Aug 26, 2024 City Council

[1. CALL TO ORDER]

[00:00:04]

OKAY. GOOD EVENING.

WELCOME TO THE REGULAR MEETING OF THE COUNCIL OF THE CORPORATION OF THE CITY OF ELLIOT LAKE, DATED MONDAY, AUGUST 26TH, 2024 AT 7 P.M..

I'D LIKE TO CALL TO ORDER.

ROLL CALL. ALL MEMBERS ARE PRESENT.

COUNCILLOR SEIDEL SENDS HIS REGRETS AS HE'S DROPPING OFF HIS DAUGHTER TO COLLEGE.

[3. DECLARATIONS OF CONFLICT OF INTEREST]

I WILL DECLARE ON ITEMS 7.2 AND 17.1.

BECAUSE I HAVE AN INDIRECT PECUNIARY INTEREST AS I OWN A PROPERTY NEARBY.

ARE THERE ANY OTHER DECLARATIONS? GOING ONCE.

GOING TWICE.

[4. ADOPTION OF PREVIOUS MINUTES]

MAY I HAVE A MOTION THAT THOSE MINUTES BE ADOPTED.

A MOVER COUNCILLOR MORRISSETTE.

SECONDED COUNCILLOR BULL.

ANY QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? THAT'S CARRIED.

THIS EVENING THERE ARE NO PUBLIC INPUT SESSION OR NO PUBLIC INPUT.

SORRY. PUBLIC PRESENTATIONS.

[6. PUBLIC PRESENTATIONS]

AND THIS EVENING'S PRESENTERS ARE CELIA SANKAR, THE EXECUTIVE DIRECTOR, AND CHRISTOPHER ELLIOTT, BUSINESS DEVELOPMENT OFFICER.

WELCOME, CELIA AND CHRISTOPHER.

THANK YOU. THANK YOU.

WE REALLY APPRECIATE THIS OPPORTUNITY TO ADDRESS YOU, MR. MAYOR, AND MEMBERS OF COUNCIL, AND THROUGH YOU TO ADDRESS MEMBERS OF THE BUSINESS COMMUNITY, SENIORS AND THE WIDER COMMUNITY.

WE ARE SO EXCITED TO BE HERE TO TALK WITH YOU TONIGHT ABOUT AN INITIATIVE TO HELP LOCAL BUSINESSES TO GET ONLINE AND TO PROSPER, TO HELP SENIORS TO GET ONLINE, AND TO FEEL SAFE AND CONFIDENT IN USING THE INTERNET, AND TO BRING THESE TWO GROUPS TOGETHER SO THAT WE CAN HAVE A THRIVING COMMUNITY.

MY NAME IS CELIA SANKAR.

I'M THE EXECUTIVE DIRECTOR OF THE DIVERSITY CANADA FOUNDATION.

AND AS OUR MAYOR SAID, WITH ME IS CHRISTOPHER ELLIOTT, OUR BUSINESS DEVELOPMENT OFFICER.

DIVERSITY CANADA IS A NOT FOR PROFIT BASED HERE IN ELLIOT LAKE.

AND FOR THE LAST TWO DECADES, SINCE 2004, WE HAVE BEEN RUNNING PROGRAMS IN ELLIOT LAKE AND NEARBY COMMUNITIES TO HELP SENIORS REMAIN ACTIVE AND INVOLVED IN OUR COMMUNITIES.

GOLDEN VOICES IS OUR SENIORS FOCUSED DIVISION, AND TONIGHT WE ARE TALKING ABOUT AN EXCITING OPPORTUNITY FOR LOCAL BUSINESSES AND SENIORS CALLED THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT.

IT'S AN INITIATIVE TO HELP OUR COMMUNITY FLOURISH IN THE DIGITAL AGE.

WE'RE NOW IN THE FIRST PHASE OF THE PROJECT, IN WHICH OUR MAIN FOCUS IS REACHING OUT TO LOCAL BUSINESSES, AND WE'RE DOING SO WITH A BIT OF URGENCY, AND WE'LL GO INTO THAT A LITTLE BIT LATER ON.

IN FUTURE PHASES, WE WILL BE DOING OUTREACH TO OUR SENIOR PARTICIPANTS, AND AT THAT TIME WE'LL EXPAND MORE ON THAT COMPONENT OF THE PROJECT, THAT'S FOR SENIORS AND FOR SENIOR PARTICIPANTS.

BUT AS WE FOCUS ON THE LOCAL BUSINESSES TONIGHT, WE KNOW THAT MANY BUSINESS OWNERS HAVE ARE UNDER A GREAT DEAL OF PRESSURE BECAUSE APART FROM THE REGULAR DEMANDS OF THEIR TRADE, THEY KNOW THAT THEY NEED TO BE ONLINE, THEY KNOW THAT THEY NEED TO BE DOING MARKETING.

AND WE'VE BEEN SPEAKING WITH MANY BUSINESSES HERE IN ELLIOT LAKE AND ACROSS THE ALGOMA DISTRICT, AND WE KNOW THAT FOR MANY, THERE'S NO BUDGET TO DO THAT.

DIGITAL MARKETING OR GETTING ONLINE WITH A WEBSITE OR EVEN WITH SOCIAL MEDIA AND THERE'S NO ONE TO HELP.

AND ENTREPRENEURS ARE VERY COURAGEOUS PEOPLE.

THEY OFTEN WOULD GO AT IT ALONE.

THE PROBLEM IS THAT THEY OFTEN END UP FEELING FRUSTRATED AND OVERWHELMED.

SO WE GET IT. WE UNDERSTAND HOW CHALLENGING IT IS TO KEEP UP WITH THIS DIGITAL AGE, AND MANY ORGANIZATIONS IN OUR COMMUNITY THAT SUPPORT LOCAL BUSINESSES ALSO UNDERSTAND HOW DIFFICULT THE PRESSURES OF THIS NEW DIGITAL WORLD IS ON LOCAL

[00:05:10]

SO IF SOMEONE IS LOOKING ON TONIGHT AS A LOCAL BUSINESS OWNER AND YOU'RE FRUSTRATED ABOUT HAVING TO BUILD YOUR WEBSITE AND MAINTAIN IT WITH ALL THE CHANGES THAT HAPPEN AND HAVING TO DO THE MARKETING, KNOW THAT YOU DON'T HAVE TO DO IT ALONE.

WE'VE GOT YOUR BACK.

THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT HAS YOUR BACK AND ALL OF THE OTHER ORGANIZATIONS THAT WE ARE COORDINATING, WE'RE HERE TO HELP.

I WILL HAND OVER TO CHRISTOPHER, WHO WILL OUTLINE WHICH BUSINESSES ARE ELIGIBLE TO PARTICIPATE IN THIS PROJECT.

HE'LL ALSO PROVIDE AN OVERVIEW OF WHAT BENEFITS, HOW THE LOCAL BUSINESSES WILL BENEFIT.

AND HE WILL BRIEFLY TALK ABOUT HOW THE PROJECT AIMS TO BENEFIT SENIORS.

BUT AS I SAID, WE'LL GO MORE INTO THAT AT A LATER DATE WHEN WE REACH THAT PHASE.

AFTER CHRISTOPHER'S FIRST PRESENTATION, I'LL COME BACK AND WE'LL LOOK AT THE NEXT STEPS THAT BUSINESSES WOULD NEED TO TAKE TO GET THE SUPPORT THAT'S AVAILABLE UNDER THIS INITIATIVE.

THANK YOU VERY MUCH, CELIA.

AS THE BUSINESS DEVELOPMENT OFFICER, I SPEAK DIRECTLY WITH BUSINESS OWNERS AND HELP THEM NAVIGATE THE VARIOUS PROCESSES.

SO WHEN YOU'RE READY TO MOVE FORWARD, I'LL BE RIGHT THERE TO GUIDE YOU EVERY STEP OF THE WAY.

OVER THE NEXT FIVE WEEKS, WE WILL BE HELPING LOCAL BUSINESSES TO TAP INTO A FEDERAL GOVERNMENT FUNDING SOURCE CALLED THE CANADA DIGITAL ADOPTION PROGRAM, OR CDAP, WHICH MAKES IT POSSIBLE FOR US TO PROVIDE YOU WITH VITAL WEB DEVELOPMENT AND ONLINE MARKETING SERVICES.

NOW, BECAUSE IT'S A GOVERNMENT PROGRAM, THERE ARE VERY STRICT RULES ABOUT WHO QUALIFIES.

SO FIRSTLY, THIS PROJECT IS OPEN TO FOR PROFIT BUSINESSES ONLY, NONPROFIT ORGANIZATIONS DO NOT QUALIFY.

BUSINESSES THAT ARE REGISTERED EITHER PROVINCIALLY OR FEDERALLY.

BUSINESSES THAT SELL PRIMARILY TO CONSUMERS, THOSE THAT ARE SOLELY OR PRIMARILY BUSINESS TO BUSINESS ARE NOT ELIGIBLE, AND BUSINESSES THAT EITHER HAVE HAD AN EMPLOYEE OTHER THAN THE OWNER FOR AT LEAST THREE MONTHS PRIOR TO APPLYING FOR FUNDING, OR MADE AT LEAST $30,000 IN ANNUAL REVENUE IN THE MOST RECENTLY COMPLETED TAX YEAR. ADDITIONALLY, BUSINESSES THAT WANT TO PARTICIPATE WILL ALSO NEED TO AGREE TO KEEP THEIR DIGITAL ADOPTION STRATEGY FOR AT LEAST SIX MONTHS AND PARTICIPATE IN FOLLOW UP SURVEYS, SHARE DATA ABOUT THE EXPERIENCE, AND HAVE THE NAME OF THE BUSINESS PUBLISHED AS A GRANT RECIPIENT.

NOW, CERTAIN TYPES OF BUSINESSES ARE EXCLUDED FROM THE GOVERNMENT FROM THIS GOVERNMENT FUNDING, AND THEY ARE ANY CORPORATE CHAIN, FRANCHISE OR REGISTERED CHARITY, ANY REPRESENTATIVE OF A MULTI-LEVEL MARKETING COMPANY, ANY BROKERAGE FIRMS SUCH AS REAL ESTATE AGENTS, INVESTMENT ADVISORS, INSURANCE AGENTS, ETC.

ANY BUSINESS THAT IS ENGAGED IN ONLINE RESELLING OR DROPSHIPPING THAT RELIES ON THIRD PARTY SUPPLIERS AND ANY WHOLESALE OR DISTRIBUTION BUSINESSES AND MANUFACTURERS UNLESS YOU SELL DIRECTLY TO CONSUMERS.

SO THOSE ARE THE QUALIFICATIONS.

NOW LET'S TALK ABOUT HOW LOCAL BUSINESSES WILL BENEFIT FROM THIS OPPORTUNITY.

SO THROUGH THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT, WE ARE HELPING LOCAL BUSINESS OWNERS TO GROW THEIR BUSINESSES BY GIVING THEM PROVEN ONLINE TOOLS AND DIGITAL MARKETING SUPPORT TO REACH MORE CUSTOMERS, CLIENTS AND MEMBERS.

THE SYSTEM INCLUDES PROVEN LEAD GENERATION STRATEGIES TO INCREASE SALES OPPORTUNITIES YEAR ROUND ON DEMAND.

SO THIS ONLINE SYSTEM CAN DO THINGS LIKE BOOK YOUR CALENDAR WITH APPOINTMENTS WITH CLIENTS AND SEND PEOPLE TO YOUR STORE, OR EVEN ALLOW THEM TO COMPLETE A SALE ONLINE WHILE YOU'RE DOING OTHER THINGS THAT MOVE YOUR BUSINESS FORWARD.

WE WOULD DO THINGS LIKE ADD ONLINE SHOPPING TO YOUR EXISTING WEBSITE OR APPOINTMENT BOOKING, OR EVEN BUILD A WEBSITE FOR YOU IF YOU DON'T CURRENTLY HAVE ONE.

AND RIGHT UP TO JUNE 2025, WE'LL ACT AS YOUR DIGITAL MARKETING CONSULTANT, RUNNING YOUR DIGITAL MARKETING STRATEGIES AND FIXING THINGS RELATED TO YOUR SEARCH ENGINE RESULTS SO THAT MORE PEOPLE CAN FIND YOUR BUSINESS ONLINE.

NOW YOU MAY BE THINKING TO YOURSELF, THIS ALL SOUNDS GOOD, BUT WHAT IS THE COST? SO THE GOOD NEWS IS, AS A NONPROFIT, WE'RE COMMITTED TO BUILDING A THRIVING COMMUNITY, AND WE KNOW OUR LOCAL BUSINESSES HAVE A KEY ROLE TO PLAY IN THAT.

THAT'S WHY WE HAVE DESIGNED OUR GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT SO THAT THEY WILL GET OUR SERVICES FOR FREE.

[00:10:04]

NOW HOW IS THIS POSSIBLE? SO WE WILL HELP THEM GET UP TO $2,400 FROM THE GOVERNMENT OF CANADA TO COVER THE COST FOR THEM TO PARTICIPATE IN OUR GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT RIGHT UP TO JUNE 2025.

WE WILL BE WITH THEM EVERY STEP OF THE WAY, TO DO AS MUCH HAND-HOLDING AS THEY REQUIRE TO GET THROUGH ANY RED TAPE, SO THAT THE PROCESS IS AS FAST AND AS EASY AS POSSIBLE.

FROM APPLYING FOR THE FUNDING TO SUBMITTING ALL THE REQUIRED DOCUMENTS, WE'LL BE HERE TO HELP THEM WITH EVERYTHING AND ANSWER ANY QUESTIONS THAT THEY MAY HAVE.

WE WANT THIS TO BE AS EASY AND AS STRESS FREE AS POSSIBLE FOR THEM AND THEIR BUSINESS.

NOW THIS FUNDING IS IN THE FORM OF A REBATE, SO NORMALLY THEY WOULD PAY UP FRONT FOR THE WORK TO BE DONE AND THEN THEY WOULD BE REIMBURSED FOR THE EXPENSES WHEN THE REBATE IS APPROVED. BUT WE RECOGNIZE THAT SPENDING THAT KIND OF MONEY UPFRONT MAY POSE A CHALLENGE FOR SOME.

