINTAIN A HIGH OPERATIONAL STATUS TO MEET THE NEEDS OF OUR CLIENTS.

STAFF IS REQUESTING COUNCIL TO AWARD A CONTRACT 2020-02 FOR THE SUPPLY AND INSTALLATION OF A SOLAR POWERED RUNWAY LIGHTING SYSTEM TO APPROACH NAVIGATION SYSTEMS LIMITED IN THE AMOUNT OF THREE HUNDRED SIXTEEN THOUSAND FOUR HUNDRED PLUS APPLICABLE TAXES FOR REASONS STATED ABOVE. AND IF THERE'S ANY QUESTIONS, I'D BE HAPPY TO ANSWER THEM.

OKAY WE HAVE A FEW QUESTIONS AROUND HERE, BUT I'D LIKE TO START OUT BY SAYING THANK YOU, MR. HALLOCH. DEFINITELY HELPING THE CITY OF ELLIOT LAKE MOVE MUCH, MUCH CLOSER TO A SMART CITY MODEL. SO THAT'S ABSOLUTELY GREAT.

AND AT A SAVINGS OF NEARLY 20 GRAND.

AGAIN, GREAT. START WITH COUNCILLOR TURNER.

THANK YOU YOUR WORSHIP. THANK YOU, MR. HALLOCH. A COUPLE OF QUICK QUESTIONS.

I'D LIKE YOU TO CONFIRM FOR ME THAT NORMAL MAINTENANCE AT THE AIRPORT DURING WINTER INVOLVES CLEARING THE RUNWAYS AND I WOULD EXPECT SOMEBODY CLEARS ALL THE LIGHTS.

AND WITH SOLAR INVOLVED NOW, THEY CLEAR OFF THE SOLAR COLLECTORS.

YES, THAT'S CORRECT, AND THE ACTUAL SOLAR COLLECTORS TOO AND IN HEAVY SNOWFALLS, 100 PERCENT AND A LOT OF THE TIMES TOO A LOT OF THE QUESTIONS WE WERE ASKING IN THE WINTER CONDITIONS IF THEY'RE PLACED UP A LITTLE HIGHER AS WELL.

AND THEY ALSO DO MELT THAT OFF OF IT AS WELL.

BUT WE ALWAYS HAVE DAILY STAFF OUT THERE THAT TAKE CARE OF THE SNOW REMOVAL AND WE'LL BE BRUSHING OFF THE LIGHTS. SO IS THIS ONE SOLAR COLLECTOR? NO. OR INDIVIDUAL PER LIGHT.

INDIVIDUAL. SO THAT REQUIRES SOME SCHEDULED MAINTENANCE.

CORRECT. OK. AND THE OTHER QUESTION I HAVE IS YOU MENTIONED THAT THESE LIGHTS CAN BE ACTIVATED BY THE AIRPORT OR BY THE AIRCRAFT, WHICH IS A STANDARD PROCEDURE NOW.

SO I TAKE IT YOU DIAL UP THE AIRPORT CHANNEL THREE OR FOUR CLICKS ON YOUR MIKE AND THE LIGHTS COME ON. THESE SOLAR LIGHTS WOULD BE ON ALL THE TIME ONCE DARKNESS HITS OR ARE THEY GOING TO A DIM LEVEL.

NO SO YOU'RE CORRECT.

IT WOULD BE THE SAME TECHNOLOGY ON THE SOLAR LIGHTS.

SO THE ONES FOR THREE HUNDRED AND SIXTEEN THOUSAND ARE ALL RADIO CONTROLLED, EXACTLY LIKE YOU SAID. AND THERE IS ANOTHER OPTION THAT'S A LITTLE BIT CHEAPER THAT HAS DUSK TO DAWN.

LIKE YOU'RE ALSO SAYING, THAT WAS THE ONE THAT WAS TWO HUNDRED AND SEVENTY NINE THOUSAND AND IT WOULD GIVE YOU DUSK TO DAWN WHERE THEY'RE ALWAYS AUTOMATICALLY COMING ON AND STAYING ON. SO THERE IS TWO OPTIONS.

SO WE'RE GOING FOR THE? WE'RE GOING FOR THE RADIO-CONTROLLED ON AND OFF.

YEAH. ALL RIGHT. THANKS.

COUNCILLOR PEARCE. MR. MAYOR, THROUGH YOU, THANK YOU, MR. HALLOCH, I APPRECIATE IT.

YOU AND I HAVE BEEN TALKING ABOUT THIS NOW FOR ABOUT THREE YEARS.

I THINK.

I'M VERY, VERY HAPPY THAT THIS IS FINALLY COMING TO FRUITION.

I KNOW THAT IT WAS A GREAT DEAL OF BACK AND FORTH ON THE WHETHER OR NOT WE COULD USE LED LIGHTS OR VERSUS THE STANDARD LIGHTS OR WHETHER THE SOLAR POWERED WOULD WORK OR NOT.

AND I'M GLAD TO SEE THAT THE STAFF HAS DONE AN EXCELLENT JOB OF [INAUDIBLE] THIS OUT.

I'VE NEVER BEEN TO THE AIRPORT UP NORTH, BUT I HAVE BEEN TO BONNYVILLE AIRPORT IN THE DEAD OF WINTER WHEN IT DOES REACH 40 BELOW ZERO.

I CAN TELL YOU.

SO YEAH, IT'LL BE GOOD.

AND I LOOK FORWARD TO THE INSTALLATION.

THANK YOU. THANK YOU.

COUNCILLOR MANN. THANK YOU YOUR WORSHIP.

SIMILAR TO COUNCILLOR PEARCE'S COMMENTS THROUGH YOU TO THANK MR. HALLOCH, FOR THE WORK BEING DONE.

AGAIN, IT'S NICE TO SEE ANOTHER PROJECT FROM FROM YEARS GONE BY THAT WE'RE ACTUALLY

[01:00:03]

SO THANK YOU. COUNCILLOR PATRIE.

THANK YOU. I AGREE WITH BOTH THE OTHER COUNCILLORS COMMENTS.

THANK YOU VERY MUCH. IT'S BEEN A LONG TIME COMING.

THIS HAS BEEN WORKING. I THINK YOU INHERITED THIS PROJECT AS WELL.

YES. MY QUESTION IS AND DON'T GET ME WRONG.

AT THE TWO HUNDRED AND EIGHTY NINE THOUSAND DOLLARS, ARE THERE AIRCRAFT THAT CANNOT UTILIZE THE MORE EXPENSIVE VERSION, SO THE 316.

SO IF THEY HAVE TO TURN THEM ON, ARE THERE ANY AIRCRAFT THAT POTENTIALLY CANNOT LAND AT THE MUNICIPAL AIRPORT IN THE CITY OF ELLIOT LAKE IF WE DON'T HAVE FULLY AUTOMATED LIGHTS.

I'M NEVER ASKED THE QUESTION THAT WAY, SO AS FAR AS I KNOW, OTHER THAN THE ONLY FACTORS THAT WE WERE TALKING ABOUT, ALL OF THEM SHOULD BE ABLE TO UTILIZE THE ACTUAL LIGHTS.

NOW, SOMEBODY MIGHT HAVE THAT ANSWER OTHER THAN ME.

BUT WHEN WE'RE TALKING ABOUT THE DUSK TO DAWN, THOSE ONES COMING ON, IT'S JUST A MATTER OF THEM RUNNING CONSTANTLY WITHOUT NEEDING TO BE RUNNING.

SO THAT WAS ALL THAT I REALLY HAD.

OTHER THAN THAT EVERYBODY SHOULD BE ABLE TO UTILIZE IT.

AS FAR AS I KNOW, THEY'RE ALL EQUIPPED WITH THE TECHNOLOGY.

FOLLOW UP COUNCILLOR PATRIE.

BECAUSE I GET IT, THE SAVINGS OF TWENTY SIX THOUSAND OR TWENTY SEVEN THOUSAND DOLLARS TO NOT HAVE THEM ON ALL THE TIME, THEY'RE GOING TO LAST LONGER.

THEY'RE NOT GOING TO BURN OUT AS QUICK.

THE BATTERIES ARE GOING TO LAST LONGER.

I JUST DON'T WANT TO BE STOPPING SOMEBODY POTENTIALLY FROM BEING ABLE TO LAND.

AS COUNCILLOR MANN SAID, THIS IS A VERY VITAL ASSET TO OUR MUNICIPALITY.

I WOULD NEVER WANT TO SEE US LOSE THIS AIRPORT AND I WANT IT TO BE AS VIABLE AS POSSIBLE.

SO I JUST WANT TO MAKE SURE THAT WE'RE NOT HAVING ONE SINGLE AIRCRAFT THAT CANNOT LAND, SO IF EVERYBODY HAS TECHNOLOGY FROM THE SMALLEST PRIVATE AIRCRAFT OPERATOR THAT THEY CAN TURN THEM ON, THEN I'M FINE WITH SPENDING THE ADDITIONAL MONEY.

YEAH. AND AS FAR AS I KNOW, AS WE ALL KNOW, WITH THE SYSTEM RIGHT NOW AND AS I WAS STATING IN THE ANALYSIS, WAS THE FACT THAT IT IS THE SAME TECHNOLOGY.

