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[1. CALL TO ORDER]
TIME IS 7 P.M..ROLL CALL. ALL MEMBERS ARE PRESENT EXCEPT COUNCILLOR MANN WILL BE ABSENT THIS EVENING.
DECLARATIONS OF CONFLICT OF INTEREST.
DO WE HAVE ANY DECLARATIONS? GOING ONCE.
[4. ADOPTION OF PREVIOUS MINUTES]
MAY I HAVE A MOTION THAT THE FOLLOWING MINUTES BE ADOPTED? THE OCTOBER 10TH, 2023 REGULAR MEETING.DO WE HAVE ANY COMMENTS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED.
THIS EVENING WE HAVE TWO PUBLIC INPUT SESSIONS.
[5. PUBLIC INPUT SESSION]
MR. ROBERT HUNTER TALKING ABOUT 6.1 AND EXCUSE ME, MR. MIKE THOMAS, ITEM 6.1 AND 7.2.SO WE CAN START WITH MR. HUNTER, PLEASE.
THANK YOU. ACTING MAYOR WANNAN AND COUNCILLORS, INVITED GUESTS AND OTHERS.
I'M BARRY HUNTER, OFTEN KNOWN AS ROBERT.
ALL THE GUYS IN MY FAMILY DATING BACK A NUMBER OF GENERATIONS ARE ROBERT.
SO WE CAN GET CONFUSED WHEN WE GET TOGETHER.
I APPRECIATE THE OPPORTUNITY OF SAYING A FEW WORDS TO YOU TONIGHT.
IT'S A LITTLE AWKWARD SITTING IN THIS CHAIR, BUT I HAVE DIABETES AND NEUROPATHY AND MY LEGS ARE WEAKENING AND B UT I'M STILL GETTING AROUND.
I'M ABLE TO GET UP AND GO, AND I WANT TO GET UP AND GO.
I SPOKE TO NATALIE BRIEFLY THIS AFTERNOON ABOUT THE LENGTH OF MY PRESENTATION.
IT'S ONLY FOUR HOURS AND WE DISCUSSED THE PARAMETERS AROUND THAT.
I'LL TRY AND GET THROUGH IT AS QUICKLY AS I CAN.
TONIGHT, YOU'RE BEING PRESENTED WITH A FINAL DRAFT OF THE STRATEGIC PLAN FOR OUR COMMUNITY.
MANY PEOPLE LOOK AT ME AS A YOUNGSTER, BUT NOT QUITE.
BUT I KNOW THERE ARE A NUMBER OF OTHER PEOPLE OLDER THAN I AND YOUNGER THAN I THAT SHARE THE SAME CONCERNS I HAVE AT THE MOMENT WITH WHAT I SEE IN ELLIOT LAKE.
AND I'VE HAD 27 YEARS NOW TO SEE WHAT'S HAPPENING IN ELLIOT LAKE.
I'M NOT HERE TO LAY BLAME ON YOU.
QUITE THE CONTRARY, I AND OTHERS.
EXCUSE ME. WANT TO SHARE OUR CONCERNS AND CIRCUMSTANCES WITH YOU, SO YOU'LL KNOW AND UNDERSTAND WHERE WE'RE COMING FROM AND WHAT OUR EXPECTATIONS ARE FOR THE FUTURE OF OUR CITY.
I USED TO VISIT TIM HORTONS QUITE REGULARLY, AND SO I'VE HEARD A LOT OF STORIES.
MY STORY IS ONLY A LITTLE UNIQUE IN THAT IT BEGAN IN 1994 WHEN MY WIFE AND I WERE IN MOOSONEE.
I WORKED THERE FOR SEVEN YEARS WITH THE MINISTRY OF NATURAL RESOURCES, AND MY WIFE WAS A NURSE AT MOOSE FACTORY HOSPITAL, AND IN 1994 WE WERE CONSIDERING RETIREMENT.
SO WE BEGAN TO CAST OUR EYES ON RETIREMENT COMMUNITIES THAT WE WERE INTERESTED IN.
WE AGREED INITIALLY THAT ANYWHERE BETWEEN THUNDER BAY AND OTTAWA ALONG HIGHWAY 17 WAS OPENED FOR US.
WE DIDN'T WANT TO GO SOUTH OF HIGHWAY 17.
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NEITHER ONE OF US LIKED THE HEAT OR THE HUMIDITY, AND IT WASN'T LONG BEFORE WE LANDED ON ELLIOT LAKE.I HAD SPENT FIVE YEARS WITH THE MINISTRY AND IN ESPANOLA PRIOR TO MOOSONEE, SO I KNEW THE AREA, BUT I'D ONLY BEEN HERE ONCE AND ELLIOT LAKE HAD EVERYTHING THAT WE WERE LOOKING FOR.
WE'VE LIVED IN NORTHERN ONTARIO, ALL OF OUR MARRIED LIVES, AND THAT'LL BE 65 YEARS NEXT YEAR.
AND ELLIOT LAKE FIT THAT TO A TEE.
WE HAD A COUPLE WHO WERE LIVING HERE FROM OUR DAYS IN IGNACE, AND THEY ACCOMMODATED US W HEN WE CAME DOWN ON OUR FIRST TRIP TO CHECK ELLIOT LAKE OUT.
AND EVEN TODAY WHEN PEOPLE SAY, DO YOU LIKE ELLIOT LAKE? I SAY, NO, I LOVE IT.
I DO, I LOVE THIS COMMUNITY AND I'M NOT HERE TONIGHT TO CAST BLAME ON ANYONE.
I'M HERE TONIGHT TO SAY THAT IF WE FAST FORWARD FROM 1996, WHEN WE MOVED HERE AND RENTED A HOME ON TAYLOR FOR FIVE YEARS FROM RETIREMENT LIVING TO MAKE SURE THIS WAS THE PLACE WE WANTED TO BE.
AND THEN WE BOUGHT ON [INAUDIBLE] AND WE'RE NOW LIVING IN OUR OWN HOME ON CALDWELL, AND WE LOVE IT.
WE STILL LOVE IT HERE, BUT I'M CONCERNED AT WHAT I'M SEEING.
I'M NOT THE SAME AS I WAS 27 YEARS AGO.
I WAS PLAYING HOCKEY IN THE ARENA.
I WAS SWIMMING AT NOON IN THE POOL.
I WAS DOING A LOT OF RECREATIONAL THINGS.
I WAS GOLFING AT STONERIDGE, THEN ONLY NINE HOLES.
I'VE BEEN ACTIVE, BUT WHEN I LOOK AROUND AT WHAT'S AVAILABLE TO PEOPLE LOOKING AT ELLIOT LAKE THROUGH THE SAME LENS I WAS IN 94.
IT'S A LONG WAY FROM BEING THE SAME.
AND RECENTLY, OVER THE LAST FIVE YEARS, I'VE OBSERVED THINGS HAPPENING THAT SHOCK ME, WORRY ME.
WHEN I HEARD THAT TWO WOMEN HAD BEEN KILLED IN THE COLLAPSE OF THE MALL.
AND I WON'T GO WHERE MY FEELINGS ARE ABOUT THAT WHOLE SITUATION.
BUT IT SHOULD NEVER HAVE HAPPENED, SHOULD NEVER HAVE HAPPENED.
AND I DON'T WANT TO SEE IT EVER HAPPEN AGAIN.
SO SAYING FROM THINGS NOT BEING THE SAME NOW AS THEY WERE 20 YEARS AGO.
MY SITUATION IS THAT I'M NOW LIVING OFF MY RETIREMENT INCOME.
AND MY HOME IS THE ONLY ASSET THAT I HAVE TO LEAVE MY KIDS.
AND THEY'RE IN MONCTON, NEW BRUNSWICK, GEORGETOWN, ONTARIO, AND FORT SAINT JOHN, BC.
AND THEY'RE SAYING, I DON'T THINK SO.
SO MY CONCERN IS OVER MY INHERITANCE.
AND WHAT THOSE WHO ARE FOLLOWING ME TODAY ARE GOING TO EXPERIENCE.
IF THE COUNCIL DOESN'T BEGIN IMMEDIATELY TO PAY ATTENTION TO OUR CRUMBLING INFRASTRUCTURE, MY HOME AND YOURS AND ALL THE FAMILY BUSINESSES HERE ARE NOT GOING TO BE HERE IN A FEW YEARS.
I SAID EARLIER, OUR CRUMBLING INFRASTRUCTURE IS NOT YOUR FAULT AND IT ISN'T, NOR OF YOUR DOING.
IF YOU DO THE MATH FROM THE MID 50S TO THIS YEAR, THAT'S ABOUT 68 YEARS.
IN ADDITION TO THE ABOVE MENTIONED, THE MINING COMPANIES BEGAN LEAVING THE AREA BOTH 38 YEARS AGO.
AND WITH THEM WHEN ALL THE ALLOWANCES THE CITY RECEIVED REGULARLY TO MAINTAIN AND REPAIR ALL THE INFRASTRUCTURE THAT WORKERS AND THEIR FAMILIES ENJOYED. AND SUCCESSIVE COUNCILS HAVE HELD THE TAX LEVY AT SUCH
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UNREASONABLY LOW LEVELS, WHICH FURTHER REDUCED THE FUNDS NEEDED BY THE CITY TO SUPPORT THE EXPENSE OF INFRASTRUCTURE WE INHERITED.AND VOILA! HERE WE ARE IN A DILEMMA.
I BELIEVE IT'S WELL PAST DUE FOR OUR COUNCIL TO RECOGNIZE WE'RE IN THIS DILEMMA.
AND WE DON'T HAVE AN ADEQUATE TAX BASE TO CARRY ON AS WE'VE BEEN DOING.
I BELIEVE WE NEED TO CHANGE THE WAYS WE'VE BEEN DOING BUSINESS.
WE NEED TO LOWER, MAYBE WE NEED TO LOWER OUR EXPECTATIONS.
REALISTIC, REVIEW OUR REVENUE STREAM AND RESET OUR SPENDING PRIORITIES.
WE NEED TO BASE OUR SPENDING ON WHAT WE CAN REASONABLY AFFORD IN 2024 DOLLARS.
AND I BELIEVE IT CAN BE DONE IF WE TACKLE OUR PROBLEMS TOGETHER.
TONIGHT, I'M ASKING IF THE COUNCIL WILL OPEN DISCUSSION ON THE SUBJECT OF THE STRATEGIC PLAN FOR 2024 AND GIVE ALL THE PEOPLE AN OPPORTUNITY TO REVIEW AND PROVIDE INPUT ON THE CONSULTANTS PROPOSAL.
AND FINALLY, MY QUESTION FOR COUNCIL.
WILL COUNCIL MAKE A DECISION TONIGHT TO ALLOW THE PUBLIC TO HAVE AN OPPORTUNITY TO REVIEW THE DRAFT STRATEGIC PLAN BEING PRESENTED SHORTLY, AND TO HAVE PUBLIC INPUT AND FURTHER DISCUSSION TO THE PLAN AND THE DIRECTION OF COUNCIL OVER THE NEXT THREE YEARS.
IN MY HUMBLE OPINION, THIS WILL BE THIS COUNCIL'S LEGACY.
OKAY. NEXT WOULD BE MR. MIKE THOMAS TO ITEM 6.1 AND TO 7.2, MR. THOMAS. GOOD EVENING, ACTING MAYOR.
A VERY TOUGH ACT TO FOLLOW, BUT I'LL TRY.
THIS EVENING, I'D LIKE TO REVERSE THE ORDER THAT I SPEAK ABOUT AND SPEAK ABOUT 7.2 I BELIEVE IT IS FIRST BECAUSE IT'S THE SHORTEST AND EASIEST . IN YOUR PACKAGE THERE'S AN EXCELLENT POINT SCORING REQUEST FOR QUOTE THAT I THINK IS A FIRST APPEARANCE THAT WE'VE USED BEFORE, AND I THINK IT'S AN AWESOME IDEA.
THERE IS A DISCREPANCY THAT REQUIRES EXPLANATION WHETHER IT'S THROUGH MY MISUNDERSTANDING OR A MISSING EXPLANATION, I'D LIKE TO KNOW THE DIFFERENCE.
AND I THINK IT WOULD BENEFIT THE COUNCIL TO KNOW THAT AS WELL.
IN THE FIRST BOX, WHERE IT LISTS SEVEN BIDDERS THREE OF THE COMPETITORS WERE FAILED AS A RESULT OF MANDATORY EVALUATION RESULTS FOR THE LACK OF ALUMINUM RIMS IS WHAT I PRESUME IT TO MEAN.
AND IN THE END OF THE PACKAGE IN THE QUOTE, THE SUCCESSFUL BIDDER LABELED THAT AS FOUR STEEL RIMS. WHEN THE ORIGINAL NUMBER 4, 5, AND 7 WERE FAILED FOR LACK OF A MANDATORY ITEM OF ALUMINUM RIMS. SO THAT'S SOMETHING THAT IT WOULD BE GOOD TO FIGURE OUT WHETHER ITS EXPLANATION, EXECUTION OR COMPLETION AS THE CRITERIA.
WITH REGARD TO ITEM 6.1 AND I WILL TRY TO BE QUICKER.