THAT'S WHY WE'RE COORDINATING WITH ELNOS AND THE EAST ALGOMA CFDC, TWO LOCAL NON-PROFITS THAT SUPPORT BUSINESSES IN THE REGION.

ELNOS AND THE EAST ALGOMA CFDC CAN LOAN THEM THE MONEY UP FRONT SO THAT WE CAN GET STARTED ON THE DIGITAL ADOPTION PROCESS RIGHT AWAY.

THEN WE'LL HELP THEM TO GET THE REBATE, WHICH MUST BE USED TO PAY OFF THE ELNOS OR EAST ALGOMA CFDC LOAN.

IN THIS WAY, THE ONLY MONEY THE BUSINESS HAS TO SPEND FROM THEIR ACCOUNT IS ON THE TAXES, AS THEY ARE NOT INCLUDED IN THE REBATE AND WHATEVER HST THEY PAY, THEY CAN CLAIM IT BACK WHEN THEY FILE FOR THEIR ITCS.

NOW, THERE MAY BE A SMALL ADMINISTRATIVE FEE FOR ELNOS TO PROVIDE THE LOAN, BUT THAT WILL BE NEGLIGIBLE IN THE CASE OF THE EAST ALGOMA CFDC THERE'S A SMALL AMOUNT OF INTEREST, BUT THAT WILL ALSO BE NEGLIGIBLE.

NOW WE'RE REALLY EXCITED ABOUT THIS NEXT PART.

EVERY BUSINESS THAT SIGNS UP FOR THE PROJECT WILL DIRECTLY BENEFIT THE COMMUNITY.

AS YOU KNOW, LOSING OUR HOCKEY ARENA LAST YEAR WAS A MASSIVE HIT TO THE COMMUNITY.

SO FOR EVERY BUSINESS IN OUR COMMUNITY THAT SIGNS UP FOR THIS PROJECT, DIVERSITY CANADA WILL DONATE $100 TO THE FUND TO REBUILD THE ARENA IN ASSOCIATION WITH YOUR BUSINESS NAME.

ADDITIONALLY, THIS PROJECT WILL WORK DIRECTLY WITH SENIORS TO HELP GET THEM ONLINE WITH TRAINING AND DEVICES, AND TO RAISE AWARENESS ABOUT SUPPORTS AVAILABLE TO MAKE INTERNET SERVICE AFFORDABLE.

THE AIM IS TO HELP SENIORS NAVIGATE THE WORLD OF E-COMMERCE SO THAT THEY CAN ENJOY THE CONVENIENCE AND SAVINGS IT OFFERS WHILE STAYING SAFE ONLINE.

THE PROJECT SEEKS TO SUPPORT THE LOCAL ECONOMY BY STRENGTHENING TIES BETWEEN LOCAL BUSINESSES AND LOCAL SENIOR SHOPPERS.

IT WILL INCLUDE EXPANDED SOCIAL AND RECREATIONAL OPPORTUNITIES FOR SENIORS THAT AMPLIFY THE FACT THAT THERE'S A CLEAR LINK BETWEEN THE SUCCESS OF LOCAL BUSINESSES AND ALL AND THE QUALITY OF LIFE RESIDENTS CAN ENJOY.

SO ALL IN ALL, I'D LIKE TO SAY TO LOCAL BUSINESSES THAT WE'RE INVITING YOU TO PARTICIPATE BECAUSE THROUGH THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT, YOU GET ACCESS TO HELP TAKE YOUR BUSINESS ONLINE, YOU BRING IN NEW CLIENTS AND SALES, YOU SUPPORT YOUR COMMUNITY AND HELP REBUILD THE ARENA, AND BECAUSE IT'S A REBATE, ALL YOUR COSTS FOR WEB DEVELOPMENT AND MARKETING ARE COVERED, WHICH MEANS ESSENTIALLY YOU GET THEM FOR FREE.

I'D LIKE TO ADD THAT THE BUSINESS OWNERS THAT I'VE BEEN SPEAKING WITH HAVE BEEN SAYING THINGS LIKE, WELL, THIS IS A NO BRAINER.

WHY WOULD ANYONE NOT SIGN UP? SO I LOOK FORWARD TO CONNECTING WITH YOU SO THAT I CAN HELP GUIDE YOU THROUGH THE PROCESS SO THAT YOU TOO CAN GET ONLINE, REACH MORE CUSTOMERS, AND GROW YOUR BUSINESS.

SO NOW I'M GOING TO TURN THINGS BACK TO CELIA.

THANK YOU CHRISTOPHER.

NOW, WHAT ARE THE NEXT STEPS FOR BUSINESSES WHO QUALIFY UNDER THIS PRESENT FUNDING ARRANGEMENT? THE NEXT STEP WOULD BE TO BOOK A MEETING WITH CHRISTOPHER AND DISCUSS YOUR NEEDS AND HOW THE BUSINESS CAN MAXIMIZE THIS OPPORTUNITY.

SO WE HAVE THE QR CODE THERE.

IF YOU CAN, IF YOU NEED, IF YOU HAVE YOUR CELL PHONE, YOU CAN SCAN THE QR CODE.

AND THAT WILL GET YOU STRAIGHT TO CHRISTOPHER'S CALENDAR, WHERE YOU CAN BOOK A MEETING AT A TIME THAT'S CONVENIENT TO YOU OR ON YOUR COMPUTER YOU CAN GO TO OUR WEB ADDRESS LOCALBIZ.GOLDENVOICE.COM AND THAT WILL TAKE YOU TO THE PAGE WHERE YOU WILL SEE THE GET STARTED BUTTON, WHEN YOU CLICK ON THAT, THAT WILL GET YOU TO CHRISTOPHER'S CALENDAR.

ALTERNATIVELY, YOU CAN CALL HIM AT (705) 261-1624.

I'LL REPEAT THAT NUMBER (705) 261-1624 TO BOOK AN APPOINTMENT AND HE WILL HELP YOU LOOK AT THE OPTIONS THAT ARE AVAILABLE TO YOU AND HELP YOU EVERY STEP OF THE WAY TO APPLY FOR THIS PROGRAM.

NOW, THE DEADLINE FOR APPLYING IS SEPTEMBER THE 30TH.

IT'S JUST AROUND THE CORNER, SO THE TIME IS VERY SHORT FOR BUSINESSES TO TAKE ADVANTAGE OF THIS PROGRAM.

[00:15:04]

WE'VE SEEN IN OTHER PROGRAMS, OTHER GOVERNMENT PROGRAMS WHERE THERE IS A DEADLINE THAT'S FAR INTO THE FUTURE THAT WAS SHORTENED, AND THAT TRIGGERED EVERYONE TO TRY AND RUSH TO MEET THE DEADLINE, AND EVEN THAT SHORTENED DEADLINE WAS CUT FURTHER BECAUSE THE FLOOD OF APPLICATIONS LED TO THE PROGRAM BEING OVERSUBSCRIBED.

WE DON'T WANT THAT TO HAPPEN TO OUR LOCAL BUSINESSES WITH THIS REALLY AMAZING OPPORTUNITY, SO I WOULD ENCOURAGE EVERYONE TO, AS SOON AS POSSIBLE, GET IN CONTACT WITH CHRISTOPHER SO THAT HE CAN GET THE PROCESS ROLLING, EVEN IF YOU'RE NOT CERTAIN AT THIS MOMENT ABOUT HOW THE PROGRAM CAN FIT INTO YOUR OWN PLANS.

LET'S START THE BALL ROLLING AND WE WILL DISCUSS ALL THE OPTIONS THAT ARE AVAILABLE TO YOU.

FOR BUSINESSES THAT DO NOT QUALIFY UNDER THIS PRESENT OPPORTUNITY, DON'T WORRY, WE HAVE NOT LEFT YOU OUT.

WE HAVE A SECOND WEBSITE THAT YOU CAN SCAN THAT CODE AND GET TO A SECOND WEB PAGE.

AND THERE YOU WOULD FIND A FORM THAT YOU CAN FILL OUT TO GET IN TOUCH WITH US SO THAT WE CAN EXPLORE OTHER OPTIONS.

BECAUSE AS I MENTIONED, THERE ARE OTHER ORGANIZATIONS THAT ARE COORDINATING WITH US TO MAKE THE SERVICES THAT ARE AVAILABLE THROUGH THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT AVAILABLE TO AS MANY BUSINESSES AS POSSIBLE.

SO IF NOT UNDER THIS CURRENT OPPORTUNITY THAT HAS THE SEPTEMBER 30TH DEADLINE, OUR PARTNER AGENCIES WILL BE EXPLORING OTHER PROVINCIAL, MAYBE OTHER FEDERAL OPPORTUNITIES THAT WOULD BE APPLICABLE TO YOUR CASE.

SO THE WEBSITE THE WEB PAGE IS LOCAL BUSINESS SORRY LOCALBIZ.GOLDENVOICES.COM/QUESTIONNAIRE.

ONE FINAL NOTE MAYBE THERE'S SOMEONE LISTENING TONIGHT WHO THOUGHT OF SOMEONE ELSE, SOME WHO HAS A BUSINESS AND COULD BENEFIT FROM THE OPPORTUNITY THAT WE SPOKE ABOUT TONIGHT.

PLEASE WE ENCOURAGE YOU TO REACH OUT TO THEM AND LET THEM KNOW ABOUT THE WEBSITE.

LOCALBIZ.GOLDENVOICES.COM, OR ENCOURAGE THEM TO READ TO WATCH THE REPLAY OF THE WEBINAR OF THE COUNCIL MEETING AT THE WEBSITE, THE CITY'S WEBSITE, BECAUSE WE WANT EVERYONE WHO IS ELIGIBLE TO HAVE THE OPPORTUNITY TO BENEFIT FROM THIS PROGRAM. THAT LITTLE WORD THAT YOU SAY TO SOMEONE CAN MEAN A WHOLE EVERYTHING TO THEM, IN TERMS OF GETTING THEIR BUSINESS ONLINE AND MOVING FORWARD WITH THE TIMES.

IT'S A MATTER OF EACH ONE HELPING EACH OTHER AND WHEN ONE FLOURISHES, ALL OF US BENEFIT.

WE'RE A TINY COMMUNITY IN THE MIDDLE OF THE FOREST.

WE NEED EACH OTHER, WE NEED TO SUPPORT EACH OTHER, AND WE ARE ALL IN THIS TOGETHER.

SO THAT'S AN OVERVIEW OF THE GOLDEN VOICES RECONNECTING AND REBUILDING PROJECT.

THANK YOU ONCE AGAIN FOR THE OPPORTUNITY TO ADDRESS YOU THIS EVENING, AND WE'LL BE HAPPY TO TAKE ANY QUESTIONS IF THERE ARE ANY.

OKAY. THANK YOU VERY MUCH, CELIA AND CHRISTOPHER.

DO WE HAVE ANY QUESTIONS AT ALL? COUNCILLOR MORRISSETTE NOT A QUESTION, YOUR HONOR.

THROUGH YOU, YOUR HONOR.

I WAS ACTUALLY ONE OF THE FIRST BUSINESS THAT CHRISTOPHER CONTACTED.

AND FILL OUT THE APPLICATION ABOUT 30 MINUTES, AND IT WAS SENT IN, AND I JUST GOT A RESPONSE BACK RECENTLY THAT I WAS ACCEPTED FOR THIS PROGRAM.

LIKE I SAID, IT'S A NO BRAINER.

I MEAN, IT'S A FREE PROGRAM AND IF IT COULD ENHANCE SOMEBODY'S BUSINESS FOR THE NEXT EIGHT, NINE, TEN MONTHS.

IT'S WORTH IT AND I URGE THE BUSINESS TO GO AHEAD AND MAKE THAT PHONE CALL.

GOOD. THANK YOU COUNCILLOR MORRISSETTE.

COUNCILLOR FLINTOFF.

THANK YOU, YOUR WORSHIP.

THROUGH YOU, [INAUDIBLE] SO THE $2,400 SO IS THAT LIKE A FLAT RATE? BECAUSE WHAT SOME BUSINESSES ARE GOING TO NEED A LOT MORE HAND-HOLDING THAN OTHERS, LIKE SOME MIGHT BE A BRAND NEW BUSINESS OR AN OLDER BUSINESS THAT HAVE, YOU KNOW, JUST DON'T KNOW THAT MUCH.

AND YOU MIGHT HAVE SOME THAT JUST MIGHT NEED SOME TWEAKING.

SO LIKE, IS THAT JUST THAT'S MY QUESTION.

[00:20:02]

AND VERY GOOD QUESTION.

THAT IS THE RATE THAT WE HAVE.

WE HAVE DESIGNED THE PROGRAM IN SUCH A WAY THAT WE MAKE IT AFFORDABLE FOR AND ACCESSIBLE FOR ALL OF THE BUSINESSES, SO NO ONE WILL GO ABOVE THAT REGION.

OKAY. AND I AGREE WITH COUNCILLOR MORRISSETTE.

I THINK IT'S IT'S A REALLY GOOD IDEA.

THANK YOU. THANK YOU.

AND IF I MAY, I JUST WANT TO SAY CONGRATULATIONS, COUNCILLOR MORRISSETTE.

AND WE ARE SO DELIGHTED TO HAVE YOU AS PART OF THE PROGRAM.

THANK YOU SO MUCH.

COUNCILLOR LEFEBVRE.

THANK YOU, YOUR WORSHIP THROUGH YOU.

WHAT A WONDERFUL PROJECT.

AMAZING. JUST A COMMENT.

AND THEN THE QUESTION.

I THINK A LOT OF SERVICES BUSINESSES IN ELLIOT LAKE WOULD REALLY BENEFIT FROM HAVING ONLINE SCHEDULING.

SO YOU MAY WANT TO REALLY PUSH THAT FOR THE SERVICES IN ELLIOT LAKE.