WE'RE JUST GOING TO THE SOLAR.

IT WILL ALL STILL BE RADIO-CONTROLLED WITH THE CLICK SYSTEM THROUGH THE RADIO, WHICH WILL BE IDENTICAL. SO I'M ASSUMING EVERY AIRCRAFT SHOULD BE ABLE TO TO DO THAT.

THE OTHER ONE, LIKE I SAID, IF IT DOESN'T, AND YOU WENT THE OTHER WAY.

IT'S JUST THE FACT THAT THEY'RE COMING ON DUSK TO DAWN.

BUT NO, EVERYTHING SHOULD BE GOOD WITH EVERYTHING THAT WE'VE DONE RESEARCH ON.

ONE MORE FOLLOW UP COUNCILLOR PATRIE.

SURE. SO JUST BASED ON MY QUESTION, SHOULD WE FIND OUT THAT THERE IS THE POSSIBILITY THAT WE HAVE TO TURN FLIGHTS AWAY OR FLIGHTS CANNOT LAND WE SHOULD BE ABLE TO CONVERT THAT BACK, EVEN THOUGH WE'VE PAID FOR THE ADDITIONAL INFRASTRUCTURE, WE SHOULD BE ABLE TO HAVE THEM ON DAWN TO DUSK, IF NEED BE.

SO JUST SO I UNDERSTAND THE QUESTION, MORE CORRECTLY, YOU'RE STATING LIKE IF WE DECIDED TO GO WITH THE VERSION THAT WAS DUSK TO DAWN, OK, SO IF WE DECIDED TO GO WITH THE ONE THAT'S DUSK TO DAWN, OBVIOUSLY YOU'RE STILL GOING TO HAVE YOUR RADIO-CONTROLLED RUNWAY.

SO YOUR RUNWAY WOULD STILL BE THROUGH THE RADIO CONTROLLED WHERE YOU'RE TAXIWAY AND RUNWAY, I BELIEVE HOLD LIGHTS WOULD JUST BE DUSK TO DAWN.

SO THOSE WOULD ALL BE RUNNING NORMALLY ON AND OFF ANYWAYS.

AND YOU STILL EVERYBODY HAS THE SAME CONTROL IN THE OTHER ONES.

AND THEN IF YOU FULLY GO WITH IT, THEY HAVE THE FULL CONTROL OF ALL 113 LIGHTS.

SO WE'RE GOOD IF THAT ANSWERS YOUR QUESTION.

SO THAT WOULD MEAN THAT EVERYBODY SHOULD HAVE THE TECHNOLOGY TO RUN THE SYSTEM.

COUNCILLOR PEARCE, SIR YOU HAVE A BIT OF INSIGHT.

YEAH. NO PLANE IN CANADA CAN FLY WITHOUT A RADIO.

NAV CANADA DOESN'T ALLOW THAT AND NO, HANG ON, NO PLANE CAN FLY WITHOUT A RADIO.

EVEN THE SMALLEST PIPER CUB HAS TO HAVE A RADIO AND THEY HAVE TO HAVE A NAVIGATION SYSTEM ON THEM. AND IT'S A VERY SIMPLE SYSTEM.

IT'S THREE CLICKS OR 4 SOMETIMES DEPENDING ON WHICH RUNWAY THEY KNOW THE FREQUENCY THEY GIVE THAT WHEN THEY DO THEIR FLIGHT PLAN.

IT'S VERY, VERY SIMPLE. ALL PLANES HAVE THIS.

IT'S NOT A BIG DEAL.

AND IF NEED BE, MR. HALLOCH, IF WE NEED TO REVERT BACK, BECAUSE THERE MIGHT BE THAT INSTANCE, THERE'S STILL THAT TECHNOLOGY THERE.

YEAH, THERE'S TECHNOLOGY TO REVERT BACK.

YEAH. OK, COUNCILLOR FINAMORE.

THANK YOU THROUGH YOU TO MR. HALLOCH.

JUST ONE QUICK QUESTION.

IF AN AIRPLANE IS COMING IN AND DOESN'T HAVE THEIR ABILITY TO DO THAT, WE STILL HAVE A STAFF THAT IS ON CALL FOR THE AIRPORT.

CORRECT. WE CAN TURN THE LIGHTS ON.

YEAH, CORRECT. THANK YOU.

[01:05:05]

CARRIED.

SIX POINT SIX REPORT OF THE DIRECTOR OF PUBLIC WORKS.

SUPPLY AN INSTALLATION OF BACKUP POWER AT CITY HALL.

RECOMMENDATION THE STAFF REPORT DATED SEPTEMBER 23RD 2020 THE DIRECTOR OF PUBLIC WORKS BE RECEIVED IN THAT COUNCIL AUTHORIZED THE STAFF TO PROCEED WITH THE HIRING OF N-SCI TECHNOLOGIES TO COMPLETE THE MORE SPECIALIZED SCOPE OF WORK TO ASSIST STAFF WITH THE REQUEST PROPOSAL PROCESS.

AND AT THE ADDITIONAL COSTS OF 50,000 OVER THE APPROVED CAPITAL BUDGET OF 30 BE BUDGETED TOWARDS WORKING FUNDS RESERVED FOR A TOTAL COST OF 80,000 DOLLARS.

CAN I HAVE A MOVER PLEASE.

MOVED BY COUNCILLOR CYR.

SECOND BY COUNCILLOR PEARCE.

MR. HALLOCH. OK, THANK YOUR WORSHIP.

SO, YEAH, THAT CITY HALL WAS A FACILITY THAT WAS BUILT BACK IN 1956.

SO TO FORWARD THINGS THROUGH IT'S BEEN THROUGH UPDATES OVER THE YEARS.

AS WE KNOW IT ALL IT CONTAINS THE CITY OFFICES, MAJORITY OF THE CITY OFFICES, AS WELL AS COUNCIL CHAMBERS AND THE ARCHIVES.

SO MAINLY WHEN WE'RE TALKING FAST FORWARD TO 2016, THERE'S A BUILDING CONDITION ASSESSMENT DONE WHERE A LOT OF THINGS ARE IDENTIFIED THAT ARE GOING TO NEED REPLACING.

WELL ONE OF THE THINGS NEEDING REPLACING WAS GOING TO BE A LOT OF THE ELECTRICAL WORK AND THE ELECTRICAL BOXES DOWNSTAIRS.

AS WE CONTINUED ON AND STARTED HAVING A LOT OF THE EMERGENCY MANAGEMENT MEETINGS AND DISCUSSING HOW A LOT OF THE DIFFERENT WEATHER PATTERNS AND EVERYTHING TODAY, A LOT OF THE EMERGENCIES THAT ARE HAPPENING ARE DEALING WITH A LOT OF POWER OUTAGES AND STUFF.

THE ACTUAL EMERGENCY CONTROL GROUP MEETS AT CITY HALL.

AND ONE OF THE FACTORS THAT WE YOU DO REALIZE IS THAT WE ACTUALLY DON'T HAVE A BACKUP GENERATOR THAT WOULD RUN ANY EVERYTHING AT CITY HALL.

THAT ALONE, AS WELL AS IDENTIFYING THE SERVERS AND EVERYTHING THROUGH THE IT DEPARTMENT WITH MOST RECENTLY, JUST TO LET PEOPLE KNOW, IS THAT WHENEVER THERE'S POWER BUMPS AND STUFF LIKE THAT, THAT CAUSES DAMAGE TO A LOT OF THE SERVERS.

SO ONE OF THE THINGS STAFF STARTED TALKING ABOUT IT IN IDENTIFYING IS, THE COST OF A BACKUP GENERATOR.

NOW, AS THE CONVERSATION GOT MORE SERIOUS AND PEOPLE STARTED IDENTIFYING MORE, IT WAS AT FIRST IT WAS JUST TO POWER UP THE COUNCIL CHAMBERS.

AND AS WE STARTED TO TALK MORE AND MORE ABOUT IT, WE STARTED TALKING ABOUT THE ENTIRE BUILDING. SO THAT CHANGED THE SIZE OF THE GENERATOR.

THERE WAS SUPPOSED TO BE A CAPITAL FORUM THAT WAS GOING TO BE UPDATED TO HAVE THE PROJECT MORE APPROVED CLOSER TO SEVENTY THOUSAND DOLLARS AND ENDED UP GOING THROUGH FOR THIRTY.

SO I KNEW I'D BE BACK AT ONE POINT DISCUSSING THIS.

SO LAST STAFF FURTHER INVESTIGATED THE PURCHASE AND SUPPLY OF A BACKUP POWER.

IT WAS EVIDENT THAT IN ORDER TO PROCEED, IT WILL REQUIRE SOME OUTSIDE HELP FROM A COMPANY THAT IS SPECIALIZED IN THE FIELD TO COMPLETE.

SO THE DESIGN DRAWINGS FOR INSTALLATION PLANS OF PERMITS TO ESA AND TSSA, MODIFICATIONS OF DRAWINGS FOR TRANSFER SWITCHES AND CONNECTIONS.