I ATTENDED AN EXCELLENT EXERCISE SUNDAY AT THE AERIAL PRESENTATION WHERE THEY DID SOMETHING THAT WE USED TO CALL SOCIAL INTEGRATION AND PARADIGM REFUSAL, AND IT WAS AN EXERCISE THAT EXPOSED
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PEOPLE WITH VERY DIVERSE OPINIONS TO EACH OTHER'S OPINIONS IN A VERY CREATIVE WAY.IT WAS A WONDERFUL THING THAT HAPPENED BECAUSE I WAS NOT FORCED, BUT REQUIRED TO SIT AND LISTEN TO DIAMETRICALLY OPPOSED OPINIONS TO MY OWN TO DIFFERENT THOUGHT PROCESSES TO DIFFERENT REASONINGS AND DIFFERENT IDEAS.
AND IT OPENED MY EYES TO SOMETHING THAT I WOULD HAVE THOUGHT WAS OBVIOUS TO ME IN 30 YEARS.
MY POINT IS THAT'S IMPOSSIBLE TO DO IN THIS VENUE.
IT'S IMPOSSIBLE TO DO IN A COUNCIL MEETING.
BUT IT WAS VERY PRODUCTIVE FOR THAT INTENSE SUNDAY AND IN REVIEW OF MR. DOBBIE AND MS. [INAUDIBLE] PRESENTATION.
IT BECAME AWARE TO ME, AS I'M SURE IT IS TO ALL OF YOU, THAT WE LIVE IN A COMMUNITY WHERE THERE'S A LOT OF SILOS, THERE'S A LOT OF OPINIONS, THERE'S A LOT OF WANTS, AND THERE'S A LOT OF ASKS, AND NOBODY'S EVER GOING TO BE SATISFIED.
AND WHAT I HOPE THAT YOU'RE ABLE TO DO THROUGH THIS PROCESS, AND ONE ACCEPT AS MUCH OF THE PUBLIC'S HELP AS CAN POSSIBLY BE MUSTERED, BECAUSE IT'S A TREMENDOUS CHALLENGE AND IT'S PROBABLY THE CHALLENGE OF THE ENTIRE COMMUNITY'S EXISTENCE.
WE SAW THE COLLAPSE OF THE MINES.
WE SAW RETIREMENT, LIVING SUCCEED AND GO FULL UP.
AND NOW WE'RE AT ANOTHER [INAUDIBLE] MOMENT WHERE WE NEED A VISION, WE NEED COHESION.
WE NEED TO COLLECTIVELY SOLVE THIS.
AND THE KEYS IN MY MIND, I'M NOT A CONSULTANT LIKE THEY ARE, BUT IS WHO DO WE WANT TO BE? HOW ARE WE GOING TO GET THERE? WE ALL NEED TO BE WILLING TO WORK ON IT TOGETHER.
THE ENTIRE COMMUNITY IS A TEAM TO SAY, THIS IS WHERE WE'RE GOING, THIS IS HOW WE'RE GOING TO GET THERE, AND THIS IS HOW WE EXPECT IT TO HAPPEN, AND THIS IS HOW LONG WE THINK IT'S GOING TO TAKE TO DO THE FIRST ONE.
BECAUSE WHATEVER WE CHOOSE, WHATEVER YOU CHOOSE, IS THE FIRST OF MANY STEPS TO OUR RECOVERY.
AND I WISH YOU THE BEST IN THAT TASK.
AND I THANK YOU VERY MUCH FOR YOUR TIME AS ALWAYS.
OKAY. THANK YOU, MR. THOMAS. WELL, LET'S GET RIGHT TO THE PUBLIC PRESENTATION
[6. PUBLIC PRESENTATIONS]
ITEM 6.1 STRATEGIC PLAN PRESENTATION OF FINAL POTENTIAL FINAL DRAFT.WE HAVE A MOTION THAT THE PRESIDENT.
THANK YOU, MR. MAYOR. AND GOOD EVENING, EVERYONE, INCLUDING THOSE WHO WE SAW LAST A COUPLE OF WEEKS AGO IN OUR SESSIONS.
I ACTUALLY AGREE WITH MUCH OF WHAT THE DELEGATION HAS SAID AND I WANTED I'M GOING TO DO TWO THINGS.
SO THE FIRST PART IS ON THE REPORT.
AND SO, SO CERTAINLY BOTH BOTH SPEAKERS SPOKE ABOUT THAT THEY WERE DISAPPOINTED WITH WHAT WE HAD AS OUR STRATEGIC PLANNING ACTIONS, AND THERE IS A REASON FOR THAT.
I THINK THEY I THINK I THINK THEY HAVE DESCRIBED WHAT THEY WERE HOPING FOR, WHICH WOULD BE TO FINALLY GET IN ELLIOT LAKE A TRADITIONAL STRATEGIC PLAN THAT WOULD HAVE ALL OF THE THINGS THAT YOU WOULD LIKE TO DO.
INCLUDING TAKING ADVANTAGE OF THE FACT THAT YOU DID HAVE FACILITIES THAT WERE BUILT YEARS AGO, AND YOU NOW HAVE TO DEAL WITH THE CHANGES IN THOSE, BUT IT REALLY IS IT IS QUITE A DIFFERENT STRATEGIC PLAN.
WHAT I'M CALLING YOUR STRATEGIC PLAN IS I'M CALLING IT A RESET OF SEVERAL THINGS AT CITY HALL.
AND THAT HAS TO BE NEXT TO BORING OR RIGHT ON BORING.
BUT THERE ARE THINGS THAT NEED TO BE ADDRESSED HERE.
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THE INFRASTRUCTURE CHANGES THAT YOU NEED? ARE YOU GOING TO BE ABLE TO SOLVE THE ISSUES AT THE ARENA? AND WHAT ABOUT THE MANY OTHER THINGS THAT YOUR COMMUNITY WANTS.IT CERTAINLY IS TRUE THAT YOU HAVE A LARGE NUMBER OF ASSETS IN YOUR COMMUNITY.
YOU HAVE MORE PARKS THAN MOST MUNICIPALITIES YOUR SIZE.
YOU HAVE FABULOUS WATERFRONT PROPERTIES.
AND YOU HAVE A LOT OF FACILITIES THAT ARE APPROACHING THAT TIME WHEN YOU GOT, AS THE ONE DELEGATION SAID, HE'S HE'S STATING WE'RE LATE IN DEALING WITH SOME OF THOSE.
SO WHEN YOU GO THROUGH OUR STRATEGIC PLAN, YOU DON'T SEE WHAT YOU NORMALLY SEE, WHICH IS WE WILL TACKLE THE ARENA IN THIS YEAR, AND THREE YEARS LATER, THIS ONE AND FOUR YEARS LATER, THIS ONE, AND SO ON AND SO ON.
AND SO YOU CAN, WHAT WE REALLY HAVE IS A RESETTING OF THE WAY THINGS ARE HAPPENING IN CITY HALL.
I DON'T KNOW WHAT IT WAS LIKE WHEN THE PREVIOUS COUNCIL WERE HERE.
I DO KNOW, HOWEVER, AND I HAVE TO SAY, THE FIRST TIME I MET ALL OF YOU, THE FIRST THING I SAID TO YOU WHEN I SPOKE TO YOU ABOUT YOUR STRATEGIC PLAN, I SAID, THIS IS NOT MY PLANS, YOUR PLAN, AND IT'S NOT MY PLAN.
I HAVE NEVER DONE A CONSULTING PROJECT WHERE I WRITE THE PLAN.
HOW WE START OUT, WE COME IN AND WE INTERVIEW EACH MEMBER OF COUNCIL, EACH MEMBER OF THE SENIOR TEAM, TRYING TO FIGURE OUT WHAT ARE THE ISSUES FACING THIS MUNICIPALITY. AND SO I WOULD BE AS PART OF MY INTRODUCTION, I WAS GOING TO MENTION THREE OF THE ACTIONS THAT I THINK DEMONSTRATE THE NEED FOR THAT.
THE FIRST ONE THAT I WANTED TO DO.
WE WANT TO DO A MUCH MORE COMPREHENSIVE REVIEW OF FINANCIAL INFORMATION, AND WE WANT TO MAKE SURE THAT EVERYTHING WE HAVE IN OUR REVIEWS IS ACCURATE.
THAT INCLUDES COSTS, THAT INCLUDES REVENUE, EVERYTHING THAT YOU TALK ABOUT.
AND SO LORI-ANNE HAS GOT THIS IS BILL'S PRESENTATION FROM FROM THE MEETING ON OCTOBER 5TH AT REGARDING THE CENTENNIAL ARENA THAT, ACCORDING TO WHAT I'VE BEEN TOLD BY STAFF, IS THAT IS THE FIRST HARD LOOK THAT THIS MUNICIPALITY HAS TAKEN IN LOOKING AT WHERE THEY ARE FINANCIALLY, HOW MUCH THEY CAN AFFORD, AND WHAT ARE THEY GOING TO DO WITH ALL OF THE THINGS THAT ARE ON A LIST FROM A COMMUNITY THAT REALLY IS INTERESTED IN IN GETTING GETTING THOSE FACILITIES IMPROVED? AND THE FIRST DELEGATION MADE THE POINT EVEN THAT THAT MAYBE WE NEED TO CHANGE OUR LEVEL OF SERVICE.
AND THAT WAS MADE A POINT WAS MADE BY BILL WHEN HE WAS PRESENTING THAT AT THE ARENA MEETING.
SO THIS IS THIS IS ACTUALLY ONE OF OUR STRATEGIC DIRECTIONS OR STRATEGIC ACTIONS NUMBER 16, IT STARTED ALREADY.
AND THE OTHER TWO THAT I WILL TELL YOU ABOUT QUICKLY AND SO ATTRACTING NEW BUSINESS.
SO BECAUSE THE PUBLIC WE'RE TRYING TO GET MORE OUT OF THE STRATEGIC PLAN THAT WE DID.
YOU WERE YOU WERE GIVING US TWO TYPES OF INPUT INPUT ON OUR 22 ACTIONS, AND THEN INPUT ON THE THINGS THAT YOU WISH YOU HAD SEEN IN THE STRATEGIC PLAN.
AND SO THE WHERE YOU PUT INFORMATION ON ON OUR IDEAS, WE'VE WE'VE PUT THEM IN THE, PUT IT IN THE SLIDES AND I'M GOING TO SPEAK TO SOME OF THOSE.
BUT THE OTHER INFORMATION YOU GAVE IS GOING TO BECAUSE WE ARE GOING TO DO AN IMPLEMENTATION PLAN FOR THIS STRATEGIC PLAN TOO. AND WE ARE GOING TO BE STUDYING HOW STAFF CAN TACKLE THE 22 ACTIONS THAT ARE ON THIS PLAN.
[00:25:02]
THAT YOU HAD A SIGNIFICANT CHANGE IN COUNCIL, AND I WAS IMPRESSED WITH THE APPROACH THAT THEY TOOK IN TACKLING THE ISSUES, DEALING WITH YOUR COMMUNITY.SO THE TWO THAT AND YOU GAVE MANY GOOD COMMENTS.
YOU ALSO COMMENTED ON OUR USE OF, I CALL IT JARGON, BUT USING FORMAL LANGUAGE AND SO ON T HE ADVERTISING FOR NEW BUSINESS, WHICH IS ACTION NUMBER 3, IT MENTIONS A COMMUNITY IMPROVEMENT PLAN.
AND SO JUST TO THIS IS READILY AVAILABLE ON THE ON THE WEBSITE.
I HAVE READ MANY OF THOSE PLANS.
THAT ONE IS AS WELL WRITTEN AS I'VE EVER SEEN.
IT GIVES YOU A COMPLETE LIST OF OPPORTUNITIES AND OF HOW TO ATTRACT NEW BUSINESS, HOW TO ATTRACT THEM WITH ALL OF THE NEW LEGISLATION THAT THE PROVINCE OF ONTARIO PROVIDED TO MUNICIPALITIES, THAT ALLOWS YOU TO DO SUCH THINGS AS PLANNING AND DESIGN GRANTS, PUBLIC FAÇADE IMPROVEMENTS, SIGNAGE, LANDSCAPING, UPGRADING OF THE BUILDING CODE, PLANNING APPLICATIONS AND PROPERTY TAX INCREMENT INCENTIVE INCREMENT GRANTS.
NOW, PROPERTY TAX INCREMENT GRANTS IS A TOUGH THING TO EXPLAIN TO YOU, SO I'M NOT GOING TO BOTHER, BUT IT IS A FACILITY THAT'S BEEN USED ALL THROUGH THE USA, AND IT HAS BEEN TREMENDOUS IN BRINGING MORE BUSINESS TO THIS COMMUNITY.
SO THAT SO WHEN WE WANT WHEN WE SAID IN THIS STRATEGIC PLAN THAT THEY WANTED TO TAKE A HARDER LOOK AND A MORE COMPREHENSIVE LOOK AT BRINGING BUSINESSES TO THIS COMMUNITY, IT'S WITH A TON OF IDEAS THAT TAKE TIME, ARE COSTLY, BUT MOST MUNICIPALITIES HAVE FOUND THEM TO GIVE YOU FABULOUS RESULTS.
I'M NOT SAYING THAT ANYBODY IS WAS SLOW IN DOING THEM OR ANYTHING.
ALL I KNOW IS THIS STAFF, THIS COUNCIL THAT'S THE KIND OF THING THEY'RE WANTING TO LOOK AT.
THEY'RE TRYING TO LOOK AT EVERYTHING.
AND SO I THINK THAT'S A GOOD EXAMPLE.