THE QUESTION I WOULD HAVE IS, I'M GUESSING A LOT OF BUSINESSES MAY HAVE DONE THE FORAY OF TRYING TO CREATE A WEBSITE WITH THIS WOULD THEY STILL QUALIFY BECAUSE THIS IS A MUCH MORE THOUGHT OUT PROCESS AND APPROACH TO TO BEING ONLINE? THANK YOU VERY MUCH FOR THE QUESTION.

SO ACCORDING TO THE RULES SET BY THE FUNDING AGENCY, THE FUNDING CAN GO ONLY FOR INCREASING FOR BUILDING A NEW WEBSITE.

AND WHERE THERE IS ALREADY A WEBSITE, IT'S FOR ADDING NEW FUNCTIONALITY TO THE WEBSITE.

IT CANNOT BE USED FOR ESTHETICS.

SO WE CAN'T IF YOU WANT TO MAKE THIS WEBSITE LOOK PRETTIER THAT THAT WON'T QUALIFY.

BUT THE, THE FUNCTIONALITY THAT WE WILL ADD IN SOME CASES IT WILL ALLOW THE WEBSITE, THE BUSINESS OWNER TO BYPASS THE OLD WEBSITE, WHICH IS, YOU KNOW, NOT AS MODERN.

AND WE WILL BE ABLE TO GIVE THEM FUNCTIONALITY TO SEND THEIR NEW CUSTOMERS THEIR TRAFFIC TO THE MORE MODERN WEBSITE.

THE MORE MODERN PART OF THE WEBSITE.

OKAY. THANK YOU. ANY OTHER QUESTIONS? CAN YOU JUST CLARIFY THIS IS A STARTUP PROGRAM? CORRECT. AND THEN ONCE YOU GET TO 2025, YOU HAVE TO MAINTAIN YOUR OWN WEBSITE.

AND DO YOU PROVIDE THAT SERVICE AFTERWARDS? YES. IT'S AN ONGOING IT'S AN ONGOING SERVICE THAT WE'LL BE HAVING BEYOND JUNE 2025.

AND IS THERE A CONTRACT THAT'S SIGNED AT THE TIME YOU APPLY? AHEAD OF AHEAD OF THE THE JUNE 2025 WELL IN ADVANCE OF THAT, WE WILL BE SPEAKING WITH THE BUSINESSES.

THE PROGRAM REQUIRES THAT THE BUSINESSES, AS CHRISTOPHER OUTLINED, MAINTAIN THE SERVICE FOR AT LEAST SIX MONTHS.

AND BEYOND THAT, IT'S TOTALLY UP TO THE BUSINESS THEY ARE NOT TIED IN.

THEY'RE NOT OBLIGATED.

IF IT WORKS FOR THEM, WE WILL ENTER IN OUR DISCUSSIONS AND OUR NEGOTIATIONS AND PROCEEDING.

WE WILL HAVE PLANS AS LOW AS $9.95 A MONTH THAT THE BUSINESS CAN LOOK AT WHAT PACKAGES AND LEVELS OF SERVICES THAT THEY WANT TO CONTINUE WITH WELL IN ADVANCE OF THE JUNE 2025 DATE THAT WE HAVE.

OKAY. THANK YOU.

ANY OTHER LAST QUESTIONS? OKAY. WE WISH YOU VERY GOOD LUCK.

ARE YOU GOING TO ALL THE COMMUNITIES ACROSS THE NORTH SHORE AS WELL? YES. THANK YOU VERY MUCH FOR THAT QUESTION.

YES. SO WE ARE LOOKING TO EXPAND THIS PROGRAM TO ALL OF THE SMALL COMMUNITIES BETWEEN SAULT STE.

MARIE IN THE WEST AND SUDBURY IN THE EAST.

BECAUSE THEY'RE OFTEN LEFT OUT OF OPPORTUNITIES LIKE THESE.

SO WE'RE LOOKING TO REACH OUT TO ALL OF THE WE WERE AT THE MASSEY FAIR JUST THIS WEEKEND AND HAD SOME REALLY WONDERFUL CONTACTS.

SO YES, IT'S ELLIOT LAKE AND THE NEARBY COMMUNITIES.

OKAY. EXCELLENT.

THANK YOU VERY MUCH.

[7. INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS]

INTRODUCTION AND CONSIDERATION OF CORPORATE REPORTS.

7.1 MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING ASSIGNMENT AND TRANSFER AGREEMENT FOR FOX DRIVE.

MAY I HAVE A MOTION THAT THE MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING ASSIGNMENT AND TRANSFER AGREEMENT FOR FOX DRIVE BE RECEIVED?

[00:25:03]

SECONDED. COUNCILLOR BULL.

MR. ANTUNES.

GOOD EVENING, YOUR WORSHIP, AND MEMBERS OF COUNCIL.

WE'VE GOT A FULL AGENDA, SO I'LL TRY AND MAKE IT AS QUICK AS POSSIBLE AT THE LAST MEETING OF COUNCIL COUNCIL PASSED A RESOLUTION TO TRANSFER THE PROPERTY ON FOX DRIVE AS INDICATED IN PART SEVEN AND LOT 14 TO FROM ABR SEAMLESS OR THE STATE OF ABR SEAMLESS TO MR. JEFF ROSE. AND ESSENTIALLY THE MEMO IS JUST OUTLINING THE COUNCIL THAT LATER ON THERE IS A BYLAW TO ENTER INTO SAID AGREEMENT.

SO JUST A HEADS UP BEFORE THE BYLAW COMES THROUGH.

OKAY. ANY QUESTIONS COMMENTS.

OKAY. SEEING NONE. ALL IN FAVOR? THAT IS CARRIED.

ITEM 7.2 I WILL PASS OVER TO COUNCILLOR FLINTOFF.

ITEM 7.2 REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING THE PURCHASE OF A 21 FOREST PLACE THAT COUNCIL ENTER AN AGREEMENT OF PURCHASE AND SALE WITH THE ESTATE OF DIANE DE FOR THE PROPERTY IDENTIFIED AS 21 FOREST PLACE, AND THAT THE APPROPRIATE BYLAW BE PASSED AND THAT THE FUNDS BE TAKEN OUT OF THE LAND SALES PURCHASE RESERVE.

COULD I HAVE A MOVER AND A SECONDER? COUNCILLOR MANN COUNCILLOR LEFEBVRE, MR. ANTUNES. THANK YOU, MR. CHAIR. BE VERY HONEST.

THIS IS A CUT AND PASTE OF THE SAME REPORT THE COUNCIL SEEN OVER THE LAST FEW WEEKS.

THE ONLY THING THAT I'VE CHANGED IS THE ADDRESSES TO TO SAVE TIME IN PREPARING THE THE REPORTS.

THIS IS THE PURCHASE OF 21 FOREST, THE ESTATE OF MISS DE SPOKE WITH THE THE TRUSTEE OF THE ESTATE AND WAS ON BOARD TO MOVE AHEAD.

PRICING IS ALL THE SAME.

SO THE 0.5 ACRE LOTS ALL GOT OFFERED $8,500.

THE LARGER LOTS WERE $15.

THIS IS ONE OF THE SMALLER LOTS.

AND JUST AN APPROVAL TO HAVE THE FUNDS TAKEN FROM RESERVES AND TO MOVE FORWARD WITH THE AGREEMENT OF PURCHASE AND SALE, WHICH IS ON THE THE AGENDA.

OKAY. THANK YOU.

ANY QUESTIONS? OKAY. SO THIS IS ONE MORE.

SO WE'RE GETTING CLOSE TO ALMOST OWNING THAT BLOCK NOW, IS THAT RIGHT? YES. MR. CHAIR, THROUGH YOU.

THIS IS FIVE OF SIX.

PERFECT. GOOD JOB.

OKAY. LET'S ALL IN FAVOR? CARRIED.

[8. PRESENTATION OF COMMITTEE REPORTS]

PRESENTATION OF COMMITTEE REPORTS.

8.1 REPORT FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING SIDEWALK LEASE AGREEMENT 108 LIFESTYLE AND SPORTING GOODS LIMITED.

AT THE AUGUST 13TH BYLAW AND PLANNING COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT COUNCIL APPROVE A LEASE AGREEMENT BETWEEN THE CITY OF ELLIOT LAKE AND 108 LIFESTYLE AND SPORTING GOODS FOR A PORTION OF SIDEWALK ON 136 ONTARIO AVENUE FOR THE PURPOSE OF A SEASONAL DISPLAY OF CLOTHING AND MERCHANDISE, AND THAT THE APPROPRIATE BYLAW BE PASSED.

MAY I HAVE A MOVER? COUNCILLOR FLINTOFF SECONDED COUNCILLOR LEFEBVRE.

MRS. LAURENCE.

THANK YOU, YOUR WORSHIP.

SO 108 LIFESTYLE AND SPORTING GOODS HAS BEEN A VALUED MEMBER OF OUR COMMUNITY FOR SEVERAL YEARS, OPERATING A SUCCESSFUL BUSINESS IN THE HEART OF OUR CITY.

THROUGH A ROUTINE REVIEW OF MUNICIPAL AGREEMENTS, IT WAS DISCOVERED THAT THEY HAVE BEEN UTILIZING A PORTION OF THE SIDEWALK IN FRONT OF THEIR STORE WITHOUT A FORMAL LEASE AGREEMENT WITH THE CITY.

IN RESPONSE TO THIS, WE INITIATED DISCUSSIONS WITH 108 LIFESTYLE AND SPORTING GOODS TO FORMALIZE THE LEASE OF THE SIDEWALK SPACE.

THIS STEP AIMS TO ENSURE THAT ALL ASPECTS OF THE BUSINESS'S OPERATION ALIGN WITH THE CITY REGULATIONS, AND TO FOSTER A CLEAR AND COLLABORATIVE OF RELATIONSHIP MOVING FORWARD. THE PORTION OF THE SIDEWALK BEING REQUESTED AT 136 ONTARIO AVENUE MEASURES APPROXIMATELY 10 FEET BY 12FT, LOCATED IMMEDIATELY IN FRONT OF THEIR BUSINESS. THE LEASE SHALL BE FOR A PERIOD OF FIVE SUMMER OPERATING SEASONS BACK DATED TO THE 1ST OF MAY 2024 AND ENDING ON THE 31ST DAY OF OCTOBER IN EACH YEAR.

THIS LEASE SHALL BE SORRY, THIS LEASE SHALL EXPIRE ON THE 31ST DAY OF OCTOBER 2029.

UNDER OUR CURRENT POLICY FOR CALCULATION OF LEASE RATE FOR MUNICIPAL PROPERTY.

SEASONAL SIDEWALK LEASES ARE CALCULATED AT $0.50 PER SQUARE FOOT, INCLUDING $105 FEE PER YEAR FOR ADMINISTRATION FEES. THIS PUTS THE LEASE AMOUNT AT $165 PLUS APPLICABLE TAXES PER OPERATING SEASON.

AS THE OWNERS ARE NOT AVAILABLE TO SIGN THE LEASE AGREEMENT AT THIS TIME, THE BYLAW ALONG WITH A SIGNED LEASE AGREEMENT WILL COME TO THE NEXT COUNCIL

[00:30:09]

THANK YOU, MRS. LAURENCE.

ANY QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? THAT IS CARRIED.

8.2 REPORT FROM THE DIRECTOR OF PARKS AND PLANNING SERVICES REGARDING SIDEWALK LEASE FOR PEDESTRIAN ACCESS RAMP ELLIOT LAKE HEARING SERVICES.

AT THE AUGUST 13TH BYLAW AND PLANNING COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED.

THE COUNCIL ENTERED INTO A LEASE AGREEMENT WITH ELLIOT LAKE HEARING SERVICES FOR THE PURPOSE OF MAINTAINING A BARRIER FREE ACCESS RAMP AT 6 SASKATCHEWAN ROAD, AND THAT THE APPROPRIATE BYLAW BE PASSED.

A MOVER COUNCILLOR BULL SECONDED COUNCILLOR MORRISSETTE MRS. LAURENCE. THANK YOU, YOUR WORSHIP.

SO ELLIOT LAKE HEARING SERVICES HAS AN EXISTING SIDEWALK LEASE WITH THE CITY FOR THE PURPOSE OF AN ACCESS RAMP INTO THEIR ESTABLISHMENT.

THE LEASE RATE IS FOR TEN YEARS AND IS SET TO EXPIRE BY THE END OF AUGUST THIS YEAR.

THE LEASE AGREEMENT FOR IS FOR APPROXIMATELY 12FT BY 6 FEET SQUARE FOOTAGE OF THE CITY SIDEWALK LOCATED ON SASKATCHEWAN ROAD ADJACENT TO THE BUSINESS.

IN ORDER TO CONFORM WITH THE CITY SIDEWALK LEASE POLICY, A MINIMUM OF FIVE FEET CLEARANCE NEEDS TO BE MAINTAINED FOR PEDESTRIAN PASSAGE AS WELL AS TO ACCOMMODATE SNOW REMOVAL EQUIPMENT. AS PER THE REQUEST TO LEASE MUNICIPAL PROPERTY POLICY LOCAL BUSINESSES REQUESTING TO LEASE MUNICIPAL PROPERTY.

SIDEWALK SPACE FOR THE PURPOSE OF A PERMANENT ACCESS RAMP TO FACILITATE ACCESS FOR PERSONS WITH DISABILITIES, SHALL BE CHARGED A NOMINAL LEASE FEE OF $2.

THE SIGNED AGREEMENT IS ATTACHED AND THE ACCOMPANYING BYLAW LATER IN THE AGENDA.

OKAY. THANK YOU, MRS. LAURENCE. ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU. JUST A COMMENT.

I REALLY THINK IT'S VERY GOOD THAT WE CHARGE SUCH A MINIMAL FEE TO ENCOURAGE OTHER BUSINESSES TO PUT THIS RAMP.

IT'S AND KUDOS TO THIS BUSINESS FOR HAVING IT FOR THE LAST TEN YEARS.

THANK YOU. ANY OTHER QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? THAT IS CARRIED.

8.3 MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING DEPARTMENT UPDATES APRIL TO JUNE.

AT THE AUGUST 13TH BYLINE PLANNING COMMITTEE MEETING, THE FOLLOWING RESOLUTION WAS PASSED THAT THE COMMITTEE FORWARD THE MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES REGARDING DEPARTMENT UPDATES APRIL TO JUNE TO COUNCIL FOR INFORMATION.