A LOT OF THIS STUFF WAS STUFF THAT STAFF ALONE COULDN'T DO, AND IT DEFINITELY HAD TO BE SPECIALIZED. SO WITH NO LOCAL FIRMS ABLE TO COMPLETE THE SPECIALIZED WORK, TULLOCH ENGINEERING SUGGESTED USING N-SCI TECHNOLOGIES OUT OF SAULT STE.

MARIE ONTARIO, WHO THEY'VE WORKED WITH SEVERAL TIMES IN THE PAST AND HAVE BEEN IN THE BUSINESS FOR OVER 15 YEARS.

WITH THIS SPECIALIZED WORK NEEDED AND STAFF IDENTIFYING THE NEED TO SUPPLY BACKUP POWER TO THE ENTIRE FACILITY TO PREVENT POWER SURGES AGAIN.

AS I WAS SPEAKING OF THE DAMAGE THAT WAS CAUSED AND THE ESTIMATED COST OF THE PROJECT IS GOING TO BE CLOSER TO 80,000 TO COMPLETE COUNCIL APPROVED THE 2020 PROJECT FOR 30000 FOR SUPPLY AND INSTALLATION OF BACKUP POWER FOR CITY HALL, WHERE STAFF IS NOW REQUESTING AN ADDITIONAL 50000 WITH THE SCOPE OF THE PROJECT COVERING THE ENTIRE FACILITY AND INVOLVING MORE SPECIALIZED PERSONNEL.

SO THE ADDITIONAL 50000 CAN BE BUDGETED TO THE WORKING FUNDS RESERVE ACCOUNT.

SO BASICALLY, IN SUMMARY, THE CITY OF ELLIOT LAKE CONTINUES TO INVEST IN UPGRADES TO THEIR AGING FACILITIES, INCLUDING CITY HALL.

THE ADDITION OF A GENERATOR FOR BACKUP POWER WILL ASSURE THAT EMERGENCY MANAGEMENT GROUP HAS LIGHTS AND THE ABILITY TO WORK ON THEIR COMPUTERS DURING A POWER OUTAGE.

THE BACKUP POWER WILL ALSO PROTECT THE CITY SERVERS BY PREVENTING POWER SURGES THAT HAVE RESULTED IN COSTLY REPAIRS IN THE PAST.

STAFF IS REQUESTING AUTHORIZATION TO HIRE N-SCI TECHNOLOGIES AND TO APPROVE THE ADDITIONAL AMOUNT OF FIFTY THOUSAND TO COMPLETE THE PROJECT.

SO IF THERE'S ANY QUESTIONS, I'D BE HAPPY TO ANSWER THEM AS WELL.

SURE. THANK YOU, MR. HALLOCH. I'M DEFINITELY A HUGE SUPPORTER OF THIS, REGARDLESS OF THE COST, FOR VARIOUS REASONS. BUT LAST YEAR WE HAD OUR COMMUNITY EMERGENCY MANAGEMENT CONTROL GROUP DID AN

[01:10:03]

AND IF WE HAVE NO POWER, WHAT ARE WE ACTUALLY DOING? HOW ARE WE MAKING CONTACT? HOW ARE WE PROTECTING OUR CITIZENS? HOW ARE WE MOVING FORWARD? SO IT BECAME MORE AND MORE APPARENT THAT THIS IS A SYSTEM THAT AT LEAST THIS FACILITY, THIS BUILDING REQUIRES.

SO THANK YOU FOR THAT.

AND THANK YOU FOR MOVING ON IT SO QUICKLY.

COUNCILLOR MANN. THANK YOU YOUR WORSHIP.

I WOULD AGREE WITH YOUR COMMENTS ABOUT THE NEED TO HAVE THIS AT CITY HALL FOR ALL THE OBVIOUS REASONS. MY ONLY QUESTION FOR YOU THROUGH TO MR. HALLOCH IS NOT THAT I'M NOT CONFIDENT IN TULLOCH ENGINEERING'S RECOMMENDATION, BUT I'M JUST WONDERING IF THIS IS SOMETHING IF IT'S NOT TIME-SENSITIVE, WHY WOULDN'T HAVE GONE TO TENDER? I AGREE WITH YOU ON THAT WE HAVE WE HAVE SPOKE ABOUT THAT ONE THING WE DID IS BART DOYLE WAS A BIG REASON WHY A LOT OF THIS IS GETTING DONE.

HE HAS BEEN RUNNING AROUND, PRICING OUT A LOT OF THINGS.

AND AS IT BECAME REALLY APPARENT, THE MORE SPECIALIZED STUFF IT WAS SORT OF TIME WAS THE THING TOO AND THIS IS THE WAY IT SORT OF WORKED OUT.

I AGREE WITH YOU A LOT OF THE TIMES WHEN I LOOKED AT A LOT OF THINGS THROUGH BIDS AND TENDERS, THEY ARE PRICED OUT THE SAME.

THE ONLY DIFFERENCE IS NOW WE'RE UNDER THE TWENTY THOUSAND THAT WE DIDN'T REALLY NEED TO GO FOR THE PROCUREMENT OF IT.

SO THERE WAS ONE ON THAT.

BUT THERE WILL STILL NEED TO BE A TENDER GOING OUT THAT'S GOING TO DECIDE THE COST OF THE GENERATOR AND WHO'S GOING TO SUPPLY AND TENDER THAT.

BUT THE COST OF THE ACTUAL WE'VE STILL FIGURED IT WAS UNDER THAT AMOUNT THAT WE CAN GO OUT AND ACTUALLY FIND SOMEBODY WITHOUT HAVING TO GO TO PROCUREMENT.

OKAY.

COUNCILLOR PATRIE. THANK YOU I AS WELL AM IN AGREEMENT WITH WE SHOULD HAVE SURGE PROTECTION IN THE MUNICIPALITY SO THAT WE DON'T LOSE OUR SERVICE.

SEVEN THOUSAND DOLLARS IS A BIG HIT.

MY PROBLEM IS BLINDLY INCREASING THE BUDGET TO EIGHTY THOUSAND DOLLARS.

SO WHAT IS THE COST TO HIRE N-SCI TECHNOLOGIES TO GIVE US A REPORT SO THAT WE CAN GO OUT TO RFP ON THE TENDER FOR THE BACKUP GENERATOR AND THE SURGE PROTECTION? I THINK THESE SHOULD BE SEPARATED.

I'M NOT IN FAVOR OF SAYING, YES, WE'RE GOING TO APPROVE 80000, SO YOU'VE COME TO US WITH A THIRTY THOUSAND DOLLAR REQUEST AND NOW YOU'RE COMING BACK WITH AN EIGHTY THOUSAND DOLLAR REQUEST FOR THE SAME PROJECT AND TELLING US THAT WE'RE STILL GOING TO HAVE TO A RFP BECAUSE WE STILL DON'T KNOW WHAT THOSE NUMBERS ARE.

SO I DON'T AGREE WITH THIS IN THIS FORM.

I WOULD RATHER SEE US GET ACTUAL COSTS OR AT LEAST THE COST OF WHAT IT'S GOING TO COST US TO GET COSTS. I DON'T WANT TO PREAPPROVE EIGHTY THOUSAND DOLLARS WITHOUT THE INFORMATION COMING TO COUNCIL WITH A TRUE FACT INFORMATION.

SO WHEN WE WERE TOLD THIRTY THOUSAND DOLLARS, WE SUPPOSEDLY HAD INFORMATION FROM SUPPLIERS THAT WOULD PUT IN A BACKUP GENERATOR AND ALL SWITCHES AND EVERYTHING THAT ARE REQUIRED TO DO IT.

SO I JUST I DON'T FEEL COMFORTABLE DOING THIS.

I WANT TO KNOW WHAT N-SCI IS GOING TO DO FOR US.

YOU ALSO HAVE TO REALIZE THAT WE HAVE A BACKUP GENERATOR COMPANY IN THE MUNICIPALITY, I KNOW GENERAC CAN PROVIDE EQUIPMENT BIG ENOUGH TO DO CITY HALL, BUT I DON'T THINK THAT WE SHOULD DO IT IN PIECEMEAL. IF YOU'RE GOING TO DO A BACKUP GENERATOR, YOU'VE GOT TO DO IT TO THE MAIN PANEL. BUT A LOT OF THESE GENERATOR COMPANIES HAVE ON STAFF PEOPLE.

SO MY FEAR IS IF IT WAS 30000 BASED ON THE ORIGINAL INFORMATION FOR US TO GET BACKUP POWER INTO THE MUNICIPALITY, I DON'T WANT TO BE SPENDING FIFTY THOUSAND DOLLARS TO A COMPANY WITHOUT A QUOTE WITHOUT ANY INFORMATION COMING TO COUNCIL.

FOR US TO SPEND THAT 30,000 DOLLARS TO ME, I JUST I DON'T HAVE IT IN WRITING TO SAY THAT'S NOT WHAT'S GOING TO HAPPEN. I'M NOT SAYING THAT IS WHAT'S GOING TO HAPPEN.