THE OTHER ITEM I WANTED TO TALK ABOUT WAS SHARED SERVICES.
THIS IS REALLY AN OPPORTUNITY, AND THERE'S A LOT OF WORK DONE IN THAT, AND A LOT OF RECOMMENDATIONS THAT CAN BE LOOKED AT FOR HOW TO THE BEST.
I THINK THE EASIEST EXAMPLE IS A CHIEF BUILDING OFFICIAL.
IF YOU HAVE A CHIEF BUILDING OFFICIAL, DO YOU NEED THAT PERSON FOR FIVE DAYS OR COULD THEY WORK THREE DAYS HERE AND ONE DAY IN BLIND RIVER AND ONE DAY SOMEWHERE ELSE? AGAIN A LOT OF IDEAS THERE.
SO WHEN I SAY A RESET AT CITY HALL, I'M NOT BLAMING ANYBODY.
AND I GOT TO TELL YOU ONE OTHER THING.
I DON'T KNOW WHAT IT WAS LIKE HERE WITH THE PREVIOUS COUNCILS, BUT I DO KNOW WHAT IT'S LIKE HERE NOW IN THIS COUNCIL AND THIS SENIOR TEAM ARE WORKING AS GOOD AS ON A STAFF COUNCIL RELATIONSHIP ISSUE AS I'VE EVER SEEN ANYWHERE.
AND THAT'S THE CHANGE THAT'S HAPPENED IN THE LAST I'D SAY 7 OR 8 MONTHS.
AND BY THE WAY, IF I HAD AN OPINION THAT I WOULD PUT ON THE TABLE, MY OPINION IS IF YOU HAVE THAT, THAT IS THE BIGGEST AND BEST WAY TO TACKLE SERIOUS ISSUES IN A MUNICIPALITY AND TO CHANGE PEOPLE'S VIEWS THAT THIS MUNICIPALITY COMPLETELY HAS ITS ACT TOGETHER AND IS MOVING ON IN A MUCH DIFFERENT WAY THAN THEY'VE BEEN DOING IN THE PAST.
SO WHAT DOES THAT MEAN, THEN, FOR THE OTHER FACILITIES? WELL, I THINK BILL DID A BETTER JOB ON THAT THAN I COULD HAVE ON OCTOBER THE 5TH ON THE ARENA.
HE SAID THIS COULD THIS COULD CHANGE THE TIMING OF OTHER PLANS.
THERE WAS THERE WERE PEOPLE IN THE CROWD WHO IDENTIFIED.
YOU KNOW, ALL WE NEED IS $100 MILLION, I AGREE.
IF WE HAD THAT IT'D BE EASIER THAN IT IS AT THE PRESENT TIME.
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THING. AND HOW LONG WILL IT TAKE? BECAUSE 3 OR 4 OF OUR ACTIONS ARE ALREADY UNDERWAY.IF IT TAKES LESS THAN, I THINK IT COULD TAKE A YEAR AND A HALF, TWO YEARS.
BUT IF IT TAKES LESS, MAYBE THAT'S THE TIME TO RELOOK.
IT'S UNIQUE TO THIS COMMUNITY.
AND IT GETS IT GETS TO THE ISSUES THAT YOU HAVE DESCRIBED IN A WAY THAT WILL BE COMPREHENSIVE AND SUSTAINABLE OVER TIME, SO THAT YOU WON'T HAVE TO EVER WONDER AGAIN.
WHEN IS WHEN IS THE SWIMMING POOL GOING TO GET THIS AND THAT? WHEN ARE WE GOING TO GET AN ARTS CENTRE, OR WHEN ARE WE GOING TO GET SOMETHING ELSE? SO THAT'S MY PRESENTATION, MR. MAYOR, TO THE ON MY COVERING REPORT.
WELL, LET'S JUST SEE IF THERE'S ANY INPUT FROM COUNCIL.
ANY QUESTIONS OR COMMENTS? OKAY, COUNCILLOR FLINTOFF.
THANK YOU, MR. MAYOR THROUGH YOU TO MR. DOBBIE. WHEN WE HAD THOSE INFORMATION.
AND THEY WERE ADVERTISED QUITE WELL.
AND WE HAD A TOTAL OF 50 RESIDENTS SHOWED UP BETWEEN ALL FOUR TIMES.
SO MY MORE OF A COMMENT TO THE PUBLIC THAT'S LISTENING TO MR. HUNTER. YOU KNOW, THERE ARE A LOT OF CONCERNED CITIZENS OUT THERE.
BUT LET'S GET MORE PEOPLE OUT BECAUSE YOU TAKE 50 DIVIDED BY 4.
THAT'S REALLY NOT THAT MANY THAT SHOWED UP.
THANK YOU. DO YOU HAVE ANY OTHER COMMENTS OR QUESTIONS? YEAH. I WOULD LIKE TO SAY JUST A COUPLE OF THINGS.
I KNOW THAT IT'S NOT A FINAL SORT OF DRAFT.
WELL, IT SAYS FINAL DRAFT, BUT IT'S STILL WORK IN PROGRESS.
I THINK AT MULTIPLE LEVELS WE'RE THINKING ABOUT NOT ONLY NOW AND GETTING A GOOD BASE OR LIKE A SKELETAL STRUCTURE OF THE PLANS THAT CAN BE TWEAKED AND CHANGED SO WE DON'T HAVE TO CONTINUOUSLY GO THROUGH PERHAPS A CONSULTING PROCESS.
THIS PLAN CAN BE USED IN THE FORM THAT IT IS CHANGED AS WE GO.
WE COULD REVIEW IT YEARLY WITH PUBLIC INPUT.
TAKE THINGS IN, TAKE THINGS OUT.
BUT THIS IS SOMETHING THAT NOT ONLY THIS COUNCIL CAN CAN UTILIZE, BUT IT CAN BE DOWN THE ROAD MAYBE IN TEN YEARS IT COULD STILL BE THE SAME FORM, THE SAME STRUCTURE WITH MINOR TWEAKS AND CHANGES.
WE'VE SPENT WELL, IT'S OVER A COUPLE OF MONTHS NOW WITH THIS, AND IF WE COULD SAVE FUTURE COUNCILS THIS TWO MONTH WINDOW OF TRYING TO SET THIS UP, EVERY TIME THERE'S A TURNOVER AND HAVE THIS STRUCTURE PUT IN PLACE, THAT'S PART OF OUR GOAL IN DOING THIS PROCESS.
IT IS DIFFERENT FROM MOST STRATEGIC PLANS.
BUT IT CAN STAY HERE AND KEEP GOING AND KEEP GOING.
SO I THINK THIS IS AN IMPORTANT DOCUMENT THAT WE'RE WORKING ON.
AND IF WE PUT THE TIME IN AND WE HAVE BEEN PUTTING THE TIME IN, IT COULD BECOME A VERY USEFUL TOOL FOR NOT ONLY US, BUT L IKE I SAID, FUTURE COUNCILS COMING OUT.
AND THANK YOU FOR BOTH YOUR INPUT, MR. HUNTER AND MR. THOMAS.
OKAY. ANY OTHER QUESTIONS OR COMMENTS? ALL RIGHT. STEP TWO, MR. DOBBIE, PLEASE.
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RECONFIRM WHAT'S IN THE SLIDES.AND THEN, MR. MAYOR, I'LL GET SOME DIRECTION FROM COUNCIL AFTER I DO THE INTRODUCTION WHETHER YOU WANT ME TO GO THROUGH ALL 22 OR NOT.
SO, SO THE FIRST SLIDE SIMPLY SAYS THAT THE PUBLIC INPUT, THERE'S ASTERISKS THAT YOU WILL SEE WHEN WE GET TO THE ACTIONS.
AND THAT SIMPLY MEANS THAT MORE THAN ONE PERSON REQUESTED IT.
THERE WERE REQUESTS FOR US NOT TO USE THE JARGON AND TO DEFINE THINGS.
SO YOU WILL SEE IN THE FINAL PLAN, THERE WILL BE LINKS TO BOTH OF THESE DOCUMENTS, ALL THREE OF THEM THAT LORI-ANNE SHOWED YOU TONIGHT I FOUND ON THE WEBSITE VERY QUICKLY, EVEN NOW WITHOUT ANY DIFFICULTY.
NO THAT'S OKAY. SO SO AS I MENTIONED BEFORE, WE'RE REPORTING.
AND WILL BE GOING TO THE STAFF GROUP.
AND THAT DOESN'T TAKE A LOT OF TIME TO DO, NEXT.
SO THIS IS THE THIS IS BASICALLY I HAVE ONE OF THESE SLIDES FOR EACH OF THE, EACH OF THE ACTIONS AND WHAT I WAS.
SO I'VE GONE THROUGH THREE MR. MAYOR ALREADY.
AND I DIDN'T KNOW WHETHER YOU WANTED ME TO GO THROUGH ALL OF THEM OR NOT.
I COULD QUICKLY EXPLAIN WHY THEY'RE THERE IF THAT WOULD BE HELPFUL, BUT I DON'T.
IT'S I KNOW YOU'VE GOT LOTS ON YOUR AGENDA TONIGHT, SO.
NO I THINK IT'S IMPORTANT TO MAYBE HIGHLIGHT EACH ONE AND OKAY, AND THEN GIVE A PERIOD OF TIME FOR COUNCIL TO QUESTION EACH, EACH LINE.
WE'VE BEEN THROUGH IT. THIS PROBABLY BE OUR THIRD OR FOURTH TIME FOR COUNCILORS BUT OKAY.
THANK YOU. SO THE SO THE FIRST ONE IS ESTABLISH A COMPREHENSIVE MARKETING PLAN FOR THE MUNICIPALITY PROMOTING THE DIVERSE STRENGTHS OF ELLIOTT LAKES.
AND THIS GOES IN IN CONCERT WITH THE ATTRACT BUSINESSES.
BECAUSE NOT ONLY DO YOU WANT TO ATTRACT BUSINESSES, YOU WANT TO ATTRACT NEW RESIDENTS.
AND THE DISCUSSION WAS WE'RE MORE THAN A RETIREMENT COMMUNITY AND SO CAN WE ATTRACT [INAUDIBLE] SORRY, NEW RESIDENCES.
AND THEN WE IMMEDIATELY THOUGHT ABOUT THE VIRUS AND ABOUT WORKING FROM HOME.
AND THERE ARE PEOPLE LIVING IN ELLIOT LAKE.
AND, AND SO IF YOU WE LOOKED AT THEM AND THEY WERE I'M A RETIREMENT AGED PERSON.
AND THEY THEY ARE LOVING EVERY MINUTE OF IT.
AND THEY ASKED US WHAT WERE WE DOING IN ELLIOT LAKE.
BUT ANYWAY, SO THAT ONE, THAT'S THE FIRST ONE.
ANY QUESTIONS FROM COUNCIL ON THAT? COUNCILLOR FLINTOFF, PLEASE.
JUST A QUICK ONE AS YOU GO THROUGH THESE.
SO SOME OF THESE STRATEGIC PLAN THAT I'VE GONE, WE'VE ALREADY STARTED TO DO LIKE EVEN ON THIS ONE WITH THE ARTS AND CULTURE, LACK OF CULTURE. I MEAN WE ALMOST HAVE THE REEL TO REEL READY TO BE OPEN.
WE PURCHASED THE CHURCH WITH, I THINK, SOME GOOD.
SO THERE ARE AS WE GO ALONG I'VE NOTICED IN CERTAIN ONES I'M NOT GOING TO MENTION ON ALL OF THEM.
WE ALREADY HAVE STARTED TO IMPLEMENT QUITE A BIT OF THE STRATEGIC PLAN.
I WILL GET ON THAT FROM HERE ON IN.
AND YES, THE STAFF HAVE STARTED THIS ONE FOR SURE.
NUMBER 2 IS EXPAND ON BUSINESS RETENTION AND EXPANSION.
SO THERE'S A DIFFERENCE BETWEEN RETENTION AND EXPANSION AND ATTRACTION OF NEW BUSINESS.
[00:40:03]
A LOT OF MUNICIPALITIES CAN DO MORE IN THE RETENTION AND EXPANSION OF NEW BUSINESSES.I USED TO DO ONE A WEEK, WHICH DOESN'T SOUND LIKE A LOT, BUT IT GETS YOU AROUND.
AND THAT'S BEEN TALKED ABOUT BY THE STAFF AND COUNCIL AND THERE'S MANY, MANY MORE THINGS.
THAT ONE IS ALSO STARTED BECAUSE STEVE HERE IS THE PERSON THAT LOOKS AFTER THAT, AND HIM AND I HAVE HAD SEVERAL CHATS ABOUT THAT, SO I THINK IT'S AN EXCELLENT ONE.
THE NEXT ONE, ITEM 3, THAT'S THE ONE I SPOKE ABOUT IN MY INTRODUCTION.
THAT'S THE COMMUNITY IMPROVEMENT PLAN.
AND AND THAT IS ALREADY STARTED AS WELL.
I MISSED COUNCIL'S QUESTIONS FOR NUMBER 2 OR 3 IF THERE WERE ANY.
AND QUESTIONS ON NUMBER 2? NOPE. OKAY, THANKS.
THE NEXT ONE IS NUMBER 4 RECOGNIZING COMMUNITY VOLUNTEERISM.
THIS IS AN ISSUE THAT WAS RAISED BY BOTH STAFF AND COUNCIL.