MAY I HAVE A MOTION THAT COUNCIL RECEIVE THE MEMO FROM THE DIRECTOR OF CLERKS AND PLANNING SERVICES FOR INFORMATION.

A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR LEFEBVRE, MRS. LAURENCE. THANK YOU.

SO IN THE CLERK'S DEPARTMENT, WE ARE PLEASED TO REPORT THAT THE NEW NICHE WALL INSTALLATION WAS COMPLETED IN JULY.

STAFF HAVE COMMENCED TRANSFERRING URNS.

ACTUALLY, THIS HAS BEEN COMPLETED FROM THE MILLENNIUM NICHE WALL TO THE NEW WALL.

PHASE TWO WILL INVOLVE THE REMOVAL OF THE OLD WALL.

I'M NOT SURE IF THAT'S HAPPENED OR NO.

OKAY. BART SHAKING HIS HEAD.

INSTALLATION OF RETAINING WALL AND SUBSEQUENT LANDSCAPING.

WE ANTICIPATE THAT THE NEW NICHE WALL WILL BE AVAILABLE FOR SALE TO THE PUBLIC IN THE FALL.

IN TERMS OF MUNICIPAL ENFORCEMENT, WE HAVE OBSERVED A 37% INCREASE IN OCCURRENCES WITH A TOTAL OF 476 CALLS RECEIVED FROM APRIL TO JUNE.

DURING THIS QUARTER, 36 NOTICES OF VIOLATION FOUR ORDERS AND FIVE PARKING TICKETS WERE ISSUED.

IN THE BUILDING DEPARTMENT A TOTAL OF 128 BUILDING PERMITS WERE ISSUED THIS QUARTER, ALONG WITH SEVEN NOTICES FOR CONSTRUCTION WITHOUT A PERMIT.

IN TERMS OF OUR PUBLIC AWARENESS INITIATIVE AS PART OF OUR ONGOING EFFORTS TO ENHANCE PUBLIC AWARENESS, THE MUNICIPAL ENFORCEMENT DEPARTMENT HELD A COMMUNITY TOWN HALL ON MAY 16TH COVERING TOPICS SUCH AS CLEAN YARDS, BYLAW, ANIMAL CONTROL AND RESPONSIBLE PET OWNERSHIP, BYLAW, PROPERTY STANDARDS, BYLAW AND FEEDING WILDLIFE BYLAW.

IN ADDITION, THE TEAM CONTINUED ITS OUTREACH OUTREACH BY PARTICIPATING IN AN ATV INFORMATION SESSION IN COLLABORATION WITH THE ATV CLUB AND OPP ON JULY 23RD, AND FURTHER DETAILS CAN BE FOUND IN THE ATTACHED REPORT.

OKAY. THANK YOU, MRS. LAURENCE. ANY QUESTIONS OR COMMENTS? COUNCILLOR MANN.

THANK YOU. YOUR WORSHIP.

EXCUSE ME. THROUGH YOU.

I DID MENTION AT THE COMMITTEE MEETING.

I THANK THE BYLAW DEPARTMENT FOR THE WORK THAT THEY'VE DONE THIS SUMMER AS WELL AS I DID TRY TO PUT OUT A BIT OF A PUBLIC NOTICE TO ADVISE THAT WHEN COMPLAINTS ARE MADE.

UNFORTUNATELY, THE COMPLAINANTS DO NOT ALWAYS NECESSARILY HEAR BACK, AND THE REASON FOR THAT IS DUE TO PRIVACY RESTRICTIONS AND LIMITATIONS.

[00:35:05]

SO JUST ASK FOR THE COMMUNITY TO HAVE PATIENCE AND ALLOW STAFF TO DO THEIR JOBS ACCORDINGLY.

THANK YOU. THANK YOU.

ANY OTHER QUESTIONS OR COMMENTS? OKAY. ALL IN FAVOR? AND THAT'S CARRIED.

THERE'S NO OUTSIDE BOARD OR COMMITTEE REPORTING.

THERE'S NO UNFINISHED BUSINESS.

THERE ARE NO PETITIONS.

THERE'S NO CORRESPONDENCE, NO NOTICES OF MOTION.

[14. COUNCIL REPORTS AND ANNOUNCEMENTS]

WE'LL START WITH THIS ONE.

WE KNOW YOU'VE BEEN ASKING ABOUT MORE DETAILS ON WHAT EVENTS WILL BE HAPPENING FOR KRAFT HOCKEYVILLE IN ELLIOT LAKE.

THE COMMUNITY CELEBRATION WILL TAKE PLACE AT THE COLLINS HALL ON FRIDAY, SEPTEMBER 27TH STARTING AT 3 P.M..

WE WILL HAVE A CHARITY BARBECUE, LIVE BAND AND ENTERTAINMENT, FACE PAINTING, BALL HOCKEY, A MASCOT DANCE OFF AND A FEW OTHER SURPRISES ARE IN THE WORKS.

THE COMMUNITY CELEBRATION IS A FREE EVENT AND OPEN TO ALL RESIDENTS, AND ALL PROCEEDS FROM THE BARBECUE AND KRAFT HOCKEYVILLE MERCHANDISE SALES WILL GO TO THE CENTENNIAL ARENA FUND.

NOW SUNDAY, SEPTEMBER 29TH IS GAME DAY AT SUDBURY COMMUNITY ARENA.

IN THE EARLY MORNING, YOU CAN GET UP CLOSE AND PERSONAL WITH THE PLAYERS AS THEY ARRIVE ON THE RED CARPET BEFORE PRACTICE.

THE RED CARPET IS FREE AND IS OPEN TO ALL RESIDENTS.

EACH TEAM WILL HAVE A PRACTICE WHICH IS A TICKETED EVENT.

THE NHL PRESEASON GAME IS AT 7 P.M.

AND IS ALSO A TICKETED EVENT.

NOW, TICKET DISTRIBUTION FOR THE PRACTICE AND THE GAME WILL BE EXPLAINED IN THE DETAILED PLAN AS SOON AS WE CAN.

TICKETS WILL BE DISTRIBUTED IN A FAIR MANNER AT THE DISCRETION OF THE ELLIOT LAKE LOCAL ORGANIZING COMMITTEE.

AND IF YOU HAVE ANY OTHER QUESTIONS OR CONCERNS, YOU CAN CONTACT CITY HALL.

THE CITY WOULD ALSO LIKE TO THANK THE ELLIOT LAKE ATV CLUB FOR THEIR CLEANUP EFFORT THIS WEEKEND.

18 MEMBERS SPENT THE DAY CLEANING UP THE TRAILS, COLLECTED A TOTAL OF 1,034 POUNDS OF GARBAGE.

THAT'S A LOT.

REMINDER THAT THEIR POKER RUN IS HAPPENING SATURDAY, SEPTEMBER 7TH.

INTERESTED RIDERS CAN CONTACT ERIC.GOODYEAR AT YAHOO.COM FOR DETAILS.

THERE ARE 151 ENTRANTS SO FAR, WITH A GOOD NUMBER VISITING FROM OUT OF TOWN.

THIS IS A FANTASTIC EVENT FOR THE CITY THAT OFFERS GREAT ECONOMIC IMPACT, AND WE HOPE THAT ALL THE RIDERS HAVE A SAFE AND A GOOD TIME.

ANY OTHER ANNOUNCEMENTS FROM COUNCIL? I WOULD JUST LIKE TO ADD ONE MORE THING, I DROVE BY THE CENTENNIAL ARENA THIS MORNING AND THERE'S WORKERS ON THE ROOF.

AND THEN I DROVE BY ON MY WAY TO THIS MEETING, AND THEY ARE MAKING GREAT PROGRESS TAKING OFF THE METAL SHEETING.

SO IT'S A HOT DAY UP THERE.

GOOD. GOOD ON THOSE GUYS.

OKAY. ADDENDUM.

[15. ADDENDUM]

COUNCILLOR MORRISSETTE.

ALL IN FAVOR? THAT'S CARRIED.

15.1 REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING MUNICIPAL POOL ROOF REPLACEMENT AGREEMENT.

WE HAVE A MOTION THAT CONTRACT 2024 F01 FOR THE AMOUNT OF $337,570 BE AWARDED TO BAY ROOFING AND EXTERIORS LIMITED FOR THE MUNICIPAL POOL ROOF REPLACEMENT, AND THAT THE FUNDS BE TAKEN FROM THE CAPITAL BUILDING AND FACILITIES RESERVE AND THAT THE APPROPRIATE BYLAW BE PASSED.

A MOVER. COUNCILLOR FLINTOFF SECONDED.

COUNCILLOR MANN.

MR. DOYLE, PLEASE.

THANK YOU. AND THROUGH YOU, YOUR WORSHIP.

LIKE TO JUST THANK MISS LAURENCE FOR GIVING ME A HAND TO GET THESE OUT.

I I THINK I GOT THEM OUT FRIDAY, AND AGAIN ABOUT 10:00 THIS MORNING WAS THE LAST ONE.

SO WHAT I'LL DO IS I'LL KIND OF READ THROUGH IT FOR YOU.

[00:40:01]

OKAY. SOUNDS GOOD. THE RUBEN YLI-JUUTI CENTRE ALSO KNOWN AS THE ELLIOT LAKE MUNICIPAL POOL, WAS BUILT IN 1976.

AND DURING THIS TIME PERIOD TILL TODAY, SECTIONS OF THE ROOF HAVE GONE UNDER MAJOR ROOF REPAIRS ABOUT EVERY TEN YEARS.

DUE TO SECTIONS OF WATER DAMAGE AND ROT DISCOVERED DURING STAFF INSPECTION MUNICIPAL STAFF ENGAGED AN ENGINEERING FIRM TO PROVIDE THE CITY OF ELLIOT LAKE AN ASSESSMENT OF THE ROOF AND REPAIR DETAILS.

THE ENGINEERING FIRM WAS ENGAGED TO CONDUCT A FULL ROOF ASSESSMENT WHICH INCLUDED REVIEW OF EXISTING STRUCTURAL DOCUMENTATION, SITE REVIEW OF EXISTING CONDITION OF THE ROOF DECKING, RECOMMENDATION ON REPAIR DETAILS AND VENTILATION ISSUES CAUSING ICE DAMS. PRIOR TO THE ENGINEERING FIRM CONDUCTING THE ROOF ASSESSMENT, THE ROOFING CONTRACTORS REMOVED A SECTION OF THE WEST ROOF SECTION, WHICH IS THE ONE FACING THE PARKING LOT, IN ORDER FOR THE ENGINEERS TO BE ABLE TO VIEW A SECTION OF THE SHINGLED ROOF TO COMPLETE A MORE THOROUGH, THOROUGH REVIEW OF THE SHEATHING TO DETERMINE ISSUES.

THE ENGINEERING FIRM CONDUCTED A WALKTHROUGH OF THE ROOF AREA TO DETERMINE THE APPROXIMATE AREA OF THE ROOF DECKING, LUMBER THAT WAS DECAYED AND ASSESSED, VENTILATION ISSUES AND SHINGLES, AND WHAT IS NEEDED TO BE REPLACED.

THE ASSESSMENT NOTED THAT THERE WAS SIGNIFICANT DECAY ON SECTIONS OF THE ROOF AS WELL AS IMPROPER VENTILATION.

THE DECISION TO REPLACE THE ENTIRE SHINGLED ROOF, AS WELL AS AREAS OF SHEETING AND CHANGE OF VENTILATION TO PROVIDE BETTER AIR CIRCULATION WERE REQUIRED, AN RFP FOR THE POOL WENT OUT IN LATE JULY ON BIDS AND TENDERS TO OBTAIN QUOTES FOR THE COMPLETE ROOFING PROJECT.

THE PROCESS WAS OUT FOR APPROXIMATELY TWO WEEKS.

THERE WAS ONE SITE VISIT AND ONE BIDDER FOR THE PROJECT.

SO AS STATED EARLIER, THERE WAS ONLY ONE BIDDER THAT REPLIED TO THE TENDER PACKAGE, BAY ROOFING AND EXTERIORS LIMITED, AND AFTER GOING THROUGH THE RFP AND COMPARING IT TO THE BIDDERS SUBMISSION, THERE WERE SOME ISSUES THAT WERE TO BE ADDRESSED.

THERE WAS A REQUIREMENT TO HAVE CERTAIN PRODUCTS APPLIED, SUCH AS BP SIGNATURE ASPHALT SHINGLES, AND THE BIDDER DID NOT FOLLOW THIS REQUIREMENT AS THEY WENT WITH IKO SHINGLES AS WELL AS A HOT SBS MEMBRANE WAS TO BE APPLIED OVER A LOW SLOPED ROOF, AND THE BIDDER RESPONDED WITH A MOD BIT ROOF.

SO THE SBS MEMBRANE IS A TORCHED ON RUBBERIZED MEMBRANE THAT HAS HAD TESTED LIFE EXPECTANCY OF ABOUT 30 YEARS.

THE MOD BID APPLICATION IS WHAT WE SEE IN MANY OF OUR FLAT OR LOW SLOPED ROOFS, AND THE FACILITIES THROUGHOUT THE CITY AND OTHER AREAS, AND HAS A LIFE EXPECTANCY OF ABOUT THE SAME. SO AFTER TALKING TO THE CONTRACTOR, HE ASSURED STAFF THAT THE PRODUCTS THAT ARE BEING USED COMPLY WITH INDUSTRY STANDARD AND ARE ACCEPTABLE FOR THIS APPLICATION.

THE REFERENCES AT THE TIME OF SUBMISSION WERE CONTACTED.

THE REFERENCE AT THE TIME OF SUBMISSION WERE CONTACTED AND LEFT A MESSAGE FOR RETURN CALLS.

I DID NOT RECEIVE ANY RETURN CALLS FOR IT, AND IF CALLS ARE TO BE RETURNED, I CAN UPDATE OR WE CAN FIND OUT FROM THERE.

THE 2024 BUDGETED AMOUNT FOR THE ROOF REPLACEMENT WAS $185,320.