BUT I JUST WOULD PREFER A REPORT SAYING THAT YOU'RE GOING TO COME TO US WITH AN RFP, GO ALL THE WAY BACK TO THE BEGINNING WITH THE REQUEST TO SAY, OK, THIS IS WHAT IT'S GOING TO COST US TO FIND OUT WHAT IT'S GOING TO COST US INSTEAD OF JUST SAYING, WELL, WE'RE GUESSING AT 80,000 DOLLARS BECAUSE WE GUESSED TOO LOW AT 30,000 AND WE'RE GOING TO HIRE SOMEBODY TO TELL US IF OUR GUESS IS RIGHT OR WRONG.

I THINK THAT THIS HAS TO GO BACK TO THE DRAWING BOARD.

SO I'LL EXPLAIN MYSELF HERE JUST SO I CAN GO.

AND LIKE YOU WERE MENTIONING I WAS JUST MENTIONING IN MY CAPITAL PROJECT UPDATES IS THAT ANY TIME TO MOVE FORWARD WITH THIS PROJECT I WAS COMING BACK AT ANY POINT, ANY WAYS TO ASK FOR EXTRA MONEY SO WE COULD AT LEAST GET THE PROJECT MOVING.

SO WHETHER WE WOULD SPLIT THEM UP AND ASK FOR MORE MONEY ON ANOTHER 2021 CAPITAL PROJECT

[01:15:02]

SO WHAT I WANT TO MENTION IS THAT, YEAH, I KNEW AT A POINT BEFORE WE GOT THE CAPITAL GOING THROUGH THAT WE WERE GOING TO BE CLOSER TO THE 70000 WE'RE SORT OF ROUNDING IT AROUND 80. WE KNOW THOSE PRICES AHEAD OF TIME.

IT'S JUST THE SPECIALIZED STUFF WHEN YOU'RE DEALING WITH THE DRAWINGS AND THE PERMITS AND EVERYTHING GOING INTO TSSA, I KNOW THAT THE COMPANY N-SCI TECHNOLOGIES IS GIVEN US A PRICE OF ANYWHERE FROM 10000 TO 15000.

BUT THEY NEED TO BE AS THEY COME DO THEIR SITE VISIT THAT'S WHERE I'M JUST PRICING IT ON THE HIGH SIDE OF 15 BECAUSE OF PAST EXPERIENCE.

LET'S JUST GO WITH THE HIGHER NUMBER AND SAY WORST CASE SCENARIO.

SO 15000, WE'VE ALREADY KNOWN THE PRICES.

AND YES, I'M WELL AWARE OF THE GENERAC AND EVERYTHING WITHOUT SAYING A BUNCH OF NAMES BECAUSE NOTHING'S GONE OUT TO TENDER IS THE FACT THAT, YEAH, WE ARE ALREADY AWARE OF ALL THOSE PRICES AND THE SERVICES TO GO IN.

80000 WE USUALLY ASK A LITTLE BIT HIGH, BUT WE'RE RIGHT AROUND THAT MARK AND THAT IS WHAT WE'RE ASKING FOR.

BUT N-SCI IS DEFINITELY IN 10 TO 15.

SO WE'RE SAYING 15000 TO GET THE PROJECT GOING, GET ALL THE ELECTRICAL ENGINEERING STUFF COMPLETED. RFP WILL COME BACK.

AND YOU'RE BASICALLY LOOKING AT THAT PRICE OF THE REMAINDER OF THE EIGHTY THOUSAND, MINUS FIFTEEN THOUSAND. THAT'S WHAT WE'RE LOOKING AT FOR THAT PROJECT COSTING.

BUT N-SCI WILL ALSO HELP US WITH THE RFP BECAUSE IT'S A LITTLE SPECIALIZED WHEN YOU'RE WRITING THESE RFP'S THAT WAY.

SO THAT ALSO HELPS US OUT IN THE LONG RUN.

BUT THIS GETS THE BALL ROLLING.

AND I DEFINITELY SAID I WAS COMING BACK TO COUNCIL BEFORE I'D EVER TRY TO PROCEED WITH THE PROJECT.

OK, SO WOULD THIS BE COMING BACK YET AGAIN IF WE APPROVE, PREAPPROVE THIS AMOUNT, WOULD YOU BE COMING BACK WITH THE TENDER EVENTUALLY? YEAH, I ALWAYS COME BACK AFTER TENDER YEAH.

YOUR HOME. THERE'S MASSIVE WIRING DIAGRAMS THAT ARE PROBABLY GOING TO HAVE TO BE DONE.

SO I KIND OF GET IT, BUT WE WILL BE SEEING IT AGAIN.

THAT'S WHY I WANT TO BE AND WELL AWARE OF ALL THE OTHER ASPECTS WHEN IT COMES DOWN TO IT.

YEAH. OK, COUNCILLOR MANN AND THEN COUNCILLOR FINAMORE.

THANK YOU YOUR WORSHIP THROUGH YOU TO MR. HALLOCH. SO AS OF RIGHT NOW, WE HAVE THIRTY THOUSAND BUDGETED TO START THE PROJECT, AND IF YOU NEED APPROXIMATELY 15 TONIGHT, REALLY WHAT YOU NEED FROM US IS AN ENDORSEMENT TO ACTUALLY CONTRACT WITH A PROVIDER, ESSENTIALLY RECOMMENDATION FROM TULLOCH TO USE N-SCI TECHNOLOGIE TO START THE PROCESS, TO GET US TO THE, WE NEED AN X, WE NEED THIS TYPE OF TRANSFER SWITCH WE NEED THIS [INAUDIBLE] THAT'S THE POINT WHERE WE WERE GET TO.

CORRECT. WHICH WILL ALL COME BACK TO US ANYWAY.

COUNCILLOR FINAMORE.

HALLOCH. I APPRECIATE I'M GLAD YOU BROUGHT THIS BACK AND THAT YOU'RE EXPLAINING IT NOW IN THIS WAY, I UNDERSTAND THAT THE THIRTY THOUSAND DOLLARS, WHICH WAS GOING TO ONLY BE THE TWO ROOMS. SO THIS WHOLE PROJECT HAS BUMPED UP CONSIDERABLY.

AND I THINK IT'S IMPORTANT THAT YOU DO THAT.

I'M REMEMBERING BACK TO WHEN WE DID HAVE THE MALL COLLAPSE AND WE HAD DIFFERENT PEOPLE WORKING IN THE BUILDING AND WE HAD A TREASURER IN HER OFFICE AND WE HAD THE CLERK IN HER OFFICE. AND WE HAD PEOPLE ALL OVER THE BUILDING DOING DIFFERENT THINGS.

AND I CAN IMAGINE IN A POWER OUTAGE, IF WE WERE ALL IN THIS ROOM OR THAT ROOM, IT NEVER WOULD HAVE WORKED. HAVING TWO OR THREE PEOPLE TRYING TO ZOOM FROM THIS BUILDING TO DURING COVID FOR MEETINGS WAS A CHALLENGE.

IF COUNCILLORS CAME IN TO TRY TO ZOOM A MEETING FROM INSIDE THIS BUILDING, WE HAD TO SEPARATE IN ORDER TO HAVE IT DONE.

SO I CAN APPRECIATE THAT DURING A POWER OUTAGE, IT'S IMPORTANT WE GET THE WHOLE BUILDING UP AND RUNNING AND EVERYTHING PROTECTED.

I THINK THAT I'M IN AGREEMENT WITH YOU DOING THE WHOLE BUILDING, AND I THINK THAT IF YOU WERE TO GO AHEAD, AS COUNCILLOR MANN HAD SAID, AND GET YOUR COMPANY IN TO DO YOUR DRAWINGS AND TO HELP YOU WITH THE INITIAL PROCESS AND THEN COME BACK WITH YOUR TENDER FOR THE THING IS THE CORRECT PROCESS.

SO I'M NOT SURE WE NEED TO AGREE TO EIGHTY THOUSAND DOLLARS TONIGHT.

I THINK WE JUST NEED TO. YEAH YOU ARE CORRECT.

CONFIRM THAT YOU'RE IN THE RIGHT DIRECTION AND YOU'RE GOING THE RIGHT WAY.

AND WE'RE WITH YOU. WE SEE THE DIFFERENCE AND WE'RE HAPPY WITH THAT.

AND ONE OF THE THINGS COULD HAVE BEEN WRITTEN IS THAT TO INVEST IN THE 15 UNDERSTANDING THAT WE'RE PROBABLY GOING TO BE AT EIGHTY THOUSAND DOLLARS PROJECT WHEN WE MOVE FORWARD WITH IT. AT THAT POINT WITH THE UNDERSTANDING, THOUGH, WITH EVERYTHING GOING DOWN WITH THE PANDEMIC, WHAT WE'RE NOTICING IN THE FIELD IS PRICES ARE SHOOTING UP ON EVERYTHING THAT'S FACTORY MADE.

AND THE LONGER WE WAIT, WE'VE BEEN TOLD, TOO, THAT IF THIS PROJECT BOUNCES INTO NEXT YEAR AND WE PLACE THE ORDER ON SOMETHING LIKE THAT, IT COULD GO UP 40 PERCENT.

SO WE'RE SHOOTING TO GET THE RFP OUT THIS YEAR AND A PURCHASE.

SO IT'LL COME BACK AND ASKING FOR APPROVAL AFTER THE FACT OF THE BIDS ARE IN.

JUST GOING TO MAKE ONE FURTHER COMMENT THAT APPARENTLY WE'RE IN FOR ONE HECK OF A WINTER.