IT TOOK ME A WHILE TO UNDERSTAND IT, AND IT HAS TO DO WITH HOW YOU AS A MUNICIPALITY HAVE BEEN DEALING WITH VOLUNTEERS, AND IT HAS TO DO WITH THE INSURANCE OF THAT AND ALL THAT.
IT IS DEFINITELY ONE OF THE ITEMS THAT YOU THAT THIS COMMUNITY NEEDS TO MAKE SOME MINOR CHANGES TO, TO MAKE SURE THAT YOU'RE DOING IT IN A WAY THAT IS EFFECTIVE AND YOU'RE COVERED INSURANCE WISE, BECAUSE THOSE PEOPLE, WHEN THEY'RE VOLUNTEERING FOR A MUNICIPALITY, ARE ACTUALLY WORKING FOR THAT MUNICIPALITY, AND YOU DON'T WANT THEM TO BE UNPROTECTED.
SO THAT'S WHAT THIS ONE IS ABOUT.
QUESTIONS OR COMMENTS? OKAY. NUMBER 5.
I HAVE MENTIONED THIS AS WELL, BUT I HAVE TOLD YOU THAT THE TWO GROUPS ARE WORKING TOGETHER.
I DON'T KNOW WHAT IT WAS LIKE HERE BEFORE, BUT I DO KNOW WHAT IT'S LIKE HERE NOW.
OUR MEETINGS HAVE BEEN VERY PRODUCTIVE, VERY WELL RECEIVED AND A LOT OF RESPECT SHOWN TO BOTH SIDES, AND I CONTINUE TO SEE IT.
YEAH. THE NEXT ONE TALKS ABOUT YOUR RELATIONSHIP WITH THE FIRST NATIONS COMMUNITY.
AND I KNOW THAT THERE HAS BEEN CONSIDERABLE WORK ON THE PART OF ELLIOT LAKE IN THIS, AND I KNOW THAT YOU ALL HAVE HAD SOME FEELINGS ABOUT THOSE, THOSE THINGS.
THIS ONE JUST NEEDS THIS IS MORE OF A TIDYING UP AND A RECOGNITION THAT THESE RELATIONSHIPS ARE IMPORTANT AND NEED TO BE MENTORED TO GET FORWARD.
THIS ONE EVERY MUNICIPALITY HAS PEOPLE COME IN THE DOOR AND ASK FOR SOMETHING NEW.
I KNOW THERE WAS SOMEBODY HERE.
AND ALL THIS IS SAYING IS THAT YOU WOULD EVEN THOUGH YOU ARE FACING SOME FINANCIAL DIFFICULTIES, AND EVEN THOUGH YOU'RE GOING TO GET THOSE UNDER CONTROL, IT YOU STILL WANT PEOPLE TO COME AND TALK TO YOU ABOUT WHAT THEY'RE DOING, WHAT THEY WANT TO DO.
AND THAT, OF COURSE, WOULD CONTINUE.
ANY QUESTIONS? COMMENTS? ACTUALLY, YOU KNOW WHAT? HOW ABOUT WE JUST FEEL FREE TO LIFT OUR HAND? AND WHEN YOU'RE READY TO ASK A QUESTION, ASK IT.
[00:45:01]
THE CITY RECOGNIZES ITS INTEREST AND ROLE AS A STEWARD AND STAKEHOLDER IN THE CONDITION OF THE LOCAL ENVIRONMENT, AND WILL CONTINUE TO CONDUCT ITS AFFAIRS WITH AN AWARENESS OF ENVIRONMENTAL IMPACT.SOME PEOPLE SAID SHOULDN'T THIS BE HAPPENING ALREADY? OF COURSE IT SHOULD.
WE ARE GOING TO OR THEY ARE GOING TO FIND OUT.
AND IF THERE'S SOMETHING MISSING THEY'RE GOING TO ADDRESS.
THE CITY IS COMMITTED TO RETAINING STAFF, DEVELOPING EXISTING STAFF CAPACITY THROUGH TRAINING AND EDUCATION, AND WHEN HIRING, THE CITY WILL STRIVE TO ATTRACT THE BEST CANDIDATES AND WILL CARRY OUT HIRING ACTIVITIES IN A PROFESSIONAL AND COMPREHENSIVE MANNER.
THIS IS ONE THAT'S UNDERWAY, AND WE ARE HAVING SOME SUCCESS IN GETTING PEOPLE LINED UP FOR NEW JOBS HERE, AND THERE WILL BE ANNOUNCEMENTS COMING SOON.
THIS ONE IS WELL UNDERWAY AT THIS TIME.
SORRY YOU SKIPPED SLIDE NUMBER 9.
THANK YOU. I THINK I SKIPPED THE MOST IMPORTANT ONE.
THE COUNCIL AND STAFF WANT TO SEE IMPROVEMENTS IN THE AREA OF COMMUNICATION.
AND THIS IS GOING TO THIS IS ALREADY BEING DISCUSSED, BUT IT IS DEFINITELY SOMETHING THAT BOTH STAFF AND COUNCIL ARE COMMITTED TO.
AND SO YOU WILL HEAR ABOUT THOSE CHANGES SHORTLY.
ANY QUESTIONS? AND THE ONE ABOUT RETAINING STAFF AND HIRING THE CORRECT STAFF.
YOU ALL OF THIS NEEDS THE PEOPLE TO PUT IT TOGETHER, TO DO IT SO THAT IT GETS LOCKED INTO THE WAY YOU DO BUSINESS. AND SO THAT IS PART OF THE WORK THAT'S GOING ON NOW AND IT'S WELL UNDERWAY, AS I SAID.
THE CITY IS COMMITTED TO PROVIDING ALL EMPLOYEES WITH A SAFE, POSITIVE, INCLUSIVE WORK ENVIRONMENT SUPPORTED BY CORPORATE POLICIES WHICH MEET OR EXCEED ONTARIO REGULATIONS.
AGAIN, SOME OF YOUR COMMENTS WAS THIS SHOULD BE HAPPENING.
WE'RE GOING TO MAKE SURE THAT WHAT SHOULD BE HAPPENING IS HAPPENING.
WE'RE GOING TO RUN THAT DOWN, AGAIN RESETTING THINGS.
THROUGH YOU, MR. DOBBIE. I READ ONE OF THE PUBLIC INPUTS ON, I THINK, NUMBER 11, THAT MAYBE 10 AND 11 SHOULD POSSIBLY BE COMBINED.
I SORT OF ALMOST THINK THAT IT MIGHT MAKE SENSE.
YEP. THE CITY WILL REVIEW MUNICIPAL SYSTEMS AND DEVELOP AN IMPLEMENTATION PLAN TO ENSURE THAT EFFECTIVE AND EFFICIENT PROCESSES FOR MONITORING OR ORGANIZING THE ACTIVITIES OF THE MUNICIPALITY ARE IN PLACE.
THAT ONE GOT STARTED BUT HAS DRAGGED BEHIND NEEDS.
NEEDS TO BE COMPLETED, NEEDS TO BE COMPLETED UP TO THE CURRENT STANDARDS IS STARTED ALREADY.
WELL, I MAY HAVE A QUICK COMMENT ON THAT.
THAT'S KIND OF WHAT'S BEEN HAPPENING BEHIND THE SCENES.
THAT'S WHAT THIS STRATEGIC PLAN IS ALSO ABOUT.
THIS WILL ALLOW STAFF TO MOST OF OUR AGENDAS.
ANYTHING THAT WE'RE SORT OF DIRECTING THE STAFF TO DO HAS TO COME BACK TO THIS BASIC PLAN.
AND IF WE HAVE THESE SYSTEMS IN PLACE AND WE'RE WORKING ON IMPLEMENTING THEM ALL ACROSS ALL DEPARTMENTS, I THINK THIS IS ONE OF THE MOST IMPORTANT SLIDES OF THIS PRESENTATION MYSELF.
AND MR. MAYOR, I AGREE WITH YOU.
AND IT'S, IT IS IMPORTANT THAT IT GET DONE AS QUICKLY AS POSSIBLE AS WELL.
[00:50:08]
BUT IT'S DEFINITELY SOMETHING THAT YOUR STAFF ARE READY TO DO.EVERY MUNICIPALITY IN ONTARIO IS SUFFERING DIFFICULTIES WITH TRANSIT RIGHT NOW.
TRANSIT LOST A LOT OF ITS RIDERSHIP DURING THE VIRUS, AND IT'S JUST GETTING BACK.
A LOT OF THE MONEY THAT THE CITY OF TORONTO IS SAYING THEY NEED IS BECAUSE THEIR TRANSIT REVENUES CONTINUE TO BE ABOUT 16, 18%, DOWN FROM WHERE THEY WERE. SO THIS IS A HARD ONE BECAUSE YOU DON'T HAVE A LOT OF IT'S YOU'RE A SMALLER COMMUNITY AND YOU DON'T HAVE A LOT OF HIGH DENSITY BUILDINGS.
AND SO THE THINGS THAT MAKE A TRANSIT SYSTEM EASY TO RUN ARE CURRENTLY IN ELLIOT LAKE.
THE BUSINESS ATTRACTION AND THE ATTRACTION OF NEW PEOPLE, OF COURSE COULD HELP YOUR TRANSIT SYSTEM.
BUT IT'S IT IS NOT EASY, RIGHT, TODAY IN DEALING WITH TRANSIT.
SO THIS ONE WILL NEED SOME WORK.
SO ON POINT ONE IT SAYS DO WE REALLY NEED ANOTHER TRANSIT REVIEW? IN MY KNOWLEDGE, I DON'T BELIEVE WE'VE EVER HAD A TRANSIT REVIEW, HAVE WE? MAYBE I CAN ASK BILL.
DO WE KNOW WHAT DATE THAT WAS? 2018. 2018.
THANK YOU. 14, THE CITY WILL DEVELOP A STRATEGY TO MAKE MORE EFFECTIVE USE OF THE AIRPORT, EXPANDING ON PREVIOUS STUDIES OF THE FACILITY.
THERE'S BEEN SOME DISCUSSION, BUT IT NEEDS ATTENTION.
I DON'T I'M NOT SURE YOU HOW MUCH YOU CAN DO, BUT I MEAN I DID I WAS WAS ABLE TO SEE WHAT THE AIRPORT WAS LIKE YEARS AGO.
AND IT CERTAINLY WAS A BUSIER PLACE THAN IT IS NOW.
SO COUNCIL AND STAFF REALLY LOOKING FORWARD TO TACKLING THIS.
ANY QUESTIONS ON AIRPORT? 15, THE CITY WILL ACTIVELY ENGAGE WITH LOCAL SHAREHOLDERS.
OH, THIS IS THE YEAH ACTIVELY ENGAGED WITH LOCAL SHAREHOLDERS IN AN OPEN AND TRANSPARENT WAY TO IDENTIFY OPPORTUNITIES TO COLLABORATE, THAT ALLOW ALL PARTIES TO LEVERAGE THEIR RESPECTIVE STRENGTHS TO SUPPORT COMMUNITY GROWTH.
SO THIS THIS AGAIN IS PART LIKE THAT IF CITIZENS ARE COMING IN.
BUT THIS IS TALKING ABOUT LOCAL GROUPS ASKING FOR THINGS AND YOU JUST HAVE TO EVEN EVEN THOUGH YOU'RE RESETTING THINGS AT CITY HALL, YOU STILL HAVE TO PROVIDE A WELCOME RESOURCE TO THOSE PEOPLE WHO WANT TO COME IN AND TALK TO EITHER THE STAFF OR COUNCIL. THAT'S WHAT THIS ONE IS.
YEAH. THROUGH YOU TO MR. DOBBIE. I READ IT LIKE THE LAST MEETING, THAT I READ IT AGAIN, AND THEN I THOUGHT IT MAYBE IT WAS JUST ME, BUT EVEN ON SOME OF THE PUBLIC INPUT, IT DOES SEEM A LITTLE COMPLICATED, LIKE IT DOESN'T REALLY.
YOU KNOW, THERE'S A COUPLE OF COMMENTS.
WHAT DOES THIS EVEN MEAN? YOU KNOW, THAT MIGHT BE A LITTLE TOO MUCH JARGON.
I THINK WE SHOULD SIMPLIFY IT A LITTLE BIT.
BECAUSE I'M STILL I STILL CAN'T REALLY WRAP MY HEAD AROUND THIS ONE.
WE'D BE HAPPY TO DO THAT WITH WORKING WITH STAFF ON THAT.
BUT YEAH, LET US TAKE A TAKE AN OPPORTUNITY AND HAVE A LOOK AT THAT.
THAT'S OKAY. NO, THAT'S FINE, I UNDERSTAND.
THE CITY WILL OH, THIS IS THE ONE I SPOKE TO ALREADY.
AND THIS IS THE ONE WHERE WE LEARNED ABOUT THE MUNICIPAL MODERNIZATION STUDY.
AND AGAIN, IT TALKS ABOUT SHARING SERVICES, AND THE STAFF HAVE ALREADY STARTED THAT.
[00:55:02]
BUT EVEN BEFORE WE STARTED THE STRATEGIC PLAN, THEY WERE STARTING ON IT.BUT THEY INDICATED THEY HAVE OTHER OPPORTUNITIES TO WANT TO PROCEED.
IT'S HAPPENING ALL OVER ONTARIO.
QUESTIONS ON THAT ONE, SHARED SERVICES.