THE BID AMOUNT, INCLUDING TAXES AND CONTINGENCY OF $20,000, IS $337,570.

SO WITHOUT TAXES AND CONTINGENCY, THE PRICE IS 273,900.

THE CONTRACT WAS TO BE DONE IN TWO PHASES AND THE FIRST PHASE, AND WITH THE FIRST PHASE OF 127,900 NOT INCLUDING TAXES AS WELL AS CONTINGENCY. AND THE SECOND PHASE IS 146,000 EXCLUSIVE OF TAXES AND CONTINGENCY.

DURING THE PROCESS OF THE REVIEW OF THE TENDER PACKAGE AND SUBMISSION FROM BAY ROOFING AND EXTERIORS LIMITED THERE ARE MANY ISSUES THAT REQUIRED A CONVERSATION WITH THE BIDDER, AND THROUGH THIS DISCUSSION AS SEEN IN THE ANALYSIS, THEY WERE ANSWERED.

IN CLOSING, THE BUDGET AMOUNT WILL COVER THE FIRST PHASE OF THE PROJECT, AND THE SECOND PHASE WILL BE REQUIRED TO BE BUDGETED IN THE 2025 BUDGET YEAR.

SO IF THERE'S ANY QUESTIONS, LET ME KNOW.

OKAY. THANK YOU, MR. DOYLE. ANY QUESTIONS OR COMMENTS? COUNCILLOR MORRISSETTE.

THROUGH YOU, YOUR WORSHIP.

THE FIRST QUESTION THAT I HAVE IS THE 2024 BUDGETED AMOUNT OF $185,320 WAS THAT THE AMOUNT FIGURED TO DO THE WHOLE ROOF OR JUST PHASE ONE.

THROUGH YOUR WORSHIP FROM MY UNDERSTANDING, IT WAS TO DO THE WHOLE ROOF.

JUST DOING SOME ANALYSIS ON IT AND JUST GOING THROUGH SOME OF THE FIGURES FROM STATSCAN, ETC..

THE PRICE OF ROOFING MATERIALS HAS GONE UP ABOUT 40% OVER THE LAST THREE YEARS.

SO I THINK WHEN IT WAS FIRST LOOKED AT ABOUT A YEAR AGO, ROUGHLY, I'LL SAY THAT WOULD HAVE BEEN A PRICE AROUND THERE.

AND USING SOME OF OUR OWN KNOWLEDGE HERE, I THINK THAT'S THAT'S WHAT WE KIND OF BUDGETED FOR AND, JUST TALKING TO ROOFING CONTRACTORS.

BUT AS I SAID EARLIER, THE PRICE OF SHINGLES, THE PRICE OF EVERYTHING HAS GONE UP HUGE OVER THE LAST FEW YEARS.

[00:45:07]

THERE'S A LOT OF COMPANIES IN ELLIOT LAKE THAT ARE DO ROOFS ARE THEY APPROACHED TO BID OR LOOK AT THIS BID OR IT'S UP TO THEM TO DO THEIR OWN WORK AND LOOK TO SEE IF THERE'S ANY WORK TO BE DONE WITH THE CITY REGARDING THOSE.

THROUGH YOU, YOUR WORSHIP.

LIKE I MENTIONED EARLIER, IT WENT ON BIDS AND TENDERS.

WE DID SOME OF THE SOME OF THE CONTRACTORS HAVE HELPED US OUT LOOKING AT THESE ROOFS BECAUSE THEY DID HAVE THE EXPERTISE IN IT.

YOU KNOW, LOOKING AT THE POOL, ROOF, ETC..

BUT THEY JUST NEVER BID ON BID ON THE PROJECT.

I DON'T KNOW IF THEY'RE BUSY IF AGAIN THIS YEAR, THIS YEAR TYPE OF ROOF IS A VERY COMPLEX ROOF.

THERE'S A LOT OF PICTURES, VALLEYS, CRICKETS, ETC.

ALL OVER THE ROOF.

AND I'M NOT SAYING THAT THEY COULDN'T DO IT.

THEY JUST NEVER THEY JUST NEVER APPROACHED US ON IT OR THEY NEVER WENT TO BIDS AND BIDS AND TENDERS ON IT.

OKAY. ANY OTHER QUESTIONS? COUNCILLOR MANN. THANK YOU YOUR WORSHIP THROUGH YOU TO MR. DOYLE. WARRANTY PERIOD FOR THE WORK TO BE COMPLETED.

MR. DOYLE. YOUR WORSHIP THE WARRANTY IS FIVE, FIVE YEARS FOR THE ROOF.

OKAY. AND FOLLOW UP.

OBVIOUSLY, WITH THE POOL SLATED TO REOPEN SHORTLY WITH ALL THE WORK THAT'S GONE INTO IT.

I DO SUPPORT THIS.

WE'VE KNOWN FOR A WHILE THAT THERE WERE PROBLEMS WITH, AS INDICATED IN THE REPORT.

ICE DAMMING IN ONE OF OUR REALLY BAD WINTERS, WE HAD SEVERAL CREWS UP ON THERE HAVING TO REMOVE SNOW.

THAT IS NOT A WAY TO MAINTAIN A ROOF PROPERLY IN NORTHERN ONTARIO.

THE MORE YOU'RE UP ON THERE, THE MORE YOU'RE GOING TO DAMAGE IT.

AND OF COURSE, WITH THE VENTILATION, WE'VE HAD LOTS OF HUMIDITY ISSUES IN THE BUILDING AND NOW'S NOT THE TIME TO NOT FINISH THIS JOB OFF.

HOPEFULLY ONCE THE INSIDE OF THE POOL IS COMPLETED AS WELL AS THE ROOF NOW WE'LL BE ABLE TO FOCUS ON OTHER PROJECTS IN TOWN AND NOT HAVE TO NOT HAVE TO WORRY ABOUT THE POOL FOR A PERIOD OF TIME.

THAT'S AT LEAST THE HOPE.

THANK YOU. AND THANK YOU FOR YOUR REPORT, MR. DOYLE. COUNCILLOR FLINTOFF.

THANK YOU YOUR WORSHIP. THROUGH YOU TO MR. DOYLE. SO, MY, WHAT DOES THAT DO TO THE TIMELINE? IS THAT GOING TO PUT US A LITTLE BIT MORE BEHIND, OR ARE WE GOING TO BE ABLE TO OPEN AND FIX AND WORK ON THE ROOF? THROUGH YOUR WORSHIP.

FROM MY UNDERSTANDING, TALKING TO BAY ROOFING, THEY SHOULD BE ABLE TO START THE PROJECT AROUND MID SEPTEMBER.

BE ABLE TO 2 TO 3 WEEK PROJECTS.

SO WE'D BE LOOKING LOOKING AROUND THE END OF SEPTEMBER.

I DON'T WANT TO I MEAN IT'S GOING TO BE WEATHER PERMITTING ETC..

SO I MEAN THAT'S KIND OF THE GOAL.

SO I DON'T THINK IT'S NOT GOING TO PUT US BEHIND ON ON THE PROJECT.

OKAY. THANK YOU.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR MORRISSETTE.

THROUGH YOU YOUR WORSHIP.

MY OTHER QUESTION IS IT SAYS THAT IN TWO PHASES.

IS THE TWO PHASES BEING DONE ALL AT ONCE, AND WE'RE GOING TO BUDGET THE OTHER HALF ON 2025, OR IS IT GOING TO BE ONE SIDED? AND THEN THE NEXT TIME WE'LL DO THE OTHER SIDE OR HOW IS THAT GOING TO BE DETERMINED? SO THROUGH YOUR WORSHIP, THE FIRST PHASE WAS JUST BUDGETED FOR THIS YEAR.

SO THEY'LL BE FIRST PHASE WILL BE DONE THIS YEAR AND THEN WE'LL BUDGET.

IF THAT WAS HOW YOU'RE ASKING THE QUESTION, THEN THE SECOND PHASE WILL BE DONE NEXT YEAR.

DOES THAT ANSWER? NO. OKAY. YOU CAN.

SO YOU'RE GOING TO REMOVE SHINGLES AND YOU'RE GOING TO END UP DOING WORK ON IT.

BUT DO YOU DO IT JUST DO ONE SIDE OF THE BUILDING AND THEN YOU'LL DO THE OTHER SIDE NEXT YEAR OR IS THAT WHAT YOU'RE PLANNING TO DO.

BECAUSE YOU DON'T WANT TO GO BACK ON ON THE WORK THAT YOU'RE GOING TO DO THIS YEAR.

RIGHT. SO THROUGH THROUGH YOUR WORSHIP.

NO. THE ROOF WAS LOOKED AT BY THE ENGINEERING FIRM.

AND AND WE'RE GOING TO BE DOING THE SECTIONS OF THE ROOF THAT ARE LEAKING CURRENTLY THAT ARE IN BAD SHAPE THAT NEED TO BE REPLACED RIGHT NOW.

SO NO, WE WILL DO THAT SECTION OF ROOF, BUT WE'RE NOT GOING TO GO BACK OVER AND DO THE WHOLE ROOF AGAIN NEXT YEAR IF HOW YOU WERE OKAY. YEAH.

OKAY. SO YOU'RE GOING TO REPAIR THE SECTIONS THAT REQUIRE REPAIRING AND PHASE ONE AND THEN REPAIR THE REST OF THE ROOF IN PHASE TWO. THAT'S RIGHT.

YES. YEP.

AND YOUR SCOPE OF WORK WILL TAKE YOU'RE SAYING UP TO THREE WEEKS, WEATHER DEPENDING.

[00:50:07]

YES. AND THEY WILL BE BACK IN WHAT TIME? IN THE FALL. IN THE SPRING.

I HAVEN'T DISCUSSED THE SECOND PART WITH THEM FOR THE SECOND PHASE.

BUT I WOULD IMAGINE FAIRLY EARLY IN THE YEAR THE GOOD THING ABOUT THAT IS THAT THEY KNOW ABOUT THE SECOND PHASE NOW, AND WHENEVER WE DO PUT OUT CONTRACTS, IT'S ALWAYS GOOD TO BE ABLE TO PUT THE CONTRACTS OUT EARLY IN THE YEAR AT JANUARY OR FEBRUARY TYPE OF CONTRACT.

SO SO THESE COMPANIES HAVE BETTER BIDDING ON IT.

CAN SCHEDULE THEIR WORK.

SO I'M JUST SPEAKING THROUGH WHATEVER HERE, BUT I WOULD IMAGINE THAT THEY WOULD BE HERE FAIRLY EARLY IN THE YEAR SO THAT THEY CAN PLAN THE REST OF THE YEAR WITH OTHER JOBS. OKAY.

AND THEN THE URGENCY TO ADD THIS TO THE AGENDA THIS EVENING IS BECAUSE OF TIME SENSITIVE EFFORTS TO GET THIS ROOF REPAIRED BEFORE THE SNOW FALLS. CORRECT? YOUR HONOR. YES IT IS. YES.

THAT'S TWICE. I'M NOT YOUR HONOR, OR WHATEVER YOU ARE.

[LAUGHTER] THANK YOU.

DO WE HAVE ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR LEFEBVRE.

THANK YOU, YOUR WORSHIP THROUGH YOU.

SO JUST TO CLARIFY, WE'RE BEING ASKED TO MOVE AHEAD TO AWARD THE CONTRACT FOR 337,570, OF WHICH PHASE ONE WILL BE COMPLETED THIS YEAR, AND WE WILL ONLY BE SPENDING WHATEVER THE NUMBER IS.

185. FOR THIS 185 THIS YEAR OR 127 NINE THIS YEAR, AND THE OTHER 146 WILL BE SPENT IN FISCAL 25, WHICH WE WILL BUDGET FOR IN 2025.

CORRECT. THROUGH YOU YOUR WORSHIP? YES IT IS.

YES. YOU'RE RIGHT. OKAY.

OKAY. COUNCILLOR FLINTOFF.

THANK YOU. YOUR WORSHIP THROUGH YOU TO MR. DOYLE. WELL, WITH ALL THE PRICE INCREASES AND EVERYTHING.

AND THEY'RE NOT GOING TO DO PHASE TWO TILL NEXT SPRING, ARE THEY GOING TO GUARANTEE THAT PRICE IS THAT PRICE, PRICE PROTECTED? BECAUSE IT'LL GO UP OVER THE WINTER BEFORE THEY DO PHASE TWO.

THROUGH YOUR WORSHIP, I WOULD IMAGINE THAT THEY'VE ALREADY TAKEN THAT IN INTO ACCOUNT.

YOU KNOW, IT'S A FAIRLY, FAIRLY BIG ROOFING COMPANY.

I WAS KIND OF HOPING THAT THEY HAD TAKEN THAT INTO ACCOUNT, BUT THAT WAS A CONTRACT THAT WAS SIGNED.

SO THAT'S HOW THAT SHOULD WORK OUT.

OKAY. I JUST I DO HAVE ACTUALLY THAT MADE ME THINK OF A FEW THINGS.

SO THERE IS A I'VE NEVER HEARD OF THIS COMPANY.

SO IS THERE A REPUTATION THAT YOU'RE DEPENDING ON.

DO YOU KNOW ANYTHING ABOUT THEM.

BECAUSE IF WE COULDN'T GET ANY REFERENCES.

THROUGH YOU YOUR WORSHIP. SO I DID TALK TO ANOTHER CONTRACTOR, A COUPLE OF THAT THAT CAME IN FOR ANOTHER PROJECT FOR THE CITY.

AND THEY WERE SURPRISED THAT THEY CAME THIS FAR WEST, I GUESS, BECAUSE THEY USUALLY DEAL WITHIN, YOU KNOW, SUDBURY AND SOUTHERN ONTARIO.

SO THEY WERE SURPRISED THAT THEY CAME THIS HERE FAR, FAR WEST IS WHAT ANOTHER COMPANY SAID.

IT'S NOT WHAT BAY ROOFING SAID TO ME.

SO I HAVEN'T HEARD ANYTHING THAT CAUSES ME CONCERN OVER THIS COMPANY? OKAY. WELL, THAT WAS MY FINAL QUESTION.