[01:20:02]

COUNCILLOR TURNER.

THANK YOU. MR. HALLOCH HAS N-SCI TECHNOLOGIE INDICATED THAT THEY'RE READY TO GO GET MOVING ON THIS.

AND SO YOUR TURNAROUND TIME WITH THEM, ANY IDEA.

AFTER SPEAKING WITH THEM THE MAIN THING WOULD BE THEY'RE READY TO GO RIGHT AWAY SO THEY KNOW HOW HOW QUICKLY WE WANT THIS DONE.

SO THE MAIN THING WOULD TO BE TO GET THE RFP OUT RIGHT AWAY, GET THE BIDS IN, AND THEN HONESTLY, IT'LL BE THE TIME OF HOW LONG A GENERATOR TAKES TO COME IN.

BUT THEN AT LEAST ALL OF IT'S READY JUST TO READY TO GO.

SO THE ONLY THING THAT CONCERNS ME IS IF WE'RE POURING A PAD FOR A GENERATOR, IT'LL BE THE WEATHER. SO OTHER THAN THAT, NO, WE'RE GOOD TO GO.

THEY'RE GOOD TO GO SOON AS IT'S APPROVED.

SECOND? YES, I'D LIKE TO MAKE AN AMENDMENT.

FRIENDLY AMENDMENT THAT WE STRIKE, THAT THE ADDITIONAL COST OF 50000 DOLLARS OVER THE APPROVED CAPITAL BUDGET OF 30000 BE BUDGETED TOWARDS THE WORKING FUNDS RESERVE ACCOUNT FOR A TOTAL COST OF EIGHTY THOUSAND DOLLARS.

I'D LIKE TO STRIKE THAT.

AND THE REASON I'D LIKE IT STRICKEN IS THAT I HAVE NO PROBLEMS WITH SOLE SOURCE AND N-SCI AND EXPEDITING THIS.

I DON'T WANT THIS COMING BACK FOR A THIRD TIME TO SAY, YOU KNOW WHAT, IT'S NOW NINETY THOUSAND DOLLARS. SO I WOULD RATHER BRING US THE REPORT, BRING US THE ACTUAL NUMBERS, LET US KNOW WHAT IT'S GOING TO COST TO ACTUALLY PUT IN A BACKUP GENERATOR AND PUT IN A SURGE PROTECTOR. BECAUSE I KNOW FOR A FACT THAT IN THE THIRTY THOUSAND DOLLARS THERE WAS NO SURGE PROTECTION PUT IN.

AND THOSE ARE TWO TOTALLY SEPARATE ITEMS. THAT SURGE PROTECTOR HAS TO BE IN FRONT OF THAT SWITCH.

IT ISN'T GOING TO BE PART OF THE BACKUP GENERATOR.

IT'S GOT TO BE PART OF THE EXISTING INFRASTRUCTURE IN THE BUILDING.

SO I WOULD PREFER JUST LET'S LET N-SCI DO IT, GET THE RFP OUT.

YOU'RE UNDER YOUR 20000 DOLLARS TO DO THAT.

BUT I'LL APPROVE THE SOLE SOURCING.

I JUST DON'T WANT TO THROW A NUMBER IN THERE THAT WE HAVE NO IDEA WHETHER THAT NUMBER IS RIGHT OR WRONG. OKAY SO FRIENDLY AMENDMENT TO STRIKE THE INCREASE AT THE MOMENT SO IT CAN COME BACK WITH THE ACTUAL NUMBER, AS MOVED BY LUC I'M SORRY, COUNCILLOR CYR SECOND BY COUNCILLOR PEARCE. ARE YOU OK WITH THAT FRIENDLY AMENDMENT TO STRIKE THE INCREASE? THE ACTUAL PRICE. SO RATHER THAN HIM COMING BACK AND SAYING, OH, IT'S NOT ACTUALLY 80, IT'S 92, HE DOESN'T HAVE TO COME BACK WITH THAT.

WE'RE APPROVING GETTING ON THE JOB RIGHT AWAY.

WHEN HE HAS THE NUMBERS, THEN HE COMES BACK AND SAYS, HERE'S THE ACTUAL NUMBER AND WE APPROVE IT THEN. AM I CORRECT? OK, SO, FRIENDLY AMENDMENT IS ACCEPTED.

COUNCILLOR MANN. THAT'S WHAT I WAS GOING TO DO YOUR WORSHIP.

OK. IS THERE ANY OTHER QUESTIONS COMMENTS.

ALL CLEAR MR. HALLOCH. YEAH, TOTALLY UNDERSTANDABLE.

OK, THANK YOU SO MUCH FOR YOUR WORK AND MR. DOYLE ALSO I'LL CALL FOR A VOTE AS AMENDED.

ALL IN FAVOR. THAT'S CARRIED.

THANK YOU. NO OUTSIDE, NO COMMITTEE REPORTS, NO OUTSIDE BOARD.

UNFINISHED BUSINESS.

[9. UNFINISHED BUSINESS]

MR. GAGNON. YES, THANK YOU YOUR WORSHIP AS COUNCIL IS AWARE WE WILL BE MEETING THE ARCHITECT TOMORROW WITH OUR RECREATION STAKEHOLDERS, TRYING TO FOR OUR FIRST GLANCE AT WHAT THE SCOPE OF WORK THAT THEY'VE DONE ON SORT OF SIGHTING THE BUILDING AT 151 ONTARIO . COMING UP WITH SOME GENERAL OPTIONS OF PHASING GEOTECH, WHERE TO PUT THE DRILLS, VARIOUS THINGS. WE HAVE YET TO SEE THE DETAILS YET.

SO THAT'S WHY THAT MEETING IS IN CLOSED SESSION, EITHER EDUCATION SIMPLY TO MEET WITH OUR RECREATION STAKEHOLDERS, ALSO BECAUSE OF COVID WERE NOT PREPARED TO HAVE A FULL PUBLIC MEETING. ONCE WE HAVE OUR MIND WRAPPED AROUND WHAT'S BEING PRESENTED, I'D RECOMMEND WE BRING IT BACK EITHER TO A MORE FORMAL COMMITTEE MEETING OR COUNCIL OR A COMMITTEE OF THE WHOLE OR A SPECIAL MEETING PERHAPS WITH ZOOM.

WE HAVE TO FIGURE OUT THE LOGISTICS, BUT THE GOOD NEWS IS WE SHOULD HAVE SOMETHING MORE MEANINGFUL AND MEATY TO TO ABSORB IN THE VERY NEAR FUTURE WITH OUR COMMUNITY PARTNERS AND COUNCIL WHEN IT COMES TO THE SPORTS HUB.

AND THEN WE CAN AT THAT POINT START TO MAKE A LITTLE BIT MORE DETAILED DECISIONS ABOUT THE FUTURE OF THAT PROJECT, GIVE SOME DIRECTION OR WHATNOT.

ALSO FEED INTO THE TWENTY, TWENTY ONE BUDGET.

SO WE SHOULD KNOW MORE IN THE VERY NEAR FUTURE STARTING TOMORROW, AND THEN WE'LL BE ABLE TO BRING IT BACK IN A MORE FORMAL CAPACITY TO GO TO COUNCIL IN THE NEAR FUTURE.

THANK YOU, MR. GAGNON. PERSONALLY, TO KEEP THE NUMBERS DOWN, I'M GOING TO TRUST STAFF TO

[01:25:04]

SO I WON'T BE TAKING UP YOUR NUMBERS BY ATTENDING.

I'D LIKE THE STAKEHOLDERS AS MANY OF THE STAKEHOLDERS TO BE INVOLVED AS POSSIBLE.

COUNCILLOR PATRIE. JUST A QUESTION.

YOU STATE THAT THIS IS GOING TO BE A CLOSED SESSION MEETING, WHICH MEANS ONLY BOARD MEMBERS CAN ATTEND, THE STAKEHOLDERS CAN'T ATTEND IF IT'S CLOSED SESSION.

SO I'M GOING TO GO A LITTLE DEEPER.

I'VE BEEN REMOVED FROM ALL MEMBERS OF COMMITTEES.

SO ARE YOU SAYING THAT I CANNOT ATTEND THIS MEETING? I'M CERTAINLY NOT SAYING THAT I'M SAYING SUBJECT TO WHATEVER ADVICE WE NEED TO GET, BUT, YOU KNOW, I THINK WE CAN CALL THIS A YEAH, THAT'S CERTAINLY NOT MY INTENTION.

MY INTENTION IS THAT IT'S A PARKS AND RECREATION ADVISORY COMMITTEE MEETING CHAIRED BY THE CHAIR OF THE PARKS AND REC ADVISORY COMMITTEE, MRS. MARGETTS, AND THAT ANY COUNCILLOR WHO WISHES TO ATTEND IS WELCOME.

THAT'S MY POSITION.

I DON'T SEE WHY THAT THAT'S A PROBLEM OTHER THAN, YOU KNOW, WHAT YOU'VE JUST RAISED NOW, AGAIN, FOR THE FIRST TIME. SO OR NOT THE FIRST TIME BUT FIRST, I HEAR OF IT THIS EVENING . SO I DON'T SEE WHY THAT WOULD BE A PROBLEM.