THE CITY WILL MODERNIZE THE PARKS, RECREATION AND CULTURE MASTER PLAN.
AND WE HAVE AGREED TO PUT THE WORD ARTS IN BECAUSE SO IT WOULD NOW READ MODERNIZE THE PARKS, RECREATION, CULTURE AND ARTS MASTER PLAN BECAUSE THAT WAS MISSING AND THAT WAS POINTED OUT BY SEVERAL PEOPLE FROM THE PUBLIC.
ANY QUESTIONS ON THAT? OH, THE SUGGESTED WORDING WAS THERE.
THANK YOU. AND [INAUDIBLE] 18.
SO THIS IS TO DO WITH YOUR FIRE DEPARTMENT AND IS SOMETHING THEY DO ON A REGULAR BASIS, BUT THEY ARE CONTINUING TO DO THAT. AND FIRE, LIKE EVERY EVERY OTHER DEPARTMENT GETS, GETS THINGS LIKE LEGISLATION FROM THE PROVINCE OF ONTARIO.
SO YOU NEED TO KEEP ON TOP OF IT AND THEY'LL BE DOING THAT.
PROVIDERS WILL RECEIVE ADMINISTRATIVE REPORT SUPPORT FROM THE MUNICIPALITY.
SO THIS IS SOMETHING THAT BECAUSE INTERNET AND FIBER ARE PROVIDED BY PRIVATE COMPANIES, THEN THE CITY REALLY DOESN'T HAVE A ROLE TO DO ON THIS ONE OTHER THAN USUALLY THEIR FIBER GOES UNDER YOUR ROADS AND THAT MEANS THEY NEED TO COME AND SEE YOU AND GET A PERMIT.
WE YOU CAN'T ACTUALLY REFUSE THEM, BUT THEY ALL WORK FAIRLY WELL WITH MUNICIPALITIES.
SO I KNOW THAT, AS I MENTIONED, THE PEOPLE THAT WE BUMPED INTO IN ONE OF OUR VISITS TWO COUPLES WHO WERE HERE WORKING FROM HOME, YOU I THINK, WILL FIND THAT INCREASES SIGNIFICANTLY IF YOU GO AFTER IT.
I DID HAVE SOMEBODY AT THE PUBLIC MEETING SAY SO DOES THIS MEAN YOU DON'T WORK ON.
APPLICATIONS FOR PRIVATE, LIKE A RESIDENTIAL RESIDENCE? WELL, THAT'S NOT WHAT IT MEANS.
BUT IT DOES MEAN THAT AGAIN, IN TRACKING, IN ATTRACTING BUSINESS, YOU GIVE BUSINESS A BIT OF A HIGHER LEVEL OF SERVICE SO THAT BECAUSE IF YOU BRING ENOUGH BUSINESSES, YOU CAN ACTUALLY REDUCE THE TAX LEVEL AT THE RESIDENTIAL SIDE.
AND YOU YOU HAVE GOOD INDUSTRIAL, BUT YOU COULD USE MORE.
SO IT'S ALWAYS A GOAL FOR MUNICIPALITIES TO GET MORE INDUSTRIAL, COMMERCIAL, AND MANY PEOPLE EVEN LISTED FOR US THE STORES, THEY WANTED TO SEE IF WE COULD ATTRACT THEM TO ELLIOT LAKE.
BUT SO THAT'S WHAT THIS IS ABOUT.
ANY QUESTIONS ON THAT? THE NUMBER 21 IS THE CITY WILL FOCUS ON COMPREHENSIVE ASSET MANAGEMENT PLANNING.
SKIPPED AGAIN. SORRY, MR. DOBBIE. IT'S ALL RIGHT.
THE CITY WILL BE STRATEGIC IN THEIR APPROACH TO MAKING APPLICATION FOR FINANCIAL GRANTS.
FUNDING APPLICATIONS WILL FOCUS ON PROJECTS THAT ARE A PRIORITY FOR THE COMMUNITY, AND THE CITY WILL ENSURE THAT ITS PARTICIPATING CONTRIBUTION IS AVAILABLE TO COMPLETE THE WORK.
AND I'M GOING TO READ THE NEXT ONE BECAUSE THE TWO OF THESE ACTUALLY COULD GO TOGETHER.
THE CITY WILL FOCUS ON COMPREHENSIVE ASSET MANAGEMENT PLANNING TO PRIORITIZE ONGOING REQUIRED INFRASTRUCTURE RENEWAL AND MAINTENANCE, THEREBY ENSURING ITS FINANCIAL HEALTH AND COMPLYING WITH ONTARIO REGULATION 588/17.
[01:00:05]
THE PLAN WILL IDENTIFY PRIORITIES AMONG CAPITAL PROJECTS AND ULTIMATELY THE LEVEL OF SERVICE, THIS WILL BE DONE BY BALANCING THE NEEDS OF THE COMMUNITY WITH AVAILABLE FINANCE, RESOURCES AND CAPACITY.SO WHAT THESE TWO MEAN IS FOR EVERYTHING, YOU GET A REVIEW THE WAY BILL DID THE ARENA REVIEW THIS TIME. YOU GET ALL THE INFORMATION.
THERE IS EVERYTHING THAT YOU NEED TO MAKE A DECISION.
WHAT'S THE PRIORITY? HOW LONG DO WE HAVE TO SAVE TO DO THE NEXT ONE? AND SO ON AND SO FORTH.
I THINK TOGETHER THESE ARE TWO FAIRLY IMPORTANT ONES AS WELL.
THE CITY IS COMMITTED TO MAKING COMMUNITY SPACES ACCESSIBLE REGARDLESS OF ABILITY.
ENCOURAGES ALL TO DO THE SAME.
THE ACCESSIBILITY ADVISORY COMMITTEE WILL CONTINUE TO BE CONSULTED IN THE DESIGN AND PLANNING OF NEW FACILITIES AND THE RENOVATION OF THE EXISTING FACILITIES. THAT IS JUST SIMPLY PART OF VERY IMPORTANT PART OF MAKING SURE THAT WAS RECOVERED COMPLETELY WHEN PEOPLE COME IN FOR BUILDING PERMITS AND THE LIKE.
ANY QUESTIONS? THAT, MR. MAYOR, IS THE END OF MY PRESENTATION.
OKAY. THANK YOU VERY MUCH, MR. DOBBIE. DOES ANYBODY HAVE ANY OVERALL QUESTIONS? SO DURING YOUR PUBLIC INPUTS, WHAT DO YOU THINK WERE, LET'S SAY THE THREE MAIN G OOD POINTS AND THE THREE MAIN BAD POINTS.
SO I THINK I'LL GIVE YOU MY THREE THREE MAIN GOOD POINTS.
SO WE HAD WE HAD A LOT OF PEOPLE.
THERE WERE A LOT OF PEOPLE THAT AGREED WITH OUR WITH THE ACTIONS THAT WERE PRESENTED.
AND THEY ALSO TOOK TIME TO PUT A LITTLE MORE ON THE BONES OF THAT ACTION.
AND OF COURSE, THAT THEN GOES TOMORROW MORNING AT 9:00, THAT INPUT, SO THAT THE IMPLEMENTATION PLAN CAN INCLUDE THAT AT LEAST CONSIDERATION OF THE THINGS THAT THEY RAISED ON THESE SLIDES.
THE SECOND ONE I THINK I THOUGHT THE I THOUGHT THE IDEA OF ATTRACTING BUSINESS AND PEOPLE.
BUT THE PEOPLE BEING MORE THAN THAN SIMPLY RETIREMENT I THINK IS THAT IS REALLY IMPORTANT.
AND IT WAS AMAZING TO BUMP INTO SOME PEOPLE WHO WERE HERE BECAUSE OF THAT REASON.
I THINK THOUGH, THE ATTRACTION OF NEW PEOPLE AND NEW BUSINESSES TO THIS COMMUNITY CAN MAKE GIVEN THE EXISTING AMOUNT OF TAX THAT'S PAID BY THE RESIDENTIAL GROUP.
I WAS FLABBERGASTED WHEN I WAS TALKING TO NATALIE AND ASKED HER, HOW MANY BUILDING PERMITS DID YOU HAVE LAST YEAR? AND IT'S A BIG NUMBER.
AND THEY'RE THINKING THAT THERE'S GOING TO BE MORE THIS YEAR.
SO LIKE, I THINK YOU'RE YOU'RE IF I'VE KIND OF GIVEN YOU GIVEN PEOPLE THE IMPRESSION THAT I THINK YOU'RE BEHIND, THAT'S NOT IT. YOU JUST NEED THAT'S WHY I'M CALLING IT A RESETTING OF CITY HALL HERE, BECAUSE IT'S ALL THERE.
THE PEOPLE YOU HAVE, AGAIN, THE STAFF YOU HAVE ADDING WHEN WE FILL OUT THE OTHER PEOPLE THAT ARE COMING IN THAT THAT'S GOING TO PUT YOU IN A POSITION TO DEAL WITH THESE ISSUES QUICKLY, BUT GET GET RESULTS QUICKLY THAT I THINK IS GOOD.
AND THEN THE ONE I ENJOY ABOUT ELLIOT LAKE WHEN I WAS HERE IN 2015, I WAS HERE NOW, I LOVE TALKING TO THE COMMUNITY ABOUT WHY THEY CAME, AND THEY ALL HAVE REALLY GOOD IDEAS AND THOUGHTS ABOUT WHY THEY CAME, AND THEY ALL HAVE A DIFFERENT
[01:05:05]
REASON AND THEY'RE REALLY QUITE GOOD.AND THAT WAS THE FUN OF TALKING TO THEM AT THE AT THE DROP IN SESSIONS.
THAT'S WHAT WE GOT TO TALK ABOUT A LOT.
AND SO THOSE ARE MY THREE THE BAD ONES I WOULD SAY FRUSTRATION W ITH THE SPEED OF MAKING IMPROVEMENTS TO SOME OF THE FACILITIES LIKE THE AIRPORT.
NEEDS THAT MAYBE AREN'T QUITE FILLED YET, SO THAT WOULD BE ONE.
THE SECOND ONE I MUST SAY THAT THE PEOPLE WHO CAME IN TO SEE US AT THE DROP IN SESSIONS, THEY THOUGHT IT WAS A TOWN HALL AND THAT IT WOULD HAVE A MICROPHONE AND I WOULD MAKE A PRESENTATION.
I THINK THEY'RE FINE FOR SOME PURPOSES.
I THINK THEY'RE NOT THAT GOOD FOR THE KIND OF THING WE WERE TRYING TO DO, BUT THAT'S ONLY MY VIEW.
AND SO THAT WAS THAT WAS ONE LIKE WE THERE WAS SOME PEOPLE WERE REALLY THOUGHT THERE'D BE A MICROPHONE AND THEY COULD MAKE THEIR PRESENTATIONS.
I DO I DON'T THINK I'VE GOT ANOTHER THIRD ONE.
SO I'M GOING TO QUIT AT THAT POINT MR. MAYOR. NO. OKAY.
THANK YOU. DO YOU HAVE ANY OTHER QUESTIONS OR COMMENTS [INAUDIBLE].
OKAY. GO AHEAD MR. OR COUNCILLOR MORRISSETTE.
THROUGH YOU, ACTING MAYOR, HOW DO WE DEAL WITH OR SQUASH RUMORS THAT IS FALSE OR NOT FACTUAL IN THE COMMUNITY VERSUS WHAT IS HAPPENING HERE AT CITY HALL.
PEOPLE ARE KEEP SAYING THE POOL IS CLOSED, BUT WE KNOW THAT THE RENOVATIONS ARE IN THE FINAL STAGE AND IT'S GOING TO REOPEN IN FEBRUARY OR LATE FEBRUARY. BUT STILL, SOME PEOPLE DO NOT BELIEVE WHAT WE'RE SAYING OR DOING CERTAIN THINGS, LIKE HOW CAN WE DEAL AS A COUNCIL TO PUT THE WORD OUT THAT THIS IS WHAT WE'RE DOING? IT SEEMS THAT PEOPLE DON'T LISTEN TO COUNCIL MEETINGS.
THE, IT'S ALL ABOUT COMMUNICATION.
AND I KNOW THAT'S EASY TO SAY FOR ME, BUT IT'S NOT EASY TO DO, RIGHT NOW, I'M NOT ENTIRELY SURE, BUT I THINK YOU WILL FIND THAT THE COMMUNICATION WORK THAT'S DONE IN IN YOUR CITY CITY HALL IS DONE BY ALL OF THE STAFF OFF THE CORNER OF THEIR DESK, AND IT MAY NOT BE SOMETHING THEY'RE TOTALLY TRAINED IN.
WHEN I HEARD ABOUT THE ARENA ISSUE, I IMMEDIATELY WENT ON THE WEBSITE AND I WAS READING YOU HIRED A COMMUNICATIONS FIRM.
AND THEY THEY HELPED YOU WITH THE MESSAGES TO GET OUT TO THE COMMUNITY.
THEY WERE EXTREMELY WELL WRITTEN.
I'VE BEEN GIVING BILL LOTS OF THANKS TONIGHT FOR HIS PRESENTATION ON THE FIFTH, BUT THE REASON I DID THAT IS THAT IT DISPLAYS, SORRY, IT DISPLAYS ONE OF OUR ACTIONS, NUMBER 1 AND NUMBER 2, HE'S DONE THAT.
AND THAT'S THOSE ARE THE KINDS OF THINGS THAT YOU NEED TO DO.