ANY OTHER QUESTIONS OR COMMENTS? OKAY. SEEING NONE.

ALL IN FAVOR? NO. NO ONE'S AGAINST THAT.

IS CARRIED.

OKAY. 15.2 REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING SECONDARY DIGESTER CLEAN OUT AGREEMENT.

MAY I HAVE A MOTION THAT THE CONTRACT SAN 2024-01 FOR THE AMOUNT OF $116,308 PLUS HST, BE AWARDED TO GFL ENVIRONMENTAL, INC.

FOR THE CLEAN OUT OF THE SECONDARY DIGESTER AND THAT THE FUNDS BE DRAWN FROM THE 2024 WATER WASTE WATER RESERVES AND THAT THE APPROPRIATE BYLAW BE PASSED A MOVER.

COUNCILLOR MANN. SECONDED COUNCILLOR BULL.

MR. DOYLE. THROUGH YOU YOUR WORSHIP I'LL JUST GIVE YOU A BIT OF BACKGROUND ON IT.

THE ELLIOT LAKE WASTEWATER TREATMENT PLANT ON SCOTT ROAD TREATS ALL OF THE SEWAGE WASTE PRODUCED BY THE CITY OF ELLIOT LAKE.

SOLIDS ARE SEPARATED THROUGH VARIOUS PROCESSES THROUGHOUT THE PLANT, AND FROM THERE THE SOLIDS ARE PUMPED OVER TO THE PRIMARY DIGESTER TANK.

THE GAS GENERATED BY THE ANAEROBIC DIGESTION IN THE PRIMARY DIGESTER IS USED TO AID IN BOTH MIXING OF THE CONTENTS, TO LIMIT SETTLING AND INCREASE THE ORGANISM

[00:55:03]

SO ESSENTIALLY THE SECONDARY DIGESTER ACTS AS A FINISHING STAGE FOR THE DIGESTION PROCESS.

IT ENSURES THAT THE PRODUCT STABILIZES AND REDUCES ODORS.

THE ADDED BENEFIT OF THE SECONDARY DIGESTER IS THAT IT HAS A FLOATING COVER, AND THE GAS THAT IS TRANSFERRED FROM THE PRIMARY DIGESTER IS THEN STORED IN THE SECONDARY DIGESTER.

THE GAS IS USED TO RUN OUR TWO HOT WATER BOILERS THAT ARE THAT IN TURN HEAT THE WATER IN THE HEAT EXCHANGER THAT KEEPS THE PRIMARY DIGESTER IN THE 32 TO 34°C RANGE.

AS WELL, IT IS USED TO HEAT A VAST MAJORITY OF THE WASTEWATER PLANT BUILDINGS.

SO APPROXIMATELY IN THE SUMMER OF 2022, THE DIGESTER TANK STARTED SHOWING CONSIDERABLE SIGNS OF LEAKING AROUND THE TOP AND SKIRTING OF THE FLOATING TANK.

THE DIGESTER TANK WAS ENABLED TO KEEP GAS STORED AT THAT POINT FOR BOTH SAFETY REASONS AND ENVIRONMENTAL.

THE GAS DRAIN WAS SHUT DOWN, SO AS THE SECONDARY DIGESTER IS BOTH A REQUIREMENT AT THE CLASS THREE PLANT, AS WELL AS AIDING IN THE EFFLUENT QUALITY TO THE ENVIRONMENT, IT WAS DETERMINED THAT WE WOULD DRAIN THE DIGESTER SO AS A CONTRACTOR WOULD BE ABLE TO COME ON SITE AND EVALUATE THE TANK AND TAKE MEASUREMENTS FOR A NEW FLOATING COVER.

THE TENDER DOCUMENT WENT OUT TO ENSURE WE RECEIVED THE BEST VALUE AND THE FOLLOWING FIRM'S PRICES FOR THE WORK IS AS FOLLOWS.

SO W[INAUDIBLE] INCORPORATED.

SO THIS INCLUDES A MOBILIZATION, DEMOBILIZATION WAS FOR A PRICE OF $169,849.93, EXCLUSIVE OF HST.

SO THERE WAS NO SUBCONTRACTORS ON THIS BID AS THEIR OWN FORCES WOULD BE USED, AND ENTECH WASTE ENVIRONMENT INC.

INCLUDES MOBE AND DEMOB, AND THE PRICE IS $289,000 EXCLUSIVE OF HST AS WELL AS NO SUBCONTRACTORS, AND GFL ENVIRONMENTAL INCLUDES MOBE AND DEMOB AND THE COST.

THE COST IS EXCLUSIVE OF HST IS $116,308, AS WELL AS THERE IS NO SUBCONTRACTORS ON THIS BID.

SO SINCE THE SECONDARY DIGESTER CLEAN OUT DOES NOT OCCUR IN APPROXIMATELY 20 YEARS, IT WOULD BE DIFFICULT TO GIVE A TIME FRAME ON THE TIME TO COMPLETE THE WORK.

BUT WE WOULD ESTIMATE, IF ALL GOES WELL, APPROXIMATELY ONE WEEK FOR HAULAGE OF WASTE AND INTERNAL CLEAN OUT FOR THE INSPECTION.

THE 2024 BUDGET DID NOT INCLUDE THE DIGESTER CLEAN OUT AND INSPECTION.

NOW THE SECONDARY DIGESTER HAS FAILED DUE TO AGE AND CIRCUMSTANCES BEYOND STAFF CONTROL.

WITH A FAILURE TO COMPLETE THE FIRST STEP OF THE CLEAN OUT AND INSPECTION, THIS WILL RESULT IN OPERATIONAL ISSUES FURTHER DOWN THE ROAD.

THE CLEAN OUT OF THE SECONDARY DIGESTER IS NECESSARY FOR JOHNSON CONTROLS TO INSPECT THE FLOATING COVER AND TAKE MEASUREMENTS FOR REPLACEMENT.

THE QUOTE FOR GFL ENVIRONMENTAL LIMITED OF $116,308 PLUS HST, WAS THE LOWEST BID, AND THEY HAVE PERFORMED THIS TYPE OF WORK FOR THE CITY DURING THE PRIMARY DIGESTER CLEAN OUT IN 2015.

IS THERE ANY QUESTIONS? I TRY TO ANSWER THEM.

OKAY. THANK YOU, MR. DOYLE. ANY QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

THANK YOU. THROUGH YOU TO MR. DOYLE. JUST A COUPLE QUESTIONS.

SO 20 YEARS SINCE THE LAST TIME IT WAS CLEANED OUT.

IS THAT, LIKE, THERE'S NO MAINTENANCE SCHEDULE FOR SOMETHING LIKE THIS, OR IS THIS JUST.

IT WORKS TILL IT BREAKS.

THROUGH YOUR WORSHIP.

NO, THAT'S A THAT'S A GREAT QUESTION.

THERE THERE WAS SOME MAINTENANCE DONE TO IT.

WE DID. BUT OVER THE LAST 20 YEARS, THERE HASN'T BEEN.

WE SHOULD HAVE PROBABLY LOOKED AT CLEANING IT OUT TEN, 12 YEARS AGO.

WOULD IT HAVE STOPPED? WHAT'S WHAT'S OCCURRING NOW? PROBABLY NOT. IT'S JUST AGE.

YOU KNOW, LIKE AGE. AND IT'S A BIG METAL TANK.

BUT I GUESS GOING BACK INTO THAT, THAT'S ONE OF THE REASONS WHY WE'RE NOT SURE ABOUT THE TIME FRAME FOR CLEAN OUT OF IT.

THERE COULD BE JUST AN ACCUMULATION OF OF STUFF INSIDE OF THERE THAT THAT MAY SLOW SLOW DOWN THE PROCESS.

SO WITH THAT, WE'VE ALREADY BUDGETED FOR THIS PART.

WE BUDGETED FOR THE OR.

WE AGREED TO THE NEW BOILER.

SO WHAT HAVE THAT AFFECTED THE NEW BOILER BECAUSE IT WAS GETTING I DON'T KNOW I'M NOT A WATER GUY BUT YOU KNOW WHAT I MEAN.

LIKE THE BAD GAS TYPE OF STUFF BECAUSE IT WASN'T BEING CLEANED PROPERLY OR WAS THAT JUST WORN OUT? I KNOW IT WAS. YEAH.

THROUGH YOU YOUR WORSHIP. NO I DON'T FORESEE THAT.

YOU KNOW, THE GAS IS THE GAS WILL EITHER BURN IT OR BURN.

I MEAN, METHANE GAS IS IS KIND OF A DIRTY GAS TO BEGIN WITH, BUT THAT THAT WOULD NOT HAVE CAUSED OUR LIKE, WHAT'S WHAT THIS HERE THE DIGESTER CLEAN OUT WOULD, WOULD NOT HAVE CAUSED OUR ISSUES WITH THE BOILER.

[01:00:04]

THANK YOU, YOUR WORSHIP. THROUGH YOU.

COUNCILLOR FLINTOFF TOOK MY FIRST QUESTION, BUT I'LL COME UP WITH ANOTHER ONE.

THE PRICE DISCREPANCIES.

WHY WERE THE OTHER ONES BE SO MUCH HIGHER? IS IT JUST BECAUSE THEY'RE OUT OF TOWN, OR WERE THEY DOING SOMETHING DIFFERENT? THROUGH YOUR WORSHIP? I THINK WESSEK WAS FAIRLY CLOSE.

WESSEK IS A LARGE COMPANY AS WELL, AND THEY, THEY I DO HAVE ANOTHER CONTRACT WITH US.

HONESTLY, I'M NOT I'M NOT 100% SURE.

MAYBE SOME OF THEM ARE A BIT A BIT FURTHER AWAY.

YOU KNOW, FOR FOR ACCOMMODATIONS, ETC..

OKAY. THANK YOU.

COUNCILLOR LEFEBVRE.

THANK YOU. YOUR WORSHIP THROUGH YOU.

IS THERE AN OPPORTUNITY TO LOOK AT GRANTS? I KNOW THE MINISTRY OF INFRASTRUCTURE ANNOUNCED LAST WEEK THAT THEY'RE ANNOUNCING FUNDING FOR HEALTH OR SAFE WATER.

IT MIGHT BE WORTH LOOKING TO SEE IF WE CAN GET SOME GRANT MONEY FOR THIS.

THROUGH YOUR WORSHIP.

THIS IS SOMETHING THAT I'M NOT SURE HOW LONG THE GRANT PROCESS TAKES, BUT THIS IS SOMETHING THAT HAS TO BE DONE FAIRLY, FAIRLY QUICKLY SO THAT WE DO HAVE A TIMELINE FOR IT.

AS I MENTIONED EARLIER, JCI JOHNSON CONTROLS IS GOING TO COME IN AND DO THESE MEASUREMENTS, AND WE'RE TRYING TO GET THIS EXPEDITED AS QUICK AS WE CAN SO THAT THEY CAN THEY CAN WE CAN GET IT CLEANED OUT.

THEY CAN TAKE THEIR MEASUREMENTS AND THEN WE CAN MAKE MAKE SOME BIGGER DECISIONS FROM THERE, I GUESS.

BUT GRANT WISE, I'M NOT I'M NOT SURE HOW THAT WOULD SLOW DOWN THE PROCESS.

JUST TO ADD TO THAT, I DID ASK, AND SHE SPECIFICALLY STATED THAT WE COULD GET GRANTS FOR PROJECTS UNDERWAY, SO IT MIGHT STILL BE WORTH LOOKING AT.

OKAY. THANK YOU.

COUNCILLOR MANN. THANK YOU.

WORSHIP THROUGH YOU.

I DON'T HAVE ANY ISSUES WITH THE CLEAN OUT PHASE, BUT THIS IS NOT THE LARGER PIECE OF THIS PROJECT.

IT'S REPLACING THE ROOF ON THE DIGESTER.

THAT IS THE REAL ISSUE.

AND I THINK IF WE'RE GOING TO LOOK FOR GRANTS, I THINK THAT'S THE PIECE THAT WE SHOULD PROBABLY WORK TOWARDS THIS IS TO GET IN, TO LOOK AT IT, TO SEE HOW BAD THE ROOF IS.

AND WE ANTICIPATE THAT IT IS NOT REPAIRABLE.

CORRECT. IT DOES NEED TO BE REPLACED.

THROUGH YOUR WORSHIP THAT'S WHAT IT LOOKS LIKE CURRENTLY.

YES. YEAH.

THAT IS THE URGENCY TO GET IN, GET THIS DONE, GET THIS MEASURED BECAUSE IT'S NOT GOING TO BE THIS IS NOT SOMETHING SITTING ON A SHELF SOMEWHERE CLEARLY.

SO. OKAY.

I THINK THAT'S THE PIECE THAT WE NEED TO.

SO THIS IS JUST ROUTINE MAINTENANCE.

GO IN AND CLEAN IT OUT AND LET'S GET ON TO THE NEXT.

BECAUSE OBVIOUSLY THAT WILL BE COMING TO 2025 BUDGET IN WATER WASTEWATER I WOULD ASSUME THAT'S WHAT WE'RE TRYING TO GET THE ROOF REPLACED, WHICH IS IMMINENT.

OKAY. THANK YOU. SEPTEMBER IS NEXT WEEK.

SO THANK YOU. IT IS I KNOW.

WHERE DID THE SUMMER GO? ANY OTHER QUESTIONS BEFORE I GO? SO THE AGE OF THIS TANK, THE SECONDARY DIGESTER.

WHEN? HOW OLD IS IT? THROUGH YOU YOUR WORSHIP.

THE TANK WOULD HAVE BEEN INSTALLED WHEN THE PLANT WAS THERE.

SO AROUND 1982.

AND LIFE EXPECTANCY OF THIS TANK.

I THINK WE'VE REACHED IT.

BUT WITH, WITH A NEW TANK INSTALLED, I THINK THAT THERE'S NEWER, NEWER TANKS THAT ARE AVAILABLE, ETC..

AND I THINK THAT'S WHAT THAT'S WHAT JOHNSON CONTROLS AND THAT'S WHAT WE WILL TAKE A LOOK AT AND SEE HOW THAT, YOU KNOW, THERE MAY BE FIBERGLASS TANKS.