BUT I HAVE TO LOOK INTO THAT.

BUT THAT'S MY IMPRESSION THAT WE WERE STRUGGLING WITH HOW TO FORMAT THIS MEETING.

ONE OPTION WAS A COMPLETELY INFORMAL MEETING WITH JUST LED BY STAFF.

BUT THEN THAT WAS, YOU KNOW, HAD SOME UNFORTUNATE UNINTENDED CONSEQUENCES.

SO WE THOUGHT THIS WAS THE BEST APPROACH BECAUSE OF THE PRACTICALITIES OF NOT HAVING THE GENERAL PUBLIC IN A MEETING AT THE COLLINS HALL AND HAVING TO SCREEN AND PRESUPPOSE AND FIGURE OUT WHO'S ATTENDING.

WE WANT TO INVITE OUR KEY STAKEHOLDERS TO MEET WITH THE ARCHITECT, GET THE FIRST BLUSH OF WHAT THEY'VE PRESENTED.

AND I'M OF THE OPINION THAT ALL COUNCILLORS ARE WELCOME, BUT THEY ARE NOT THERE AS A COUNCIL MEMBER. THEY ARE JUST THERE.

WELL, IT'S NOT A COUNCIL MEETING.

THEY'RE NOT MATERIALLY NO ONE IS MATERIALLY ADVANCING DECISION MAKING.

THAT'S ONE OF THE ITEMS THAT'S IN THE MUNICIPAL ACT THAT SAYS WE'RE ABLE TO MEET AS AN EDUCATION SESSION SIMPLY TO ABSORB AND HAVE AN INFORMATION EXCHANGE.

IT'S HIGHLY LIKELY THAT WE MAY NOT HAVE A QUORUM OF COUNCIL REGARDLESS, BUT IT IS QUITE LIKELY WE'LL HAVE A QUORUM OF THE PARKS AND REC ADVISORY COMMITTEE, HENCE THE CALLING IT OF AN ACTUAL PARKS AND REC ADVISORY COMMITTEE MEETING.

THESE WERE THE STRUGGLES I HAD IN DEVELOPING THIS.

YA I'LL COME BACK TO YOU IN A MOMENT, I HAVE COUNCILLOR PEARCE.

IT'S FOLLOW UP. FOLLOW UP. OK, SO THE ASPECT IS, IF YOU DON'T HAVE QUORUM OF PARKS AND REC, DO WE GET TO CONTINUE WITH THIS MEETING AND DO THE STAKEHOLDERS GET TO ATTEND A CLOSED SESSION? I DON'T SEE WHY THEY COULDN'T IF THEIR COMMITTEE MEMBERS, LIKE ANY OTHER COMMITTEE AND MUNICIPAL ACT IS QUITE CLEAR THAT IT'S A COMMITTEE OF COUNCIL, WHETHER IT'S ADVISORY AND WHETHER THEY'RE LAYPEOPLE IS IRRELEVANT.

COUNCIL HAS APPOINTED THEM TO TO ACT AS THEIR COMMITTEE MEMBERS.

SO I DON'T KNOW UNLESS THE CLERK HAS SOMETHING TO.

YOU ARE ALLOWED TO INVITE OTHER INDIVIDUALS INTO A CLOSED SESSION AT YOUR DISCRETION.

OK, I'VE NEVER MISSED A SINGLE PORTION OF THIS WHOLE COMMUNITY HUB IN THE LAST SIX YEARS, AND I'M WILLING TO STEP BACK TO ALLOW THE STAKEHOLDERS TO BE INVOLVED IN THIS BECAUSE I KNOW THE IMPORTANCE OF IT AND I KNOW IT WILL COME BACK TO US VERY, VERY SOON.

I'M HOPING.

I'M JUST PUTTING THAT FORWARD.

I KNOW THE NUMBERS UP AND DOWN.

WE HAD THE VIRTUAL TOWN HALL EARLIER.

HOW MANY PEOPLE ARE ALLOWED IN A BUILDING GETTING TOGETHER, SO ON AND SO FORTH, THE LESS THE BETTER THEY NEED TO BE THERE.

COUNCILLOR PEARCE. THANK YOU YOUR WORSHIP, THROUGH YOU, I THINK WHAT THE CAO IS PROPOSING IS A REASONABLE COMPROMISE AND IT WILL GIVE REALLY THE FIRST OPPORTUNITY FOR THE STAKEHOLDERS TO TAKE A LOOK AT WHAT THE ARCHITECTS ARE TALKING ABOUT, GET FEEDBACK GOING BACK AND FORTH. AND I THINK THAT'S VERY, VERY IMPORTANT.

AS FOR COUNCILLOR PATRIE, I THINK IF COUNCILLOR PATRIE WANTS TO ATTEND, HE SHOULD ATTEND.

ANY OTHER QUESTIONS ABOUT THIS UPDATE COMMENTS.

COUNCILLOR FINAMORE. I JUST WANTED TO SEND MY REGRETS, I'M NOT AVAILABLE TOMORROW AND I AM LOOKING FORWARD TO SEEING THE INFORMATION AS BEING A MEMBER OF THE PARKS AND REC.

I WILL COUNT AS NOT BEING THERE AS FOR QUORUM.

SO I APOLOGIZE FOR THAT.

BUT IT'S MY LACK OF BEING THERE IS NOT ANY WAY OR SHAPE MY LACK OF DISINTEREST IN THIS PROGRAM, BUT IN THIS PROJECT.

BUT I'M VERY INTERESTED IN SEEING STUFF BECAUSE AS A MEMBER OF THE PARKS AND REC ADVISORY COMMITTEE, I'VE YET TO SPEAK TO ANYBODY OR SEE ANY INFORMATION ABOUT IT.

SO I'M QUITE EXCITED TO SEE SOMETHING.

[01:30:04]

I AS WELL. I HAVE A WORK CONFLICT TOMORROW, SO I WON'T BE ABLE TO ATTEND THIS ONE.

OKAY. ANY OTHER COMMENTS, QUESTIONS? SALLY FORTH, MR. GAGNON AND COMMITTEE MEMBERS, AND I HOPE YOU HAVE SOME GREAT INFORMATION TO BRING US BACK WITH MULTIPLE DIFFERENT OPTIONS.

I LIKE COLORFUL PICTURES ALSO, SO KEEP THAT IN MIND.

9.2 ARTS AND CULTURE UPDATE.

YES, WELL, IT WAS ONLY, I BELIEVE IT WAS LAST WEEK WHERE WE HAD DIFFERENT CONSULTANTS IN MEETING WITH DIFFERENT STAKEHOLDERS.

THESE WERE LESS FORMAL BECAUSE WE DIDN'T HAVE A QUORUM.

THESE WERE FORMER TENANTS, SO IT WAS SPREAD ACROSS.

SO BASICALLY THOSE WERE INFORMAL STAKEHOLDER MEETINGS THAT WERE HELD AT THE MASONIC LODGE FOR DISTANCING IN THE COLLINS HALL WAS TIED UP WITH FIRST AID TRAINING FOR STAFF.

SO THE CONSULTANTS WERE ABLE TO MEET HANDS ON WITH THE FORMER TENANTS OF THE CIVIC CENTER, THE ARTS AND CULTURE STAKEHOLDERS TO GET A BETTER SENSE OF WHAT THEY USED TO HAVE IN THE CIVIC CENTER AND HOW THAT WILL FACTOR INTO THE NEW ARTS HUB BUILDING.

SO THOSE MEETINGS WERE WELL ATTENDED AND MUCH APPRECIATED BY OUR LONG SUFFERING ARTS AND CULTURE STAKEHOLDERS. SO THAT WENT WELL.

THE ARCHITECTS ARE LIKELY DUE BACK IN APPROXIMATELY A MONTH WITH A BIT MORE OF A CONCEPT OF SORT OF THE SQUARE FOOTAGE ANALYSIS AND NOTHING ANYWHERE NEAR A DESIGN, OF COURSE, YET. BUT JUST THE ROUGH SQUARE FOOTAGE PICTURE TO SOME DEGREE.

WE'RE ALSO PUTTING THEM IN TOUCH AS WE SPEAK WITH OUR INDIGENOUS NEIGHBORS SEVERN RIVER AND MISSISSAUGA FIRST NATION FOR SOME INPUT FROM THEM AS WELL ON THE CULTURAL SIDE AND THE ART SIDE, THAT'S GOING WELL.

I'M WORKING AS WE SPEAK PROBABLY FOR THE REST OF THIS WEEK ON PUTTING TOGETHER THE FUNDING APPLICATION TO THE NOHFC AFTER WE MADE IT THROUGH THE PHASE ONE.

SO I HOPE TO HAVE THE PHASE TWO SUBMITTED BY THE END OF THE WEEK OR EARLY NEXT AT THE LATEST. THAT BODES WELL IF IT'S ALL THE TIMING THAT WE'VE BEEN TALKING ABOUT.

STILL CAUTIOUSLY OPTIMISTIC WITH THE FEDERAL SITE AND THE CANADIAN HERITAGE CANADA CULTURAL SPACES GRANT FOR 50 PERCENT.