BUT YOU'VE GOT TO MAYBE THERE'S SOME PLACE YOU CAN WORK THAT IN.
I'M I MEAN, YOU WANT TO, YOU KNOW, I THINK YOU NEED THE STAFF YOU'RE GETTING FOR SURE.
BUT IF I WAS GETTING THE NEXT ONE, THE NEXT ONE FOR ME WOULD BE A COMMUNICATIONS PERSON.
NOW, YOU DON'T ACTUALLY NEED TO HIRE THE MOST EXPENSIVE PERSON THERE'S A UNIVERSITY IN SUDBURY, AND THEY'VE GOT A GREAT COMMUNICATIONS PROGRAM AND THEY'RE LOOKING FOR OPPORTUNITIES TO GET THEIR STUDENTS OUT ON THOSE THREE MONTH THINGS.
[01:10:06]
AND SO THERE'D BE A WAY TO DO THAT.COMMUNICATION IS AN ART AND EITHER YOU HAVE IT OR YOU DON'T.
I'LL BE THE FIRST TO ADMIT I'M A CIVIL ENGINEER AND I DON'T HAVE IT.
BUT IT IS AMAZING WHEN YOU SEE IT IN ACTION AND A LITTLE QUICK.
SO WHEN I WAS STARTED AS A CITY MANAGER, WE HAD ONE COMMUNICATION PERSON FOR 17 MEMBERS OF COUNCIL AND 750 STAFF.
AND AT THE END OF WHEN I FINISHED, 12 YEARS LATER, WE HAD A DEPARTMENT WITH 8 OR 9 PEOPLE IN IT, BUT WE WERE WAY BETTER ON OUR STRATEGIC COMMUNICATIONS.
I'VE BEEN TALKING TO SOME OF THE STAFF ABOUT SOME OF THE THINGS THAT HAVE BEEN DONE, BUT, BUT AND I KNOW I'M NOT CRITICIZING THE EXISTING STAFF THAT THEY DON'T KNOW HOW TO COMMUNICATE.
THEY DO. THEY DO IT AS HARD AS THEY CAN.
BUT YOU I'M JUST SAYING THAT YOU ASKED THE QUESTION TO ME.
THAT'S IT. THAT'S THAT'S WHAT YOU NEED.
OKAY. DO WE HAVE ANY OTHER QUESTIONS FROM COUNCIL? I MIGHT DO SOMETHING A LITTLE DIFFERENT HERE.
THIS STRATEGIC PLAN ALSO AFFECTS OUR STAFF.
SO IF YOU WANT TO COLLECT YOUR THOUGHTS AND IF YOU WANT TO PUT SOME INPUT IN, ANY STAFF MEMBER HERE IS WELCOME J UST TO SAY ANYTHING.
WHAT ARE THE NEXT STEPS FOR THE STRATEGIC PLAN IN YOUR MIND? WE NEED TO ADDRESS SOME.
SO THE IMPLEMENTATION PLAN WE ADDRESS TOMORROW AT 9:00 WITH THE STAFF SORRY.
AND THE AND THEN THE OTHER THING IS WE HAVE NOT I HAVEN'T TALKED TO YOU ABOUT TWO THINGS.
ONE WOULD BE THE PRIORITIES OF THINGS THAT PERHAPS AREN'T STARTED YET.
WHAT ARE THEIR PRIORITIES? SO MY SUGGESTION WOULD BE, MR. MAYOR, IS I'LL MEET WITH STAFF TOMORROW MORNING AT 9:00.
I'VE GOT I CAN GO THROUGH HOW THEY NEED TO WORK AND PROVIDE THE IMPLEMENTATION PLAN.
AND WE BRING THAT BACK TO THE FIRST COUNCIL WE CAN GET BACK TO.
I WILL EITHER I DO WANT THE MEMBERS OF COUNCIL TO HAVE SOME INPUT ON THE PRIORITY.
I'LL THINK ABOUT A WAY OF HOW TO DO THAT, AND PERHAPS NOT TO HAVE TO HAVE A MEETING, BUT JUST GIVE YOU A LIST OF THINGS AND YOU CAN MARK THEM OF WHAT YOU PERSONALLY THINK IS IS THE PRIORITIES.
THEN THERE'S SOME BALANCING TO DO, BUT I THINK THAT WOULD WORK.
IS THAT A POSSIBILITY THAT CAN BE INTEGRATED? WE CAN CERTAINLY DO THAT FOR YOU.
COUNCILLOR MORRISSETTE, JUST TO BE CLARIFY THINGS HERE.
TONIGHT'S THIS THIS FINAL DRAFT, BUT IT'S NOT FINALIZED THROUGH ALL OF US.
IT'S STILL TWEAKABLE AND WORKABLE FOR A LITTLE BIT BEFORE WE DO THE FINAL PROGRAM , I GUESS.
WE WANT TO BRING IT BACK THROUGH YOU, MR. MAYOR. WE WANT TO BRING IT BACK WITH THE IMPLEMENTATION PLAN, PEOPLE COMFORTABLE WITH THE PRIORITIES, AND THEN DO THE OTHER WORK THAT WAS TALKED ABOUT.
OKAY. ANY OTHER COMMENTS QUESTIONS? OKAY. THANK YOU VERY MUCH.
THANK YOU, MR. DOBBIE AND LORI-ANNE.
OKAY. NOW WE MOVE ON TO ITEM 7.
I WILL JUST GIVE A FEW MINUTES HERE.
[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]
[01:15:11]
OKAY. ITEM 7 INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.7.1 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING FOI-02-23.
AS THIS MATTER DEALS WITH THE REQUEST UNDER THE MUNICIPAL FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT, IT SHALL BE DISCUSSED IN CLOSED SESSION AS PER SECTION 23 93A OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION? MOVED BY COUNCILLOR FLINTOFF.
SECONDED. COUNCILLOR MORRISSETTE.
ALL IN FAVOR? NONE ARE OPPOSED.
THANK YOU. THROUGH YOUR WORSHIP.
IT IS RECOMMENDED THE COUNCIL RECOGNIZE 1258178 ONTARIO OPERATING AS ELLIOT LAKE EQUIPMENT AS THE SUCCESSFUL BIDDER FOR THE REQUEST FOR QUOTES FOR THE SIDE BY SIDE VEHICLE.
AND THAT COUNCIL PASSES THE APPROPRIATE BYLAW TO ENTER INTO AN AGREEMENT WITH ONTARIO 1258178 OPERATING AS ELLIOT LAKE EQUIPMENT TO PROVIDE THE SIDE BY SIDE FOR THE AMOUNT OF $37,797.19 PLUS TAX, AND THAT THIS FUNDS SHALL BE DRAWN FROM THE MUNICIPAL FLEET RESERVE.
THIS VEHICLE HAS REACHED THE END OF ITS LIFE AND IS NO LONGER SERVICEABLE.
THE CITY IS IN NEED OF A REPLACEMENT TRAIL VEHICLE.
ALL OF THE RFQ DOCUMENTS WERE PREPARED BY THE CITY, AND A COMPLETE COPY OF THE PUBLISHED REQUEST FOR QUOTES IS INCLUDED ON OUR WEBSITE, AND CAN BE DOWNLOADED FROM THE BIDS AND TENDER WEBSITE.
THIS RFQ INCLUDED 12 MANDATORY REQUIREMENTS AND 19 RELATED REQUIREMENTS.
A SINGLE FAILED MANDATORY REQUIREMENT THEN RESULTED IN THE ENTIRE QUOTE BEING DEEMED NON-RESPONSIVE.
THE SELECTION METHODOLOGY USED TO IDENTIFY THE PREFERRED RESPONDENT WAS THE LOWEST COST PER POINT AS OPPOSED TO LOWEST COMPLIANT COSTS. THE COST PER POINT WAS CALCULATED BY DIVIDING THE QUOTED PRICE BY THE NUMBER OF POINTS THAT WERE AWARDED.
SO THIS PROCESS OF USING MANDATORY AND RATED REQUIREMENTS, EVALUATION MATRICES AND CALCULATING COST PER POINTS IS KNOWN AS BEST VALUE.
THIS BEST VALUE PROCESS WAS IMPLEMENTED TO ENSURE THAT THE CITY RECEIVED THE SIDE BY SIDE THAT BALANCED THE MANDATORY AND THE DESIRABLE REQUIREMENTS, WHILE DELIVERING THE MOST COST EFFECTIVE SOLUTION WHILE USING OUR TAXPAYERS MONEY.
THE RATED REQUIREMENTS WERE USED BY THE CITY TO IDENTIFY THE MOST IMPORTANT REQUIREMENT.
THE RATED REQUIREMENTS THAT WERE USED SHOWED GO BACK TO THE CITY, IDENTIFIED IN-SERVICE MAINTENANCE COSTS AS THE MOST IMPORTANT REQUIREMENT, AND WE PROVIDED TEN POINTS FOR WARRANTY.
THAT IS BECAUSE IT IS OFTEN THE IN-SERVICE COST IS EQUAL TO THE THE ACQUISITION COST.
THE CITY THEN COMPLETED ITS EVALUATION PROCESS AND AS MR. THOMAS HAD INDICATED, NOT ALL OF THE SEVEN BIDDERS WERE SUCCESSFUL FOUR OF THEM WERE DEEMED NON-COMPLIANT WITH THE MANDATORY EVALUATION RESULTS.
I'VE TAKEN A NOTE, IN THE FUTURE I'LL BE A LITTLE CLEARER.
THE MANDATORY RESULTS THAT WERE CAUSE OF FAILURE WERE FOR NOT ALUMINUM RIMS, BUT FOR STEEL RIMS.
[01:20:06]
SO THE MANDATORY REQUIREMENT WAS FOR STEEL RIMS AND FOR 12 MONTHS OF WARRANTY.SO THE THREE THAT PASSED THE MANDATORY EVALUATION WERE THEN SCORED ON THE POINTS, AND WE CALCULATED THE POINTS AND THEN DIVIDED THE POINT, THE QUOTED PRICE BY THE POINTS TO COME UP WITH A LOWEST WITH A COST PER POINT, AND THEN IDENTIFIED THE LOWEST COST PER POINT.
2158178 ONTARIO LIMITED, OPERATING AS ELLIOT LAKE EQUIPMENT, WAS, DID ACHIEVE THE LOWEST COST PER POINT AND HAS BEEN SELECTED AS A PREFERRED RESPONDENT.
THEY DID INCLUDE THE 60 MONTH, 60 MONTH WARRANTY PERIOD, WHICH ALLOWED THEM TO RECEIVE THE FULL 10 POINTS FOR THAT RATED REQUIREMENT, WHICH BASICALLY ALLOWED THEM TO WIN THE COMPETITION.
AND THE COPY OF THEIR BID SUBMISSION IS CAN BE INCLUDED OR IS INCLUDED FOR COUNCIL'S REVIEW.
ELLIOT LAKE EQUIPMENT IS PROPOSING THE POLARIS RANGER 1000 PREMIUM.
THE SIDE BY SIDE IS PROPOSED TO BE PURCHASED SPECIFICALLY FOR AND COUNCIL, ALTHOUGH THAT COULD BE UP FOR DISCUSSION FOR THE SPECIFIC PURPOSE OF THREE SEASON TRAIL MAINTENANCE, AND BECAUSE OF THE REQUIREMENTS THAT WERE USED, ALL THE DESIRABLES THAT WERE REQUESTED AND MET THE THE SIDE BY SIDE HAS THE POTENTIAL TO BE USED FOR FOUR SEASONS DURING THE WINTER TIME.
THE NEED TO PURCHASE A NEW SIDE BY SIDE IS IDENTIFIED IN THE 2023 CAPITAL BUDGET UNDER THE FLEET RESERVE, AND HAS A BUDGETED AMOUNT OF $30,528. MOVING FORWARD WITH THE CONTRACT WITH ELLIOTT EQUIPMENT BASED ON THEIR SUBMISSION WOULD REPRESENT AN OVER EXPENDITURE OF $7,269 COMPARED TO THE BUDGETED AMOUNT.
STAFF RECOMMENDS THAT THE FUNDS FOR THIS PROJECT BE DRAWN FROM THE FLEET RESERVE, WHICH HAD A BALANCE ON JANUARY 1ST OF 2023 OF $1,217,251, AND A COPY OF THE PURCHASE ORDER, WHICH IS PROPOSED TO BE USED AS THE RESULTING CONTRACT WAS INCLUDED IN THE PRESENTATION.
IN SUMMARY STAFF RECOMMENDS THAT THE COUNCIL RECOGNIZE ELLIOTT EQUIPMENT, THAT IS 1258178 ONTARIO LIMITED AS A SUCCESSFUL BIDDER FOR THE SIDE BY SIDE RFQ.
STAFF FURTHER RECOMMENDS THAT A PURCHASE ORDER BE AWARDED IN THE AMOUNT OF $37,797 TAXES EXTRA FOR THE SIDE BY SIDE. OKAY.
QUESTIONS OR COMMENTS? COUNCILLOR BULL. THANK YOU TO YOU, YOUR WORSHIP, TO MR. HALLOCH. A COUPLE OF QUESTIONS.
NORMALLY WE USUALLY SEE THE OTHER BIDDERS THROUGH [INAUDIBLE].
AND THE OTHER POINT I HAVE IS THAT.
THEY'RE ALREADY $7,000 OVER BUDGET FOR THIS EQUIPMENT.