I'M NOT 100% SURE WHAT'S AVAILABLE OUT THERE FOR THIS PROJECT.

BUT THE STEEL TANKS, LIKE I SAID, LASTED US 40 YEARS, ROUGHLY.

SO. SO THE CLEAN OUT IS JUST TO.

DOES THAT INCLUDE AN INSPECTION IN THIS OF THE TANK TO TELL US THAT, LIKE, ARE WE REPLACING THE WHOLE THING? I'LL PASS THAT TO MR. I'VE BEEN THROUGH TO COUNCIL.

I'VE BEEN IN CONVERSATION WITH JOHNSON THE CONTROLS OVER THE BIGGER PICTURE HERE AND THAT IS THE ROOF REPLACEMENT.

THE ROOF IS HAS SERVED ITS AND MET ITS USEFUL LIFE EXPECTANCY.

SO THE PROJECT NOW IS TO HAVE THAT ROOF REPLACED.

SO IN ORDER TO DO THAT THIS IS LIKE PHASE ONE.

THEY NEED TO GET IN THERE.

ENGINEERS NEED TO GET IN THERE SO THEY CAN ASSESS MEASURE CORRECTLY AND MAKE SURE THAT THE NEW ROOF THAT BECAUSE THESE THINGS, AS COUNCILLOR MANN ALLUDED TO, DON'T SIT ON A SHELF. THEY HAVE TO BE MANUFACTURED.

SO ALL THE PERTINENT DATA NEEDS TO BE COLLECTED.

SO THE ROOF CAN BE MADE AND BROUGHT HERE AND INSTALLED.

HOPEFULLY AT SOME POINT IN TIME NEXT YEAR.

SO WE'RE REALLY KILLING TWO BIRDS WITH ONE STONE.

WE'RE CLEANING OUT THE DIGESTER.

AND BY DOING THAT, IT ALLOWS ACCESS FOR THE ENGINEERS TO GET IN AND CONDUCT THE WORK THAT THEY NEED TO DO THE ENGINEERING DESIGN FOR THE REPLACEMENT ROOF.

OKAY, I UNDERSTAND THAT PART, BUT I MEAN, MY QUESTION IS, ARE THEY GOING TO BE INSPECTING THIS TANK?

[01:05:04]

WE'RE TALKING THE VESSEL ITSELF IS A CONCRETE VESSEL WITH WITH FAIRLY THICK WALLS.

THE THE CORROSIVE COMPONENT.

OBVIOUSLY, THE MATERIAL THAT'S MOST LIKELY TO BE CORRODED IS THE IS THE ROOF MATERIAL.

AND WHEN THEY DO CONSTRUCT THE DIGESTERS, THEY DO APPLY PROTECTIVE COATING ONTO THE CONCRETE TO PREVENT THE ACIDIC ENVIRONMENT FROM INTERACTING WITH IT. BUT YOU'RE RIGHT.

UNTIL YOU EMPTY A VESSEL AND HAVE A LOOK AT IT, YOU'LL NEVER KNOW UNTIL THE, YOU KNOW, THE INSPECTION IS PERFORMED.

WE'RE NOT ANTICIPATING THAT THE TANK ITSELF IS STRUCTURALLY IMPACTED TO THE DEGREE IT NEEDS TO BE REPLACED AS MORE OF THE FLOATING METAL ROOF IN THIS CASE.

OKAY, THAT'S GOOD ENOUGH.

ANY OTHER QUESTIONS? OKAY. ALL IN FAVOR? NONE ARE OPPOSED.

THAT IS CARRIED.

15.3 REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING LAGOON DREDGING AND DEWATERING AGREEMENT.

MAY I HAVE A MOTION THAT THE CONTRACT SAN 2024-02 FOR THE AMOUNT OF $31,950 PLUS HST BE AWARDED TO W[INAUDIBLE], INC., AND THAT THE FUNDS BE DRAWN FROM THE WATER AND WASTEWATER RESERVES AND THAT THE APPROPRIATE BYLAW BE PASSED.

A MOVER COUNCILLOR MANN.

SECONDED COUNCILLOR FLINTOFF.

MR. DOYLE. THANK YOU, YOUR WORSHIP.

THIS COULD BE A BIT OF BACKGROUND ON THIS AS WELL.

THE ELLIOT LAKE SEWAGE TREATMENT PLANT ON SCOTT ROAD PRODUCES INERT SLUDGE, AN INERT SLUDGE, AS A BYPRODUCT OF THE TREATMENT PROCESS.

THERE'S APPROXIMATELY 410M³ OF THIS WASTE.

SLUDGE IS GENERATED AND HAULED TO A PERMANENT DISPOSAL SITE LOCATED ADJACENT TO THE MUNICIPAL AIRPORT EVERY MONTH.

THE SLUDGE THAT IS DEPOSITED AT THE SITE OVER AT THE SITE, OVER TIME SETTLES IN.

THE WATER EVAPORATES, LEAVING A DRIER, MORE SOLID PRODUCT.

SO WITH THE CURRENT NEED TO CLEAN OUT THE SECONDARY DIGESTER, ADDITIONAL STORAGE IS REQUIRED BEYOND THE NORMAL MONTHLY DISPOSAL.

THE TENDER WAS RELEASED FROM BIDS AND TENDERS TO REQUEST BIDS FOR 2500M³ OF WASTE SLUDGE.

THE PRICING RECEIVED THROUGH THE TENDER PROCESS INCLUDES MOB AND DEMOB, AS WELL AS A CLEANUP OF THE EQUIPMENT AND SITE.

SO THE FOLLOWING ARE THE ONES THAT BID ON IT.

LACROIX CONSTRUCTION COMPANY THE BID PRICE IS $218,125, EXCLUSIVE OF TAXES.

KAYDEN INDUSTRIES.

THE BID PRICE IS $995,000, EXCLUSIVE OF TAXES.

W[INAUDIBLE] INCORPORATED.

THE BID PRICE IS $31,950, EXCLUSIVE OF TAXES.

AND STRONG BROTHERS THE BID PRICE IS $587,000, EXCLUSIVE OF TAXES.

THE FINANCIAL IMPACT ON IT THE 2024 BUDGET DID NOT INCLUDE THE SLUDGE PIT CLEANOUT, BUT DUE TO THE REQUIREMENT OF A SECONDARY CLEANOUT, IT IS NECESSARY TO HAVE THIS FIRST STEP COMPLETED. STAFF LOOKED AT HAVING THEIR OWN FORCES PERFORM THIS WORK, BUT IT WOULD HAVE REQUIRED SPECIALIZED RENTAL EQUIPMENT AND OUR TIME.

SO THE SLUDGE PIT DEWATERING AND HAULAGE IS THE FIRST STEP THAT IS REQUIRED IN THE SECONDARY DIGESTER CLEANOUT.

SO THE BID RECEIVED FROM W[INAUDIBLE] INCORPORATED FOR $31,950 PLUS HST WAS THE LOWEST BID.

IS THERE ANY QUESTIONS? THANK YOU, MR. DOYLE.

WHO WANTS THE FIRST QUESTION? COUNCILLOR MANN.

THANK YOU YOUR WORSHIP.

I GUESS JUST TO FOLLOW ON MR. DOYLE'S COMMENT ABOUT TRYING TO DO IT IN HOUSE AND RENTING SPECIALIZED EQUIPMENT.

I DOUBT YOU WOULD HAVE BEEN ABLE TO RENT THE EQUIPMENT FOR $30,000.

THAT WAS REQUIRED.

AND AGAIN, TO COUNCILLOR BULL'S COMMENT FROM THE PREVIOUS ITEM, I AGAIN, I THANK THE COMPETITIVE BIDDING PROCESS, BUT ON PAPER THIS IS WE'VE HAD SOME MINOR BID VARIANCES IN THE PAST, BUT THERE'S ALMOST $1 MILLION ON THE TABLE BETWEEN THE LOWEST AND THE HIGHEST IN THIS ONE FOR 2500M³. YEAH, THAT SEEMS A LITTLE BIT EXCESSIVE.

THANK YOU. THANK YOU.

ANY OTHER QUESTIONS OR COMMENTS? COUNCILLOR FLINTOFF.

WELL THANK YOU.

JUST TO FOLLOW UP. WOULD THERE BE A REASON WHY THERE IS SUCH A BIG DISCREPANCY IN THE BIDS, OR IS THAT JUST THE WAY SHOWED UP?

[01:10:02]

SOME OF THEM WERE FROM, YOU KNOW, FROM OUT OF PROVINCE SOUTHERN ONTARIO.

ET CETERA. ET CETERA. SO I THINK THAT WAS THE BIG MAJORITY OF IT.

YEAH. OKAY, THANKS.

COUNCILLOR MORRISSETTE.

THROUGH YOU, YOUR WORSHIP.

I NOTICED THAT THE SAME COMPANY THAT IS BIDDING ON THIS SECOND PORTION OF THE BID ON THE FIRST PORTION.

NOW, WERE THOSE TWO SEPARATE RFP THAT WENT OUT, OR COULD THAT COMPANY WHO BID ON THE FIRST ONE HAVE INCLUDED THE SECOND HAULAGE ON THE SECOND, AND IN THEIR PRICE THE 169 THAT THEY FIRST BID ON FOR THE WHOLE WORK.

THROUGH YOU YOUR WORSHIP.

JUST TO CLARIFY, SO ARE YOU WONDERING IF YOU KNOW, I DON'T HAVE THE NUMBERS HERE FOR THE.

SO THE CLEAN OUT. IF IT WAS $169,000.

AND THEN DO YOU THINK THAT THEY MIGHT HAVE ADDED THE 31 OR X NUMBER.

31 OUT OF THAT 169.

NO. THROUGH, YOU KNOW THESE HERE WERE TWO SEPARATE BIDS AND TENDERS THAT WENT OUT.

THESE HERE WERE TWO SEPARATE ONES THAT WENT OUT AND THEY WERE BOTH HAD THEIR OWN CONTRACT.

THEIR OWN. YOU KNOW WHAT? WHAT WAS REQUIRED IN EACH ONE.

SO, YOU KNOW, THE ONE FOR THE SECONDARY DIGESTER CLEANOUT DID NOT TALK ABOUT GOING TO A SLUDGE PIT AND CLEANING OUT A SLUDGE PIT, AND VICE VERSA.

ANY OTHER QUESTIONS? NO. OKAY.

ALL IN FAVOR? NONE ARE OPPOSED. THAT IS CARRIED.

15.4 REPORT FROM THE ASSISTANT DIRECTOR OF PUBLIC WORKS REGARDING CAT LOADER 930K REPAIR.

WE HAVE A MOTION THAT COUNCIL APPROVED THE QUOTE FROM TOURNAMENT CAT FOR THE AMOUNT OF $55,523.91, WITH AN UPSET LIMIT OF $20,000 FOR MACHINING, PLUS HST FOR THE REPAIRING OF THE 930 K CAT LOADER, AND THAT THE FUNDS BE DRAWN FROM THE 2024 FLEET RESERVE.

A MOVER. COUNCILLOR BULL SECONDED COUNCILLOR MANN.

MR. DOYLE. THANK YOU.

THROUGH YOU, YOUR WORSHIP.

IN 2019, THE CITY OF ELLIOT LAKE PURCHASED A 930 K CAT LOADER THE PUBLIC WORKS DEPARTMENT UTILIZES TWO CAT LOADERS, AND THE ONE THAT IS IN FOR REPAIR, IS MAINLY USED FOR WINTER SNOW REMOVAL, AND IS TASKED WITH HAVING THE BLOWER ATTACHMENT INSTALLED FOR BOTH BANK REMOVAL AND HEAVY SNOW CLEANUP IN THE DOWNTOWN CORE, AS WELL AS DURING THE SUMMER FOR HAULAGE OF STONE AND DIRT.

AND IT'S THE ONE THAT ALSO INCLUDES THE FORKS ON IT, ETCETERA.

THE LOADER HAS ALL PIECES OF EQUIPMENT ARE HIGHLY MAINTAINED IN SERVICE ON A REGULAR BASIS BY QUALIFIED HEAVY EQUIPMENT MECHANICS.

THERE ARE AUTO GREASERS ON THE EQUIPMENT OR STAFF HAVE REQUESTED AFTERMARKET UNITS TO BE INSTALLED.

THE LOADER EXPERIENCED OPERATIONAL ISSUES THAT REQUIRED AN INSPECTION.

THE DOCUMENT OUTLINES THE PROBLEMS. SO WHAT? THE INITIAL CONCERN WITH IT WAS THE DRIVE MOTOR WAS SURGING ON THE CAT LOADER, AND THEY PHONED UP CAT.

THEY SENT THE PIECE OF EQUIPMENT OFF THE CAT.

DONE, THE INSPECTION ON IT.

I'M JUST TRYING TO SEE WHERE IT WAS HERE.

SO, AS I STATED EARLIER, STAFF WAS HAVING ISSUES WITH THE LOADER AND THE REQUEST WAS MADE TO HAVE IT SHIPPED TO THE CAT DEALERSHIP.

ONCE THE TECHNICIANS LOOKED OVER THE LOADER, THERE WERE ADDITIONAL ISSUES FOUND THAT IF REPAIRED, WOULD EXTEND THE SERVICE LIFE OF THE EQUIPMENT TO MOUNT CAT QUOTED $55,523.91, EXCLUSIVE OF HST FOR THE REPAIRS, AND IF THERE WAS TO BE ADDITIONAL ISSUES ONCE THE BUSHINGS WERE TO BE REPLACED, SUCH AS MACHINING RELINING, THEN THERE WOULD BE AN UPWARDS LIMIT OF ANOTHER $20,000 IF A COMPLETE RELINING WAS REQUIRED.

A REVIEW OF THE QUOTE WAS UNDERTAKEN WITH MR. DAVE STEWART AND MR. CASEY VAN SANTEN, THE MUNICIPAL FLEET MECHANICS, AND THEY FOUND THAT THE PRICING AND WHEREIN THE EQUIPMENT WAS NOT OUTSIDE OF NORMAL EXPECTATIONS.