THE NOHFC GRANT WOULD BE 35 PERCENT.

SO EVERYTHING GOES AS PLANNED WILL BE ONLY HAVING TO PUT IN 15 PERCENT OF THE DESIGN COSTS OF THE AOLD FEASIBILITY COSTS OF EIGHTY NINE THOUSAND DOLLARS.

THINGS ARE BODING WELL FOR THAT PROJECT AS WE MOVE ALONG.

SUBJECT TO ANY QUESTIONS I THINK THAT'S THE ARTS AND CULTURE HUB UPDATE.

ANY QUESTIONS ON 9.2.

OKAY SEEING NONE. 9.3 RESIDENTIAL WATERFRONT DEVELOPMENT OPTIONS STANDING ITEM.

IS THERE ANY UPDATES THAT REQUIRE DISCUSSION IN CLOSED SESSION MR. GAGNON? YES, THERE'S A MEMO WE'VE BEEN TALKING ABOUT TO SOME DEGREE SO THERE IS A BIT OF A BACKLOG THERE.

SO I PROVIDED A MEMO THAT WE CAN DISCUSS IN CLOSED SESSION ABOUT OPTIONS.

OK, SO AS THIS MATTER DEALS WITH PROPOSED OR PENDING ACQUISITION OR DISPOSITION OF LAND [INAUDIBLE] MUNICIPALITY MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION TWO THIRTY NINE 2C. CAN I HAVE A MOVER TO PUT THAT IN CLOSED.

MOVED BY COUNCILLOR PATRIE SECOND BY COUNCILLOR CYR.

QUESTIONS OR CONCERNS.

SEEING NONE ALL IN FAVOR.

THAT'S CARRIED TO CLOSED. NO PETITION CORRESPONDENCE, 11.1, A LETTER FROM ELNOS BUSINESS

[11. CORRESPONDENCE]

SINCE ANNOUNCING THE RESTART, PROJECT ELNOS HAS RECEIVED MANY INQUIRIES FOR ASSISTANCE.

BELOW ARE THE STATS.

APPLICATIONS RECEIVED 27.

APPROVED, NINETEEN.

AMOUNT DISPERSED, TWENTY FIVE THOUSAND AND TWENTY FIVE DOLLARS.

EIGHT PENDING APPLICATIONS, PENDING FUNDS FOR THOSE PENDING APPLICATIONS, FIFTEEN THOUSAND SEVEN TWENTY.

ADMIN FEES FROM JUNE TO AUGUST FOURTEEN HUNDRED AND TWELVE DOLLARS FIFTY CENTS.

REMAINING BALANCE AND FUNDS SEVEN THOUSAND EIGHT FORTY TWO.

CAN I HAVE A MOVER TO RECEIVE PLEASE.

MOVED BY COUNCILLOR CYR SECOND BY COUNCILLOR MANN.

ANY QUESTIONS COMMENTS.

NO. AGAIN, THANK YOU TO ELNOS AND STAFF FOR HELPING TO ADMINISTER THIS PROJECT AND HELPING OUT OUR BUSINESS COMMUNITY, ONCE AGAIN.

CALL FOR THE VOTE ALL IN FAVOR.

THAT'S RECEIVED. THANK YOU.

11.2 LETTER FROM MIKE THOMAS, RE CONSULTANT AT ACC REPORT.

IN THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS, INCLUDING MUNICIPAL BOARD EMPLOYEES, AS WELL AS LITIGATION OR POTENTIAL LITIGATION MAY BE DISCUSSED IN CLOSED SESSION UNDER SECTION 239 2B AND E OF THE MUNICIPAL ACT.

PERSONALLY, I'D JUST BE HAPPY RECEIVING THE LETTER, BUT I'LL LEAVE IT UP TO COUNCIL IS THEIR A MOVER TO PUT THIS IN CLOSED.

[01:35:02]

MOTION TO RECEIVE. MOVED BY COUNCILLOR TURNER, SECOND BY COUNCILLOR PEARCE.

OKAY. ALL IN FAVOR.

THAT'S RECEIVED. ROLL CALL.

COUNCILLOR TURNER.

IN FAVOR. COUNCILLOR FINAMORE.

IN FAVOR. COUNCILLOR PEARCE.

IN FAVOR. COUNCILLOR PATRIE.

IN FAVOR.

COUNCILLOR MANN. IN FAVOR. COUNCILLOR CYR.

I'M OPPOSED AND I THINK THIS ITEM NEEDS TO BE DISCUSSED.

OKAY. YOUR WORSHIP, QUESTION'S BEEN CALLED.

THERE'S NO DISCUSSION. IT'S FOUR AGAINST.

I'M IN FAVOR. SO THAT'S CARRIED.

IT'S BEEN RECEIVED. JUST A POINT OF ORDER.

I THINK COUNCILLOR CYR MISUNDERSTOOD WHAT WE JUST DID.

HE HAD THE OPTION TO DISCUSS THAT.

HE COULD HAVE PUT A QUESTION ABOUT THE CONTENT OF THIS.

PRIOR BEFORE CALLING FOR THE VOTE YES.

CORRECT. WE DIDN'T PUT IT INTO CLOSED SESSION IT DID COME, THIS IS NOW A PUBLIC DOCUMENT AND WILL BE SHARED TO THE PUBLIC.

AS RECEIVED. AS RECEIVED.

OKAY. THERE'S NO NOTICE OF MOTION.

[13. COUNCIL REPORTS AND ANNOUNCEMENTS]

WE'LL START OUT WITH A PROCLAMATION.

FIRE PREVENTION WEEK 2020 PROCLAMATION, WHEREAS ELLIOT LAKE IS COMMITTED TO ENSURING THE SAFETY AND SECURITY OF ALL THOSE LIVING AND IN VISITING ELLIOT LAKE, AND WHEREAS FIRE IS A SERIOUS PUBLIC SAFETY CONCERN BOTH LOCALLY AND NATIONALLY AND HOMES ARE THE LOCATIONS WHERE PEOPLE ARE AT GREATEST RISK FROM FIRE.

AND WHEREAS COOKING IS ONE OF THE LEADING CAUSE OF HOME FIRES AND FATAL HOME FIRES IN ONTARIO.

WHEREAS ELLIOT LAKE RESIDENTS SHOULD STAY IN THE KITCHEN WHEN COOKING FOOD ON THE STOVETOP, KEEP ONE METER KID FREE ZONE AROUND COOKING AREAS AND KEEP ANYTHING THAT CAN CATCH FIRE AWAY FROM STOVE TOPS.

AND WHEREAS RESIDENTS WHO HAVE PLANNED AND PRACTICED A HOME FIRE ESCAPE PLAN ARE MORE PREPARED AND WILL THEREFORE BE MORE LIKELY TO SURVIVE A FIRE, WHEREAS WORKING SMOKE ALARMS CUT THE RISK OF DYING IN REPORTED HOME FIRES IN HALF.

THEREFORE I DAN MARCHISELLA MAYOR OF ELLIOT LAKE DO HEREBY PROCLAIM OCTOBER 4TH THROUGH THE 10TH 2020 AS FIRE PREVENTION WEEK AND URGE ALL OF THE PEOPLE OF ELLIOT LAKE TO CHECK THEIR KITCHENS FOR FIRE HAZARD VIEW SAFE COOKING PRACTICES AND TO SUPPORT THE MANY PUBLIC SAFETY ACTIVITIES AND EFFORTS OF ELLIOT LAKE'S FIRE AND EMERGENCY SERVICES.

AS A REMINDER, PRIOR TO THIS MEETING AT 6 O'CLOCK, WE DID HAVE A VIRTUAL TOWN HALL COVID-19 UPDATE MEETING, I'D LIKE TO ASK MR. GAGNON IF WE KNOW WHEN EAST LINK WILL BE RERUNNING THAT PIECE.

I DON'T KNOW FOR SURE, BUT I DO RECALL THAT IN THE PAST THEY WOULD RUN IT AT SIX P.M., YOU KNOW, TUESDAY, WEDNESDAY, THURSDAY, THAT KIND OF THING AFTER THROUGHOUT THE WEEK.

AND I DO REMEMBER THAT OUR IT DEPARTMENT DID INFORM EAST LINK THAT THIS TOWN HALL WAS HAPPENING. SO I DON'T IMAGINE IT'LL BE ANY DIFFERENT.

BUT I CAN CONFIRM THAT, YOU KNOW, TOMORROW FOR SURE, ONE WAY OR THE OTHER.

COUNCILLOR PATRIE. IT WAS TELEVISED.

YES. OK, SO HOPEFULLY WE'LL HAVE THE RERUNS THROUGH THE WEEK BECAUSE IT'S, AGAIN, VERY IMPORTANT INFORMATION.

THE PHONE NUMBERS THAT WERE REPEATED MANY, MANY TIMES ARE VERY IMPORTANT FOR MEMBERS OF OUR COMMUNITY. AGAIN, IT'S NOT YOUR LOCAL MEMBERS OF COUNCIL THAT YOU CALL WHEN YOU SEE SOME KIND OF INFRACTION.

IT'S ALGOMA PUBLIC HEALTH.

IT'S THE BYLAWS DEPARTMENT OF COPP.