WHY WOULDN'T THE POINT SYSTEM BE WORKED SO THAT WE WOULD COME IN ON BUDGET? UM, YEAH.
THE POINT SYSTEM WAS CREATED AND INCLUDED IN THE IN THE RFQ.
SO THAT WENT OUT WITH THE TENDER.
SO THAT WAS WE DID NOT HAVE ANY ABILITY TO VIEW THE BIDS COMING IN AGAINST THE POINTS.
SO AND I DON'T THINK THAT WAS THE INTENTION, THE, THE WHOLE PROCESS OF DOING THE BEST VALUE WAS AGAIN, TRYING TO GET NOT THE LEAST EXPENSIVE MODEL, BUT THE MODEL AND THE VEHICLE THAT MET ALL THE CAPABILITIES THE PARK AND REC WROTE AND INCLUDED.
AND THOSE, THOSE RECOMMENDATIONS OR THOSE REQUIREMENTS WERE EXTENSIVE AND PROBABLY MORE SO THAN WHAT WE HAD BOUGHT IN THE PAST, AND THAT THAT VEHICLE THAT IS PROPOSED IS CAPABLE FOR FOUR SEASONS.
[01:25:01]
IT IS TOTALLY ENCLOSED.SO THAT'S AN OVER AN OVER AND ABOVE.
BUT IN CONSULTATION WITH THE WAY THAT THE RFQ WAS WRITTEN, IS THAT THE TECH AUTHORITY, PARKS AND REC SAT DOWN AND CREATED AND LISTED ALL THEIR REQUIREMENTS OUT.
SO THAT'S AND AGAIN, IT GREW INTO THAT.
IF WE'RE GOING TO BUY A VEHICLE FOR THREE SEASON, IF WE COULD MAKE A FEW ADDITIONS AND TURN IT INTO A FOUR SEASON VEHICLE, WOULD THAT BE MORE EFFICIENT AND A BETTER WAY TO SPEND THE MONEY. AND THAT'S THE PROCESS AND THE TACK THAT WE TOOK.
WITH REGARDS TO THE OTHER BIDDERS, THE OTHER TENDERS THAT WERE RECEIVED AND THAT WERE COMPLIANT, THOSE CAN ALL BE THEY'RE ALL ACTUALLY ON OUR INTERNAL WEBSITE AND OUR ON OUR SERVERS.
SO I CAN IN THE FUTURE, BASED ON WHATEVER DIRECTION I'M RECEIVING, I CAN MAKE THAT AVAILABLE, SEND LINKS, PERHAPS PROVIDE REPORTS AS SUPPORTING DOCUMENTATION WHERE ALL THAT MAY BE VIEWED.
BUT YES, THAT'S DEFINITELY POSSIBLE.
I BELIEVE THAT THE WE DO NEED A ALL-TERRAIN VEHICLE OR SIDE BY SIDE, BUT I THINK GETTING THE CADILLAC F OR THIS IS A LITTLE UNREASONABLE.
THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.
THROUGH YOU, I'M NOT SURE WHO I SHOULD ASK THESE QUESTIONS TO.
SO WHAT TRAILS DOES THE CITY OWN THAT [INAUDIBLE] OR LIKE, WHAT TRAILS ARE WE ACTUALLY LOOKING AFTER? THROUGH YOU YOUR WORSHIP.
SO WE MAINTAIN ANY CAPITAL OR MAJOR IMPROVEMENTS FOR FOR ALL OF THE TRAILS THAT SO WE HAVE THE SPINE TRAILS. EVEN THOUGH IT'S NOT ON OUR PROPERTY, WE'RE STILL MAINTAINING ANY MAJOR THINGS.
WE HAVE THE WELL, WE'RE CURRENTLY WORKING ON FINALIZING THE MOU WITH BHP FOR THE MILLIKEN TRAILS.
IN ADDITION TO THERE'S OUR NATURE, OUR HORNE LAKE TRAILS, THE PORTAGE LAKE TRAILS, THE WEST VIEW TRAILS.
I'M JUST TRYING TO THINK OF MY HEART, BUT I COULD BE MISSING ANY MR. ANTUNES MIGHT KNOW A FEW MORE IF I'VE MISSED ANY, BUT ALL OF OUR CITY TRAILS, AS WELL AS ALONG THE MILLIKEN MINE ROAD.
AND IF THERE'S BEEN A FEW, LIKE THE PORTAGE LAKE, LIKE I MENTIONED, IT COULD BE MISSING SOME, BUT I THINK I'VE GOT MOST OF THEM.
OKAY. YEAH. AND THE ATV WE'RE REPLACING WAS IT WASN'T A SIDE BY SIDE, IT WAS JUST A REGULAR ATV, THE ONE THAT THAT'S NO LONGER IN SERVICE.
OR GETTING OLD OR GET THROUGH.
I BELIEVE SO I COULD BE WRONG, BUT WE WERE REPLACING A SIDE BY SIDE.
OKAY. AND I'M JUST WONDERING WHY WE HAVE TO REPLACE IT WITH A FULLY LOADED PREMIUM EDITION 1000.
I'M IN AGREEMENT WITH COUNCILLOR BULL.
THAT SEEMS LIKE THE CADILLAC OF SIDE BY SIDES.
AND IT NEVER EVEN CAME TO ANY COMMITTEE.
IT DIDN'T COME THROUGH RACK AND CULTURE, I DON'T KNOW.
SO BEING THE FACT THAT IT'S OVER $7,200 OVER THE 2023 BUDGET, THE ALLOCATED MONEY, I WOULD LIKE TO MAKE A MOTION TO DEFER THIS BACK TO THE 2024 BUDGET.
SO WE JUST NEED A SECONDER FOR THAT DEFERRAL.
DO WE HAVE A SECONDER? COUNCILLOR SEIDEL.
YOU CAN NOW ONLY COMMENT ON THE DEFERRAL.
COUNCILLOR BULL. SO YOU MEAN BUDGET FOR IT FOR NEXT YEAR? WE WON'T GET ONE THIS YEAR.
IS THAT WELL, WE HAD $32,000 AND NOW WE'RE UP TO $37 AND CHANGE OR ALMOST $38.
AND IF I THINK I SHOULD COME UP WITH BUDGET, IF WE'RE GOING TO GO OVER BUDGET FOR A SIDE BY SIDE, I THINK I THINK IT SHOULD BE DEFERRED BACK TO THE 2024 BUDGET.
[01:30:03]
COUNCILLOR SEIDEL.IT'S ALSO AT THE END OF THE YEAR WHERE IT'S ONLY FOR THREE SEASON AND WE'RE IN THE FALL.
SO I BELIEVE THAT WITH COUNCILLOR FLINTOFF, WE SHOULD DEFER THIS TO THE 2024 BUDGET.
OKAY. ANY OTHER COMMENTS? SO ALL IN FAVOR OF DEFERRAL.
COUNCILLOR [INAUDIBLE] NONE ARE OPPOSED, SO THAT'S CARRIED.
SO THAT'S THAT. NOW WE'LL MOVE ON TO ITEM 8 PRESENTATION OF COMMITTEE REPORTS.
[8. PRESENTATION OF COMMITTEE REPORTS]
8.1 REPORT FROM THE DIRECTOR OF FINANCE TREASURER.REGARDING DATA SHARING AND SERVICES AGREEMENT WITH THE MUNICIPAL PROPERTY ASSESSMENT CORPORATION AT THE OCTOBER 16TH, 2023 FINANCE AND ADMINISTRATION COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED.
THE COUNCIL HEREBY AUTHORIZED THE ENTERING INTO A DATA SHARING AND SERVICES AGREEMENT WITH THE MUNICIPAL PROPERTY ASSESSMENT CORPORATION FOR THE PURPOSE OF SHARING DATA AND THAT THE APPROPRIATE BYLAW BE PASSED.
MAY I HAVE A MOTION THAT COUNCIL HEREBY AUTHORIZE, OR DO WE WANT TO DISCUSS THIS? DOES ANYBODY HAVE ANY QUESTIONS OR COMMENTS BEFORE WE MOVE FURTHER? SONNENBURG MAYBE IN A NUTSHELL, COULD YOU EXPLAIN TO PEOPLE WHAT THIS IS.
THROUGH YOU, YOUR WORSHIP THIS WAS BROUGHT TO THE OCTOBER 16TH FINANCE AND ADMINISTRATION COMMITTEE.
SO AGAIN THIS IS THE DATA SHARING AND SERVICES AGREEMENT.
IT HAS BEEN SOME TIME SINCE THE AGREEMENT HAS BEEN REVISED, AND THERE HAVE BEEN A FEW MATERIAL CHANGES TO THE DOCUMENT FOR THE AGREEMENT BASED ON PRIVACY LAWS AND CHANGES TO THE DATA THAT IS KEPT AT THE SERVICE LEVEL AGREEMENT ESTABLISHES THE SERVICE LEVELS FOR THE IMPACT SERVICES AND THE DEPENDENCIES THAT WE HAVE WITH MPAC.
MPAC PROVIDES US OUR ROLE NUMBER.
THEY ALSO PROCESS ALL CHANGES TO FOR SUPPLEMENTARY AND OMITTED ROLE DATA INFORMATION.
NAMELY, THIS IS HOW WE ACHIEVE OUR LEVY AND DISTRIBUTE THE LEVY EQUALLY.
THE CHANGES ARE ALSO ON THE IMPACT PERMIT.
THE PERMITTED USE OF DOCUMENTS OF MUNICIPAL DOCUMENTS.
SO SOME OF THE DATA THAT WE SHARE WITH MPAC IS OUR PROPRIETARY INFORMATION.
AND THE TERMS AND CONDITIONS OF USE HAVE ALSO BEEN AMENDED, REFLECTIVE OF CURRENT LEGISLATIVE RIGHTS AND THE MUNICIPAL FREEDOM OF INFORMATION AND PRIVACY AND PROTECTION ACT.
THERE IS NO FINANCIAL IMPACT TO COMMITTING TO MPAC, AS WE HAVE AN ONGOING REQUIREMENT TO OBTAIN OUR ROLE INFORMATION FROM THEM, SO THIS WILL SUSTAIN ALL OF THE RELATIONSHIPS THAT WE HAVE AND SOLIDIFY AN AGREEMENT THAT HAS PREVIOUSLY BEEN IN PLACE.
HOWEVER, IT WILL BE REVISED AS OF TONIGHT WITH THE PASSING OF THIS BYLAW, AND THEN IT WILL AUTO RENEW EVERY FOUR YEARS AFTER THAT, UNLESS IN THAT TIME THERE ARE ANY OTHER CHANGES TO THE ANY OF THE AFOREMENTIONED AREAS OF THE AGREEMENT WHEREBY WE WOULD HAVE TO REVIEW THE AGREEMENT YET ONCE AGAIN.
SO AT THIS TIME, THEY'VE IT'S MORE OF A HOUSEKEEPING ISSUE TO DO THIS.
ANY OTHER? COUNCILLOR FLINTOFF.
THANK YOU YOUR WORSHIP THROUGH YOU TO MS. SONNENBURG. JUST A QUICK QUESTION.
WILL IT MAKE IT A LITTLE EASIER TO GETTING THE INFORMATION TO THEM AND RECEIVING INFORMATION BACK, LIKE, YOU KNOW, THE BUILDING PERMITS AND THINGS? THROUGH YOU YOUR WORSHIP. THE MUNICIPAL CONNECT SYSTEM IS A STANDALONE SYSTEM, IT DOES NOT COMMUNICATE INTO OR BACK AND FORTH FROM OUR INTERNAL ACCOUNTING SYSTEMS. WE DO TAKE A FLAT FILE ANNUALLY, WHICH WOULD CONTAIN ALL OF THE ROLE INFORMATION, AND AFTER ENSURING THAT IT IS VIRUS FREE, WE
[01:35:08]
DEPOSIT THAT OR IMPORT THAT INTO OUR SYSTEM.OKAY. WE WILL SIMPLY CONTINUE TO USE THE INFORMATION AS WE ALWAYS HAVE.
ANY OTHER QUESTIONS? OKAY. MAY I HAVE A MOTION THAT COUNCIL HEREBY AUTHORIZE THE ENTERING INTO A DATA SHARING AND SERVICES AGREEMENT WITH THE MUNICIPAL PROPERTY ASSESSMENT CORPORATION FOR THE PURPOSE OF SHARING DATA, AND THAT THE APPROPRIATE BYLAW BE PASSED.
SECONDED. COUNCILLOR MORRISSETTE.
ALL IN FAVOR? NONE ARE OPPOSED.
ITEM 8.2 REPORT FROM THE DIRECTOR OF FINANCE TREASURER.
REGARDING 2024 INTERIM TAX LEVY.
AT THE OCTOBER 16TH, 2023 FINANCE AND ADMINISTRATION COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT A BYLAW TO PROVIDE FOR AN INTERIM TAX LEVY FOR THE PAYMENT OF TAXES AND FOR PENALTY AND INTEREST ON ARREARS IN ACCORDANCE WITH THE MUNICIPAL ACT 2001 BE PASSED BY COUNCIL.
THANK YOU THROUGH YOUR WORSHIP.