THE COST FOR THE REPAIR AND THE AMOUNT OF $55,523.91 WITH AN UPSET LIMIT OF $20,000 FOR MACHINING PLUS HST. THE BALANCE OF THE RESERVE WILL BE BUDGETED WITH AN EXPECTED EXPENDITURE.

[01:15:03]

THE LOADER IS AN ESSENTIAL PIECE OF HEAVY EQUIPMENT FLEET FOR THE MUNICIPALITY.

THE VERSATILITY AND ABILITY TO PERFORM MANY TASKS AND JOB SITES MAKE THIS INDISPENSABLE.

THIS WAS THE FIRST MAJOR REPAIR ON THIS UNIT, AND THE COST ASSOCIATED WITH REPAIRING THE UNIT WILL EXTEND THE OPERATIONAL LIFE, DELAYING THE NEED FOR A LARGE CAPITAL EXPENDITURE.

IT IS RECOMMENDED THAT THE 930 K LOADER BE REPAIRED AND PLACED BACK INTO SERVICE.

OKAY. THANK YOU, MR. DOYLE. ANY QUESTIONS? COUNCILLOR FLINTOFF.

THANK YOU. THROUGH YOU, MR. DOYLE. SO.

YEAH, I WAS TRYING TO FIND TODAY A NEW ONE OF THOSE IS PROBABLY WORTH 500,000, AT LEAST.

WOULD YOU HAVE ANY IDEA? THROUGH YOUR WORSHIP TALKING TO THE MECHANICS, YOU COULD BE LOOKING AT A NEW ONE FOR 350 PLUS.

YES. USED ONES ARE HARD TO COME BY AS WELL.

AND THEY'RE 250 TO 300 WITH AND ONES THAT ARE THREE OR FOUR YEARS OLD, JUST JUST LIKE OURS.

YEAH, I WAS LOOKING FOLLOW UP.

I WAS LOOKING AT USED ONES TODAY ONLINE, AND THEY WERE.

THEY WERE 280 OR 300 FOR 2 OR 3 YEARS OLD.

SO IF YOU CAN INCREASE THE, YOU KNOW, GET A FEW EXTRA YEARS OUT OF THIS ONE, I THINK THIS IS MONEY WELL SPENT.

THANK YOU. ANY OTHER QUESTIONS? COUNCILLOR MORRISSETTE.

THROUGH YOU YOUR WORSHIP.

HOW LONG DO THEY THINK THEY WILL TAKE TO REPAIR THIS LOADER IF WE GO AHEAD WITH THIS PROJECT.

THROUGH YOU, YOUR WORSHIP.

THE LOADER IS IS CURRENTLY AT CAT NOW.

SO TIME TIME FRAMES.

I MEAN, I'M IT'S HARD TO SAY UNTIL THEY START GETTING INTO IT, BUT I MEAN, IT WILL BE READY BY LATE FALL.

IS IS WHAT I'VE BEEN KIND OF TOLD IT WILL BE READY BY WINTER, YOU KNOW.

SO COUNCILLOR BULL.

THANK YOU. YOUR WORSHIP.

TO MR. DOYLE, IT SAYS WE HAVE TWO CAT LOADERS.

IS THE OTHER ONE EXPERIENCING ANY SIMILAR ISSUES LIKE THIS? OR. I CAN'T REMEMBER HOW IF IT'S MUCH NEWER OR WHAT? THROUGH YOUR WORSHIP, I THINK THEY ARE HAVING SOME ISSUES WITH THAT CAT LOADER AS I FOUND OUT THE THE OTHER DAY, BUT NOTHING TO THIS EXTENT HERE.

OKAY. THANK YOU.

COUNCILLOR MANN. THANK YOU.

WORSHIP THROUGH YOU TO MR. DOYLE. BEING THAT THIS UNIT IS THE PRIMARY UNIT THAT LUGS AROUND THE SNOW BLOWER, WHICH IS A SIGNIFICANT PIECE, I KNOW THAT WHEN IT WAS PURCHASED IN 19, ONE OF THE QUESTIONS THAT I WAS ASKED IS, IS IT APPROPRIATELY SIZED FOR THE SIZE OF THE BLOWER? WHEN WE PURCHASED THE NEWER BLOWER, IT'S A SIGNIFICANTLY LARGER UNIT THAN THE ONE THAT I BELIEVE IS OUT AT THE AIRPORT NOW.

SO OBVIOUSLY THE MECHANICS FEEL THAT THIS ISN'T ANYTHING OTHER THAN NORMAL WEAR AND TEAR.

THROUGH YOUR WORSHIP.

YES, THAT'S ESSENTIALLY WHAT I WOULD CALL IT.

YES. OKAY. THANK YOU.

OKAY. THAT KIND OF ANSWERED MY QUESTION.

YEAH. I HAVE NO IDEA.

SO FIVE YEARS IS A NORMAL TIME FOR THINGS TO BREAK DOWN ON A BIG LOADER.

THROUGH YOUR WORSHIP I THINK WE USE THAT THAT LOADER PRETTY EXTENSIVELY.

IT IS USED THE OTHER ONES IN GOOD, GOOD SHAPE.

THE NEWER ONE IS IT IS IN VERY GOOD SHAPE AS WELL.

BUT I THINK THIS IS JUST NORMAL WEAR ITEMS ON THEM BUSHINGS STUFF LIKE THAT ARE JUST NORMAL WEAR ITEMS ON A PIECE OF EQUIPMENT LIKE THAT.

OKAY. AND JUST FOR FUTURE REFERENCE, IF THERE WAS A BIGGER MACHINE, A BIGGER LOADER MIGHT BE BETTER FOR THE BIGGER SNOW BLOWER.

WOULD IT LAST LONGER? THROUGH YOUR WORSHIP. THAT'S SOMETHING THAT I'LL TALK TO THE MECHANICS ABOUT AND SEE WHAT THEIR FEELING IS ON IT, FOR SURE.

YES. YEAH.

BECAUSE THAT COULD BE NOT FOR NEXT YEAR'S BUDGET, BUT MAYBE BUDGETING, YOU KNOW, ANOTHER FIVE YEARS DOWN THE ROAD.

OKAY. COUNCILLOR MANN.

I THINK BIGGER LOADERS ARE POTENTIALLY BETTER.

HOWEVER. YOUR WORSHIP I DON'T KNOW IF WE'D BE ABLE TO STORE IT INSIDE WITH THE SIZE OF THE BAYS.

WE HAVE A PUBLIC WORKS, SO WE MIGHT BE CREATING FURTHER PROBLEMS FOR OURSELVES.

I GOT YOU. THANK YOU.

OKAY. ANY OTHER QUESTIONS? OKAY. ALL IN FAVOR? NONE OPPOSED. THAT IS CARRIED 15.5 REPORT FROM THE MANAGER OF ECONOMIC DEVELOPMENT REGARDING CIP APPLICATION FOR PROPERTY TAX INCREMENT GRANT FOR DIG EXCAVATING AND LANDSCAPING.

[01:20:07]

COUNCILLOR BULL SECONDED.

COUNCILLOR FLINTOFF.

MR. ANTUNES.

THANK YOU, YOUR WORSHIP, AND APOLOGIZE TO MEMBERS OF COUNCIL THAT I DON'T HAVE THE SOOTHING BARITONE VOICE THAT MR. DOYLE HAS, BUT CERTAINLY DO MY BEST.

NOT WANTING TO DIMINISH THE WORK THAT STAFF DOES.

BUT THIS IS ANOTHER REPORT THAT STAFF ARE PUTTING FORTH, WHICH IS VERY MUCH JUST A FIND AND REPLACE EXERCISE.

COUNCIL DID APPROVE A SIMILAR OR TWO SIMILAR ONES.

GOING BACK FOR TWO OTHER APPLICANTS, THIS IS JUST A THIRD APPLICANT THAT HAS COME THROUGH, WHICH HAS SHOWN THE WORK THAT WE'VE DONE WITH OUR CIP PROGRAM, WORKING WITH OUR BUSINESSES. AGAIN, A GOOD SIDE EFFECT OF THE AMOUNT OF DEVELOPMENT THAT WE'RE HAVING IN THE COMMUNITY LATELY THAT WE'RE ABLE TO OFFER THESE INCENTIVES BECAUSE PEOPLE ARE BUILDING AND BUYING AND BUILDING NEW LOTS AND WORKING ON NEW LOTS.

THIS WAS AN OMISSION FROM A PREVIOUS COUNCIL MEETING, BUT ADDING IT ON HERE.

SO SAME TAX INCENTIVE PROGRAM DONE THROUGH THE CIP FOR DIG EXCAVATING AND LANDSCAPING.

AGAIN, 100% IN YEAR TWO, 755025 GOING TO YEAR FOUR.

THE OWNER PAYING THE FULL ASSESSED VALUE IN YEAR FIVE.

AND AGAIN, JUST EXCITED TO BE ABLE TO PUT THIS FORTH BECAUSE IT MEANS THAT WE'RE GROWING.

AND IF WE'RE HANDING OUT THIS KIND OF MONEY, IT MEANS PEOPLE ARE BUILDING.

SO THAT'S A GREAT SIGN.

AND HAPPY TO ANSWER ANY QUESTIONS THAT COUNCIL MAY HAVE.

OKAY. THANK YOU.

ANY QUESTIONS COMMENTS.

YEAH. SEEING HOW WE JUST WENT THROUGH THIS WITH THE OTHER COMPANY IT'S PRETTY STRAIGHTFORWARD FOR EVERYONE.

OKAY. ALL IN FAVOR.

THAT'S CARRIED 15.6.

SO BYLAW 24-84 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO AN AGREEMENT WITH BAY ROOFING AND EXTERIORS LIMITED FOR THE POOL ROOF REPAIR. WE HAVE A MOTION THAT BYLAW 24-84B PASSED.

A MOVER COUNCILLOR MANN SECONDED COUNCILLOR LEFEBVRE.

ALL IN FAVOR? AYE. OPPOSED? THAT'S CARRIED.

BYLAW 24-85 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO AN AGREEMENT WITH GFL ENVIRONMENTAL LIMITED FOR THE SECONDARY DIGESTER CLEAN OUT. MAY I HAVE A MOTION THAT BYLAW 24-85 BE PASSED? A MOVER COUNCILLOR BULL SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.

BYLAW 24-86 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO AN AGREEMENT WITH WEZQ, INC.

FOR THE LAGOON DREDGING AND DEWATERING.

WE HAVE A MOTION THAT BYLAW 24-86 BE PASSED.

A MOVER COUNCILMAN SECONDED.

COUNCILLOR FLINTOFF.

ALL IN FAVOR? THAT'S CARRIED.

[16. INTRODUCTION AND CONSIDERATION OF BY-LAWS]

BYLAW 24-80 BEING A BYLAW TO AUTHORIZE THE ENTERING INTO AN ASSIGNMENT AND ASSUMPTION OF PURCHASE AGREEMENT BETWEEN THE ESTATE OF ANDRE BOURGEAU AND JEFF ROSE FOR PIN 31623-0379 ON FOX DRIVE MAY HAVE A MOTION THAT BYLAW 24-80 BE PASSED.

COUNCILLOR LEFEBVRE AND COUNCILLOR MANN.

ALL IN FAVOR? THAT'S CARRIED.

16.2 BYLAW 24-81 BEING A BYLAW TO AUTHORIZE THE LEASING OF CERTAIN MUNICIPAL LANDS FOR THE PURPOSE OF ESTABLISHING A PUBLIC PEDESTRIAN ACCESS RAMP TO ELLIOT LAKE HEARING SERVICES LIMITED.

MAY I HAVE A MOTION THAT BYLAW 24-81 BE PASSED? A MOVER COUNCILLOR BULL SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? NONE OPPOSED. THAT'S CARRIED.

16.3 BYLAW 24-82 BEING A BYLAW TO AUTHORIZE THE EXECUTION OF THE AGREEMENT OF PURCHASE AND SALE BETWEEN THE CITY OF ELLIOT LAKE AND THE ESTATE OF DIANE DEY FOR 21 FOREST PLACE.

MAY I HAVE A MOTION THAT BYLAW 24-82 BE PASSED? A MOVER COUNCILLOR FLINTOFF SECONDED COUNCILLOR MORRISSETTE.

ALL IN FAVOR? THAT IS CARRIED.

[17. CLOSED SESSION]

MAY I HAVE A MOTION THAT COUNCIL PROCEED INTO CLOSED SESSION AS PER THE PROVISIONS UNDER SECTION 239 OF THE MUNICIPAL ACT AT THE HOUR OF 8:24 P.M..

WE ARE RECEIVING A MEMO FROM THE MANAGER OF ECONOMIC DEVELOPMENT.

[01:25:02]

MOVER COUNCILLOR BULL SECONDED COUNCILLOR MANN.

ALL IN FAVOR? THAT IS CARRIED.

OKAY. MAY I HAVE A MOTION TO COUNCIL RETURN TO OPEN SESSION AT THE HOUR OF 10:04 P.M.

A MOVER COUNCILLOR BULL SECONDED.

COUNCILLOR LEFEBVRE. ALL IN FAVOR? THAT IS CARRIED.

SO WE RECEIVED THE THREE MEMOS AND WHERE REQUIRED DIRECTION HAS BEEN GIVEN.

[18. CONFIRMATORY BY-LAW]

BYLAW 24-83 BEING A BYLAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS REGULAR MEETING HELD ON MONDAY, AUGUST 26TH, 2024.

MAY I HAVE A MOTION THAT BYLAW 2483 BE PASSED? A MOVER COUNCILLOR MORRISSETTE SECONDED COUNCILLOR MANN.

ALL IN FAVOR? IT'S CARRIED.

ADJOURNMENT. MAY I HAVE A MOTION THAT THE MEETING ADJOURNED AT THE HOUR OF 10:05 P.M..

MOVER COUNCILLOR FLINTOFF SECONDED BY COUNCILLOR LEFEBVRE.

ALL IN FAVOR? THAT IS CARRIED.

OKAY. THANK YOU VERY MUCH.

* This transcript was compiled from uncorrected Closed Captioning.