SO THE NUMBERS WERE PROVIDED THERE ALONG WITH A LOT OF REALLY GOOD INFORMATION UPDATES AND THINGS ARE CHANGING AS WE GO ALONG.

I BELIEVE WE HAD THE LARGEST NUMBER IN THE PROVINCE SO FAR SINCE COVID-19 STARTED YESTERDAY OF BEING JUST UNDER 700 INDIVIDUALS IN OUR PROVINCE.

SO THE SECOND WAVE IS HERE AND IT'S HITTING HARDER THAN THE FIRST WAVE.

SO IT'S NOT A TIME TO BE LOLLYGAGGING AND NOT WEARING YOUR MASK AND NOT PROTECTING YOURSELF OR PROTECTING YOUR NEIGHBORS WHEN YOU'RE OUT IN STORES OR OUT IN THE PUBLIC.

JUST POINTING OUT THE PLASTIC AGAIN, SO HOPEFULLY THAT'LL BE RERUNNING EVERY NIGHT THIS WEEK AT SIX P.M..

WALKING PROGRAM IS RESTARTING FOR THOSE AND IT'S GOING TO BE FOLLOWING THE SCRUTINY OF SAFETY. MR. GAGNON, CAN YOU GIVE US A LITTLE UPDATE? YES, PERHAPS MS. HENNESSEY WOULD BE IDEAL FOR THAT, BUT IT WILL BE RUNNING FROM 8:00 A.M.

TO 10:00 A.M.

WEEKDAY MORNINGS.

I JUST NOT SURE WHAT NUMBER THEY CALL TO TO REGISTER FOR THAT.

BUT WE WOULD BE TAKING THE APPROACH EARLY THAT IT WILL BE 10 PEOPLE PER HOUR SLOT EASIER TO RAMP UP THAN IT IS TO RAMP DOWN.

SO WE'LL START WITH THAT.

EVEN IF TECHNICALLY WE ARE ALLOWED TO GO OVER 10 UNDER THE NEW ORDERS AND REGULATIONS.

BUT WE ARE MOVING INTO THE WALKING PROGRAM STARTING, I BELIEVE, NEXT WEEK, MONDAY.

[01:40:05]

AND THE COVID-19 ASSESSMENT CENTER IS MOVING TO THE COLLINS HALL UNDER THE LITTLE CANOPY THERE IN A DRIVE THROUGH SCENARIO THAT WILL BE STARTING, I BELIEVE, NEXT WEEK AS WELL.

SO MONDAY.

SO COLLINS IS BECOMING A BUSY PLACE, BUT WE'RE STILL MANAGING TO TO MAKE IT WORK.

THANK YOU. DOES ANYONE HAVE ANY OTHER PIECES, COUNCILLOR FINAMORE.

I JUST WANTED TO TAKE THE OPPORTUNITY TO WISH EVERYONE A HAPPY THANKSGIVING.

AND I REALIZE THIS YEAR WILL BE DIFFERENT BECAUSE A LOT OF US WON'T BE GATHERING WITH THEIR FAMILIES OR LEAVING THE COMMUNITY TO GO ELSEWHERE.

AND I JUST WANTED FROM OUR FAMILY TO YOUR FAMILY TO PLEASE STAY SAFE, PLEASE ENJOY A TURKEY AND A MEAL WITH YOUR FAMILY.

AND, I WISH YOU ALL WELL.

THANK YOU, COUNCILLOR FINAMORE.

ANY OTHER THING FOR COUNCIL'S REPORT BEFORE I HIT THE BIG NUMBERS.

AND I IMAGINE FROM ALL OF US AT CITY HALL WISHING EVERYBODY A HAPPY AND SAFE THANKSGIVING FOR SURE, WHETHER IT'S A TURKEY OR THE PIG.

I PREFER THE PIG, IT'S OK.

RECEIVER GENERAL, THIS IS FOR SEPTEMBER 17, 2020.

RECEIVER GENERAL SIXTY FOUR THOUSAND SEVEN HUNDRED SCM LEGAL FOR THE CIVIC CENTER, TWENTY THOUSAND SIX HUNDRED A.J.

BUS LINES, REGULAR [INAUDIBLE] SERVICES, TWENTY NINE THOUSAND EIGHT HUNDRED.

ALGOMA DISTRICT SERVICES ADMINISTRATION BOARD ONE HUNDRED EIGHTY TWO THOUSAND THREE HUNDRED. ALGOMA DISTRICT SCHOOL BOARD 250,000.

BEAMISH CONSTRUCTION LANDFILL VACUUM TRUCK CONCRETE TWENTY FOUR THOUSAND SEVEN HUNDRED.

GFL ENVIRONMENTAL IS THE CURBSIDE PICKUP AND RECYCLING 34000.

HURON SUPERIOR CATHOLIC DISTRICT SCHOOL BOARD SIXTY NINE THOUSAND FIVE HUNDRED.

OMERS FORTY THREE THOUSAND TWO HUNDRED.

SLING-CHOKER MANUFACTURING LIFELINE'S INSTALLATION AND SUPPLIES TWENTY SEVEN THOUSAND.

TULLOCH ENGINEERING FOR POPLAR PINE VALLEY CRESCENT REHAB.

ENGINEERING AND SPINE ROAD SERVICE TWENTY SIX THOUSAND SIX HUNDRED.

AND THAT'S IT FOR COUNCIL'S REPORT.

THERE'S NO ADDENDUM THIS EVENING, NO BYLAWS, PUBLIC QUESTION PERIOD.

[16. PUBLIC QUESTION PERIOD]

IT'S ACTUALLY TWO QUESTIONS, BOTH COMING IN FROM MR. DON NICHOLS, WHO WOULD REGULARLY BE HERE IF WE COULD PERMIT HIM TO BE SO.

MR. NICHOLS SENT A QUESTION.

IN REVIEWING THE EDAC AND ACC AS OF SEPTEMBER 22ND, 2020 MEETING, I NOTICED MR. MIKE THOMAS NAME DOES NOT APPEAR ON EITHER COMMITTEES LIST MEMBERS.

HAS MR. THOMAS RESIGN? I FOLLOW COUNCIL MEETINGS AND HAVE NOT HEARD A RESIGNATION PRESENTED.

OKAY ALL I CAN SAY TO ANSWER THAT IS AT COUNCIL'S DISCRETION MR. THOMAS IS NO LONGER SERVING THE MUNICIPALITY ON THESE COMMITTEES.

HE ALSO POINTS OUT ITEM ELEVEN POINT TWO.

ON TONIGHT'S COUNCIL AGENDA IS LETTER FROM MR. THOMAS TO THE ACC AND COUNCIL AS THE ACC HE IS PROVINCIALLY MANDATED COMMITTEE HERE TO REPRESENT PUBLIC INTEREST.

AND SINCE THE IDENTIFIABLE INDIVIDUALS INDEED THE LETTER'S AUTHOR, MR. THOMAS AND LITIGATION IS NOT A FOREGONE CONCLUSION, I BELIEVE THAT 11.2 SHOULD BE DISCUSSED IN OPEN COUNCIL FOR BETTERMENT OF ALL CONCERNED.

AND I WOULD SAY IT WAS PLACED ON A CLOSED SESSION ITEM BECAUSE THERE ARE MULTIPLE INDIVIDUALS WHO WERE NAMED THROUGHOUT THAT LETTER OTHER THAN MR. THOMAS. BUT COUNCIL DID JUST APPROVE A MOTION TO RECEIVE.

SO THANK YOU FOR YOUR QUESTIONS, MR. NICHOLS. CLOSED SESSION LOOK FOR A MOTION TO GO INTO CLOSED SESSION.

[17. CLOSED SESSION (if applicable)]

THAT'S CARRIED. WE'RE NOW IN CLOSED SESSION AFTER A TEN MINUTE PEE BREAK.

THANK YOU. THANK YOU FOR WATCHING.

ALL RIGHT, MOTION TO COME OUT OF CLOSE SESSION.

MOVED BY COUNCILLOR MANN, SECOND BY COUNCILLOR PEARCE.

ALL IN FAVOR. THAT'S CARRIED.

WE'RE NOW OUT OF CLOSED SESSION.

WE DON'T NEED ANY MOTIONS IN OPEN, DO WE MR. GAGNON.

[18. CONFIRMATORY BY-LAW]

BYLAW NUMBER 2072 BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD SEPTEMBER 28TH, 2020, CAN I HAVE A MOVER PLEASE.

MOVED BY COUNCILLOR PEARCE.

SECOND BY COUNCILLOR MANN.

THANK YOU. ROLL CALL VOTE.

STARTING WITH COUNCILLOR PATRIE, OPPOSED.

COUNCILLOR MANN. IN FAVOR.

[01:45:02]

COUNCILLOR TURNER. FAVOR. COUNCILLOR PEARCE.

IN FAVOR. AND I'M IN FAVOR THAT'S CARRIED, THANK YOU, AND A MOTION TO ADJOURN.

MOVED BY COUNCILLOR PATRIE.

SECOND BY, COUNCILLOR TURNER.

ALL IN FAVOR IT'S CARRIED WE ARE NOW ADJOURNED.

* This transcript was compiled from uncorrected Closed Captioning.