IN KEEPING WITH CURRENT PRACTICES, THE TAX BILLING INSTALLMENT DUE DATES ARE PRESENTED WITHIN THE STAFF REPORT OF APRIL THE 4TH, JUNE THE 6TH, SEPTEMBER 5TH AND NOVEMBER 7TH IN 2024, AS THE BUDGET PROCESS HAS YET TO BE COMPLETED, THE INTERIM TAX BILLING THAT WILL BE DUE ON APRIL THE 4TH AND APRIL THE 6TH, WILL BE REPRESENTATIVE OF 50% OF THE FINAL BILLING FROM 2023.
SO, FOR EXAMPLE, IF AS A CONSTITUENT, YOUR TOTAL TAX BILL FOR 2023 WAS $2,000, YOUR INTERIM TAX BILLING WILL BE 50% OF THAT AMOUNT.
THIS IS THE SAME PROCESS THAT HAS BEEN EMPLOYED EVERY YEAR.
THANK YOU, MS. SONNENBERG. ANY QUESTIONS OR COMMENTS? OKAY. MAY I HAVE A MOTION THAT A BYLAW TO PROVIDE FOR AN INTERIM TAX LEVY FOR THE PAYMENT OF TAXES AND FOR PENALTY AND INTEREST ON ARREARS IN ACCORDANCE WITH THE MUNICIPAL ACT 2001, BE PASSED BY COUNCIL.
WE ALREADY MOVED AND SO WE NEED A MOVER.
MEMO FROM THE DIRECTOR OF FINANCE, TREASURER REGARDING AD HOC 2024 BUDGET COMMITTEE.
SO AT THE OCTOBER 16TH, 2023 FINANCE AND ADMINISTRATION COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL ESTABLISHED THE 2024 AD HOC BUDGET COMMITTEE.
SO WE HAVE A MOTION THAT COUNCIL ESTABLISH THE 2024 AD HOC BUDGET COMMITTEE.
BUT PRIOR TO THAT, DO WE DO THE NOMINATION? SO I'D LIKE TO HEAR NOMINATIONS TO BE THE CHAIR FOR THE AD HOC BUDGET COMMITTEE.
OKAY. ANY OTHER NOMINATIONS OR ARE WE ALL IN AGREEMENT WITH COUNCILLOR MANN? OKAY. COUNCILLOR MANN DID ACCEPT THAT.
PRIOR, I GUESS, IS IT PRIOR AT THE AD HOC BUDGET OR AT THE FINANCE AND ADMINISTRATION COUNCILLOR MANN DID IN FACT AGREE IF IT CAME TO BEING NOMINATED THAT HE WOULD TAKE THE CHAIR.
[01:40:02]
SO I'LL CONTINUE ON WITH THE MOTION.SO THAT COUNCIL ESTABLISH THE 2024 AD HOC BUDGET COMMITTEE AND THAT COUNCILLOR MANN BE APPOINTED AS CHAIR, AND THAT THE FIRST MEETING BE HELD AT THE CALL OF THE CHAIR.
MAY I HAVE A MOVER? COUNCILLOR BULL SECONDED.
ALL IN FAVOR? NONE OPPOSED. AND THAT'S CARRIED.
8.4 MEMO FROM THE DIRECTOR OF FINANCE TREASURER REGARDING SEPTEMBER 2023 UNAUDITED STATEMENTS OF FINANCIAL POSITION.
AT THE OCTOBER 16TH, 2023 FINANCE AND ADMINISTRATION COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT THE MEMO FROM THE DIRECTOR OF FINANCE AND TREASURER BE RECEIVED AND THAT IT WOULD BE FORWARDED TO COUNSEL FOR INFORMATION.
AGAIN FROM THE FINANCE AND ADMINISTRATION COMMITTEE MEETING LAST WEEK, WE ARE PROJECTING THAT AT THE END OF THE THIRD QUARTER, THE FORECAST YEAR END SURPLUS IS $ 411,000 FOR OPERATIONS UNDER WATER AND WASTEWATER.
WE ARE FORECASTING A SURPLUS OF $191,561.
THE ELRC ELLIOT LAKE RESIDENTIAL COMMISSION, ALTHOUGH INACTIVE AT THE TIME DUE TO INVENTORY TO SELL, IS FORECASTING A TRANSFER TO RESERVE OF $144,272 GENERATED FROM BANK INTEREST AFTER ALL EXPENSES, WHICH ARE QUITE MINOR IN AND OPERATIONAL IN NATURE.
INTEREST GENERATED FROM THE GENERAL BANK ACCOUNT.
THIS IS A NEW AREA OF THE MEMO THAT HAS NEVER EXISTED BEFORE, AND IS ACTUALLY A VERY EXCITING PIECE OF INFORMATION. INTEREST GENERATED FROM THE GENERAL BANK ACCOUNT.
SO THAT IS OUR GENERAL OPERATING BANK ACCOUNT.
AT THIS POINT IN TIME, THAT BANK INTEREST IS EXCLUSIVELY THAT EXCLUSIVE.
JUST THAT INTEREST ALONE IS FORECASTING AT NEARLY $800,000 TO YEAR END.
THIS REVENUE IS NOT INCLUDED IN THAT OPERATIONAL SURPLUS, AS ALL INTEREST REVENUE FROM THE BANK IS DIRECTLY TRANSFERRED BACK TO THE RESERVES AND DISTRIBUTED PER THE RESERVES POLICIES THAT EXIST ALREADY.
AND AS YOU CAN SEE, THE TREND FROM 19 THROUGH TO THE FORECAST TO YEAR END IS QUITE SIGNIFICANT.
THANK YOU MS. SONNENBURG. GOOD NEWS IS ALWAYS WELCOME.
DO WE HAVE ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.
THANK YOU. YOUR WORSHIP A COMMENT AND A QUESTION.
BUT I'M JUST CURIOUS, WHY WOULD PARKS BE UNDER BUDGET? IS THAT STAFFING OR WOULD ANYBODY? IT'S AT 26 216.
FIND A POINT OF REFERENCE FOR WHERE YOU'RE SPEAKING OF.
JUST UNDER, RIGHT UNDER THE [INAUDIBLE] CENTRE.
IT'S SHOWING IT UNDER BUDGET, BUT THEN IT SAYS PARKS IS UNDER BUDGET.
I'M JUST WONDERING WHY PARKS WOULD BE UNDER BUDGET.
OKAY, THERE WE WERE SHORT ON SUMMER STUDENTS THIS YEAR.
WE COULD NOT ATTRACT AND RETAIN THE NUMBER OF STUDENTS FOR THE NUMBER OF POSITIONS THAT WE DID HAVE.
SO THAT'S ACTUALLY SALARIES AND BENEFITS ON THOSE LINES.
ANY OTHER QUESTIONS OR CONCERNS? OKAY. THANK YOU, MS. SONNENBERG.
I HAVE A MOTION THAT THE MEMO FROM THE DIRECTOR OF FINANCE AND TREASURER BE RECEIVED.
MOVER COUNCILLOR BULL SECONDED.
ALL IN FAVOR? THAT'S CARRIED ITEM 9.
SO THERE ARE NO OUTSIDE BOARD OR COMMITTEE REPORTING.
NUMBER 10 NO UNFINISHED BUSINESS.
[01:45:03]
NUMBER 11, THERE'S NO PETITIONS.NUMBER 12, THERE'S NO CORRESPONDENCE.
NUMBER 13 NO NOTICES OF MOTION.
14 COUNCIL REPORTS AND ANNOUNCEMENTS.
[14. COUNCIL REPORTS AND ANNOUNCEMENTS]
I HAVE A FEW ANNOUNCEMENTS.PLEASE CONTACT THE FAMILY HEALTH TEAM FOR AN APPOINTMENT OR FOR MORE INFORMATION.
AND I GUESS THEIR CONTACT IS ON THE WEBSITE.
THANKS. ANOTHER REMINDER TRIVIA NIGHT IS BEING HOSTED FRIDAY, NOVEMBER THE 3RD AT THE COLLINS HALL.
IT'S $40 PER TEAM FOR UP TO EIGHT PLAYERS FOR ONE TEAM.
AND TO REGISTER, VISIT ELLIOT LAKE.CA/TRIVIA OR CONTACT MUSEUM AT ELLIOT LAKE.CA COME OUT AND MEET AND LEARN ABOUT OUR LOCAL GROUPS IN ELLIOT LAKE AT THE COMMUNITY GROUP SHOWCASE ON NOVEMBER 4TH BETWEEN 11 AND 2 P.M.
AT THE COLLINS HALL. WE ARE STILL ACCEPTING GROUPS THAT WISH TO PARTICIPATE.
PLEASE CONTACT RECREATION AT ELLIOT LAKE.CA FOR MORE INFORMATION OR TO REGISTER.
AND A REMINDER THERE WILL BE NO PARKING ON CITY STREETS FROM NOVEMBER 1ST TO MARCH 31ST, FROM MIDNIGHT TO 7 A.M., AS PER BYLAW 02-18, WHICH IS A PARKING BYLAW.
THIS, OF COURSE, IS TO HELP OUR PLOWS CLEAR THE CITY STREETS AND FOR SNOW REMOVAL.
DO YOU HAVE ANY OTHER ANNOUNCEMENTS COUNCILORS? NO. OKAY.
[15. ADDENDUM]
ADDENDUM MAY I HAVE A MOTION THAT THE ADDENDUM BE ADDED TO THE AGENDA? MOVER COUNCILLOR SEIDEL.ALL IN FAVOR? AND THAT IS CARRIED.
SO 15.1 IS THE UPDATE ON RECRUITMENT EFFORTS FOR CAO FROM TIM DOBBIE CONSULTING LIMITED, AS THIS MATTER DEALS WITH PERSONAL INFORMATION ABOUT IDENTIFIABLE INDIVIDUALS, INCLUDING MUNICIPAL OR LOCAL BOARD EMPLOYEES.
IT MAY BE DISCUSSED IN CLOSED SESSION AS PER SECTION 239, 2B OF THE MUNICIPAL ACT.
MAY I HAVE A MOTION THAT THIS MATTER BE DISCUSSED IN CLOSED SESSION.
MOVER COUNCILLOR BULL SECONDED COUNCILLOR FLINTOFF.
16. INTRODUCTION AND CONSIDERATION OF BYLAWS 16.1.
[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]
BYLAW 23-97 BEING A BYLAW TO ENTER INTO A SERVICE AGREEMENT WITH WOOD RESEARCH AND DEVELOPMENT CANADA LIMITED FOR ARENA INSPECTION, HEALTH MONITORING AND TEMPORARY SHORING DESIGN PROJECT.MAY I HAVE A MOTION THAT BYLAW 23-97 BE PASSED? MOVER. COUNCILLOR FLINTOFF SECONDED.
ALL IN FAVOR? THAT'S CARRIED 16.2 BYLAW 23-98 BEING A BYLAW TO AUTHORIZE A DATA SHARING AND SERVICES AGREEMENT WITH MUNICIPAL PROPERTY ASSESSMENT CORPORATION FOR THE PURPOSE OF SHARING DATA.
MAY I HAVE A MOVER OR MAY HAVE A MOTION THAT BYLAW 23-98 BE PASSED.
SECONDED. COUNCILLOR MORRISSETTE.
ALL IN FAVOR? AND THAT'S CARRIED.
16.3 BYLAW 23-99 BEING A BYLAW TO PROVIDE FOR INTERIM TAX LEVY FOR THE YEAR 2024. MAY I HAVE A MOTION THAT BYLAW 23-99 BE PASSED? MOVER COUNCILLOR FLINTOFF.
ALL IN FAVOR? THAT'S CARRIED 16.4 BYLAW 23-100 BEING A BYLAW TO ENTER INTO AN AGREEMENT WITH ELLIOT LAKE EQUIPMENT.
OH, WE'RE GOING TO STRIKE THAT ONE BECAUSE WE'RE DEFERRING IT.
[17. CLOSED SESSION (if applicable)]
MOVER COUNCILLOR MORRISSETTE.ALL IN FAVOR? THAT'S CARRIED. THANK YOU.
OKAY. MAY I HAVE A MOTION? THE COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 9:46 P.M..
MOVER COUNCILLOR SEIDEL SECONDED.
COUNCILLOR BULL. ALL IN FAVOR?
[01:50:01]
THAT'S CARRIED.MAY I HAVE A MOTION THAT THE HEAD OF THE INSTITUTION PROVIDE ACCESS TO THE RECORDS AS DETAILED IN ACCESS REQUEST FOI-02- 23 RECEIVED ON MAY 9TH, 2023 AS PER THE INDEX, AND THAT THE CLERK BE DIRECTED TO RELEASE THE RECORDS UPON PAYMENT OF THE BALANCE OF THE FEES BEING $1,591.60 LESS THE DEPOSIT OF $620.70, FOR A TOTAL OF $970.90.
MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.
ALL IN FAVOR? CONFIRMATORY BY LAW 18.1 BYLAW 23-101.
[18. CONFIRMATORY BY-LAW]
WE HAVE A MOTION.SORRY. BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS MEETING HELD ON MONDAY, OCTOBER 23RD, 2023, WE HAVE A MOTION THAT BYLAW 23-101 BE PASSED. MOVER.
ALL IN FAVOR? MAY I HAVE A MOTION THAT THE MEETING ADJOURN AT THE HOUR OF 9:47 P.M..
SECONDED. COUNCILLOR MORRISSETTE.
ALL IN FAVOR? THAT IS CARRIED.
THANK YOU VERY MUCH.
* This transcript was compiled from uncorrected Closed Captioning.